Port Engineer Training Manual

Transcription

1 Port Engineer Training Manual A User s Guide 12/10/2014 This training manual contains detailed information on the Port Engineer Training and Certification Program. Information provided includes program background, building blocks, how to access and take quizzes, how requirements are certified, feedback instructions, frequently asked questions and a course catalog.

2 PORT ENGINEER TRAINING MANUAL TABLE OF CONTENTS: page Background 2 How it Works 2 a.)level I Entry Level 2 b.)level II PE in Training 3 Core Knowledge Core Evolutions c.)level III Working Level PE 3 d.)level IV PE Mentor 4 Courses 4 Accessing Quizzes 5 Taking a Quiz 6 Certifying a Core Evolution 7 Feedback 8 Frequently Asked Questions 8 Course Catalog Port Engineer Core Knowledge Topics 11 Port Engineer Core Evolutions 48 Core Evolution Explanation 51 1

3 BACKGROUND Port engineers, as the principal advocates for and link between their assigned ship and the shore maintenance establishment, must be trained to acquire a thorough understanding of the U.S. Navy s surface ship end-to-end maintenance process. They must also be trained to understand the structure, workings and policies of the various organizations critical to surface ship maintenance including Commander, U.S. Fleet Forces Command (COMFLTFORCOM), Commander, U.S. Pacific Fleet (CINCPACFLT), TYCOMs Commander Surface Naval Forces U.S. Pacific Fleet (CNSP) and Commander Surface Naval Forces Atlantic (CNSL), the Naval Sea Systems Command (NAVSEA), the Regional Maintenance Centers, and Surface Maintenance Engineering Planning and Program Activity (SURFMEPP). Interfacing with each of these organizations is critical to the port engineer s success as well as to the material condition of his or her assigned ship. Port engineer training includes a broad spectrum of technical and process-driven training requirements and key evolution familiarization. Progress is tracked by a formal, four-level certification program. Maximum advantage of existing training courses and materials is taken, particularly those available through Maintenance University, with modification as required to customize around the unique challenges of port engineer responsibilities. HOW IT WORKS Port Engineer Certification requires that each port engineer satisfactorily complete an extensive program of formal course work and self-study. Successful completion for each course and self-study topic shall be demonstrated by attaining a passing grade on a standardized examination. Level I Certification is entitled Entry Level. Training for Entry Level candidates includes thorough training in Port Engineer Indoctrination Topics. Once completion of a candidate s indoctrination has been certified by the TYCOM s Local Senior Port Engineer (LSPE), and with approval from the Navy Senior Port Engineer, he is graduated to Certification Level II. 2

4 Level II Certification is entitled Port Engineer In Training. As a Port Engineer in Training, each candidate is assigned to a Port Engineer Mentor (i.e., a Level IV Certified port engineer) and to a ship class for familiarization. If a waiver for initial possession of a US Coast Guard license was granted for a contract Port Engineer the employee must obtain a valid active license within the two-year PE-in-Training certification period. The license is required for all government service port engineers. After a two-to-four-month ship-class familiarization, the candidate is assigned to his ship under the guidance and support of Port Engineer Peers. Port Engineer Peers are Working Level (Level III) certified port engineers who will assist the Port Engineer in Training to acquire designated key port engineer Core Knowledge, and oversee the performance of designated key port engineer Core Evolutions. Core Knowledge comprises the basic information needed to perform Core Evolutions. This knowledge is gained through course work and designated reading and is certified by successful completion of the associated examination. Core Evolutions are tasks based on the duties and responsibilities of a port engineer. Successful demonstration of Core Evolutions must be certified before a port engineer may be assigned to independently support a ship. Core Evolution certification is based on the watch, practice and perform model. The Port Engineer In Training will watch a port engineer certified in the evolution, practice under a Port Engineer Peer, and perform solo for a Senior Port Engineer. There are no written tests for Core Evolutions. Once all key Core Knowledge and Core Evolutions have been certified by the LSPE, and with the approval of the Navy Senior Port Engineer, the Port Engineer in Training may be graduated to Certification Level III and assigned to independently support a ship. Level III Certification is entitled Working Level Port Engineer. As a Working Level Port Engineer, the candidate will independently support his or her assigned ship. In addition, the Working Level Port Engineer will continue certification of all remaining (non-key) Core Evolutions to ensure that each is certified as complete prior to performing that Core Evolution for his or her assigned ship. Working Level Port Engineer development will continue upon certification that all Core 3

5 Evolutions are complete and will have two primary components: Professional development structured towards an annual Individual Development Plan encompassing technical and managerial growth; and Mandatory annual refresher training focused on changes made to the guiding documents for Core Knowledge requirements (e.g., JFMM updates). Professional development training may include designated developmental courses listed in Core Knowledge and other courses approved by the LSPE. Level IV Certification is entitled Port Engineer Mentor. With at least eight years of Level III Port Engineer experience, a port engineer may be certified by the Navy Senior Port Engineer as a Port Engineer Mentor. In addition to the experience requirement, a Port Engineer Mentor will be a Subject Matter Expert in port engineer Core Knowledge and Core Evolutions and be recognized by the Local Senior Port Engineer as having both the ability and desire to teach other port engineers. COURSES: Core Knowledge topics require either self-guided reading or attendance at a formal training course. The Course Catalog found in this guide indicates for each Core Knowledge topic whether self-guided reading is required or a course. If a course is required, the training resource is identified below the topic. Most courses are available through Maintenance University s (MU) Shore Manager s Course. Recognizing that this week-long course is not always available to suit port engineer availability, the curriculum has been divided into nominal one-hour segments. Each one-hour segment has been recorded and will be made available online. In this way, every port engineer may access the required Core Knowledge training whenever an opportunity presents itself. 4

