Project Report January to December 2011

Transcription

1 KINGDOM OF CAMBODIA Nation Religion King Pilot Program for Climate Resilience (PPCR phase 1) CAMBODIA: Strategic Climate Fund (SCF) Climate Investment Funds (CIF) Grant No. TF Project Report January to December 2011 Ministry of Environment Climate Change Department The World Bank

2 Contents 1. LIST OF ACRONYMS AND ABBREVIATIONS CHART: ORGANIZATIONAL STRUCTURE PROJECT PROFILE OVERVIEW REASONS FOR DELAY IN PROJECT IMPLEMENTATION PPCR LINKAGES TO NATIONAL PROCESSES STRENGTHENING NATIONAL LEVEL CLIMATE RESILIENCE KEY ACTION AREAS FOR PPCR PHASE PROJECTS DEVELOPMENT FOR SPCR (PPCR PHASE II) FINANCIAL PROGRESS OPERATIONAL ISSUES AND RECOMMENDATIONS BY DECEMBER CONCLUSIONS ANNEX RESULTS FRAMEWORK PPCR 1 (DRAFT) PPCR Project Report January December 2011

3 1. LIST OF ACRONYMS AND ABBREVIATIONS ADB CCCA CCTT CDD CIF CSO D&D DRR IPA ITA MAFF MDB MEF MoC MoE MoEYS MoI MoP MoWA MoWRAM NAPA NCCC NCDD NGO NP-SNDD NSA NSDP PPCR RGC SCF SEC SESA SNAP SPCR UN UNFCCC WB WBG Asian Development Bank Cambodian Climate Change Alliance Climate Change Technical Team Climate Change Department Climate Investment Funds Civil Society Organization De-concentration and De-centralization (Organic Law) Disaster Risk Reduction International Procurement Agency International Technical Advisor Ministry of Agriculture, Forestry, Fisheries Multilateral Development Bank Ministry of Economy and Finance Ministry of Commerce Ministry of Education Ministry of Education, Youth, Sports Ministry of Interior Ministry of Planning Ministry of Women Affairs Ministry of Water Resources and Meteorology National Adaptation Programme of Action National Committee on Climate Change National Committee for Sub-national Democratic Development Non-Government Organization National Programme on Sub National Democratic Development Non-State Actors National Social Development Plan Pilot Programme for Climate Resilience Royal Government of Cambodia Strategic Climate Fund (CIF) Southern Economic Corridor Strategic Environmental and Social Assessment Strategic National Action Plan Strategic Programme for Climate Resilience United Nations United Nations Framework Convention on Climate Change World Bank World Bank Group 3 PPCR Project Report January December 2011

4 2. CHART: ORGANIZATIONAL STRUCTURE Institutional Arrangements MEF WB, ADB (MDB) National Climate Change Committee (Inter-agency Steering Committee) Cambodian Climate Change Department, MoE - different projects (CCCA, PPCR) - Ad hoc Inter-ministerial Climate Change Technical Team (CCTT) National Level Sub-national Level Civil Society Gender Private Sector Science base Outreach and SPCR Preparation PPCR I Programme PPCR II/SPCR Agriculture Water Resources Rural Infrastructure 1 3. PROJECT PROFILE Title: Pilot Program for Climate Resilience (PPCR phase 1) Project Area: Nationwide, focus on selected provinces in Cambodia related to project components Components Phase 1 1. National level mainstreaming of Climate Resilience in key Ministries 2. Sub-national mainstreaming of climate resilience 3. Strengthening civil society, private sector engagement and gender considerations 4. Science-based adaptation planning 5. Outreach and preparation of phase 2 Donor Arrangement Implementing Agency World Bank Strategic Climate Fund (SCF) Climate Investment Funds (CIF) Grant No. TF for 1.5 Million US$ Ministry of Environment (MoE) Cambodia Climate Change Department (CCD) Phnom Penh Duration: 3rd November st January 2012 Extension: 1st February st January PPCR Project Report January December 2011

5 4. OVERVIEW The Royal Government of Cambodia (RGC), through the Climate Change Department (CCD) of the Ministry of Environment (MoE), undertakes the preparation of a Strategic Program for Climate Resilience since early November MoE works in collaboration with key line ministries under the overall guidance received from the Ministry of Economy and Finance (MEF). The program is financed by the Climate Investment Funds (CIF) and jointly implemented by the World Bank Group (WBG) and the Asian Development Bank (ADB). As development partners, the project has been facilitated and guided by Dr. Samuel G. Wedderburn, East Asia Social, Environment and Rural Sustainable Development Unit (EASER) and Task Team Leader, The World Bank Washington; Ms. Khamlar Phonsavath, Climate Change Analysist, The World Bank Southeast Asia Unit; Mr. Leng Bunlong, Environmental Specialist, Sustainable Development Department, The World Bank Cambodia Country Office; Dr. Ancha Srinivasan, Principle Climate Change Specialist, Asian Development Bank, Manila; and Mr. Hem Chanthou, Senior Project Officer, Cambodia Resident Mission, Asian Development Bank. PPCR Partners attending the National Consultation Workshop Recognizing the potential impacts of climate change on Cambodia, the country is one of the pilot countries worldwide selected for participation in the Pilot Program for Climate Resilience (PPCR) under the Climate Investment Funds (CIF). The PPCR is the first active program under the CIF s Strategic Climate Fund (SCF). The PPCR will be transformational by piloting and demonstrating approaches for the integration of climate risk and climate resilience into core development policies, planning and budgeting, and to strengthen related capacities at the national and regional levels. The pilot programs implemented under the PPCR should be country-led, build on the National Adaptation Program of Action (NAPA) and other relevant country studies and strategies, complement existing adaptation funding, and support actions that are both an outcome of a comprehensive planning process and consistent with the country s development and poverty reduction goals. In Cambodia, the PPCR is expected to establish an investment framework that would cover: Enhancing institutional capacity for mainstreaming climate resilience in planning and budgeting processes of key national ministries; Support to mainstreaming in sub-national planning and budgeting processes; Strengthening the climate resilience of investments in the agriculture and water sectors, as well as in rural infrastructure, through implementation of on-the-ground adaptation measures; Strengthening civil society and the private sector engagement and gender considerations in climate change adaptation; and 5 PPCR Project Report January December 2011

