Guide to Second Linked Period of Sickness IRIS Payroll
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1 18/02/2014 Guide to Second Linked Period of Sickness IRIS Payroll April 2016
2 Contents Second (Linked) Period of SSP... 3 Linked Periods of Sickness... 3 Process Overview... 3 Enter the Second Period of Sickness... 3 Amend the Number of Hours Worked
3 Second (Linked) Period of SSP Note: the legislation governing Statutory Sick Pay can be complex. We have provided a simplified explanation here, but it is your responsibility to ensure that you comply with the official regulations. For more information, click on the HMRC tab, click SSP & Leave and select SSP Guidance for Employers. Linked Periods of Sickness If an employee is off sick twice within a certain period of time, the second absence might be 'linked' to the first one - this is known as a Linked Period of Incapacity for Work. In a Linked Period of Incapacity for Work, there are usually no Waiting Days so the employee receives SSP for all the working days (Qualifying Days) he was off sick. In simple terms, sickness periods are linked if: they are both four days or longer the gap between them is eight weeks or less For more information see Statutory Sick Pay - The Basics. Process Overview In the Employee Diary Entry, enter the second period of sickness Use the Enter Variations screen to amend the number of hours worked Enter the Second Period of Sickness Enter the second sickness period in Employee Diary Entry Position the mouse pointer over the new green bar so you can see the details of the SSP that IRIS Payroll has calculated. In the example shown, the employee is due all four days' SSP because this is a Linked Period of Incapacity for Work and all of the Waiting Days were served in the first sickness period, so there are no waiting days left to be served. 3
4 Amend the Number of Hours Worked In the Enter Variations screen, the SSP calculated by IRIS Payroll is shown in the Statutory Payments section. The employee only worked one day this week, so in the Hourly Rates section, amend the number of hours in the Hours column to 8. If you would like to see how much the employee will be paid, click the Preview button. The Pay Preview window opens. The amount of SSP is shown in the Payment column. 4
5 Additional Software and Services Available IRIS AE Suite The IRIS AE Suite works seamlessly with all IRIS payrolls to easily manage auto enrolment. It will assess employees as part of your payroll run, deduct the necessary contributions, produce files in the right format for your pension provider* and generate the necessary employee communications. IRIS OpenPayslips Instantly publish electronic payslips to a secure portal which employees can access from their mobile phone, tablet or PC. IRIS OpenPayslips cuts payslip distribution time to zero and is included as standard with the IRIS AE Suite. IRIS Auto Enrolment Training Seminars Choose from a range of IRIS training seminars to ensure you understand both auto enrolment legislation and how to implement it within your IRIS software. Useful numbers HMRC online service helpdesk Tel: Fax: helpdesk@ir-efile.gov.uk HMRC employer helpline Tel: Tel: (new business) Contact Sales (including stationery sales) For IRIS Payrolls Tel: sales@iris.co.uk For Earnie Payrolls Tel: earniesales@iris.co.uk Contact support Your Product Phone IRIS PAYE-Master payroll@iris.co.uk IRIS Payroll Business ipsupport@iris.co.uk IRIS Bureau Payroll ipsupport@iris.co.uk IRIS Payroll Professional payrollpro@iris.co.uk IRIS GP Payroll support@gppayroll.co.uk IRIS GP Accounts gpaccsupport@iris.co.uk Earnie or Earnie IQ support@earnie.co.uk IRIS & IRIS Software Group are trademarks IRIS Software Ltd 06/2015. All rights reserved Call: for IRIS or for Earnie Visit: iris.co.uk
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