6 ACCESSING QUIZZES: Each port engineer will receive an containing a user name and password that can be used to access the Questionmark site which contains the quizzes for topics you are required to take. Click on the following URL: or access Questionmark from the link on the Port Engineer website. Once at the Questionmark site, save the website address to your list of favorites for ease of future access. Log In: Using the name and password provided to you by , log onto the website. What you will see: Tab 1 (Quizzes): An inventory of Core Evolutions that you must still demonstrate, and quizzes for Core Knowledge topics that you still must take. There are no quizzes for Core Evolutions. o Links to quizzes for all self-guided study topics are enabled. o Links to quizzes for all topics requiring completion of a course will be enabled immediately upon notifying the system administrator that the course has been completed. Tab 2 (My Details): Your profile information. You may change your password, but never change your user name. Tab 3 (Reports): Your transcript. You and your Local Senior Port Engineer (LSPE) will be able to review Core Knowledge topics and Core Evolutions that you have successfully completed within any range selected from the filters provided. 1. Select the Reports tab. 2. Select View Reports. 3. Select the desired range. All DATES will capture your complete transcript. 4. Select SEE LIST OF RESULTS. 5

7 TAKING A QUIZ: To take a quiz, select Tab 1, Quizzes. Find the name of the desired topic from the list displayed. Click the Start button to the left of the desired topic. The first page of the quiz contains the learning objectives for the selected topic. These points are listed here and in the Course Catalog to focus your study. At the bottom of the screen you will find the buttons listed below that are used to navigate through the quiz. NEXT BACK ASSESSMENT NAVIGATOR SUBMIT Click on the NEXT button to access the first test question. If, when attempting to access a quiz, a screen appears for the system administrator to log on, this is a topic for which you must first take a course. You must complete the course and then advise the system administrator before taking the associated quiz. Notify the system administrator, Anita Abbadini, of course completion via to aabbadini@tsoln-inc.com. She will immediately enable access to the quiz. The ASSESMENT NAVIGATOR button will allow you to access the questions in the quiz in any order you desire. It will also permit you to see your progress and whether you have skipped any questions. When you have completed all questions select the SUBMIT button. Your quiz will be graded immediately and the results displayed. All quizzes are open book. You are allowed 48 hours to complete a quiz once you have begun. Within the 48 hour period you may re-enter a quiz as often as you wish. After 48 hours the quiz will be automatically removed from your quiz inventory on Tab 1 and will be listed as in process on your transcript in Tab 3. To resume the quiz, you must 6

8 notify the system administrator at to request that the quiz be re-enabled. The passing grade is 70%. Once you take a quiz the topic will be deleted from your inventory of required quizzes. If you do not pass a quiz, the quiz will be reinstated to your inventory of required quizzes on the following day. You must wait one-day before retaking a failed quiz. CERTIFYING A CORE EVOLUTION: A list of Core Evolutions that must still be certified by demonstration will appear at the top of the listing contained in Tab 1, Quizzes. Core Evolutions that must still be demonstrated appear under the Quizzes tab even though there are no quizzes associated with any Core Evolution. Core Evolutions may only be certified by your Local Senior Port Engineer (LSPE). Recognizing that not all Evolutions apply to every ship (e.g., some ships are not in the BAWP program), the LSPE can exercise discretion in deciding the degree of proficiency necessary for a Port Engineer to be certified in a particular Evolution depending upon his or her ship assignment. For example, at the discretion of the LSPE, a Port Engineer assigned to a non-bawp ship may be certified for the BAWP Evolution by simply observing a colleague perform. On the other hand, a Port Engineer on a BAWP ship may have to watch, practice and perform the Evolution for the LSPE before being considered for certification. Upon successful demonstration of a Core Evolution, the LSPE shall notify the system administrator, Anita Abbadini, via to aabbadini@tsoln-inc.com. The must include the port engineer s name and the evolution(s) successfully demonstrated. The system administrator will immediately mark the evolution(s) as completed in the individual s transcript found in Tab 3, Reports. Once completed, the evolution will no longer appear in Tab 1. 7

9 FEEDBACK Please direct all questions and feedback via to the system administrator, Anita Abbadini, at It is our goal to respond to all feedback no later than 24 hours after receipt. FREQUENTLY ASKED QUESTIONS Q: I click on a Core Evolution under the Quizzes Tab, but am told to have a monitor schedule the test for me. Why can t I access these quizzes? A: When you open the Quizzes tab, the first items listed are the Core Evolutions for which you have not yet been certified. These Evolutions are listed only to provide you with an inventory of those evolutions that you still need to be certified in. There are no quizzes associated with Evolutions. Certification of Core Evolutions requires that your LSPE or his designated representative witness you performing the evolution. The LSPE will then advise the system administrator who will record successful completion of that evolution in your Reports tab which contains your transcript. Evolutions are listed in the quizzes tab because that is the only place that the software will accommodate them. We bought the testing software off the shelf and this represents one of its limitations. Q: When I click on some Core Evolutions I am advised to have a monitor schedule the quiz for me. Why can t I access Core Evolution quizzes? A: Listed immediately beneath the Core Evolutions in the Quizzes tab you will find all Core Knowledge topics for which you have not yet been certified. Although there is a quiz for each Core Knowledge topic, you are only granted free access to 8

