Judicial. There are both trial courts and an appellate court within the Hamilton County judicial function.

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1 Judicial Courts of original jurisdiction, the Ohio Courts of Common Pleas and those commonly referred to as trial courts, perform two basic functions. They ascertain the facts in a specific situation and the meaning of laws applicable to that situation. The Court of Appeals reviews the actions of another court to determine if the applicable laws were properly interpreted and applied in the specific controversy being considered. There are both trial courts and an appellate court within the Hamilton County judicial function. The Municipal Court is a trial court serving all of Hamilton County. It is a court with which the average citizen is most likely to come in contact. The jurisdiction of Municipal Court is limited to traffic offenses, misdemeanors and civil cases where the amount of controversy does not exceed $10,000. This court also has preliminary jurisdiction in felonies. Small claims court is a division of Municipal Court which hears claims for money only, not in excess of $500. The Common Pleas Court serves all of Hamilton County and is divided into four divisions by function: Common Pleas (general cases), Probate, Domestic Relations and Juvenile. There is an interrelationship among the components of the judicial function. Once a person is arrested, a private attorney could handle the defendant s case or a Public Defender (if the defendant is determined to be indigent). The State is represented in the case by an attorney from the Prosecutor s office (see public safety function). If the case does not go to trial and a payout is made, the defendant would pay the fine in the Clerk of Court s office. Depending on the type of violation, the case would be heard by the Court of Common Pleas or Municipal Court. If the defendant were not an adult, the case would be adjudicated in Juvenile Court. If the case involves paternity, divorce, or dissolution the case would appear on the Domestic Relations docket. If a will is filed or a person is found to be incompetent, the Probate Court would handle the case. If the defendant is found guilty, he or she could contact the Court of Appeals to have the case reviewed and possibly overturned. Court Reporters keep a verbatim record of all reported proceedings and provide transcripts of those proceedings on request. Adult Probation is charged by the Common Pleas and Municipal Courts, under statutory authority, to supervise the conduct of criminal offenders. Probation also offers them opportunities to improve their livelihood through services delivered both in-house and contracted from other agencies. The River City Correctional Center is a community-based correctional facility (CBCF) opened in The residential facility provides an alternative approach to the traditional jail for third, fourth and fifth degree felons. The Center has a focus on safety, security and effectiveness and anticipates that offenders will spend an

2 average of four months in the facility. The maximum length of stay is six months, depending on the progress of rehabilitation. The 73,000 square foot facility is located on the 2.3-acre site of the old Community Correctional Institute. A staff of County employees oversees the 150 men and 50 women when the facility is fully occupied. All staff and operations are fully funded by the State of Ohio. The facility is one of 15 CBCFs in Ohio. This innovative facility provides higher security than a halfway house but provides another jail alternative and allows for additional housing at the County Justice Center. The agencies within the judicial function work closely with both the public safety and social services areas. The Treatment Accountability for Safer Communities (TASC) TASC (formerly Treatment Alternatives to Street Crime) now includes both adult and juvenile divisions. It provides treatment to drug and alcohol abusers in an attempt to reduce street crime.

3 Hamilton County, Ohio Judicial Treasurer Clerk of Courts Sheriff C I T I Z E N S O F Court of Appeals Recorder Court of Common Pleas Prosecuting Attorney Domestic Relations Court Engineer H A M I L T O N C O U N T Y Juvenile Court Coroner Municipal Court Auditor Elected Officials Probate Court Board of County Commissioners Administrative Services Building Inspections County Administrator Appointed by the Board Communications Center Community Development Departments under the jurisdiction of the Board County Facilities County Personnel Economic Development Environmental Services Job and Family Services (JFS) Public Works Boards, commissions and contractual services for which the Board of County Commissioners is solely responsible Board of Building Appeals Board of Building Standards Board of Zoning Appeals Dog Warden Economic Development Task Force Health Care Review Commission Hospital Commission Housing Advisory Board JFS Planning Committee Local Corrections Planning Board Local Emergency Planning Council Managed Competition Committee Metropolitan Sewer District Rural Zoning Commission Tax Incentive Review Committee Tax Levy Review Committee Storm Drainage Appeals Alcohol and Drug Addiction Services (ADAS) Board Agricultural Council (Fairgrounds) Assignment Commission Board of Elections Board of Mental Retardation/Developmental Disabilities (MR/DD) Board of Park Commissioners Board of Revision Budget Commission Cincinnati Area Geographic Information System (CAGIS) Cincinnati Museum Center Cincinnati Zoo and Botanical Gardens Children Service Advisory Commission Children s Trust Fund County Law Enforcement Applied Regionally (CLEAR) County Services in which the Board of County Commissioners share responsibility Community Action Agency Community Improvement Corporation Community Mental Health Board Convention Facilities Authority District Integrating Committee Infrastructure Bond Program Drake Center Drug Enforcement Agency Elderly Services Program Advisory Council Emergency Management Agency Family and Children First Council Hamilton County Board of Health Hamilton County Development Company Housing Advisory Board Indigent Health Care Jury Commission Kenton County Airport Board Advisory Committee Metropolitan Housing Authority Millcreek Conservancy District OH-KY-IN Regional Council of Governments (OKI) Port Authority of Cincinnati and Hamilton County Public Defender Commission Public Library of Cincinnati and Hamilton County Regional Computer Center Regional Planning Commission Senior Services Soil and Water Conservation District Solid Waste Management Southwest Ohio Regional Transit Authority (SORTA) State Extension Services Treatment Accountability for Safer Communities (TASC) Veterans Service Commission

