Business Opportunity. Title: United Kingdom-Southampton: Managed security and associated services. Document Type: Contract Notice

Transcription

1 Business Opportunity Title: United Kingdom-Southampton: Managed security and associated services Document Type: Contract tice Published By: Southampton Solent University Date Published: 03 June 2016 Deadline Date: 04 July 2016 SECTION I: CONTRACTING AUTHORITY I.1) Name, Address and Contact Point(s) Official Name: Southampton Solent University Postal Address: East Park Terrace Town: Southampton Contact Point: For the attention of: Inez Scudder Postal Code: SO14 0YN Telephone: Fax: General Address of the contracting authority (URL) Address of the Buyers Profile (URL) Country: UK 1

2 Further information can be obtained at: Specifications and further documents can be obtained at: Tenders or requests to participate must be sent to: As in above mentioned contact point(s) Other: Please complete Annex A.I As in above mentioned contact point(s) Other: Please complete Annex A.II As in above mentioned contact point(s) Other: Please complete Annex A.III I.2) Type of contracting Authority and Main Activity or Activities Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education The contracting authority is purchasing on behalf of other contracting authorities: SECTION II: OBJECT OF THE CONTRACT II.1) II.1.1) Description Title attributed to the contract by the contracting authority Managed Security and Associated Services. II.1.2(a)) Type of works contract II.1.2(b)) Type of supplies contract II.1.2(c)) Type of service contract Service category 23 II.1.2) Main site or location of works, place of delivery or performance Southampton Solent University Campus locations and Satellite sites. NUTS Code UKJ3 II.1.3) This notice involves A public contract 2

3 The setting up of a Dynamic Purchasing System The establishment of a framework agreement II.1.4) Information on framework agreement (if applicable) Framework agreement with a single operators Framework agreement with several operators Number of participants to the framework agreement envisaged Duration of the framework agreement Justification for a framework agreement the duration of which exceeds four years Estimated total value of purchases for the entire duration of the framework agreement Frequency and value of the contracts to be awarded II.1.5) II.1.6) II.1.7) Short description of the contract or purchase(s) The University has a tender opportunity for the provision of managed security and associated services for its campus locations. Southampton Solent University is divided into 4 main sections City Campus, City Residences, Warsash Campus and Satellite Sites. The University anticipates that this Contract has a potential value of approximately GBP to GBP over the contract period including any extension to the contract and allowing for development and changes to the physical footprint of the University. In evaluating the tenders, the University will seek the most economically advantageous offers in terms of the high level criteria listed below: Price 35 %; Quality 65 %. Details of any sub-criteria and scoring methodology are listed in the invitation to tender. This tender will be conducted electronically and tender documents can be downloaded from the web portal (Intend) provided earlier in this notice. Expressions of Interest must be by way of completion and return of the Invitation to Tender document via the Intend portal by the date/time specified in IV.3.4). There will be an opportunity to attend a site visit on Request for clarifications can only be requested until 16:00 on via the In-Tend portal correspondence facility. All responses must be uploaded onto this portal by no later than 12:00 on on the date specified in IV.3.4). Failure to upload your response by this time may result in your exclusion from the tender process. If you are experiencing any technical difficulties when uploading on to the system, please ring before the 12:00 deadline for investigation, calls received after this time will not be considered. Common Procurement Vocabulary (CPV) Main object Additional objects Main vocabulary Supplementary vocabulary (when applicable) Contract covered by the Government Procurement Agreement (GPA) 3

4 II.1.8) II.1.9) II.2) II.2.1) Division into lots Will variants be accepted Quantity or Scope of the Contract Total quantity or scope The total value of this contract taking into account the 2 year extension period and the changing University environment is anticipated to be between GBP and GBP. The University is unable to make any guarantee as to the volume of work awarded under this contract see Invitation to Tender document for further details. Estimated value range between and Currency: GBP II.2.2) Options Provisional timetable for recourse to these options Number of possible renewals In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts II.3) Duration of the contract or limit for completion Period in month/s: 60(from the award of the contract) SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) III.1.1) III.1.2) III.1.3) III.1.4) III.2) III.2.1) III.2.2) Conditions Relating to the Contract Deposits and guarantees required The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. Main Terms of financing and payment and/or reference to the relevant provisions As defined in the Tender documents. Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability for the performance of the contract. Other particular conditions to which the performance of the contract is subject Conditions for Participation Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if requirements are met: The Service provider needs to be registered as an approved SIA Contractor, or be in process of achieving SIA Contractor accreditation. Evidence of this will be required. Economic and financial capacity 4