10 quizzes for Core Knowledge topics that are listed as selfguided reading topics in the Course Catalog. You are not granted free access to quizzes for courses that require attendance at a formal training course, (e.g., Maintenance University s Shore Managers Course). When you attempt to take the quiz for a formal training course a pop-up appears requiring a monitor to log-in. This represents another limitation of the software that we purchased. What we would have liked that pop-up to say is that before taking this quiz, you must first advise the system administrator via that you have completed the associated training course. Once the system administrator is advised that you have completed the course, you will immediately be granted access to the quiz. We are using this process to help insure participation in required formal training courses. Q:I want to certify a particular Core Knowledge topic but I don t know what training resource to access to gain the necessary knowledge. A: Much of the difficulty related to identifying the training resource associated with some of the Core Knowledge topics relates to the ongoing reorganization of Maintenance University s Shore Manager s Course. This course covers 51 different Core Knowledge topics with nine training modules covering 27 newly organized training sub-modules. Maintenance University is working furiously to record the voice-overs for the slide sets developed for each of the 27 sub-modules. The plan is for them to be available online by the end of Spring As sub-modules become available, I will modify the Course Catalog contained in the User s Guide so that the title of each course will link the user to the associated training course. In the interim, I recommend that you focus your attention on the 54 self-guided reading topics. Q: Who are monitors and why is the program asking for the monitor s password? 9

11 A: There are no actual monitors. That is just a mechanism in the software to restrict access to quizzes for which one must first take a formal course. Q: Why am I not able to access any of my quizzes? A: Three different types of items can be found in your inventory of requirements under the Quizzes tab: 1. The first type is for Core Evolutions. There are no written quizzes for Core Evolutions. Core Evolutions require that a port engineer perform a live demonstration of the evolution for his or her LSPE, or his designated representative. Only your LSPE can sign off on a Core Evolution. 2. The second type of quiz is for a Core Knowledge topic that requires a course. Quizzes for course topics are contained in the system, but you may not access them until you provide written notification to the system administrator stating that you have completed the course. A simple will do. A complete list of courses is contained in the "User's Guide" under the Course Catalog. Once the system administrator receives notification from you that you have completed the course, the quiz will immediately be made available to you. 3. The third type of quiz is for a Core Knowledge self-guided study topic. These topics include all of the JFMM chapters identified in the Course Catalog as well as the 3M instruction. You may take a quiz for a self-guided study topic at any time. Q: What happens if I fail a quiz? A: No worries if you fail a quiz. We are not keeping tabs on how many times you may have to take a quiz, but you will have to wait one day before you can retake it. This helps to ensure you are opening the book and taking the time to look up the answers. Rescheduling the test is not computer generated so it may be slightly more or less than a 24 hour period. The system sends the system administrator a message with the name of the quiz and the participant. The quiz is then rescheduled for you the very next day. 10

12 COURSE CATALOG PORT ENGINEER SELF-STUDY TOPICS Planned Maintenance System (PMS), NAVSEAINST B, Chapter One SELF-GUIDED READING KEY 1. Describe the 3-M System policy and guidelines in support of the Planned Maintenance System (PMS). 1. Describe the purpose and objective of PMS and identify those things provided by the PMS system to achieve its objective. 2. Identify shipboard PMS organization and responsibilities. 3. Describe the: PMS Master File, Work Center PMS Manual, Maintenance Requirement Card (MRC), Equipment Guide List (EGL), and Tag Guide List (TGL). 4. Describe the policy for PMS trend data. 5. Describe the PMS Force Revision. 6. Describe policy for Inactive Equipment Maintenance (IEM) and identify: Lay-Up Maintenance, Periodic Maintenance, Start-Up Maintenance, Operational Test, and IEM MRCs 11

13 Joint Fleet Maintenance Manual (JFMM) KEY (Port Engineer-appropriate sections from the following volumes and chapters) All JFMM topics listed below are KEY Core Knowledge NOTE: ALL JFFM TOPICS REQUIRE SELF-GUIDED READING IN THE JFMM. THE JFMM MAY BE ACCESSED AT YOU MAY CHOOSE TO DOWNLOAD A ZIPPED VERSION FOR EASY ACCESS, OR USE THE ONLINE VERSION FOR THE MOST CURRENT INFORMATION. Volume II, Integrated Fleet Maintenance: Part 1 CH. 2- MAINTENANCE AND MODERNIZATION PROGRAM Explain the Fleet Commanders guidance for the maintenance of non-nuclear surface ships throughout their operating cycle including; maintenance levels, strategies, programs and modernization. 1. Identify the definition, situations requiring assignment, qualifications and responsibilities of a Naval Supervisory Authority (NSA) and a Lead Maintenance Activity (LMA). 2. Describe the scope of Fleet maintenance and Industrial maintenance. 3. Define the concepts of Reliability-Centered Maintenance (RCM) and Condition-Based Maintenance (CBM). 4. Describe the Fleet Modernization Program (FMP) including types of ship improvements and the Fleet Modernization Program Management Information System (FMPMIS). 5. Describe the purpose, scope and features of Integrated Fleet Maintenance Management. CH. 3- CHIEF OF NAVL OPERATIONS SCHEDULED MAINTENANCE ABAILABILITIES Discuss policy implementation guidance for planning, scheduling, and executing CNO scheduled maintenance availabilities on non-nuclear surface ships. 12