4 Judicial 2005 Approved Budget Expenditures Department 2003 Actual E s t i m a t e R e q u e s t 2005 Budget Clerk of Courts 17,057,303 17,436,012 19,733,776 18,275,050 Court of Appeals 90,483 82, , ,699 Court of Common Pleas 10,066,949 10,896,301 11,354,504 11,305,952 Court of Domestic Relations 5,228,927 5,642,358 5,774,760 5,625,850 Court Reporters 2,456,166 2,342,276 2,960,738 2,521,249 Juvenile Court 33,687,934 34,580,809 35,457,738 34,372,545 Municipal Court 7,278,020 7,109,119 7,456,863 7,467,566 Probate Court 3,436,084 3,151,005 3,621,400 3,718,867 Probation 12,874,116 14,059,773 16,677,997 17,363,855 Public Defender 10,290,173 11,347,203 12,947,218 11,257,138 Total 1 0 2, 4 6 6, , 6 4 7, , 1 1 9, , 1 0 2, Revenues Department 2003 Actual E s t i m a t e R e q u e s t 2005 Budget Clerk of Courts 15,910,469 16,211,754 15,959,200 17,777,583 Court of Appeals 1, Court of Common Pleas 2,255,195 2,258,415 1,809,000 2,300,000 Court of Domestic Relations 1,326,219 1,408, ,526 1,241,213 Court Reporters 23,081 18,303 20,000 20,000 Juvenile Court 19,200,866 18,366,994 19,278,011 21,399,831 Municipal Court 847, , , ,322 Probate Court 1,380,914 1,421,257 1,395,887 1,429,700 Probation 1,867,038 1,949,301 1,984,039 4,904,712 Public Defender 4,120,740 3,421,957 3,758,901 4,068,784 Total 4 6, 9 3 3, , 7 3 2, , 8 0 8, , 8 2 6, FTEs Department 2003 Actual 2004 Approved R e q u e s t 2005 Budget CBCF - River City Clerk of Courts Court of Appeals Court of Common Pleas Court of Domestic Relations Court Reports Juvenile Court Municipal Court Probate Court Probation Public Defender TASC Total 1, , , ,

5 Judicial 2005 Budget Summary by Department Revenue Millions Expenditures Millions Juvenile Court Juvenile Court Employees Clerk of Courts Clerk of Courts Probation Probation Public Defender Common Pleas Common Pleas Public Defender Probate Court Municipal Court Domestic Relations Domestic Relations Municipal Court Probate Court Court Reporters Court Reporters Court of Appeals Court of Appeals River City Correctional River City Correctional TASC TASC Juvenile Court Clerk of Courts Probation Municipal Court Public Defender River City Correctional Common Pleas Domestic Relations Probate Court Court Reporters TASC Court of Appeals

6 Clerk of Courts Program: Administration Management Info Systems Mandated By: ORC 2303 Funding Source: General Fund Program Description: The Administration/MIS is responsible for providing administrative and technical support to all Clerk of Court divisions on a daily basis in the following areas: supervision, purchasing, payroll, accounting, computer services, personnel, auditing and training. Accomplishments: The Clerk has established a Privacy Task Force, comprised of representatives from the private sector and various county government agencies, to provide guidance to the Clerk of Courts office in making critical decisions regarding the public display of public records on the Internet. The Clerk's Web site has been completely revised. The Clerk is in contract negotiations to begin debt collection. Expanded document scanning for all clerk offices and other agencies. Numerous Awards for computerization projects Objective: To continue to develop and implement accounting and auditing procedures to safeguard assets and to follow all statutory rules. Demand: Auditing procedures to be produced and implemented Workload: Number of auditing procedures produced and implemented Efficiency: No of hours to write, edit, produce and 40 hrs 40 hrs 40 hrs 40 hrs implement each procedure Effect./Outcome: Percent of auditing procedures produced and implemented Objective: To continue to maintain and make improvements to the CMS System. Demand: No. of staff hrs available to maintain & 5,460 hrs 6,825 hrs 7,280 hrs 7,280 hrs improve CMS Workload: No. of staff hours used 5,460 hrs 6,825 hrs 7,280 hrs 7,280 hrs Efficiency: No. of staff Effect./Outcome: Percent of time CMS System is operational Expenditures Personnel Other Expenditures 18,844 72, , ,475 5 Capital Outlay 160 2,000 2,200 2,200 Total 19,004 74, , ,675

7 Revenues Charges for Service Fees Miscellaneous Transfers - In Total FTE Count Total New Positions Departmental Comments: MIS is and will continue to promote the expansion of electronic filing of all court documents. MIS will complete programming to enable automated telephonic traffic collections. Budget Office Analysis: In 2005, MIS will continue to provide technical support to all divisions within the Clerk of Courts. The Office of the Hamilton County Clerk of Courts originated in 1802 when the Ohio State Constitution provided for the appointment of a clerk of courts for each county. William Henry Harrison, ninth President of the United States, was appointed Hamilton County Clerk of Courts in May, 1836 and was Clerk when he was elected president in 1840.

