CESAER Mutual Learning Workshop. Euraxess. «The Human Resource Excellence Logo»
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1 CESAER Mutual Learning Workshop Euraxess «The Human Resource Excellence Logo»
2 ZOOM Facts & figures
3 ZOOM Facts & figures
4 ZOOM Facts & figures Louvain-la-Neuve, Bruxelles Woluwe, Mons, Tournai, Bruxelles Saint-Gilles, Charleroi
5 ZOOM Facts & Figures A wild community students of 122 different nationalities member teaching, research, administrative and technical staff alumni world wide
6 ZOOM Facts & figures Research researchers Of which 888 full-time academics scientists PhD students, 1/2 of which are foreign visitors research agreements signed in 2011, 1 20 (worth an over-all amount of around 150 million ) Noble Prize winner: Prof Christian de Duve Prix Francqui winners
7 ZOOM Facts & figures UCL Humanities and Social Sciences Sector (SSH) Science and Technology Sector (SST) Medical Science Sector (SSS) 6 faculties 9 institutes Technology Plateform(s) 4 faculties 6 institutes Technology Plateform(s) 4 faculties 5 institutes Technology Plateform(s) Intersectorial institute IMMAQ Research Centres
8 ZOOM Facts & figures Human resources department
9 General Director Organizational Analysis Team TRAINING Team HR Director Vice-Rector for Staff politics Assistants Euraxess Social worker Bureau RECRUITMENT CAREER PATHS COACHING of INDIVIDUALS & TEAMS
10 ZOOM Facts & figures As regards Human resources for researchers : Academic Staff : persons Rector s Office Scientists : persons UCL Staff Department (Administrative issues) Administative and technical staff : persons HR Department
11 ZOOM Facts & figures Human resources for researchers According to the status and the stage Researcher s Career path can depend on Rector s Office UCL Staff Department (Administrative issues) Supervisor Research institute Academic staff Faculty Thesis Doctoral Committees
12 ZOOM Process
13 HRS4R Process The UCL signed the Charter and the Code on 23 January 2006 and reiterated formally its commitment on 6 July 2010 STEP 1 02 to GAP Analysis Preparation of the action plan STEP Approval by respective authorities (Executive Board & Academic council) Document is submitted to the EC STEP Strategy is acknoweldged & published on the web STEP Internal evaluation
14 HRS4R - Process STEP 1 GAP analysis?????? - principles of the C&C very large, redundant - few examples - quantitative survey impossible - review policies / procedures / activities / -???
15 HRS4R - Process STEP 1 GAP analysis?????? - principles of the C & C very large - few examples - quantitative survey impossible - review policies / procedures / activities / -??? Euraxess Rights coordinator
16 HRS4R - Process STEP 1 GAP analysis Euraxess Rights coordinator? - Research administration? - HR service? - Legal expert? - PhD specialist?
17 HRS4R - Process STEP 1 GAP analysis Euraxess Rights coordinator? - Research administration? - HR service? - Legal expert? - PhD specialist? Project leader (1 EFT) under the responsability of - Vice-Rector for Research - The Vice-Rector for Staff Politics
18 HRS4R - Process STEP 1 GAP analysis Importance of the researcher s opinions - researchers working groups
19 HRS4R - Process STEP 1 GAP analysis Importance of the researcher s opinions - researchers working groups Feasible - not all articles : only 22 - very freely : - 2 well balanced working groups - Junior researchers - senior researchers
20 HRS4R - Process STEP 1 GAP analysis Necessity to pilot the project - Strategic Committee - only researchers (junior & senior) - Steering Committee - mainly directors of relevant administrations
21 HRS4R - Process STEP 1 GAP analysis Results
22 HRS4R - Process STEP 1 GAP analysis Results - Overall principles are consistent with current practices in the institution - Areas of possible improvements - 2 types of results - Agreement between the 2 groups Ex : Ethics commission + By&Ru - Some differences of opinion Ex : Thesis charter
23 HRS4R - Process STEP 1 GAP analysis Results are presented & discussed by - The Strategic Committee - The Steering Committee - The Executive Board a PRAGMATIC human resources strategy for researchers is drafted & reviewed by - The Strategic Committee (Political issues, priorities, ) - The Steering Committee (Practical measures)
24 HRS4R - Process STEP 2 The HRS4R is submitted for approval to - The Executive Board ( ) - The Academic Council ( ) The HRS4R is submitted for approval to the EC ( )
25 HRS4R - Process STEP 2 Reaction of the EC : The document is judged very good, clearly identifying areas for improvement BUT a few points need further attention : 1. The different actions envisaged are presented without a clear timeline.
26 HRS4R - Process STEP 2 Reaction of the EC : The document is judged very good, clearly identifying areas for improvement BUT a few points need further attention : 1. «The different actions envisaged are presented without a clear timeline». 2. «The document could be improved by giving some indication which specific services / department is in charge of the identified actions».
27 HRS4R - Process STEP 2 Reaction of the EC : The document is judged very good, clearly identifying areas for improvement BUT a few points need further attention : 1. The different actions envisaged are presented without a clear timeline. 2. The document could be improved by giving some indication which specific services / department is in charge of the identified actions. 3. «Some of the actions are described in very general terms and would benefit from being described in more a concrete way.»
28 HRS4R - Process STEP 3 UCL received the ( ) & published it on the website
29 HRS4R - Process STEP 4 Midterm self-assessment : ( ) Same process
30 HRS4R Main difficulties
31 HRS4R Main difficulties Merger with the FUCAM : coordinator is assigned to an other activity Cross-cutting nature of the project + two-man political management - cooperation - coordination - time Complexity of the researcher's status
32 HRS4R Main benefits
33 HRS4R Main benefits Real improvements for researchers & research careers First time that the institution develop an effort to achieve a global and coherent objective as regards human resources for researchers Commit to touchy issues
34 HRS4R Costs 1 EFT Communication expenses related to the aims of the project
35 Thank You!
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