14 1. Describe the purpose and content of the Readiness to Start brief including risk mitigation strategies, and and conferences throughout the FRP cycle. 2. Discuss the factors and tools used to manage work scheduling and key event progressing including the requirements for declaring propulsion plant Production Completion Date. 3. Describe the maintenance availability planning and execution responsibilities of each organization appropriate to surface ships for CNO scheduled availabilities. 4. Describe surface ship maintenance Availability Work Package planning sources, actions and responsibilities, identify the five principal sources of information for AWP development and the BAWP/AWP Change Management Process, and recognize all BAWP milestones for surface ships. 5. Identify activity roles and responsibilities, standard conferences, guidelines for Ship Selected Records and the rules for New Work discovered during CNO scheduled maintenance availability execution. 6. Describe the requirements and procedures for trials, inspections and crew certification following a CNO scheduled maintenance availability. 7. Discuss CNP scheduled availability completion and postavailability activities including the Departure Conference, End-of-Cycle Analysis and BAWP Close-out. CH. 4- FLEET MAINTENANCE AVAILABILITIES Discuss policy implementation guidance for planning, scheduling, and executing scheduled Fleet maintenance availabilities on non-nuclear surface ships. 1. Identify the types and characteristics of Fleet Maintenance availabilities for non-nuclear surface ships. 2. Describe the responsibilities for the maintenance policies and procedures for Fleet availabilities on 13

15 surface ships. 3. Discuss the procedures for the common elements including submission of work candidates, late work and scope control, ship to shop material control, daily production meetings, and progress reviews for Fleet availabilities on surface ships. 4. Describe the policy and procedures for planning and executing Ship s Force Upkeep availabilities. 5. Describe the policy and procedures and key events for planning and executing Continuous Maintenance Availabilities on surface ships. 6. Describe the policy and procedures and key events for planning and executing Emergent Availabilities on surface ships. Volume II, Integrated Fleet Maintenance: Part 2 CH. 1- SHIP MAINTENANCE VALIDATION, SCREENING AND BROKERING Explain the procedures and guidance regarding the ship maintenance work candidate validation, screening and brokering processes. 1. Describe the key waterfront organizations that oversee the planning and execution of surface ship maintenance. 2. Explain the process, requirements and responsibilities for documenting and validating ship work candidates. 3. Explain the process, requirements, responsibilities and guidelines for screening and brokering ship work candidates including those pushed by the ICMP. 4. Describe the process and responsibilities of the Maintenance Team and TYCOM for shipboard assessments. 5. Explain the process and responsibilities for creating and numbering a maintenance availability. 14

16 CH. 2- SHIP WORK PACKAGE PREPARATION Describe ship maintenance work items and specification package preparation procedures, milestones and business rules, including those for prorating costs of alterations. 1. Discuss the purpose of, general use of and business rules governing the Master Specification Catalog. 2. Describe the major milestones for maintenance availability planning. 3. Describe the purpose and types of Continuous Maintenance Availabilities as well as the business rules, responsibilities and general rules governing their planning and execution. 4. Recognize the planning milestones for Firm-Fixed Price contracts on surface force ships. CH. 3- SURFACE SHIP MAINTENANCE WORK CLOSEOUT Explain the process and responsibilities for closing all 2- kilos that were screened and brokered to an activity other than Ship's Force. 1. Describe the reasons for prompt work closeout. 2. Describe the responsibilities of and process for depot maintenance activities in closing out work items. 3. Describe the responsibilities of and process for Fleet Maintenance Activities in closing out work items. 4. Describe the responsibilities of and process for ship s force in closing out work items. 5. Describe the responsibilities of and process for Maintenance Teams in closing out work items. 15

17 Volume IV, Tests and Inspections: CH. 3- BOILER INSPECTION Describe the policy, procedures and inspection requirements for the inspection of all conventional steam generating plants in surface ships including schedules, preparations for inspection, inspection guidelines and reporting. 1. Recognize the boiler inspection responsibilities for of the various concerned organizations with emphasis on the ship and Maintenance Team. 2. Describe boiler safety procedures. 3. Describe the various types of boiler inspections and the associated requirements. 4. Recognize boiler inspection guidelines and reports. 5. Recognize common Repair Before Operating (RBO) discrepancies. CH. 4- DIESEL ENGINES Describe the guidance for the conduct of diesel engine inspections, timely correction of discrepancies and the general operation and maintenance of diesel engines. 1. Describe the requirements for, periodicity of and events that trigger the need for diesel engine inspection. 2. Explain the considerations for scheduling a diesel engine inspection. 3. Describe the three phases of a diesel inspection and shipboard preparation for the inspection. 4. Recognize common Repair Before Operating (RBO), Major and Minor Deficiencies and the associated operating restrictions. 5. Describe diesel engine operating and maintenance guidance. 16

18 6. Recognize the ship s and TYCOM s compliance responsibilities for documentation, operation and maintenance of diesel engines. CH. 5- MARINE SANITATION DEVICES Describe guidance, requirements, procedures and responsibilities applicable to the operation, maintenance and certification of surface ship Marine Sanitation Devices (MSD). 1. Describe the requirement for and purpose of Marine Sanitation Device (MSD) certification. 2. Describe the responsibilities of the TYCOM and Commanding Officer for the operation, maintenance, and certification of MSD systems. 3. Discuss the guidelines for MSD system maintenance and inspection. CH. 8- WEAPONS AND CARGO ELEVATOR ASSESSMENTS Explain the guidance for preparation and execution of shipboard weapons and cargo elevator assessments and assist visits by the Elevator Support Unit (ESU). 1. State the responsibility, focus and composition of the Elevator Support Unit. 2. Describe ship s force elevator assessment responsibilities. 3. Describe the purpose, content and product (where applicable) of each of the five principal ESU evolutions. CH. 10- WORK AUTHORIZATION AND CONTROL Describe the procedures for authorization and control of shipboard work. 1. Recognize the considerations for positive work authorization control to ensure rigorous personnel and ship safety standards are met at all times. 2. Recognize the authorization system for work requiring formal control. 17