8 Clerk of Courts Program: Appellate Mandated By: ORC Funding Source: General Fund, Special Revenue Calendar Grants Program Description: Record and maintain filings in appellate actions within the Common Pleas jurisdiction. Accomplishments: Scanning of all documents as filed Objective: To perform mandated activities timely and efficiently. Demand: Activities to be performed. 186, , , ,000 Workload: Activities performed. 186, , , ,000 Efficiency: Transactions per employee. 37,289 36,311 36,400 36,400 Effect./Outcome: Percentage of activities performed timely and efficiently. Expenditures Personnel Other Expenditures 54,742 6,500 16,550 9,990 5 Capital Outlay Total 54,742 6,500 16,550 9,990 Revenues Other Intergovernmental 51, Total 51, FTE Count Total New Positions Departmental Comments: Record and maintain filings in appellate actions within the Common Pleas jurisdiction. Activities include: criminal and civil appeals filings, Ohio Supreme Court preparations and transfers to other jurisdictions, scanning and courtroom sessions. Budget Office Analysis: The activities performed in this division remain at a constant level from 2004 to 2005.

9 Clerk of Courts Program: Civil Bailiff Mandated By: ORC Funding Source: General Fund Program Description: Performs municipal court services similar to those performed by the Sheriff for the Court of Common Pleas and other duties requested by the Court. Accomplishments: All Bailiffs completed Law Enforcement Certification Training - Ohio Police Training Academy. (OPTA) Re-structuring of division has resulted in more efficient coverage of the county Objective: To execute statutorily mandated activities on a timely and efficient basis. Demand: Bailiff activities to be performed. 56,737 52,306 52,500 52,500 Workload: Bailiff activities performed. 56,737 52,306 52,500 52,500 Efficiency: Transactions per employee. 5,674 5,231 5,250 5,250 Effect./Outcome: Percentage of activities performed on a timely and efficient basis. Expenditures Personnel Other Expenditures 22,739 31,441 44,395 33,389 5 Capital Outlay ,000 0 Total 22,739 31,441 62,395 33,389 Revenues Total FTE Count Total New Positions

10 Departmental Comments: All bailiffs continue to be cross-trained with Criminal Bailiffs. It is the Clerk's intent to supplement the Criminal Bailiffs presence in cars with Civil Bailiffs. Activities include: evictions writs received, scheduled and sent out, repos', judgment executions, garnishment activity, Judgment Debtor Examination/Certified Mail Return Receipt mailings, JDX personal service, citations, subpoena services, garnishment citations, lawsuit personal service, criminal subpoena services and prejudgment activities. Effective April 1, 2003, criminal subpoena services were transferred to the Criminal Bailiff's Division which resulted in the transfer of 2 employees to the Criminal Bailiff's Division. Budget Office Analysis: The number of activities performed by Bailiffs has decreased from the 2003 levels. The Civil and the Criminal Bailiffs are cross-trained to perform the duties in both divisions.

11 Clerk of Courts Program: Common Pleas Mandated By: ORC and Funding Source: General Fund Program Description: Records and maintains filings, fees, costs and cash bonds in criminal, civil and appellate actions within Common Pleas Court. Accomplishments: E-filings continued to expand during 2004 into Common Pleas Criminal area. Common Pleas local rule #34 was expanded to include e-filing endorsed by all Common Pleas judges and was approved by the Ohio Supreme Court. As cases are filed, all related documents are scanned. Access to filed cases is available through the Clerk's Web site Objective: To perform all statutory duties timely and efficiently. Demand: Activities to be performed 6,065,411 5,917,299 5,918,000 5,918,000 Workload: Activities performed. 6,065,411 5,917,299 5,918,000 5,918,000 Efficiency: Transactions per employee. 101,090 5,917,299 5,918,000 5,918,000 Effect./Outcome: Activities performed efficiently and timely. Expenditures Personnel Other Expenditures 249, , , ,773 5 Capital Outlay 15,990 22,650 22,650 22,650 Total 265, , , ,423 Revenues Charges for Service Fees 2,357,852 2,829,423 2,832,500 2,832, Fines & Forfeitures 130, , , , Investments Interest 25,400 30,480 35,000 35, Other Intergovernmental 358, , , , Miscellaneous Total 2,872,606 3,447,129 3,119,000 3,196,238

12 FTE Count Total New Positions Departmental Comments: Activities include: Non-domestic civil/domestic post decrees, certificates of judgment, executions, domestic violence, expungements, Brady bill checks, inmate letters, Passports, criminal indictments, ignored cases, misdemeanor remands, drug court cases, diversion cases, misc. filings, witness fees public, witness fees-cinti Police Dept., misdemeanor witness fees, criminal bond forfeiture, scanning, and e-filing. Budget Office Analysis: The Common Pleas division anticipates that the number of activities performed will remain at the same level as 2004.