6 Enhancing the flow of policy-relevant climate change information consistent with local capacities and capabilities. The PPCR is implemented in two Phases. Phase 1 prepares a Strategic Program for Climate Resilience (SPCR) consisting of 5 components, fostering the underlying investment program. It carries out facilitation of a crosssectorial dialogue process to arrive at a common vision of climate resilience in the medium and long-term, and formulation of a strategic approach for climate resilience in the priority sectors Water Resources Development, Agriculture, and Rural Infrastructure. Subsequently, phase 2 is the Strategic Pilot Program for Climate Resilience (PPCR phase2), also called Strategic Program for Climate Resilience (SPCR), implementing actions such as policy reform, institutional capacity building, and on-the-ground investments in the priority sectors. During its meeting from 21 st -30 th of June 2011 in Cape Town City, South Africa, and with subsequent letter from August 3 rd, 2011, to the Ministry of Economy and Finance (MEF), the CIFs PPCR Sub-Committee endorsed Cambodia s SPCR under the PPCR by agreeing to fund USD 50 million in grant funding and USD 36 million in other concessional resources (loans). In endorsing the SPCR, the PPCR Sub-Committee requested the RGC and the ADB to make every effort to strengthen coordination and consultation across ministries and to leverage additional resources for mainstreaming, coordination and capacity development. The PPCR program aims on creating synergies with adaptation efforts financed by other development partners, especially the Cambodian Climate Change Alliance (CCCA) project which is also implemented under the overall-management of CCD. PPCR phase 1 was envisaged to last from 3 rd of November 2010 to 31 st of January But the project encountered a long delay resulting from a mix of different causes. An extension proposal of Phase 1 extending Phase 1 until end of January was prepared by MoE since September 2011, and was subsequently requested by MEF on 14 th of December The World Bank concurred with this request on 13 th of January REASONS FOR DELAY IN PROJECT IMPLEMENTATION PPCR phase 1 was envisaged to last from 3 rd of November 2010 to end of January By today the project encountered a long delay resulting from a mix of different causes. These causes and measures undertaken by the project - are explained in more details in the proposal for project extension until 31 st of January 2014 which was approved on 13 th of March General and global slow-down in public motivation to tackle climate change issues i. Until recently, climate change was and sometime still is seen as a non-event, with scientific data being delivered by academia both in support to and against climate change as a reality. Some negative spill-over effects from the UNFCCC s Copenhagen conference (COP15) has in general decelerated climate change activities all-over the world. Climate Change Resilience Resource Base ii. iii. Availability of climate change relevant resources in Cambodia The availability of resources for climate change adaptation and mitigation are limited in terms of data base, reference data, knowledge management, human resources and institutional mechanism. They have not reached a critical mass yet to develop and sustain their own national dynamics, but are mainly driven by availability of funding by external resources. Recruitment of personnel with climate change related professional background A special aspect of climate change related resources is the recruitment of personnel with adequate professional background. In principle, several conventional university studies would be suitable to 6 PPCR Project Report January December 2011

7 improve the situation, but this would probably require additional specialization courses between 6-12 months. iv. Limited capacity of staff to prepare terms of reference Essential for preparation of good terms of reference are a clear understanding of the tangible and intangible outputs to be expected, a clear perspective on how to use these in future project development. v. Limited experience of staff in climate change project implementation Besides having to be aligned with standard parameters for project management and implementation (e.g. efficiency, effectiveness), climate change related projects face the challenge that the outcomes and the result of the activities have evidently to contribute to either climate change adaptation or mitigation. vi. Limited knowledge on technical climate change issues Over the past 15 years climate change has proliferated into a wide range of technical sub-themes complementary to basically all classical university subjects. New ways to assess and to cope with actual effects on the ground are explored, sometimes referring back to forgotten traditional approaches, especially in the adaptation to flood and drought, or in the farming systems applied by an agricultural household. Institutional Development for Climate Change Adaptation vii. viii. ix. Evolving institutional framework in the country With the establishment of the Climate Change Department (CCD) in the Ministry of Environment (MoE), the RGC has made a major (first) step towards institutionalization of climate change matters on national level and potential integration into RGC policies, strategies and guidelines. Still, the institutional framework is evolving, especially on sub-national level climate change concerns still have to find responsive institutional bodies. Unclear roles between stakeholders and interested parties Because of its continuously evolving nature, climate change is a subject that cannot easily be associated or mandated to a single entity or authority. Especially, a classical government set-up with sectoral Ministries and Departments is historically not created for such complex and by its very definition highly interrelated theme like climate change variability. Inconclusive participation of technical working group As it appears, the participation of technical personnel in the preparation of project documents, ToRs for TA contracts was inconclusive and irregular, again affecting early provision of documents. Project Administration and Procurement x. Funds and disbursements The project became effective on 3 rd of November 2010 after signature of the agreement by the Country Director WB and by H.E. Deputy Prime Minister, Minister MEF. Provision of project funds was slightly delayed but not substantial enough to explain the slow progress of project operations. xi. Tendering process International Procurement Agency IPA At this point in time the tendering process led by the IPA with inputs from PPCR/MoE has established a timeframe for TA contracts to be signed (for components 1+2, and 4+5 respectively) by late January / early February Such timeframe seriously conflicts with the initial Project End Date (PED) of 31 st of January xii. Modest facilities within MoE building The project is accommodated on the first floor of MoE. Office space is compact and part of the hall is used as meeting room facility. If all outstanding management group positions as per procurement plan - are recruited, additional office space has to be made available. xiii. Humble tangible incentives for RGC staff Although based upon an agreement between MEF and WB the tangible incentives offered to RGC personnel are very modest, and in principle - the increase of the DSA (responsive to the economic reality in the country) is suggested. 7 PPCR Project Report January December 2011