19 3. Discuss the administrative process used to execute work authorization control. 4. Describe the procedure to be followed for properly authorizing work. 5. Recognize the process used when centralized work control procedures are invoked. CH. 11- TECHNICAL DATA AND INFORMATION MANAGEMENT Explain the responsibilities of assigned departments with respect to the management of technical documentation and data and the establishment and operation of technical libraries. 1. Describe the materials contained in the Maintenance Support Center (MSC) Technical Library. 2. Describe the Index of Technical Publications and Ship's Drawing Index. CH. 12- HULL INSPECTION OF SHIPS AND CRAFT Explain the guidance for the inspection of ship's hulls to detect structural defects or degradation of hull thickness. 1. Describe the requirements and process for inspection of all ship s hulls. 2. List the areas requiring focused attention during hull inspections. 3. Describe the requirements for taking measurements in preparation for and during dry-docking availabilities. 4. State the reporting requirement for the results of all hull inspections. 18

20 CH. 13- WEIGHT HANDLING EQUIPMENT TESTING AND INSPECTION Explain the requirements to ensure that shipboard Weight Handling Equipment (WHE) is capable of continued reliable and safe operation. 1. Define the key terms associated with testing of weight handling equipment. 2. Explain the procedure used to test, document and mark newly installed or overhauled shipboard WHE. 3. Describe the requirements for: Static Load Tests; Dynamic Load Tests; and Rated Load Tests. 4. State the load test periodicity for WHE not covered by PMS, and list the components for which testing is only required when newly installed, after major structure repair or modification or if deterioration or damage is suspected. 5. Recognize the sources of load test procedures for shipboard equipment/systems that may require periodic load testing or testing following fabrication or repair. CH. 14- MAGAZINE SPRINKLER INSPECTION REQUIREMENTS Describe the guidance, including reporting requirements for the performance of magazine sprinkler inspections. CH. 15- CIRCUIT BREAKERS Describe the policy on maintenance and overhaul of Navy shipboard shock-hardened circuit breakers of both ACB and AQB types. 1. Describe the function of Navy shipboard shock-hardened circuit breakers and their acquisition requirements. 2. Describe restrictions governing the repair and acquisition of replacement parts for Navy shipboard shock-hardened circuit breakers. 3. Describe Navy policy governing the repair and maintenance of Navy shipboard shock-hardened circuit breakers. 19

21 CH. 19- RETENTION OF MATERIAL DEFICIENCY REPORTS AND RECORDS OF EQUIPMENT CHARACTERISTICS AND TESTS Describe the inspection reports and equipment records, including their retention requirements, which must be maintained by each ship. CH. 23- GAS TURBINE ENGINE INSPECTION Describe the guidance for Marine Gas Turbine inspection requirements, including preparation, procedures, criteria and reporting applicable to all gas turbines on fleet surface, amphibious and auxiliary platforms and craft. 1. Describe the requirements for Marine Gas Turbine Inspector certification. 2. Recognize the authorized functions and responsibilities of the various organizations involved in the Marine Gas Turbine test and inspection program with an emphasis on those of the ship and Maintenance Team. 3. Describe the requirements for Gas Turbine Inspections on ships of the surface force. 4. Describe Marine Gas Turbine Inspection criteria. CH. 25- GAS FREE ENGINEERING INSPECTIONS Describe Fleet Gas Free Engineering (GFE) inspection and oversight policies. 1. Recognize the correct GFE inspection policy reference for surface ships in various circumstances. 2. Recognize the oversight responsibilities for the GFE program. 20

22 CH. 26- BOARD OF INSPECTION AND SURVEY INSPECTIONS POLICY Describe the responsibilities and guidance for the preparation and conduct of a Board of Inspection and Survey (INSURV) Inspection. 1. State the purpose of an INSURV inspection. 2. Describe the responsibilities of the various organizations involved with planning and performing an INSURV inspection. 3. Describe shipboard actions that should be taken in preparation for an INSURV inspection and their timing. 4. Describe post-insurv inspection deficiency processing and resolution. Volume VI, Maintenance Programs: CH. 1- WATERBORNE UNDERWATER HULL CLEANING 1. Describe the purpose and benefits of underwater hull cleaning 2. State who is responsible for scheduling the cleaning 3. State how long prior to deployment their ship should receive their hull cleaning 4. Describe where results from the cleaning are sent and how they can obtain a copy of the report CH. 2- FLEET TECHNICAL ASSISTANCE 1. Define what Fleet Technical Assistance is who is responsible for providing it 2. Describe how the ship requests Fleet Technical Assistance and the required information that is necessary for the process 3. Describe how to obtain Fleet Technical Assistance while in a CNO availability 21

