Intro to Human Resources at Georgia Tech. For training and tutorial information, contact Susan Hill Edwards
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1 Intro to Human Resources at Georgia Tech For training and tutorial information, contact Susan Hill Edwards Georgia Georgia Tech Tech Human Human Resources Resources
2 Tutorial Objectives Overview of OHR and Internal Areas Review of HR Functions and Forms Process for HR Training and System Access Office of Human Resources Ph: GTHR (4847) Need immediate help in your Department? Contact your HR Rep 2
3 Tutorial Assessment This tutorial is a required pre-requisite for HR Administrative Systems Classes Participants must complete the assessment at this end of this tutorial to receive credit for completing this course 3
4 Office of Human Resources Organized by Internal Areas: HR Consultancy Talent Acquisition Performance and Talent Management Total Compensation Global Human Resources Research and Planning HR Customer Services Center 4
5 HR Customer Services Center Maintains every aspect of the employee life cycle from the Online application process, On-boarding experience with Payroll and Records, to the Off-boarding experience with exit documentation and Records. Center Services: One-Stop Service New Employee Paperwork Employee Buzzcard ID GT Account Login/Password New Employee Orientation Payroll and Records Federal and State Tax Reporting Human Resource Management Systems (HRMS) 5
6 HR Consultancy Responsible for: Consulting with GA Tech Departments regarding business strategies Serving as liaison and support to HR Representatives Conducting HR Learning Workshops ADA Sexual and Workplace Harassment Family Medical Leave Act (FMLA) Coaching for Improved Performance Solutions for Dealing with Challenging Employees Behavioral Style Interviewing Providing workforce management support for managers Advising GA Tech Employees for Family Medical Leave process 6
7 How to find your HR Rep/Contact From the HR Consultancy webpage, click Human Resources Representatives 7
8 Talent Acquisition Identify, Attract, and Hire Employees Recruit Employees GT Website Marketing Materials Process Required Background Screenings Temporary Employees Hiring ( Tech Temp Program) Search Committee Support Faculty / Research Faculty Employment Process 8
9 Performance and Talent Management Provides support and services for: Diversity Management and Compliance Training and Mentoring Equal Opportunity, Employee Appeals Performance Management Online Evaluation System, Conflict Resolution HR Policies Training 9
10 Total Compensation Responsible for two major areas: Compensation Compensation Model for Georgia Tech Design market competitive pay practices and structures Link Performance Evaluation with pay Link pay delivery to performance Benefits Medical, Dental and Vision Plans Flexible spending accounts Disability and life insurance plans Retirement Plans - Teachers Retirement System (TRS), Optional Retirement Plan (ORP), and Supplemental Holiday, Sick and Vacation Policies Ongoing Benefits education and communications 10
11 Global Human Resources Responsible for: Foreign national employee tax compliance Income and employment taxes Collaborate with Accounts Payable and Bursar s Office Employees/payees must enter data in GLACIER software Immigration services for foreign national employees B-1, H-1, TN, E-3, O-1, Permanent Residence (J-1s in OIE) Services for GT employees working internationally Immigration and tax law compliance for U.S. and home country 11
12 Research and Planning Responsible for: Employee communications regarding HR Services Workforce analysis, metrics and reports Executive support HR s Strategic and Operational Plans Survey consultation, design, administration and reports Webinars and on-line training tools Special projects 12
13 Interim Organization Chart Associate Vice President M. Scott Morris Sr. Director Human Resources Marita Sullivan Director Benefits Sharon Ray Director Compensation Robert McIntosh Director Global HR Doug Podoll Sr. Director Customer Service Center Maryann Carroll Director Payroll Jerry Jobe Sr. Director Consulting/Talent Acquisition Brenda White Manager Talent Acquisition Shalonda Cargill Director Diversity Management Cheryl Cofield Sr. Director Performance & Talent Management Pearl Alexander Director Performance & Talent Development Lanous Wright *Acting AVP Effective 4/8/
14 Human Resources Management System (HRMS) Personal Services Form gtid # Personal Data Form Current PeopleSoft v 9.0 Generate PSF Turnaround 14 HRMS 9.0 Workforce Admin Compensation Payroll Salary Planning & Distr. Sick/Vacation Leave Bi-Weekly Time Entry Data Warehouse OHR Payroll enters data in PeopleSoft PeopleSoft displays current, historical & future data Data Warehouse is updated nightly Displays current data only
15 How to Hire High-level overview of How to Originate a PeopleSoft Employee File GT ID # (PSF Originator request system-generated number) PSF (PSF Originator enters data, Approver reviews and approve) New employee takes Hire Packet to OHR aka Hire Someone OHR Bldg PSF Originator 15 Dept Approver Other Approvers as needed New Employee New Hire Packet NOTE: The hiring process will vary for different employee class, such as Faculty