13 Clerk of Courts Program: Criminal Bailiff Mandated By: ORC Funding Source: General Fund Program Description: Performs municipal court services similar to those performed by the Sheriff for the Court of Common Pleas and other duties requested by the Rule of Court. Accomplishments: Increased Warrants /Capiases service. Continuation of 24 HR services without new hires. Continued Law Enforcement Certification for entire staff - Ohio Police Training Academy (OPTA). Continued cross training of entire staff as Civil Bailiffs. Successful implementation of On Call transports Objective: To efficiently and timely complete all statutory activities. Demand: Activities to be performed. 138, , , ,000 Workload: Activities performed. 138, , , ,000 Efficiency: Transactions per employee 3,368 3,482 3,488 3,488 Effect./Outcome: Percentage of activities performed timely and efficiently. Expenditures Personnel Other Expenditures 63,448 81, ,210 79,532 5 Capital Outlay 4,894 6,600 22,700 4,200 Total 68,342 88, ,910 83,732 Revenues Charges for Service Fees Fines & Forfeitures Miscellaneous Total FTE Count Total New Positions

14 Departmental Comments: Warrant and capiases mailings have increased dramatically. Because of this and the elimination of re -cites there are more trials, more late hours and more people rotating into extra shifts. This Division is now a 24-hour a day operation. Effective April 1, 2003, Criminal Subpoenas Services were transferred from the Civil Bailiffs' Division to the Criminal Bailiffs' Division, and 2 Civil Bailiffs were transferred to Criminal Bailiff's Division. Approximately 15,000 Criminal Subpoenas are served annually. Activities include: warrants and capiases, prisoner transports, DUI, Domestic Violence, 24 hour/7 day on call transport, US Mail warrants/capiases notices, court room security sessions and 2nd shift, and criminal subpoena services. Budget Office Analysis: All Bailiffs are cross-trained with Civil Bailiffs.

15 Clerk of Courts Program: Domestic Violence Shelter Mandated By: Not mandated Funding Source: Special Revenue Operating Fund Program Description: This program provides financial assistance to shelters for victims of domestic violence, through a surcharge of seventeen dollars on marriage license fees. The entire amount collected has been awarded for the support of the YWCA Battered Women s Shelter. Accomplishments: New and/or specialized collaborative program accomplishments include: The YWCA provides leadership for the Alliance for Battered and Abused International Women (ABAIW). The group examines the needs of abused immigrant women and their children, to provide training and resources to service providers and law enforcement, and to develop programming to ensure that these victims have access to needed services to overcome the trauma of victimization and to achieve safety and selfsufficiency. Over 20 social services providers have joined together to examine the needs of abused immigrant women and children. Center for Independent Living Options "Educate to Eliminate" Program - The YWCA has partnered with the Center for Independent Living Options (CILO) and Women's Crisis Center of Northern Kentucky to pilot the "Educate to Eliminate Violence Against Women with Disabilities" Project. The project goal is to end violence and abuse against women with disabilities through education, training and outreach Objective: To provide shelter, counseling, and supportive services to battered women and their children in Hamilton County. Demand: Battered Women s Hotline calls, annual 8,500 9,000 9,000 9,000 Workload: Provide clients shelter svcs., annual Efficiency: Clients provided shelter svcs., annual Effect./Outcome: Percentage clients provided shelter svcs. Expenditures Other Expenditures 80,448 80,448 85,000 85,000 Total 80,448 80,448 85,000 85,000 Revenues Charges for Service Fees 65,184 78,464 85,000 85,000 Total 65,184 78,464 85,000 85,000

16 FTE Count Total New Positions Departmental Comments: The goal of the YWCA Battered Women's Shelter is to provide safe, secure, temporary shelter and to provide necessary supportive services for homeless battered women and their children to move them towards living independently and free from violence. Every aspect of the programming is designed with the safety of the woman and her children in mind. Each woman leaves the program with an understanding of the dynamics of domestic violence, an awareness of community resources, and an individually tailored safety plan for her and her children. In addition, the program works with the women to identify the barriers to her self-sufficiency and to help them find/learn the tools necessary to overcome those obstacles. The YWCA Battered Women's Shelter provides ongoing services to battered women and children and can house up to 60 women and children at once. It is the only protective shelter for homeless battered women in the City of Cincinnati/Hamilton County. Services include: Safe, temporary emergency shelter for battered women and children who are homeless or in need of protective services and crisis assistance because of domestic violence. The shelter enables battered women and their children who are often isolated from family and support networks or who are in danger to access safe and secure protective shelter. Provision of food, clothing, and personal care items to shelter residents; Individual and family supportive services which include intensive case management and advocacy on a variety of concerns such as education, financial and housing opportunities, medical and psychological services, legal aid, and alcohol/drug addiction assessments and referrals; Group support services include HIV/AIDS education, domestic violence support groups, stress management, safety planning, self-esteem building and parenting skills; Financial assistance for rent, utility bill payment, back eviction and furniture for clients attempting to obtain permanent housing away from their abuser. Budget Office Analysis: Funding from Hamilton County is used to provide family support services and group support services for battered women.

