Request for Proposal (RFP) Update Future Solid Waste Management Operations. ENR Committee March 2, 2015

Transcription

1 Request for Proposal (RFP) Update Future Solid Waste Management Operations ENR Committee March 2,

2 Basis of the RFP Tonight's Agenda Follow up to the Flow Control discussion and questions discussed at 2/2 Committee meeting including: Fiscal impact to the residents Addressing social media Importance of the environmental programs Other options to fund environmental programs Response to comments from February 2 Hours How to police Cost Re-route trucks Truck traffic Flow Control Going Forward 2

3 Basis of the RFP Landfill is projected to close in Late 2017 or /- 18 months to provide a seamless transition In 2013, Environment and Natural Resources (ENR) was looking for the continuation of Solid Waste solutions for LS after the landfill closes Trash Disposal Yard Waste disposal and compost/mulch purchase Recycling Centers HHW Environmental Outreach and Education The landfill fee subsidizes the other programs approximately $900,000 per year 3

4 Basis of the RFP Options Do nothing All solid waste and environmental programs cease Fund environmental programs from other sources ~$900,000 Award RFP for public/private partnership City builds transfer station Private industry operates transfer station and/or environmental programs City continue in solid waste business City finance, builds and operates transfer station and continues environmental programs 4

5 Fiscal Impact to the Residents What is the impact on the residents with the 50% price increase? It is estimated that the TS tipping fee will be $52.61/ton (currently $36.83) Staff surveyed incoming trucks and found on average they were carrying tons from 500 households A pricing structure for individual residents could be set so that disposal fees remain competitive and approximate today s prices. 5

6 Addressing Social Media Additional plans on how to address Social media? Can we do it internally? Developed as a part of the Communications Plan to ensure messages are communicated effectively on the City s primary social media sites: Facebook Twitter Combined these two sites, considered the City s most popular social media sites, have more than 6,600 engaged followers. 6

7 Addressing Social Media Additional plans on how to address Social media? Social Media Strategy addresses primary and secondary sources for: Writing messages Posting messages How often? - Weekly initially. Scheduling by pre-planning messaging using a social media calendar 7

8 Addressing Social Media Additional plans on how to address Social media? Monitoring comments Notifications will ensure messages are not overlooked. Responding to comments Responses will be made within a realistic timeframe to reasonable questions. Responses that may take longer to respond to will also be addressed indicating that an answer will be forthcoming 8

9 Importance of the Environmental Programs Process on trying to measure the importance of the programs to residents? Customer Counts Yard Waste recycling served 16,924 customers Recycling served 96,392 customers HHW served 1,627 customers Carpet recycling served 1,305 customers Concrete recycling served 1,347 customers Electronics recycling served 1,839 customers Appliances/AC recycling served 860 customers 9

10 Importance of the Environmental Programs Process on trying to measure the importance of the programs to residents? MARC 2014 Survey conducted by ETC Nine-county Kansas City metro area ETC was able to pull only LS data from survey 10

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13 Importance of the Environmental Programs Process on trying to measure the importance of the programs to residents? Two survey companies contacted +/- precision at 95% confidence level Cost estimated at $10,000 to $20,000 Report back to ENR in June timeframe 13

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15 City Department Access City utilization Public Works Operations 483 tickets Parks 282 tickets Police/Animal Control 115 tickets Water Utilities 13 tickets Others 10 tickets 15

16 Options to Fund Environmental Programs What other options to fund environmental programs? Solid Waste Tax authorized by Missouri State Statutes voter approval required. authorized by article X, section 11(c) of the Missouri constitution for public health purposes Imposition of Fees (i.e., a fee added to water bill, SW Hauler Permit Fee, Franchise Fee ) any such proposed fees would have to be reviewed against the Hancock Amendment Hancock Amendment ensures governmental fees are not taxes in disguise 16

17 Response to Comments from February 2 The hours of operation are not convenient Hours are currently 8 AM to 4 PM Consistent with our past practice Shortened to 3 PM for a period beginning when we were receiving tonnage far in excess of 350 TPD Work continues after gate closes, DNR requires landfill cover at the end of each day 17

18 Response to Comments from February 2 How can the city police flow control? Belief that haulers will follow the law Staff will check hauler volume reports Companies that violate risk their LS hauler license No LS license = No LS Business Municipal Court 18

19 Response to Comments from February 2 It will cost too much. (Quoted gate rates) Manchester TS = $36.21 per ton Recycle TS = $42.11 per ton Roll Off Services TS = $50.00 per ton Town and Country TS = $42.00 per ton ($25 min.) Olathe TS = $40.50 per ton Courtney Ridge = $56.00 per ton (1 ton min.) LS (future?) = $52.61 per ton 19

20 Response to Comments from February 2 Trucks will have to be re-routed. Flow control does not take effect until July 2016 Told that it is not uncommon 20

21 Response to Comments from February 2 Truck traffic will increase. The future facility is sized at the capability of the current facility Incoming truck traffic should be comparable to today's traffic There will additional truck traffic from the TS to transport to a different landfill Approximately 12 trucks per day 21

22 Required by SW Partner Flow Control is Flow Control A requirement where all waste generated inside city boundaries would be required to go to a city location Legally allowed Flow control is not Single hauler A requirement of private individuals Flow Control volume estimate has been made using some rules of thumb and should be checked by consultant Early data is indicating 262 to 356 TPD 22

23 Sec SOLID WASTE FLOW CONTROL A. From July 1, 2016 and thereafter, after placement of solid waste at the designated pick-up site for collection by a licensed solid waste hauler, in accordance with the provisions of this Chapter, such solid waste shall be delivered to the Resource Recovery Park located at 2101 SE Hamblen Road, Lee s Summit, Missouri. 23

24 Sec SOLID WASTE FLOW CONTROL B. From July 1, 2016 and thereafter, all demolition and construction waste originating within the corporate limits of the City of Lee s Summit, collected by a paid contractor or subcontractor or solid waste hauler, shall be delivered to the Resource Recovery Park located at 2101 SE Hamblen Road, Lee s Summit, Missouri. 24

25 Sec SOLID WASTE FLOW CONTROL C. The requirements set forth in subparts A and B of this Section shall not apply to recyclables. 25

26 Going Forward I move to recommend to the City Council the execution of a contract for the completion of a solid waste survey and table the flow control ordinance until the ENR committee can be presented the results of the survey. Or I move to recommend to the City Council the approval the Solid Waste Flow Control ordinance. 26

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