23 4. Identify who is responsible for creating TAVR, to whom it should be sent, and the timeframe it must be written in after the Tech Assist is complete 5. Identify other agencies who can provide Fleet Technical Assistance besides the RMC 6. Identify the different RMCs and their AORs 7. Describe the criteria for determining when on-site support is needed for Fleet Technical Assistance CH. 4- SHIPBOARD ELECTROMAGNETIC COMPATIBILITY 1. Define the purpose of EMC and identify who oversees the EMC assessments and when they are conducted 2. Describe when an EMC Certification is required 3. Describe the TYCOM s responsibility in the EMC program CH. 5- DEFICIENCY DOCUMENTATION AND REPORTING 1. Define the purpose of documenting shipboard deficiencies and how the information is used 2. Define Material Readiness 3. Define CSMP and describe the differences between the ship & shore files 4. Define and describe the purpose of a 2K 5. Describe the CASREP process 6. Define DRRS 7. Describe the TYCOM s role in documenting shipboard deficiencies and where the PE fits into this role 8. Identify instances when a 2K is required and the information is must contain 9. Describe the guidance for documenting a deficiency with a CASREP, updating a CASREP, and closing/cancelling a CASREP 22

24 CH. 8- MINIATURE/MICROMINIATURE (2M) ELECTRONIC REPAIR PROGRAM 1. Identify what items are candidates for the 2M program 2. Describe the TYCOM & RMC responsibilities in the 2M program CH. 9- METROLOGY AND CALIBRATION PROGRAM 1. Describe the TYCOM & RMC responsibilities in the METCAL program 2. Describe the ship s gage calibration program and why a PE should be concerned with S/F following it 3. Describe SISCAL Program, its responsibilities, and how to schedule a SISCAL visit CH. 10- MOTOR GASOLINE HANDLING AND STORAGE 1. Describe the tank conditions for and handling of MOGAS 2. Describe the MOGAS Assessment Program and identify who is responsible for conducting the assessment CH. 11- MAINTENANCE, REPAIR AND OVERHAUL OF SERVICE CRAFT, LANDING CRAFT AND SMALL BOATS 1. Describe the material readiness standard and responsibilities for small boats 2. Describe the maintenance facilities that are available to S/F (outside a CNO avail) for repairing small boats and how they can access them 3. Describe the maintenance facilities that are available to a ship inside a CNO availability 4. Identify who is responsible for overhauling & modernizing small boats 23

25 CH. 12- DEGAUSSING Explain magnetic silencing and deperming requirements, as well as the check ranging and reporting procedures defined by OPNAVINST C Magnetic Silencing. 1. Identify the definitions of basic degaussing terminology. 2. List the situations requiring check ranging of a ship with an installed degaussing system. 3. Discuss the TYCOM and Ship CO s responsibilities with regard to degaussing. CH. 13- SURFACE SHIP CORROSION CONTROL Discuss basic guidelines necessary to maintain an effective Corrosion Prevention and Control Program and use of the Corrosion Control Information Management System (CCIMS) database. 1. List the types of data contained in CCIMS 2. Discuss the policy for Level 1 and 2 corrosion-control structural system surveys and inspections 3. Explain the TYCOM s, RMC s and ship s responsibilities for corrosion-control. 4. Discuss use of the Preservation Departures From Specifications Process Decision Tree. CH. 14- CANNIBALIZATION Explain procedures for active ship cannibalization and the resultant payback process between ships. 1. List the situations during peace-time when cannibalization may occur between active fleet units. 2. Explain the differences between Self, System and Active Ship cannibalization. 3. Identify the conditions upon which Active Ship Cannibalization authorization decisions are based. 24

26 4. Recognize who must approve a cannibalization request for a ship in availability and a ship not in availability. 5. Discuss the process for requesting an Active Ship Cannibalization. 6. Identify both Requesting and Cannibalized ships responsibilities. CH. 16- HABITABILITY Discuss requirements for implementing various habitability programs, and to identify the sources of assistance available for these programs. 1. Identify the major provisions of CNO s shipboard habitability policy, OPNAVINST , that apply to ships of the Surface Force. 2. Identify the seven principal facilities and systems contributing to shipboard habitability. 3. Discuss the characteristics of Ship s Force Habitability Improvement Projects. 4. Discuss the characteristics of habitability programs under the technical sponsorship of the Naval Sea Systems Command. 5. Recognize the TYCOM s, RMC s and Ship CO s principle responsibilities for habitability programs under the technical sponsorship of the Naval Sea Systems Command. 6. Identify required habitability project milestones and notices. CH. 28- CABLEWAY ASSESSMENT Discuss training requirements, assessment criteria, and reporting procedures for the Cableway Assessments Program as contained in NAVSEAINST Shipboard Electrical Cable and Cableway Inspection and Reporting Procedures. 1. Recognize the three categories of cableway safety hazards and the timing requirements for correction of each. 2. Explain when cableway assessments must be scheduled. 3. Discuss the ship commanding 25 officer s responsibilities for the

27 Cableway Assessment Program. CH. 29- HEAT STRESS CONTROL AND REPAIR OF THERMAL INSULATION Identify requirements for reducing excessive heat generation and the control of asbestos lagging and insulation material. 1. Recognize the hazards and causes of excessive heat. 2. Discuss the steps taken to reduce heat stress. 3. Discuss the requirement for an industrial availability lagging plan. 4. Identify corrective measures to repair damaged asbestos insulation. 5. Discuss the guidelines for removal of asbestos insulation. CH. 31- SURFACE FORCE SHIP MAINTENANCE PLACEMENT AND OVERSIGHT BUSINESS RULES Discuss the procedures and guidance regarding ship maintenance placement and oversight business rules for Regional Maintenance Centers (RMC), Type Commanders (TYCOM) and Ship Maintenance Teams. 1. Recognize the business responsibilities of the Ship and the Maintenance Team. 2. Discuss the necessary considerations when preparing the ship s MMBP funding phasing plan, Maintenance Team guidelines for executing at MMBP financial control levels, and the Maintenance Team s flexibility to: Shift controls between CNO and CM budgets; Adjust availability schedules; and Adjust the MMBP. 3. Identify the situations when work may be screened to other than the MSMO contractor. 4. Discuss the Regional Maintenance Center s and TYCOM s business responsibilities. 5. Explain the rationale for and operation of the Continuous Estimating Incremental Planning Review Process (CEIPRP). 26