8 6. PPCR LINKAGES TO NATIONAL PROCESSES The National Strategic Development Plan (NSDP) and Strategic National Action Plan (SNAP) for Disaster Risk Reduction (DRR) offer various entry points for mainstreaming of climate change risks and adaptation strategies on national level. The existing financial and budgetary system of MEF, together with the regular planning processes provided through MoP should allow a firm anchorage of climate change matters into formal planning and budgeting of the RGC. Mainstreaming climate change into subnational financing and investment planning can be enhanced through the National Programme for Sub-national Democratic Development (NP-SNDD), as motivated by the Organic Law, a reform process implemented through the MoI. Engagement of the PPCR into this process will assure simultaneous spreading of climate change adaptation expertise with the general D&D expansion. The Gender Mainstreaming Strategic Action Plan (GMAP), developed by MoWA and UNDP in 2009, will provide the framework for the PPCR to ensure that both gender and climate risk management are mainstreamed into sectoral planning. A number of themes and activities have been identified where the PPCR can contribute to processes initiated by the Cambodia Climate Change Alliance (CCCA) project, under the overall management of CCD as well. A well-managed mechanism has to be put in place assuring that unfolding processes and initiatives under the different SPCR investment projects are maintaining a joint strategic direction towards national climate resilience. In the heart of this lies the future development of national monitoring system for climate change / climate resilience. 7. STRENGTHENING NATIONAL LEVEL CLIMATE RESILIENCE PPCR 1 will deliver a series defined Knowledge Products, each of them suitable to enhance climate resilience in segments of economy and society; altogether providing a complementary package of measures that will help to scale up investments, whilst gradually showing their transformative impact on these investments. PPCR 1 Knowledge Products in support to national level climate resilience will be developed for 5 overarching themes: National mainstreaming i. A succinct guideline (including plan of actions / time schedule of institutionalization) and training tool for MEF founded on existing laws, rules, regulations to incorporate climate resilience and DRR into the budgetary processes of RGC: national and sector plans, budgeting, investment (both English and Khmer language) ii. A succinct guideline (including plan of actions / time schedule of institutionalization) for MoP founded on existing laws, rules, regulations to incorporate climate resilience and DRR investment into the planning processes of RGC: public and private investment plans and designs (both English and Khmer language) Sub-national mainstreaming iii. A succinct guideline (including plan of actions / time schedule of institutionalization) for MoI founded on existing laws, rules, regulations to incorporate climate resilience and DRR into the three investment windows of the NP-SNDD (local governance, local development and natural resources management): plans, policies, budgeting and investment projects (both English and Khmer language) iv. A practical methodology / process / guideline for climate change resilience screening of NP-SNDD investments in the areas of agriculture, water resources and infrastructure, and training for relevant agencies like CDC, MAFF, provincial offices, others (both English and Khmer language) Strengthening civil society, private sector, gender 8 PPCR Project Report January December 2011

9 v. A relevant scoping study on climate change vulnerabilities of and opportunities for the private sector in Cambodia, vi. vii. A guiding strategy defining common strategic interests, an uncomplicated process and agreed parameters for collaboration of CSOs with PPCR in climate change adaptation (...a functioning CSO facility in place), An operative master work plan on Gender and climate change adaptation in Cambodia. Science-based adaptation practice viii. ix. A comprehensive evaluation report of the meteorological and hydrological monitoring network in Cambodia, including technical recommendations (design) for improvement and initial budget estimates A succinct analytical report on the value of scenarios and models for policy-development and decision-making in Cambodia, serving the existing institutional framework in the country x. A systematic vulnerability mapping of climate risks for key systems in the target provinces, including strategic and operational recommendations xi. A concise report on suitability and relevance of currently available climate resilience decision support tools in Cambodia, serving the existing institutional framework in the country (including cost-benefit analyses of adaptation options) Outreach and enhanced information xii. xiii. Four reader-friendly policy briefs related to the PPCR climate adaptation investment framework (in Khmer and English) A SESA system (Strategic Social and Environmental Assessment) able to guide future climate change adaptation investment, especially in the area of rural infrastructure, with an M+E framework associated 8. KEY ACTION AREAS FOR PPCR PHASE 1 Component 1: Mainstreaming climate resilience into the national development planning of the key ministries including into fiscal and budgetary processes The implementation of this component will be tendered to a consulting firm, jointly with implementation of component 2. According to the IPA the date and submission of proposals was set on 23 rd of September 2011 (Ref # PPCR-CKP-11-QCBS-S-001). The expected timeframe for the QCBS processes indicated in the IPA tracking schedule was anticipating: the Technical Evaluations to be completed in October November 2011; the Final Combined Evaluations to be completed in November December 2011; the Contracts negotiations to be undertaken in December 2011 January 2012; and Contracts signed by the end of January beginning of February In meeting of stakeholders with the IPA representative on 30 th of August all partners agreed trying to move the timeframe ahead, attempting to have contracts signed before end of The negotiation process with the successful consulting firm DHI, Denmark started on 20 th of December 2011 at the MoE, followed by another meeting on the 27 th. Because of ongoing similar activities under the CCCA project the consultant was requested to modify the scope of work. As per middle of January 2012 the modifications suggested are subject to review by MoE. 9 PPCR Project Report January December 2011