17 Clerk of Courts Program: Mail Center Mandated By: Not mandated Funding Source: General Fund Program Description: Provides daily delivery of all outbound mail picked up by clerk's employees and provides an interdepartmental mail system. Accomplishments: Successful continuation of handling Public Library mail for profit. Continued successful operation of Ascent Mail System, which allows for more accurate tracking of expense. Inter-departmental delivery continues twice daily Objective: To deliver mail timely and efficiently Demand: Mail to be delivered-annually 2,943,606 3,119,547 3,119,547 3,119,547 Workload: Mail delivered. 2,943,606 3,119,547 3,119,547 3,119,547 Efficiency: Pieces per employee-annually. 735, , , ,886 Effect./Outcome: Percentage of mail handled efficiently and timely. Expenditures Personnel Other Expenditures 1,378,626 1,583,765 1,765,450 1,552,616 5 Capital Outlay ,000 0 Total 1,378,626 1,583,765 2,065,450 1,552,616 Revenues Other Taxes Charges for Service Fees 953,603 1,144,323 1,325,000 1,325, Miscellaneous 203, , , , Transfers - In Total 1,156,749 1,388,098 1,560,000 1,560,000 FTE Count Total New Positions Departmental Comments: The mail center maintains the inter-departmental mail system for the County. Budget Office Analysis: The mail center anticipates processing and delivering nearly 3.1 million pieces of mail during 2005 to and from County departments as well as to the Public Library.

18 Clerk of Courts Program: Microfilm/Records Center Mandated By: ORC Funding Source: General Fund Program Description: Stores and maintains 31,000 square feet of county records. Retrieves and manages over 500 files/day from courts and other County records. Coordinates document storage functions and records disposals. Pulls and permanently disposes of County records according to statutory requirements. Microfilms all County records and scans Clerk of Courts documents. Operates XFP 2000 Production unit. Accomplishments: During 2004, the records disposals system continued to be implemented resulting in space being rented to outside agencies. The XFP machine has been in use approximately 65% of the time during Objective: To complete Records Center activities timely and efficiently Demand: No. of records to be pulled 199, , , ,000 Workload: No. of records pulled 199, , , ,000 Efficiency: Transactions per employee 33,181 36,603 36,666 36,666 Effect./Outcome: Percent of tasks completed timely Objective: To perform all microfilm related duties timely and efficiently Demand: Activities to be performed 7,452,446 5,951,856 6,000,000 6,000,000 Workload: Activities performed 7,452,446 5,951,856 6,000,000 6,000,000 Efficiency: Transactions per employee 621, , , ,000 Effect./Outcome: Activities performed efficiently and timely Expenditures Personnel Other Expenditures 79, , , ,428 5 Capital Outlay ,000 1,000 Total 79, , , ,428

19 Revenues Charges for Service Fees ,100 1, Miscellaneous Total ,100 1,100 FTE Count Total New Positions Departmental Comments: Microfilm is responsible for filming original documents from all County Departments and submitting copies to each department. Microfilm retains the original security reels of all filmed documents, which are stored in climate-controlled vaults. As cases are completed, microfilm films all documents related to each case, archives the microfilm, thus eliminating the need for paper storage of the documents. In addition to the daily upkeep of the Records Center, personnel also are responsible for the proper disposal of records. Budget Office Analysis: The Records Center continues to operate at optimal efficiency levels. No additional staff is being requested in 2005.

20 Clerk of Courts Program: Municipal Civil Mandated By: ORC Funding Source: General Fund, Special Revenue Calendar Grants Program Description: Records and maintains filings, fees, costs and complaints in civil actions within municipal court jurisdiction. Accomplishments: Electronic filing of court documents continues to expand during Increase in volume of statutory duties being executed timely and efficiently with no corresponding increase in staff Objective: To timely and efficiently execute statutory duties. Demand: Clerk's actions to be handled 785, , , ,000 Workload: Clerk's actions handled 785, , , ,000 Efficiency: Transactions per employee 26,178 27,966 27,967 27,967 Effect./Outcome: Percentage of activities handled timely. Expenditures Personnel Other Expenditures 323, , , ,850 5 Capital Outlay ,000 13,000 Total 323, , , ,850 Revenues Charges for Service Fees 271, , , , Fines & Forfeitures 1,584,015 1,900,818 1,840,000 3,426, Miscellaneous Total 1,855,592 2,226,710 2,170,100 3,756,245 FTE Count Total New Positions Departmental Comments: As cases are filed, all related documents are scanned. Access to filed cases is available through the Clerk's website. Activities include: money suits, evictions, small claims, rent escrow, trusteeships, garnishments, judgment debtor exam, small claims transfers, witness fee payments, alias summons, replevin writs, criminal collections and scanning. Budget Office Analysis: The Municipal Civil division continues to provide efficient service to its clients. Personnel levels are remaining constant.

