Human Resources and Evaluation Systems Facilitated by: Mrs. Cyndi Millns, Pinckney High School

Transcription

1 Human Resources and Evaluation Systems Facilitated by: Mrs. Cyndi Millns, Pinckney High School Summer Teachers Conference 2015

2 Human Resources What is Human Resources? What activities would this department be responsible for?

3 Human Resources Document, document, document Compliance Risk Management

4 Resources Society for Human Resources Management ( Business Management Daily Local HR professionals (mentors) Glassdoor

5 Human Resources Strategies

6 HR Functions Organization & Time Company Culture Recruitment & Onboarding Training & Development Employee Benefits Evaluations Compliance & Other

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9 Organization & Time

10 Weekly Department Meetings Monday Tuesday Wednesday Thursday Friday Admin Meeting Work Work Work Meeting Acct Work Meeting Work Work Work Sales Work Work Meeting Work Work HR Work Work Work Meeting Work

11 Attendance Utilize attendance system in the portal Print daily report for facilitator Use to track for days off Interface with Accounting for payroll Consider Job Costing (2 nd year or beyond)

12 Attendance Options for recording time worked Sign in (paper or electronic) Time Clock Mobile App Hours Keeper Hours Tracker Other??

13 Employee Database/Directory Consider confidentiality! Research What information should be kept on file? How long it should be kept by the company? What access employees have to their own files and records?

14 Employee Database/Directory Excel or Access? Access allows for better data manipulation Create multiple tables

15 Organization Chart This task is dependent on the initial hiring process Did facilitator create org chart? Were employees hired for a department or for a particular job? Or by department?

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17 Recruiting & Onboarding

18 Welcome Presentation Create a presentation about the firm for new hires Can be used for students coming in mid year Utilize during orientation for 2+ year firms Task assumes students are in their departments within first 2 weeks

19 Onboarding Process Presentation about the firm (HR Task 4) New hire paperwork Review & Acceptance of Employee Manual

20 Applications and Resumes End of year activity Update resumes with VEI experience Get returning students trained in evaluating resumes for the following year

21 Recruitment Strategy Develop an application for incoming employees Create a presentation to recruit new employees

22 Recruitment Ideas Host an open house or grand opening ceremony Parents, Teachers, Counselors Local business people Perspective Students Yearbook, student newspaper Local media

23 Recruitment Ideas Job Shadows Employees invite a student to shadow them Set up as a field trip (permission from principal) Tent/Trade Show Booth at lunches

24 Company Culture

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26 Google s Company Culture Create Fun Office Challenges Get Moving Celebrate special occasions Make time for fun Occasionally get out of the office

27 Employee Manual All policies and procedures should be included in the employee manual Should stand up in court of law Continue to update throughout the year

28 Company Forms Utilize company logo/document format as determined by graphics/design Will forms stand up in court of law? Crossover (other tasks and departments)

29 Company Forms Suggested forms (see next slides) Attendance sheets (HR Task 1) Letters of: warning, dismissal, demotion, transfer, appreciation, commendation (HR Task 9) Evaluation task sheets (HR Task 8) Meeting schedules (Admin Task 7) Meeting minutes (sample in reference files) (Admin Task 7)

30 Company Forms Suggested Forms (cont.) Presentation schedules (All Depts) Calendars (Admin) Business plan task schedules (Admin Task 10/11) Trade fair task schedules (Admin Task 16) Annual report task schedules (Acctg/Admin Task 17) 401(k) forms (HR Task 12)

31 Company Forms Suggested forms (cont.) Trip forms (field trips, trade shows) Grading forms Evaluation form (Task 8) Purchases/Trades made (Admin12/13) Professional development attendance forms

32 Bad/Good News Messages Letter of appreciation or commendation Letter of reprimand Letter of dismissal Letter of demotion Letter of undesired transfer

33 Presentation on Ethics

34 Conflict Resolution Process for reporting problems and resolving conflicts at an early stage Sexual Harassment Nondiscrimination Reporting Unethical behavior (Task 13) Whistleblower

35 Training & Development

36 Professional Development Suggested Topics Proper dress and behavior in the workplace Using appropriate telephone and communication techniques Internet and usage and policies consider aligning topics with standards you must teach

37 Training Resources Learning Express General Assembly

38 Employee Benefits

39 401(k) Plan Establish and implement the 401(k) plan Firms that offer 401(k) programs Resources: 401(k) or Investment Advisors Idea: Tie this to stock market game

40 Group Benefits Administration Employee Insurance Medical Dental Vision Disability * Life

41 Evaluations/Grading

42 Evaluations Self evaluations Manager evaluations

43 Evaluations

44 Weekly Activity Logs Employee Activity Log VP Activity Log

45 Grading Work portfolio Personal finance transactions Evaluations Attendance/Participation

46 Other HR Activities

47 Other HR Activities Risk Management Workplace Safety Workers Compensation Compliance ADA EEOC

48 Other HR Activities Employee health and wellness Sustainability Performance Improvement Corporate Image

49 End of Year Voluntary or involuntary separation Layoff Letters Employee Resignation Letters Continuation of Benefits Severance Packages Remaining money in bank

50 Creating a Successful Workplace

51 Contact Session Facilitator Mrs. Cyndi Millns Pinckney Community High School