10 During the reporting period there is no direct physical progress associated to this component. Supportive measures through component 3 (related to engagement of the private sector, civil society organizations, and gender) are gradually moving on. Activities under this contract include 1.1 Assessment of the current climate change institutional arrangement human and financial resources, capacity and training needs, etc.) at national and sectorial levels; 1.2 Identification of gaps, needs and recommendations how to improve climate change institutions at national and sectorial levels; 1.3 Identification and assessment of the potential and methods for, and the benefits of applying climate risk information in Cambodia, from real time to decadal timescales. This includes the use of such information in planning, in regulatory and socio-economic tools, and in measures that support climate risk management; 1.4 In consultation and close collaboration with the key ministries described above, reviewing of relevant national RGC policy and planning documents such as Cambodia Millennium Development Goals, the Rectangular Strategy for Growth, Employment, Equity and Efficiency for Cambodia Phase II, the National Strategic Development Plan (NSDP) update , the Strategic National Action Plan (SNAP) and other relevant documents for gaps and opportunities to mainstream climate resilience and Disaster Risk Reduction (DRR); 1.5 For the key ministries described above, reviewing of relevant sector policies, plans and other strategic documents as well as investment projects, budgetary systems and other financial allocation mechanisms to be identified and assessed how climate resilience and DRR can be mainstreamed; 1.6 Based on the above reviews of national and sector plans and budget, identification of relevant international best practices to support the mainstreaming of climate resilience and DRR; 1.7 Prioritization of the gaps and linkages between these policies and strategies in relation to climate resilience and DRR; 1.8 Identification and recommendations of the entry points for the PPCR to mainstream climate resilience and DRR into the national and sector plans, policies, budgeting and investments; 1.9 Development and integration of the climate screening tool within the environmental assessment process for public and private sector projects/programs; 1.10 Development of a discussion paper on implementing climate adaptation objectives and activities in the updated NSDP; 1.11 Development of guidelines for climate resilience and training need assessment; 1.12 Conducting of consultative workshops and other training approaches on mainstreaming climate resilience and DRR in those key sectors; 1.13 Coordinating with MoP to integrate climate resilience into priority public and private investment plans and designs; 1.14 Assisting the key agencies to organize a series of workshop targeting the next round of SNAP and help to facilitate the workshop on the discussion paper for the updated NSDP. Component 2: Mainstreaming climate resilience into the sub-national development planning The implementation of this component will be tendered to a consulting firm, jointly with implementation of component 1. According to the IPA the date and submission of proposals was set on 23 rd of September 2011 (Ref # PPCR-CKP-11-QCBS-S-001). The expected timeframe for the QCBS processes indicated in the IPA tracking schedule is anticipating: the Technical Evaluations to be completed in October November 2011; the Final Combined Evaluations to be completed in November December 2011; the Contracts negotiations to be undertaken in December 2011 January 2012; and Contracts signed by the end of January beginning of February In meeting of stakeholders with the IPA representative on 30 th of August all partners agreed trying to move the timeframe ahead, attempting to have contracts signed before end of The negotiation process with the successful consulting firm DHI, Denmark started on 20 th of December 2011 at the MoE, followed by another meeting on the 27th. Because of ongoing similar activities under the CCCA project the consultant was requested to modify the scope of work. As per middle of January 2012 the modifications suggested are subject to review by MoE. 10 PPCR Project Report January December 2011

11 During the reporting period there is no direct physical progress associated to this component. Supportive measures through component 3 (related to engagement of the private sector, civil society organizations, gender) are gradually moving on. The component will be under the responsibility by the Ministry of Interior (MoI) in close collaboration with the Ministry of Environment (MoE). Activities under this contract include 2.1 Regular liaisons between MoI and MoE 2.2 Assessment of the current climate change institutional arrangement (resource capacity need and training need assessment) at sub- national level; 2.3 Identification of gap, need and recommendations on how to improve climate change related institutional arrangements at sub- national level 2.4 Reviewing of relevant documents at the sub-national level including the National Program for Sub- National Democratic Development (NP-SNDD) to identify the gaps and opportunities for mainstreaming climate resilience and DRR across the three investment windows of the NP-SNDD namely local governance, local development and natural resource management; 2.5 Based on the above reviews, identification of and recommendations for the entry points of the PPCR to mainstream climate resilience and DRR into the three investment windows of the NP-SNDD, including into plans, policies, budgeting and investment projects. 2.6 Development and testing of climate screening tools and guidelines for climate proofing of NP-SNDD 2.7 Conducting consultative workshops and other training methods on how to mainstream climate resilience and DRR into the above processes 2.8 Assessment of the financial flows and investment needs to address climate risks in selected, highly vulnerable provinces where there is potential for linkages with existing or planned World Bank or ADB investments; 2.9 Development of a guideline for climate resilience mainstreaming into development policies, strategies and programs/projects at the national and sub-national levels; Component 3: Strengthening civil society and private sector engagement and gender considerations in climate change adaptation This component is implemented through the Climate Change Department of the Ministry of Environment. Two international consultants and two national consultants were selected after a long discussion on ToRs and duration of theirs contracts. The pending decision on the extension proposal delayed actual recruitment further. Some of the selected candidates may no longer be available as per issuing date of this progress report. During the reporting period there is no direct physical progress associated to this component. Activities under this component include 3.1 Implementation of a Private Sector Scoping Study Documentation of ongoing or pipeline adaptation initiatives undertaken by the private sector or under public-private partnerships; Assessment of the lessons learnt from those key activities, identification of the bottlenecks and suggestions for improvement/to overcome the barriers; Assessment of potential areas for engagement and promotion that are in line with PPCR guidelines and the Royal Government of Cambodia s policies and strategies Identification of agricultural products, varieties and other commercial activities that may increasingly be affected or endangered by climate variations, especially through droughts, floods, erosion, changes in the water regime Identification of potential supply chains for more climate resilient inputs, products and varieties Identification of priority locations for interventions in collaboration with CARD Description of options how financial instruments and microfinance in the country can assist to stimulate private sector orientation towards climate change resilience measures. 11 PPCR Project Report January December 2011