21 Clerk of Courts Program: Municipal Criminal Traffic Mandated By: ORC Funding Source: General Fund Program Description: Records and maintains warrants, complaints, filings, fees, costs and cash bonds in criminal and traffic cases within municipal court jurisdiction. Accomplishments: A secured area has been made available for attorneys and police officers 24 hours/day that provides space for completing necessary paperwork for warrants, complaints, etc. Partial payments of "mail-in" tickets continue to be accepted which helps increase revenue collections. Streamlined the process for Bureau of Motor Vehicles (BMV) release forms resulting in improved customer service. Daily average of missing court files continues to be reduced from more than 100 to less than 1/day Objective: To complete timely all statutory duties. Demand: Statutory duties to be performed 2,524,874 2,631,057 2,632,000 2,632,000 Workload: Statutory duties performed 2,524,874 2,631,057 2,632,000 2,632,000 Efficiency: Transactions per employee. 33,222 34,619 34,632 34,632 Effect./Outcome: Percentage of tasks completed timely. Expenditures Personnel Other Expenditures 26,593 63, , ,355 5 Capital Outlay 0 5,000 24,000 24,000 Total 26,593 68, , ,355 Revenues Charges for Service Fees 63,620 78,096 80,000 80, Fines & Forfeitures 4,546,196 6,068,826 6,115,000 6,270, Investments Interest Miscellaneous Transfers - In Total 4,609,816 6,146,922 6,195,000 6,350,000

22 FTE Count Total New Positions Departmental Comments: This division operates 24 hours/day, 365 days/year. As cases are filed, all related documents are scanned. Access to filed cases is available through the Clerk's website. Activities include: criminal complaints processed, traffic citations processed, DETER traffic bureau, traffic tickets pay outs, witness fee checks issued, felony bonds, misdemeanor criminal and traffic bonds, misc., expungements, municipal appeals, scanning and criminal citations. Budget Office Analysis: The amount of revenue collected by this division is increasing, due in part to the partial payments of "mail-in" tickets.

23 Clerk of Courts Program: Personnel Mandated By: Not mandated Funding Source: General Fund Program Description: A single OCA for General Fund personnel expenses was incorporated in 2001 as a means of simplifying the budget process. Accomplishments: A simplified process of budgeting for General Fund personnel expenses for future fiscal years was implemented in 2001 and continues Objective: To efficiently manage and project General Fund personnel expenditures for the current fiscal year. Demand: Number of pay periods to process Workload: Number of pay periods processed Efficiency: Number of hours to process each pay 10.5 hrs period Effect./Outcome: Percent of pay periods processed timely Expenditures Personnel 5,982,335 11,982,401 12,948,214 12,327,049 Total 5,982,335 11,982,401 12,948,214 12,327,049 Revenues Total FTE Count Total New Positions Departmental Comments: The Clerk of Courts views this method as a more efficient way of tracking personnel expenses during the fiscal year. Budget Office Analysis: No additional staff was requested for 2005.

24 Clerk of Courts Program: Title Administration Mandated By: ORC Funding Source: Special Revenue Operating Fund Program Description: This division issues and files certificates of title for motorized vehicles as well as notating and canceling liens, collecting taxes and fees. In addition, Passport applications are processed, and payouts of traffic tickets are collected and remitted. Accomplishments: Year 3 of implementation of SB59, which includes cross county titling (begun in 2002) and electronic liens. Continued operation of BMV ATPS System. Continued operation of 4 (four) office sites. Successful promotion of Passport business Objective: To complete activities timely and efficiently Demand: Activities to be performed. 739, , , ,000 Workload: Activities performed. 739, , , ,000 Efficiency: Transactions per employee. 14,799 13,360 13,500 13,500 Effect./Outcome: Percentage of duties performed timely and efficiently. Expenditures Personnel 1,107,692 2,243,191 2,338,583 2,320,740 4 Other Expenditures 226, , , ,027 5 Capital Outlay 1,531 50,653 50,778 50,778 7 Operating Transfers Total 1,335,581 2,642,917 2,979,388 2,961,545 Revenues Licenses 1,310,081 2,536,894 2,635,000 2,635, Charges for Service Fees 16,002 32,141 36,000 36, Fines & Forfeitures 63, , , , Miscellaneous 19,006 36,896 30,000 30,000 Total 1,408,294 2,734,771 2,829,000 2,829,000 FTE Count Total New Positions

25 Departmental Comments: Per S.B.59, Title Administration is continuing to adjust to electronic cross county titling, which may result in fluctuation of volume of titles. There is the possibility of the re -organization of the satellite offices in conjunction with the Ohio BMV, which will result in Title Administration assuming more job functions. This division issues titles for autos, boats and other titles such as salvage and collects penalties and performs inspections. The office also processes Passport applications, and collects and remits traffic ticket payouts. Budget Office Analysis: Title Administration continues to provide efficient services to Hamilton County residents. No additional staff is being requested in 2005.