16 HRMS Data Entry Personal Services Form (PSF) Manage department employee transactions Submit and track forms electronically Personal Services Form gtid # Personal Data Form Use reports.gatech.edu for tracking Use HRMS Reports for data verification HRMS 9.0 Training Requirements for Access Intro to HR (Online Tutorial) Navigation (Tutorial coming soon) Workforce Admin Compensation Payroll Salary Planning & Distr. Sick/Vacation Leave Bi-Weekly Time Entry Payroll 101 (Online Tutorial) Managing Personnel Transactions (Instr-led Session) Data Warehouse pay.ask@ohr.gatech.edu 16
17 Personal Service Form Terms/Concepts New Hires/Rehires Termination/Retirement Promotion Transfer Salary Release Reclassification Other changes (i.e. extended leave mgmt) Employment Status Job Code (title) Position Number GT ID Effective Dating Action Codes Benefits Eligibility Compensation Frequency & Rate 17
18 HRMS Data Entry Bi-Weekly Time Entry Manage Bi-Weekly Employee Timesheets Enters data in PeopleSoft Personal Services Form gtid # Personal Data Form Use HRMS Reports for verification and tracking Training Requirements for Access Intro to HR (Online Tutorial) Navigation (Tutorial coming soon) Bi-Weekly Time Entry Class (Instr-led Session) HRMS 9.0 Workforce Admin Compensation Payroll Salary Planning & Distr. Sick/Vacation Leave Bi-Weekly Time Entry Data Warehouse pay.ask@ohr.gatech.edu 18
19 Time Document Features: Employee s Name & ID Pay Period Dates Hours Regular Sick/Vacation Jury Other Project Number(s) Signatures 19
20 HRMS Data Entry Monthly Vacation & Sick Entry Manage Monthly Statements Enter data in PeopleSoft Personal Services Form gtid # Personal Data Form Submit Adjustments/Corrections Use Reports for verification and tracking HRMS 9.0 Training Requirements for Access Intro to HR (Online Tutorial) Navigation (Tutorial coming soon) Go to to login and complete this tutorial Workforce Admin Compensation Payroll Salary Planning & Distr. Sick/Vacation Leave Bi-Weekly Time Entry Data Warehouse pay.ask@ohr.gatech.edu 20
21 HRMS Data Entry Summer Faculty Pay Manage Summer Faculty Assignments Enters data in PeopleSoft Use HRMS Reports to verify data entry and tracking Personal Services Form gtid # Personal Data Form Training Requirements for Access HRMS 9.0 Intro to HR (Online Tutorial) Navigation (Tutorial coming soon) Go to to login and complete this tutorial Workforce Admin Compensation Payroll Salary Planning & Distr. Sick/Vacation Leave Bi-Weekly Time Entry Data Warehouse pay.ask@ohr.gatech.edu 21
22 HRMS Data Entry Salary Planning and Distribution Manage distribution of salaries, fringe benefits, and Graduate Student Tuition Remission charges Enter data for Personal Services and financial projects in PeopleSoft Use HRMS Reports and SPD Ad-Hoc Report to verify data entry and tracking Training Requirements for Access Intro to HR (Online Tutorial) Navigation (Tutorial coming soon) Intro to SPD (Instr-led Session) SPD Ad-Hoc Report (Instr-led Session) Additional SPD training information can be found at Personal Services Form gtid # HRMS 9.0 Workforce Admin Compensation Payroll Salary Planning & Distr. Sick/Vacation Leave Bi-Weekly Time Entry Personal Data Form Data Warehouse spd.ask@business.gatech.edu 22
23 Other Data Entry Some HR forms and processes cannot be submitted electronically Navigate to to learn more about the following HR Areas: Global Human Resources HR Customer Services Center Compensation Benefit selections accessed via TechWorks Talent Acquisition Applicant Tracking System accessed via TechWorks Performance and Talent Management Annual Performance Evaluations accessed via TechWorks HR Consultancy Family Medical Leave documents 23
24 Administrative Training Classes For a complete listing of Administrative Systems classes, go to Click on Administrative Systems Training on the left menu Go to to register for classes 24
25 PeopleSoft HRMS Security & Access HR Training Class Managing Personnel Transactions Bi-Weekly Time Entry Vacation/Sick Leave (online tutorial) Summer Pay (online tutorial) Intro to Salary, Planning, and Distribution SPD Ad-Hoc Report HR Inquiry HR Ad-Hoc Report HR Ad-Hoc Report Mailing Labels HRMS Query (Internal HR course only) PeopleSoft Panel or Application Online PSF (and Authorized Signature) GT ID Look-up/Request Time Entry Panels HRMS Reports Vacation/Sick Leave Entry HRMS Reports Summer Pay Entry HRMS Reports SPD Entry Panels SPD Ad-Hoc Report Workforce Administration HR Ad-Hoc Report Mailing Labels Query Manager Intro to HR and Navigation are required pre-requisites for all HR classes
26 Additional Help Areas HR Services Center General Information HRMS Records Payroll and Student Employment Contact Total Compensation Benefits General Information Performance Management Diversity Management & Conflict Coaching Training & Professional Development Workforce Administration Talent Acquisition Classified Staff Academic Faculty Research Faculty Tech Temps Federal Work Study Students Global HR Immigration Processing &
27 Next Steps Consult with your Supervisor Discuss your HR functions within the Department Complete training for HRMS-PeopleSoft and HR-related application access Go to click Administrative Systems Training for class sessions and online tutorials Office of Human Resources Ph: GTHR (4847) For training information, contact Susan Hill Edwards, Ph.D
28 Tutorial Assessment Let s see what you have learned by completing the following assessment. You must score 70% or higher to receive credit for completing this tutorial. You must complete the Assessment once you begin. Click Next to begin. 28
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