12 Assessment of options for engagement of CARDI and other Cambodian research institutes into collaborative support measures. Preparation of details for the target areas in 3 priority sectors (agriculture, rural infrastructure and water resources) 3.2 Establishment and sustenance of the PPCR / CSO cooperation platform In line with policies and guidelines to identify potential areas for engaging CSOs/NGOs in future PPCR phase 1 and phase 2 activities; Assessment of the range of potential CSOs in Cambodia working on climate change issues; Development of a strategic approach, guideline and tools for the CSOs to be informed, consulted and to participate in climate resilience activities of the MoE; Description of details of a CSO facility within the PPCR / the CCD that serves as a collaboration platform between government and non-government bodies; Assessment of capacity needs of CSOs and provide names and addresses of national institutions able to provide training and orientation; Formulation of approaches for integrating CSO concerns in climate change adaptation and description of 3 potential pilot projects for doing this, Carving out with the CCCA entity the areas of joint cooperation and collaboration on CSO approach; Assessment of potential for engagement of educational and cultural institutions in the dialogue on climate change resilience, Description of potential for strategic partnerships between state and non-state actors; Organization and implementation of 3 workshops with CSO bodies and institutions on future strategic potential and collaboration approach Establishment and sustenance of a framework and master work plan for gender considerations in climate change matters Assessment of main development and gender strategies and policies of the RGC, and identification of the potential for inclusion of climate change adaptation criteria; Assessment of the range of potential institutions (governmental and non-governmental) working on gender and environment (climate change adaptation) in Cambodia; Description of potential climate change events in Cambodia that may have gender-specific impacts (focus on agriculture and rural development); Development of a strategic approach, guideline and methodology for strengthening of gender considerations in climate change adaptation (policies and institutions); Outline of a master work plan on gender and CC adaptation in collaboration with MoWA, PDWAs, selected NGOs; Assessment of capacity needs of CSOs and RGC institutions, and provision of names and addresses of national institutions able to provide training and orientation; Formulation of approaches for integrating gender concerns in climate change adaptation and description of 3 potential pilot projects for doing this; Suggestions of ways to segregate and aggregate gender specific data and information in project M+E, CCD MIS, national statistics; Carving out with the CCCA entity the areas of joint cooperation and collaboration on gender mainstreaming in climate change adaptation; Organization and implementation of 2 workshops with gender relevant institutions on the master work plan for gender consideration in climate change adaptation 3.4 Operations of the CSO Platform 3.5 Implementation of the gender master work plan 3.6 Conceptualization and design of private sector pilot activities Component 4: Science based adaptation planning This component seeks to ensure that scientific information for climate risk management is readily accessible to the application level in an efficient and consistent manner. Improved data networks will enable Phase 2 of 12 PPCR Project Report January December 2011