26 Community-Based Correctional Facility - River City Program: River City Comm-Based Correctional Fac Mandated By: Funding Source: Special Revenue Calendar Grants, Special Revenue State Grants Program Description: CBCF - River City is a community-based corrections facility overseen by the Hamilton County Court of Common Pleas. CBCF - River City will process 600 residents through the program in one year and insure that they receive the proper rehabilitation training. Accomplishments: River City operates four pods with a capacity of 50 residents (inmates) per pod. The cooperative program with Frisch's Restaurants has been used successfully to train residents and help them become gainfully employed. The Therapeutic Community treatment modality has been successful in helping our residents learn responsibility. Aftercare treatment continues to aid the residents after they leave the facility. The community service program that was established in cooperation with the Adult Probation Department continues to be successful. There were 81 GED tests taken by River City Correctional Center residents and 58 of our residents passed the GED test Objective: Provide adult basic education (A.B.L.E.) and G.E.D. training for all residents Demand: Residents accepted into program Workload: Residents that receive training Efficiency: Time to train each resident 190 days 190 days 190 days 190 days Effect./Outcome: Number of residents that receive training Objective: Evaluate all referrals Demand: Referrals to program Workload: Referrals evaluated Efficiency: Number of hours to evaluate one 3.5 hours resident Effect./Outcome: Evaluate all residents referred Objective: 85% of all residents accepted into program will complete the program successfully Demand: 85% of 600 completions for fy04 and fy05 Workload: Residents that complete program Efficiency: Time for each resident to complete 4 months 4 months 4 months 4 months program Effect./Outcome: The number of residents that complete the program 81% 80.3% 85% 85%

27 Objective: All residents that are assessed as needing chemical dependency training will receive it. Demand: Approximately 90% of total residents Workload: Residents that receive training Efficiency: Number of hours spent by each resident 288 hours 288 hours 288 hours 288 hours in training Effect./Outcome: Percentage of residents assessed as needing chemical dependency training that receive training Objective: Recidivism rates will be under 30%. Based upon re-admittance to state institutions within a two-year period. Demand: Number of residents graduated within the N/A 983 1,133 1,133 past 2 years Workload: Number of residents readmitted to state N/A institutions Efficiency: Number of years evaluated N/A Effect./Outcome: Percent of residents that recidivate N/A 22% 30% 30% Expenditures Personnel 3,943, ,648,904 4,648,904 4 Other Expenditures 1,366, ,087,167 1,087,167 5 Capital Outlay 32, ,460 27,460 Total 5,342, ,763,531 5,763,531 Revenues Charges for Service Fees Other Intergovernmental 4,902, ,763,531 5,763, Miscellaneous Total 4,902, ,763,531 5,763,531 FTE Count Total New Positions Departmental Comments: As referrals increase we are optimistic that we will be able to divert 600 offenders per year. Budget Office Analysis: This program is funded by the State of Ohio and is awarded a grant, which is budgeted on the state FY (July 1 through June 30).

28 Court of Appeals Program: Administration Mandated By: O.R.C Funding Source: General Fund, Special Revenue State Grants Program Description: Review of the judgments of all trial courts in Hamilton County when an appeal is requested. Any and all proceedings relevant to the processing of said appeal are reviewed. Further, the Court has original jurisdiction in the actions of Mandamus, Habeas Corpus, Prohibition, Quo Warranto, and Procedendo. Accomplishments: For 95% of all appellate cases filed, the court continues to be the court of last resort; that is, there are no further appeals. While individuals can appeal to the Ohio Supreme Court, the Supreme Court has discretion as to what cases it will hear Objective: Dispose of all appellate cases within ten (10) months of filing. Demand: Current year filings Workload: Pending cases Efficiency: Number case terminations Effect./Outcome: % of appellate cases completed within time frame 95% 95% 95% 95% Expenditures Personnel Other Expenditures 63,780 88, ,761 93,529 5 Capital Outlay 17,961 2,831 26, ,170 7 Operating Transfers Total 81,741 91, , ,699 Revenues Charges for Service Fees Other Intergovernmental 12, Total 12, FTE Count Total New Positions

29 Departmental Comments: All employee salaries are assumed by the State of Ohio. Staffing Levels: Budget Office Analysis: Court will receive a new Judge as a resolute of the 2004 elections. Additionally, cost of necessary legal subscriptions has increased

30 Court of Common Pleas Program: Administration Mandated By: ORC 4201 Funding Source: General Fund, Special Revenue Operating Fund, and Special Revenue State Grants Program Description: Court Administration is responsible for the efficient operation of the Hamilton County Common Pleas courtrooms on a daily basis. Court Administration is under the guidance and direction of the respective Administrative Judges and Committee Chairpersons. The administrators provide daily liaison with criminal justice agencies and serve as secretary to the Joint Session and staff. Accomplishments: Court of Common Pleas continues to be linked to the Hamilton County Network through the Court Management System computer software. Participated in joint meetings with the Supreme Court and eight of the largest areas' Common Pleas Administrators to discuss and share ideas and prepare for impending legislative changes. Completed construction on Phase One and Two of the Common Pleas Court; this involved mo ving Mediation from the William Howard Taft Building on 9th Street to the Courthouse Objective: To have prepared and completed the 2004 annual report by January 10, Demand: To complete 2004 annual report by Jan , 2005 Workload: No. of mos. scheduled to complete annual rpt Efficiency: No. of mos. to complete 2004 annual report Effect./Outcome: % of annual report completed by January 10, 2005 Objective: To prepare an accurate monthly reconciliation of court cases which is submitted to the Ohio Supreme Court in various monthly reports. Demand: # of Supreme Court Monthly (SCM) reports Workload: # of Supreme Court Monthly reports sent Efficiency: # of SCM reports sent by due date Effect./Outcome: % of Supreme Court Monthly reports sent Expenditures Personnel 907,668 1,131,944 1,487,825 1,471,015 4 Other Expenditures 964,526 1,223,266 1,326,850 1,314,176 5 Capital Outlay 56,647 42,014 27, Operating Transfers Total 1,928,841 2,397,224 2,842,175 2,785,191

31 Revenues Charges for Service Fees 194, , , , Fines & Forfeitures 107, , , , Other Intergovernmental Miscellaneous Transfers - In Total 302, , , ,000 FTE Count Total New Positions Departmental Comments: The administrators provide daily liaison with criminal justice agencies and serve as secretary to the Joint Session and staff. Budget Office Analysis: The Court in 2005 will begin a process of transitioning from Regional Computer Center employees to court employees for the technical support of the Court Management System (CMS).