28 6. Discuss the guidance for use of Firm Fixed Price contracts. CH. 33- MAINTENANCE AND MODERNIZATION BUSINESS PLAN Discuss the guidance for preparation and submission of a ship s Maintenance and Modernization Business Plan (MMBP). 1. Identify the content and sources of information used to prepare an MMBP. 2. Recognize the responsibilities of the Maintenance Team, Naval Supervising Activity and the TYCOM in the preparation, submission, approval and execution of an MMBP. 3. Describe the format and content of each section and sheet of an MMBP. 4. Describe the budget process and MMBP development timeline. CH. 36- SURFACE FORCE SHIP/AIRCRAFT CARRIER MODERNIZATION PROGRAM (SHIPMAIN) Discuss the decision process for deciding which alterations and modifications will be developed, procured, certified and installed on surface force ships. 1. Describe the six key elements of the Ship Modernization Program. 2. Recognize the components of the Ship Change Document (SCD) for Surface Ships. 3. Describe the concept of the Alteration Figure of Merit. 4. Recognize the steps of the Surface Force Ship Planning Process for modernization. CH. 39- LESSONS LEARNED PROCESS BUSINESS RULES FOR SURFACE FORCE SHIPS Discuss the purpose and organization of the Surface Force Lessons Learned Process. 1. Describe the purpose of the Surface Force Lessons Learned 27

29 Process. 2. List the key participants in a Lessons Learned Conference (LLC) and describe the function of each. 3. Describe the sources of input for an LLC. 4. Describe the three phases of LLC and the purpose of each. 5. Discuss the limitations on LLC discussion in light of the contractor-government relationship. CH. 41- MAINTENANCE TEAM Describe Maintenance Team membership and responsibilities. 1. State the primary responsibility of the Maintenance Team. 2. Describe the core membership of a Surface Force Maintenance Team. 3. Explain the four principal roles of a Surface Force Maintenance Team and the key participants in each. 4. Describe the Planning Board for Maintenance and discuss its key business rules. CH. 42- MATERIAL READINESS ASSESSMENT Explain the framework and methodology of the process used to identify and document work required to maintain the material condition of Surface Ships. 1. Identify the purpose of Material Readiness Assessment. 2. Identify the applicability, objectives and principles of Material Readiness Assessment. 3. Describe the Material Readiness Assessment process. 4. Describe the Material Readiness Assessment responsibilities of the Type Commander, Executing Activity and Ship. 28

30 CH. 43- GUIDANCE FOR ENHANCED MODERNIZATION AND ALTERATION INSTALLATION TEAM INTEGRATION DURING AVAILABILITIES Explain the modernization planning, work integration and execution requirements for all modernization activities participating in a maintenance availability. 1. Recognize the availability planning business rules. 2. Recognize the availability execution business rules. CH. 44- MAINTENANCE AND MODERNIZATION PERFORMANCE REVIEW MEETINGS FOR SURFACE FORCE SHIPS Discuss the mission, scope and management of the Maintenance and Modernization Performance Review. Volume VII, Contracted Ship Maintenance: Foreword, Appendix B, Glossary of Terms CH. 1- CONTRACTED SHIP REPAIR FUNCTIONS, TASKS AND STANDARDS OF CONDUCT Explain the Regional Maintenance Center s (RMC) responsibilities, functions, organizational relationships and standards of conduct for all ship maintenance work contracted for accomplishment by commercial shipyards. 1. Recognize the definition of common contracting terms. 2. Recognize RMC responsibilities for ship repair and modernization work that is contracted to the private sector for accomplishment. 3. Describe the procurement and contract administrative functions of the RMC. 4. Explain the guidelines governing the RMC s relationship with contractors. 5. Identify the guidelines imposed on personnel who represent the Government in business dealings with industry. 6. Recognize the basic responsibilities 29 of Navy and other

31 activities as they affect the operations and functions of the contracting process and the relative position of the RMC in this organization. CH. 2- CONTRACTS AND CONTRACT ADMINISTRATION Explain contracts and contract administration as it applies to Navy ship repair and modernization work. 1. Recognize the principal sources of procurement regulations and the scope of each. 2. Discuss the main features of the six principal contract types commonly used for ship repair and modernization work, and the five elements that comprise a contract. 3. Recognize the duties of a Contracting Officer and the typical duties of a Contracting Officer s Representative (COR). 4. Discuss the principal aspects of contract administrative services provided by the Regional Maintenance Center. 5. Discuss the guidelines concerning work scope agreements and Technical Analysis Reports. 6. Explain the principal regulatory requirements regarding contract modifications, claims policy, the reporting of constructive changes, the guidelines governing the use of overtime, and the policies and procedures for consent to subcontract. CH. 3- PRIMARY CONTRACTING STRATEGIES - MASTER AGREEMENT FOR REPAIR AND ALTERATION OF VESSELS AND MULTI- SHIP/MULTI-OPTION Describe the two primary contracting methods generally employed by the Navy for the procurement of ship repair and modernization work in the private sector. 1. Discuss the purpose and operation of a Master Ship Repair Agreement (MSRA) and Agreement for Boat Repair (ABR). 2. Discuss the purpose, structure and operation of Multi- Ship/Multi-Option contracts. 30