5 Information and formalities necessary for evaluating if requirements are met: Minimum level(s) of standard possibly required III.2.3) Technical capacity Information and formalities necessary for evaluating if requirements are met: Minimum level(s) of standard possibly required III.2.4) III.3) III.3.1) III.3.2) Reserved contracts The contract is restricted to sheltered workshops The execution of the contract is restricted to the framework of sheltered employment programmes Conditions Specific to Service Contracts Is provision of the service reserved to a specific profession? Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? SECTION IV: PROCEDURE IV.1) Type of Procedure Open Accelerated restricted Accelerated negotiated Restricted Negotiated Competitive dialogue Justification for the choice of accelerated procedure IV.1.1) IV.1.2) Have candidates already been selected? Limitations on the number of operators who will be invited to tender or to participate Envisaged minimum number Objective criteria for choosing the limited number of candidates IV.1.3) IV.2) Reduction of the number of operators during the negotiation or dialogue Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated Award Criteria A) Lowest Price B) The most economically advantageous tender in terms of: B1) Criteria as stated in contract documents: Yes 5

6 B2) Criteria as stated below: Criteria Weighting IV.2.2) An electronic auction will be used IV.3 Administrative Information IV.3.1) IV.3.2) Reference number attributed to the notice by the contracting authority 21/E&F/16 Previous publication(s) concerning the same contract Prior Information tice tice on a Buyer Profile Other previous publications IV.3.3) Conditions for obtaining specifications and additional documents Obtainable until :59 Price (where applicable) Currency: Terms and method of payment: IV.3.4) IV.3.5) IV.3.6) IV.3.7) IV.3.8) Time-limit for receipt of tenders or requests to participate :00 Date of dispatch of invitations to tender or to participate to selected candidates Estimated date Language or languages in which tenders or requests to participate can be drawn up EN Minimum time frame during which the tenderer must maintain the tender Conditions for opening tenders Persons authorised to be present at the opening of tenders (where applicable) Date: Place SECTION VI: OTHER INFORMATION VI.1) Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published June 2019 or June 2021 if all contract extension options taken up. VI.2) Does the contract relate to a Project/Programme financed by Community Funds? If yes, indicate the project/programme and any useful reference 6

7 VI.3) VI.4) VI.4.1) Additional Information It is anticipated that this contract will commence in August 2016 if possible. This tender will be conducted electronically and tender documents can be downloaded from the web portal (In-Tend) provided earlier in this notice. If you are not already registered as a supplier with the In-Tend Portal, you will need to register before accessing the tender documents. Once you have logged in as a supplier, click on current tenders and locate the tender documents by clicking on the reference number detailed in section IV.3.1) of this notice. Further instructions for the submission of tender are below. (Please note, to preserve the integrity of the tendering procedure, all queries must made be via In-Tend). To submit your return, please follow the instructions below: 1. Log In. 2. My Tenders. 3. View Tender Details. 4. View Documents. 5. Browse and Upload each part of your response. 6. Once all your response documents are uploaded and displayed in the My Documents for Return use Submit My Return. Expressions of Interest must be by way of completion and return of the Invitation to Tender document via the Intend portal by the date/time specified in IV.3.4). Requests for clarifications (Technical, Commercial or contractual) can only be requested until via the In-Tend portal correspondence facility, for further details please see the Invitation to Tender. The University of Southampton is not bound to accept the lowest offer or any tender in full or in part. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council, the University intend to publish the contract value at contract award stage, and reserved the right to do so. By submitting a tender response tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this service it was not deemed suitable to be split into lots. TUPE may apply to this contract. Procedures for appeal Body responsible for appeal procedures Official Name: Postal Address: Town: Postal Code: Country: Internet address (URL): Telephone: Fax: Body responsible for mediation procedures Official Name: Postal Address: Town: Postal Code: Country: Telephone: Internet address (URL): Fax: 7

8 VI.4.2) VI.4.3) VI.5) Lodging of appeals Precise information on deadline(s) for lodging appeals: Service from which information about the lodging of appeals may be obtained Official Name: Postal Address: Town: Postal Code: Country: Internet address (URL): Dispatch date of this tice Telephone: Fax: 8