MyApex Time Management System: Contract Employee Guide

Transcription

1 Punch Time and Expense Entry: For California, DC, and Select Clients General Information 1 Select your specific assignment if multiple assignments note you may have only one and it will default 1 Instructions continued next page Page 9

2 Punch Time and Expense Entry: For California, DC, and Select Clients cont Project and Activity will default if only one assignment. Time Reporting Code (TRC) for hours worked will populate for you. Time In and Time Out should be recorded per day on the daily hours grid and expenses quantities or amounts should be entered (if needed for your role in the daily expense grid). Click the +/- buttons to add additional rows for entering a different project for the same day. Comments can be updated in this section and will be specific to the row that they have been entered on. If different comments are needed for Mon and Tues, a new line will need to be added to display different comments for corresponding days. You will be required to enter time in/time out and meal times, as well as entering the total hours worked per day. Expenses will be entered in the Expenses and Other section. Select Project assignment and add +/- subtract days as needed Once all hours and expenses have been entered, click SAVE throughout the week and click SUBMIT once you have finished working for the week. (Note: If you do not click the SUBMIT button at the end of the week, the system will capture your saved entries at the deadline. At that point you cannot make any changes/updates to your entry.) ATTENTION: Hours & Expenses are due into the Time Management System no later than 11:59 PM ET every Sunday Page 10

3 Punch Time Time and Expense Entry Section 1.) Punch Time Section Details Time should be recorded in this Punch time section to indicate when you arrive (IN) and leave work (OUT). If time is worked past midnight and crosses over into the next day, the MultiDay check box should be checked on the day in which that work had started. Meals should also be recorded in the Punch grid by indicating when a meal break starts (Meal Out) and when a meal break ends (Meal In) When a meal is not taken, the Partial/No Meal check box should be checked, a reason from the Partial/No meal reason should be selected, and an explanation should be detailed in the comments section Voluntary No Meal break indicates that it was the contractor s decision to elect not to take a break, An involuntary No meal break indicates that working through meal break may have been due to work demands or critical deadline. Some states/localities require specifics that are incorporated within. 2.) Expenses and Other Section Details Expenses are entered in this section. The Assignment Project - Activity will default and correct Time Reporting Code for expense should be selected. Time Reporting Codes (TRCs) are description codes to indicate what expense is being recorded Enter Dollar amount or quantity in the appropriate day and add any necessary comments. Page 11

4 3.) Certification of Time Entered In order to comply with legal regulations, Contractors are required to certify their Timecard entries for hours and meal/breaks. Certification on the hours entered and meal / rest break time must be recorded for legal and compliance purposes and available for reporting. For each option below you must choose a) or b): For each option below you must choose a) or b): 3. I have reviewed this time card and certify under penalty of perjury that it a. accurately reflects all of the hours I worked this pay period; or b. does not accurately reflect all of the hours I worked this pay period, and I will report the issue to Contractor Care at I certify under penalty of perjury that the Company a. provided me with the meal periods and/or rest breaks to which I am entitled on each workday reflected on this time card; or b. failed to provide me with the meal periods and/or rest breaks to which I am entitled, and I will report the issue to Contractor Care at ) Save / Submit After clicking Save you will see: o A message that requires review to save o Notification that the time must be submitted as the next step Page 12

5 After submitting, notification indicating approval is then required Please note, once time is submitted you cannot enter or update items for the week Your timecard will then be available for approval Page 13