13 PPCR to focus on improving early warning systems and forecasting, which will also be important for the disaster risk reduction agenda, and the systematization of vulnerability and impact analysis. The implementation of this component will be tendered to a consulting firm, jointly with implementation of component 5. According to the IPA the date and submission of proposals was set on 6 th of October 2011 (Ref # PPCR-CKP-11-QCBS-S-002). The expected timeframe for the QCBS processes indicated in the IPA tracking schedule is anticipating: the Technical Evaluations to be completed in October November 2011; the Final Combined Evaluations to be completed in November December 2011; the Contracts negotiations to be undertaken in December 2011 January 2012; and Contracts signed by the end of January beginning of February In meeting of stakeholders with the IPA representative on 30 th of August all partners agreed trying to move the timeframe ahead, attempting to have contracts signed before end of The negotiation process with the successful consulting firm Hatfield, Canada started on 28 th of December 2011 at the MoE. Because of ongoing and planed IT/Communication activities under the CCCA project and the CCD the consultant was requested to modify the scope of work under component 5. As per early January 2012 the modifications suggested were reviewed by MoE. In a second negotiation meeting on 19 th of January 2012 the MoE and the consulting firm basically agreed on all essential matters, and IPA was requested by MoE to move ahead with preparation of the formal contract documents (a few points still waiting for final clarification). The partners agreed considering the 8 th of February 2012 as the start-up date for activities under components four and five. After having completed the contract agreement, the early non-objection from the World Bank would be required to avoid delay. The inception workshop for components four and five is planned to be implemented in the second or third week of February During the reporting period there is no direct physical progress associated to this component. Supportive measures through component 3 (related to engagement of the private sector, civil society organizations, gender) are gradually moving on. Activities under this contract include 4.1 Establishment and sustenance of a joint management structure by MOWRAM and MOE. 4.2 Building upon the findings of the First Joint Mission, evaluate the efficiency and effectiveness of the current state of both the meteorological and hydrological monitoring network, including: Coverage Working status and on-going rehabilitation work Type of data generated Data accessibility and compatibility with the regional data provided by other neighboring countries Mechanisms and agreements for effective and efficient data dissemination and sharing Analysis and use of data in knowledge management systems of relevant ministries, subnational entities, and the private sector and civil society Dissemination of information to civil society and the private sector Roles, responsibilities and capacities of various agencies Staff capacity 4.3 Building on the outcomes of the Second National Communication, analyze the value of multi-model downscaled climate scenarios for Cambodia in terms of direct application for and policy and plan making 4.4 Based on the above, and in consultation and close collaboration with MoWRAM and MoE: Identification of the specific needs of government agencies, civil society and the private sector in relation to meteorological and hydrological information Identification of specific needs in relation to disaster risk management and climate risks hazard and coordination of functions of NCDM and NCCC Identification of relevant linkages with other similar ongoing or planned initiatives, in order to formulate operational solutions for how prioritized gaps might be bridged from technological, organizational operational and financial perspectives 4.5 In consultation and close collaboration with MOWRAM and MoE, conducting of vulnerability and adaptation assessments in the key sectors of priority provinces (to be determined) where there is 13 PPCR Project Report January December 2011

14 significant planned MDB investment in agriculture, water, livelihoods and rural infrastructure. The assessments will provide enhanced understanding of sectorial impacts and economics of climate change adaptation measures in those provinces. The work will include: A justification of the selected provinces based on climate risks and vulnerabilities Economic analyses of adaptation options based on agreed scenarios Participatory mapping of climate change risks on key systems in target provinces and an inventory of practices that are likely to affect the delivery of services under a range of climate change future scenarios Capacity building to national and provincial level staff in relation to analysis of land use data, interpretation of climate modeling and impact modeling results, risk assessment, and analysis with a focus on the identified sectors in the four provinces Identification of a number of similar studies in the Greater Mekong Region, including an explanation of the relevance of these lessons related to the Cambodian context 4.6 Identification and evaluation of currently available climate resilience decision support tools (costbenefit analysis, multi-criteria analysis, adaptation decision matrix, risk-screening tools) of relevance to Cambodia Evaluation of decision support tools such as, but not limited to, PRECIS, 14 GCMS, MAGICC/Scengen, SERVIR, SDSM, SimCLIM, ADAPT, CRISTAL, UKCIP and ORCHID Identification of tools most relevant to the Cambodian context Capacity building for relevant stakeholders in application of such tools and integration into development planning Component 5: Outreach activities This cross-cutting component involves a significant outreach element and preparation of Strategic Environmental Assessment and Social Assessment (SESA). The implementation of this component will be tendered to a consulting firm, jointly with implementation of component 4. According to the IPA the date and submission of proposals was set on 23 rd of September 2011 (Ref # PPCR-CKP-11-QCBS-S-002). The expected timeframe for the QCBS processes indicated in the IPA tracking schedule is anticipating: the Technical Evaluations to be completed in October November 2011; the Final Combined Evaluations to be completed in November December 2011; the Contracts negotiations to be undertaken in December 2011 January 2012; and Contracts signed by the end of January beginning of February In meeting of stakeholders with the IPA representative on 30 th of August all partners agreed trying to move the timeframe ahead, attempting to have contracts signed before end of The negotiation process with the successful consulting firm Hatfield, Canada started on 28 th of December 2011 at the MoE. Because of ongoing and planed IT/Communication activities under the CCCA project and the CCD the consultant was requested to modify the scope of work under component 5. As per early January 2012 the modifications suggested were reviewed by MoE. In a second negotiation meeting on 19 th of January 2012 the MoE and the consulting firm basically agreed on all essential matters, and IPA was requested by MoE to move ahead with preparation of the formal contract documents (a few points still waiting for final clarification). The partners agreed considering the 8 th of February 2012 as the start-up date for activities under components four and five. MoE and MEF in Contract Negotiations with Hatfield 14 PPCR Project Report January December 2011