32 CH. 4- CONTRACT SPECIFICATION DEVELOPMENT Explain the specific guidance for the preparation of work specifications that are developed for specific work items or ship alterations brokered to the private sector for accomplishment. 1. Discuss the characteristics of Design Specifications and each. 2. Discuss the use and advantages of standardized specifications and Expanded Process Control Procedures (EPCP). 3. Discuss the steps in preparing work item specifications. 4. List the questions helpful in reviewing the adequacy of specifications. 5. Discuss the special planning procedures that may be required for non-scheduled availabilities. CH. 5- COST ESTIMATING Describe the process for development of Government cost estimates. 1. Describe the five types and five classifications of Government cost estimates and their respective characteristics. 2. Discuss the Standard Estimating process. 3. Discuss the instructions for development of cost estimates by the Regional Maintenance Centers. 4. Describe the use of estimating standards. 5. Describe the process for preparing a cost estimate. 6. Describe the creation of cost estimates for contract modifications. CH. 6- FUNDING AND ACCOUNTING Explain the process for the appropriation, allocation, management and accounting for funds that pay for services and materials used for ship maintenance, repair, and modernization. 31

33 1. Recognize the requirements of policy for the administration of funds administration including: The seven types of appropriations most often used by a Naval Supervisory Authority; The four stages of funds progress; The use of repair and Fleet Modernization Program funds; Berthing and Messing funds; and Funds for the Commercial Industrial Services Program. 2. Recognize the Commanding Officer s and Fund Administrator s/funds Manager s legislated responsibilities for control of public funds. 3. Recognize the Maintenance Team s funding business rules and responsibilities. 4. Recognize the Regional Maintenance Center s funding business rules and responsibilities. 5. Recognize the TYCOM s funding responsibilities. CH. 7- AVAILABILITY AND PROJECT MANAGEMENT Explain the statutory and contractual requirements for management of availabilities and emergent work on Fleet units. 1. Identify the members of the Project Management team, and their respective responsibilities. 2. Identify the responsibilities of the Contracting Officer, Contract Specialist, and Planner and Estimator. 3. Discuss the key events evolutions to be performed in preparation for a contracted availability. 4. Describe the purpose of the Arrival and Commanding Officer s Weekly conferences. 5. Discuss key Availability Management evolutions and attributes. CH. 8- TESTING, TRIALS, REDELIVERY AND GUARANTEES Describe the processes and requirements used in the final phases of availability performance to validate satisfactory completion of work through testing and 32

34 Authority (NSA) to certify contract completion and redelivery of the ship to the Fleet. 1. Recognize the requirements of the Total Ship Test Program for post-production testing of repair and modernization work. 2. Identify the requirements for and purpose of dock trials, fast cruise and post-repair sea trials. 3. Describe finalization procedures for repair and modernization availabilities. 4. Describe the requirements for final work acceptance. CH. 11- CONTRACT ADMINISTRATION QUALITY ASSURANCE PROGRAM Describe the basic provisions of the Contract Administration Quality Assurance Program (CAQAP) for hardware and technical data during repair and overhaul contracts. 1. Identify contractor and Government responsibilities for the quality assurance program. 2. Describe the elements of CAQAP. CH. 13- SHIPBOARD CONTRACTING STRATEGY AND UTILIZATION Describe the principles upon which contracting for shipboard maintenance and modernization work is based. 1. Identify the four principles of NAVSEA s comprehensive contracting strategy for shipboard maintenance and modernization. 33

35 COURSES AVAILABLE ONLINE: M U Shore Manager s Course Module 01-1: Navy Language, COC, OPNAV, Fleet, TYCOM, INSURV, SYSCOM, PEO KEY 1. Contrast the kinds of actions and activities performed within the Navy s Operational and Administrative Chains of Command. 2. Define Navy Warship Classes and OPNAV Sponsors. 3. Define the Fleet Code responsible for Ship Maintenance Policy 4. Contrast the responsibilities of the Type Commander and the Systems Commander. 5. Define the Port Engineer Operational and Administrative Chains Of Command 6. Define the Role of the Board of Inspection and Survey (INSURV) 7. Discuss how you would prepare yourself and your Ship for an INSURV Material Inspection (INSURV- MI) 8. Under PEO Ships; contrast the Responsibilities of the Platform Program Managers in the Program Executive Officer (PEO) offices with those of the platform Program 34

36 M U Shore Manager s Course Module 01-2: NSWC, NUWC, SURFMEPP, NSA-NSY-RMC, ISIC, Ship KEY 1. Discuss the NAVSEA, NAVAIR and SPAWAR Engineering Field Activity Locations. 2. Define the SURFMEPP Product Lines. 3. Define the locations of SURFMEPP Headquarters and its Detachments. 4. Define the responsibilities of a Naval Supervising Activity. 5. Define the Chain Of Command for a Naval Shipyard and a Regional Maintenance Center. 6. Define the activities performed by a Regional Maintenance Center. 7. Define the Lead activities performed by the Regional Maintenance Center Code 200, 300 and 400 Organizations. 8. Discuss the execution of Technical Authority within the RMC. 9. Describe the importance of RMMCO and their role in Navy modernization. 10. Define the Navy Seniority of the ISIC s for the following Ship Classes: Cruisers, Destroyers, Frigates, LHA/LHD, LPD, LSD. 11. Discuss the maintenance related responsibilities for Ship s Force. 35