32 Court of Common Pleas Program: Judicial Mandated By: O. Const. Art IV & 14, ORC 4202 Funding Source: General Fund, Special Revenue State Grants, Capital Project, And Special Revenue Operating Fund Program Description: The Court of Common Pleas performs two basic functions. Common Pleas Court ascertains the facts in a specific situation and interprets the meaning of laws applicable to that situation. The Court of Common Pleas serves all of Hamilton County. Accomplishments: Drug Court has been successfully implemented and works within the Court System with a Judge, Court Administrator, Director and various other staff members. They are responsible for daily court cases and two nights a week for night court. Our Drug Court is one of the few existing Drug Courts in the State of Ohio. The Common Pleas Jury Commissioner's office has a program where a juror who serves in Hamilton County can donate their earnings (which equals $7.50 per day) back to the Administration of Justice Fund. This fund is solely funded by jurors' donations. With these donations, a free coffee/tea/hot chocolate service is available to them everyday, donuts on Wednesdays, magazines, water service in the jury rooms and many other perks. This program is also new to other courts in the state of Ohio, and Hamilton County can take credit for the development of this wonderful program. Common Pleas Court has also started a Mediation Program that employs two full-time mediators and has a volunteer staff of over 25. The Mediation department is now housed in the Courthouse due to a 2004 renovation project Objective: To provide jurors for Court of Common Pleas. Demand: No. of jurors required annually 28,460 28,225 28,425 28,425 Workload: No. of jurors seated annually 5,345 6,200 6,325 6,325 Efficiency: Daily staff hours working with jurors Effect./Outcome: % of jurors seated for hearings requiring jurors Objective: 16 judges will conduct hearings on civil and criminal cases within the required time limits. Demand: No. of hearings to be conducted 15,835 21,033 21,450 21,450 Workload: No. of hearings conducted 12,753 17,414 18,363 18,363 Efficiency: No. of calendar days court is in session Effect./Outcome: % of hearings conducted within the required time limits 82% 83% 88% 88% Objective: To schedule arbitration hearings and provide arbitrators and courtroom space for arbitration hearings within the suggested time limits. Demand: No. of cases referred to Arbitration 1,315 1,315 1,375 1,375 Department Workload: Cases scheduled for arbitration 1,315 1,315 1,375 1,375 Efficiency: Daily staff hours needed to process cases referred Effect./Outcome: Cases processed within suggested time limits

33 Objective: To provide mediation that produces early, cost-effective resolutions of pending civil cases through mediated settlements within suggested time limits. Demand: No. of cases referred to Common Pleas Mediation Workload: Cases mediated and/or concluded Efficiency: Daily staff hours needed to process and mediate Effect./Outcome: Cases processed within suggested time limits Expenditures Personnel 2,123,498 3,446,307 3,464,517 3,564,344 4 Other Expenditures 3,020,802 4,308,053 4,322,812 4,106,917 5 Capital Outlay 8,579 89, , ,500 6 Debt Service Operating Transfers 0 600, , ,000 Total 5,152,879 8,444,327 8,512,329 8,520,761 Revenues Other Taxes 64, Licenses Charges for Service Fees 319, , , , Fines & Forfeitures 878,572 1,325,067 1,100,000 1,300, Other Intergovernmental 2,686 4,755 4,000 4, Miscellaneous 33,730 98,175 45, , Other Financing Sources Transfers - In Total 1,299,387 1,854,265 1,474,000 1,838,000 FTE Count Total New Positions Departmental Comments: Arbitration is one of several types of Alternative Dispute Resolution Programs. The Arbitration Program in Hamilton County Common Pleas Court has been in existence for over 28 years. Local Rule 24 of the Rules of Local Practice defines the set up of Arbitration as it applies to Hamilton County Common Pleas Court civil cases. The Assigned Judge via an entry of referral may refer a civil case filed in Common Pleas Court, where the amount in controversy does not exceed $100,000 to Arbitration. The majority of cases referred to Arbitration are personal injury and vehicle accidents. Breach of Contract, on account, consumer sales act, and cases referred to as "other civil" make up the rest of the Arbitration Dept. The Arbitration Hearing is conducted, heard and decided by a panel of three attorneys from the community who have agreed to serve as arbitrators. The attorneys are paid a small fee based on the length of time of the hearing. In order to qualify as an arbitrator, attorneys are required to go through a short training program, including viewing a training videotape. The average hearing requires approximately 3.5 hours to complete, including deliberation time.