15 During the reporting period there is no direct physical progress associated to this component. Supportive measures through component 3 (related to engagement of the private sector, civil society organizations, gender) are gradually moving on. Activities under this contract include 5.1 Drafting of an outreach and communication strategy / framework 5.2 Outlining of the requirements for a web-based platform (that can be linked to Google Adaptation layer, WeAdapt, and UNDP Adaptation Learning Mechanism) and could be used by the National Climate Change Committee (NCCC) as: Data and information archive of the SCPR One of the points of dissemination for quarterly briefs An access point for data and information relating to relevant climate data, sector data and analyses 5.3 An evaluation of potentially suitable platforms including but not limited to criteria relating to levels of information access, costs for purchase and maintenance, and usability requirements 5.4 Based on the above, develop a working web-based user-tested platform prototype 5.5 Preparation of a Strategic Environmental and Social Assessment (SESA) with terms of reference acceptable to IBRD/IDA, ADB and the PPCR Development partners, which would systematically screen and scope out the proposed policies, programs and projects and review their environmental and social sustainability Review and evaluate previous approaches on SEA/SA application in Cambodia Establish a SEA/SA set-up according to ToR agreed by the PPCR partners and considering the Cambodian context Provide capacity building in the use of SEA/SA for policy, programme and project assessments. All activities listed under the 5 components will be re-formulated and re-coded in line with the finally agreed text and the outputs in the contract documents and work plans of the consulting firms for components 1/2 and 4/5, as well as the work plans for the individual consultants for component 3. The draft Results Framework for Phase 1 (see Annex) will serve as an umbrella for all actors involved, and will assist to bring all contributions together under MoE/CCD management supervision. SPCR Coordination, Management and Administration A roundtable discussion with CSOs took place on 4 th of May 2011 at the Resident Mission of ADB to discuss the first draft document SPCR Phase II. The national consultation workshop on the Draft SPCR Phase II was undertaken on 10 th of May at the Cambodiana Hotel. The review of SPCR II document undertaken by Dr. Arivudai Nambi Appadurai (submitted on 26 th of May) was analyzed and feedback was provided to RGC, ADB and WBG. In stakeholder meetings with MEF the draft tender documents were reviewed (5 th of July 2011) and a MoU for a reconnaissance mission for agricultural commercialization and resource conservation sector development was drafted (29 th of July 2011). Discussions over this MoU will educate the upcoming Scoping Study for the Private Sector. The PPCR project participated in the 2 nd National Forum on Climate Change from 3 rd to 5 th of October 2010 (MoE). The 2nd CC Forum is chaired by H.E. Dr. Mok Mareth, Senior Minister and Minister MoE 15 PPCR Project Report January December 2011

16 PPCR project staff attended the following workshops and provided inputs into the discussions: Date Workshop Theme DRR and Emergency Strategy (EU) Value Chains and Climate Proofing (GIZ) Adaptation Options for the Fisheries Sector (MAFF/FA) National Conference on Agriculture and Energy (NGOF/CARD) Portfolio Review Meeting (WB) th CC Development Partner Meeting (UNDP) In several coordination meetings with RGC ministries and development partners the PPCR / SPCR approach was presented by project staff and the upcoming consulting missions for component 3 were prepared: No RGC Agency Coordination Meeting 1 Ministry of Interior 28 November Ministry of Education Youth and Sports 29 November Ministry of Water Resources and 29 November 2011 Meteorology 4 Ministry of Woman Affairs 30 November Ministry of Public Works and Transport 30 November 2011 No Development Partner Coordination Meting 1 SIDA 05 December UNDP 05 December IUCN 06 December WWF 06 December FFI 07 December WCS 07 December NGO FORUM 09 December PADEK 09 December OXFAM AMERICA 15 December EU and DANIDA 16 December 2011 PPCR Staff in Dialogue with SIDA Representative 16 PPCR Project Report January December 2011

17 Procurement works for consultants and goods were undertaken during the reporting period according to the procurement plan. Private consultants for component 3 were interviewed. During December 2011 significant time was spent on reviewing the project proposals from DHI and Hatfield consulting firms, and for organizing the negotiation meetings. The newly recruited national consultants in support to IT and media/communication produced the following outputs: Media/Communication: 1. 6-monthly communication work plan 2. PPCR leaflet both in Khmer and English to be posted on website, face book, blog and twitter. It is currently under the process to print for dissemination to stakeholders 3. Updated stakeholder contact list of PPCR PPCR Leaflet (in English and Khmer) IT / Management Information: 1. Installation of a LAN and IT maintenance in PPCR Project 2. Link Facebook, Blogger, Twitter for PPCR to CCD website 3. Upload project activities into the sub-pages of PPCR under CCD web site 4. Draft monitoring / results framework Phase I for database Structure for Gathering Information through Components # Preparation Grant $ Project PPCR on Facebook I 600,000 Climate Risk Management and Rehabilitation of Small- and Mediumscale Irrigation Schemes in the Tonle Sap Basin Ii 600,000 Enhancement of Flood and Drought Management in Pursat and Kratie provinces Iii 600,000 Promoting Climate-resilient Agriculture, Forestry, Water Supply and Coastal Resources in Koh Kong and Mondulkiri provinces Iv 600,000 Climate Proofing of Agricultural Infrastructure and Business-focused Adaptation Climate Proofing of Roads in Prey Veng, Svay Rieng, Kampong Chhnang and Kampong Speu provinces 1 st Tranche in $ 390, ,500 90, , , PPCR Project Report January December 2011

