How To 7 MP Tools. CS Odessa Release of Seven Management and Planning Tools Available in ConceptDraw Solution Park

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1 CS Odessa Release of Seven Management and Planning Tools Available in ConceptDraw Solution Park Professional Analytical Tools that are supported by ConceptDraw Office are now available in the Business Productivity Area of ConceptDraw Solution Park

1. Affinity Diagram How to Group and Structure the Factors That Impact a Problem The Affinity Diagram shows the structure of large, complex factors that have an influence on a problem, and then

2 1. Affinity Diagram How to Group and Structure the Factors That Impact a Problem The Affinity Diagram shows the structure of large, complex factors that have an influence on a problem, and then divides them up into a smaller and simpler structure. The Affinity Diagram does not show a causal relationship between the factors. This diagram is designed to prepare the data for further analysis of the cause-effect relationships. A typical size for an Affinity Diagram is approximately topics in a chart. How to Structure the Factors of a Problem by Using ConceptDraw Office 2? Step 1. Use Affinity Diagram input template in ConceptDraw MINDMAP 2

3 Affinity Diagram Step 2. Brainstorm and collect all fact ors affecting the problem Step 3. Organize items into a mind map tree structure that reflects the problem s composition Step 4. Use Output Affinity Diagram to create a diagram from mind map 3

2. Relation Diagram How to Identify Causal Relationships Identify how factors influence each other. Factors mostly influencing called Drivers Primarily affected factors called Indicators.

4 2. Relation Diagram How to Identify Causal Relationships Identify how factors influence each other. Factors mostly influencing called Drivers Primarily affected factors called Indicators. Problem solving further focuses on changing driver factors by corrective actions. Indicator factorshelp establish KPI (Key Performance Indicators) to monitor changes and the effectiveness of corrective actions in resolving a problem. How to Identify Relationships between Factors Affecting a Problem by Using ConceptDraw Office 2? Step 1. Use Relations Diagram input template in ConceptDraw MINDMAP 4

5 Relation Diagram Step 2. Brainstorm and collect all factors affecting problem Step 3. Create links between factors using the ConceptDraw MINDMAP relations feature Step 4. Use Output Relations Diagram to create a Relations Diagram from your mind map. You are now ready to define factors-drivers and factorsindicators 5

3. Prioritization Matrix How to Prioritizethe Driver Factors to Order Corrective Actions The Prioritization Matrix ranks driverfactors based on a set of criteria.

6 3. Prioritization Matrix How to Prioritizethe Driver Factors to Order Corrective Actions The Prioritization Matrix ranks driverfactors based on a set of criteria. The process allows one to identify the factors that are the first priority. These factors can then be analyzed for possible corrective actions. The Prioritization Matrix allows the factor weighting foreach identified criterion. The total sum of weights for each factor determines the priority. How to Rank Driver Factors for Priority in ConceptDraw Office 2 Step 1. Create new Document using Prioritization Matrix template in ConceptDraw PRO 6

7 Prioritization Matrix Step 2. Enter criteria, factors, and rank factors Step 3. Select three of the highest priority factors to work with 7

4. Root Cause Tree Diagram How to Perform Root Cause Analysis Analyze the root causes of factors that influence the problem. A diagram is constructed separately for each high priority factor.

8 4. Root Cause Tree Diagram How to Perform Root Cause Analysis Analyze the root causes of factors that influence the problem. A diagram is constructed separately for each high priority factor. Identify the root causes for a factor and then propose possible corrective actions. The diagram displays the structure of causes for a factor and possible corrective actions. The Root Cause Tree Diagram is used for further formulation of actions. How to Identify the Root Causes of a ProblemAffecting Factors by Using ConceptDraw Office 2 Step 1. Use Root Cause Diagram input template in ConceptDraw MINDMAP 8

9 Root Cause Tree Diagram Step 2. Create a mind map of root cause tree Step 3. Apply appropriate topic types to topics of factors, causes and corrective actions Step 4. Use Output Root Cause Diagram to create a diagram from ConceptDraw MINDMAP 9

5. Involvement Matrix How to Identify What People and Groups Are Involved in Corrective Actions, and What Their Role is in Every Action The Involvement Matrix is constructed for all

10 5. Involvement Matrix How to Identify What People and Groups Are Involved in Corrective Actions, and What Their Role is in Every Action The Involvement Matrix is constructed for all highly-prioritized corrective actions. It defines the participants and their roles in identified corrective actions. The matrix displays all of the parties involved, defines the level of involvement and nature of participation. The diagram shows the degree of involvement for all identified parties in the execution of corrective actions. We assign who participates, who performs, consults, who should be informed, who checks the work, and who accepts the results. The Involvement Matrix can identify the distribution of responsibilities and identify roles in a group or team. The matrix can be used company wide. How to Determine Participants and Their Involvement in Corrective Actions by Using ConceptDraw Office2 Step 1. Create new Document using Action Involvement Matrix template in ConceptDraw PRO 10

11 Involvement Matrix Step 2. Enter corrective actions and roles Step 3. Specify involved people and groups 11

12 6. PERT Chart How to Build a Schedule of Actions The PERT Chart is constructed as a way to create a schedule of corrective actions. The PERT Chart shows the logical sequences of corrective actions on the time scale. This PERT Chart shows the time period for problem solving and the corrective actions along the critical path. The PERT Chart is also known as a Precedence Diagram or Project Network Diagram. Creating the PERT Chart defines the schedule of work. How to Schedule Corrective Actions by Using ConceptDraw Office2 Step 1. Open a new schedule document in ConceptDraw PROJECT 12

13 PERT Chart Step 2. Enter all corrective actions, set start and finish dates, connect the actions by logical links Step 3. Use PERT Chart output in Reports to generate a PERT chart in ConceptDraw PRO 13

7. Risk Diagram (PDPC) How to Identify Possible Risks When Carrying Out Corrective Actions, and Define Preventive Actions The Risk Diagram determines the risks of potential obstacles during

14 7. Risk Diagram (PDPC) How to Identify Possible Risks When Carrying Out Corrective Actions, and Define Preventive Actions The Risk Diagram determines the risks of potential obstacles during corrective actions, and helps develop preventive actions. How to Identify Possible Risks and Develop Preventive Actions by Using ConceptDraw Office2 Step 1. Use Risk Diagram input template in ConceptDraw MINDMAP 14

Add subtopics of risks to terminal topics of

15 Risk Diagram (PDPC) Step 2. Copy all corrective actions from ConceptDraw PROJECT schedule document, and paste into the mind map as actions tree Step 3. Add subtopics of risks to terminal topics of corrective actions Step 4. Add subtopics of preventive actions to topics of risks 15

16 Risk Diagram (PDPC) Step 5. Use built-in template topic types Risk and Preventive Action Step 6. Create Risk Diagram in ConceptDraw PRO by selecting the Risk Diagram output in ConceptDraw MINDMAP 16

17 Computer Systems Odessa Corporation. All rights reserved. ConceptDraw is a registered trademark of Computer Systems Odessa Corporation. Other company and product names are trademarks of their respective owners.

Solution Park Support for Project Management. CS Odessa corp.

Solution Park Support for Project Management CS Odessa corp. Contents All the Solutions in Review...7 Project Management...7 PM Easy...7 PM Agile...7 PM Response...7 PM Teams...7 PM Docs...8 PM Presentation...8