18 V 600,000 Climate Proofing Infrastructure in the Southern Economic Corridor 187,500 (SEC) Towns Vi 600,000 Flood-resilient Infrastructure Development in Serey Sophoan, Siem 187,500 Reap, Kampong Thom, Battambang, Pursat and Kampong Cham Vii 200,000 Mainstreaming Climate Resilience into Development Planning in Key 250,000 Vulnerable Sectors Total 3,800,000 1,757,500 Accounting and quarterly financial reporting was done according to WB format. A separate Quarterly Progress Report was produced in line with ADB format. 9. PROJECTS DEVELOPMENT FOR SPCR (PPCR PHASE II) The PPCR Sub-committee, during its meeting on 28 th /29 th of June in Cape town RSA, approved US$ 3.8 million in PPCR funding as preparation grants for the projects to be developed: ADB will provide the PPCR I project with an update on the status of development of the projects. The detailed modalities related to projects preparation and monitoring / supervision have to be clarified further. The allocation of SPCR funds (PPCR II) for the different projects is as follows: DRAFT REVISED ALLOCATION OF PPCR FUND 15 August 2011 (ADB as sole MDB) No. DP Project name Status Allocation Loan (original) Loan (revised) Grant Total (original) Total (revised) 1 ADB Water Resources Management Sector Development Program Ongoing 12,000,000 7,000,000 7,000,000 19,000,000 14,000,000 2 ADB GMS Flood and Drought Management and Mitigation Project Pipeline 8,000,000 4,000,000 6,000,000 14,000,000 10,000,000 3 ADB Biodiversity Conservation Corridors Project Ongoing 0 0 8,000,000 8,000,000 8,000,000 4 ADB Provincial Roads Improvement Project Pipeline 10,000,000 10,000,000 7,000,000 17,000,000 17,000,000 5 ADB GMS Corridor Towns Development Pipeline 10,000,000 5,000,000 5,000,000 15,000,000 10,000,000 6 ADB Sustainable Small Town Development in the Tonle Sap Basin Pipeline 5,000,000 5,000,000 5,000,000 10,000,000 10,000,000 7 ADB Agriculture Commercialization and Resource Conservation Pipeline 10,000,000 5,000,000 5,000,000 15,000,000 10,000,000 8 ADB Technical Assistance 0 0 7,000,000 7,000,000 7,000,000 Total PPCR 55,000,000 36,000,000 50,000, ,000,000 86,000,000 ADB s Board of Directors approved the Provincial Roads Improvement Project (PRIP). The total amount approved for PRIP includes a PPCR/CIF share of US$ 17 million. The Ministry of Public Works and Transport will implement this project and ADB is administrator. 10. FINANCIAL PROGRESS PPCR I March (Exp. Jan- Mar 11) April 11 May 11 June 11 July 11 Aug 11 Sept 11 Oct 11 Nov 11 Dec 11 Accumulation Received Trust Fund 150, , , , , Use of Funds Goods , , , , , , Consultants' Services 3, , , , , , , , , , , Training/workshops 3, , , Incremental Operation 2, , , , , , , , , , , , , , , , , , , , Financial Status: 18 PPCR Project Report January December 2011

19 There is a severe lack of disbursement of funds across all budget lines with the exception of procurement of goods. This is solely related to the absence of technical activities during the reporting period. The situation will improve after consultants are recruited and TA contracts are signed late 2011 / early OPERATIONAL ISSUES AND RECOMMENDATIONS BY DECEMBER 2011 # Issues Recommendations Priority 1 Extension Request Approval as soon as possible Very High (approved on 13 th of January 2012) 2 Technical progress nearly absent 3 Financial disbursement very slow 4 Consolidation of overall project budget 5 Project development SPCR projects 6 Audit probably upcoming during early Weak engagement of counterparts 8 Transportation troublesome Finalize procurement of consulting firms Immediate recruitment of outstanding personnel (consultants) Advanced preparation of TNA and local training programme for PPCR staff under CCD Depending on #2 Detailed work plans and final budgets after recruitment of private consultants and consulting firms Update on status of preparation of projects Further clarification of role PPCR PMA and CCD in project development Early and advanced organization by project management in collaboration with MEF The managerial and technical engagement of the assigned MoE counterparts has to be strengthened for all components In the light of increasing needs for transportation a better solution for using the vehicle has to be found Very High Very High High High High High Medium 12. CONCLUSIONS In the coming months the project will experience a very quick expansion of activities that will stretch the limited available logistics: office and meeting room facilities, communication, translation, transportation, organization of workshops, printing, etc. Cooperation and collaboration has to be optimized to successfully stay on top of developments. The coordination and guidance of the arriving consultants into successful production of the project s 13 Knowledge Products is the overall management imperative for the next 10 months. The penetration and permeation of these Knowledge Products into the institutional environment of Cambodia is the foundation for proper scaling up of relevant investments and the possible transformative impact of PPCR Phase 1. In this context the functional and institutional links between PPCR I and PPCR II (SPCR) have to be sketched out further, including the role of MoE/CCD in it. This should be clarified - in principle - before PPCR 2 projects will be implemented during A central subject, probably, in this clarification process will relate to roles and responsibilities for monitoring and evaluation of climate change projects, as well as monitoring and gathering of climate change related data and information in the country, and, naturally management of climate finance. 19 PPCR Project Report January December 2011

20 Thinking beyond a timeframe of 5-8 years, and considering the potential of lessons learned for other countries, it is of utmost importance that the design of the upcoming SPCR projects assures that investment opportunities are matching the technological, economic and social options and innovations available today. Presently Climate Change in Cambodia is on productive grounds, as demonstrated by a large number of initiatives and activities undertaken by local and international NGOs, as well as in most RGC Ministries. PPCR/SPCR is a timely and useful ingredient for enhancement of investments and cross-fertilization of activities, potentially increasing effectiveness and impact. PPCR Consultation 06/ /2011: 2 joint missions, 2 technical missions, > 50 consultation meetings, > 200 comments PPCR received substantial support from donors (WB, ADB). There is a good level of confidence in the SPCR approach of Cambodia, as demonstrated through commitment of funds by CIF. Project status is late but the project is gradually catching up. Coordination with a large number of stakeholders has improved. Extension of Phase 1 has been requested (and approved in the meantime). Project implementation has to be strengthened further on all levels, harvesting the fruits from an extensive consultation process. Coordination and collaboration with upcoming SPCR projects is anticipated. A very good outlook remains assuming that delays will be recovered during the extension period. 13. ANNEX: RESULTS FRAMEWORK PPCR I (DRAFT) See separate Draft Document 20 PPCR Project Report January December 2011