ACC Workplace Safety Management Practices Audit Report

Transcription

1 ACC Workplace Safety Management Practices Audit Report Sutton Holdings Limited December 2016

2 Workplace Safety Management Practices Audit The main purpose of the audit is to measure your health and safety systems and practices against the Workplace Safety Management Practices audit standards. ACC-approved auditors use the audit standards to determine your ability to meet the programme s primary performance level at a minimum. The audit standards align with AS/NZS 4801:2001, the joint Australia/New Zealand Standard for Occupational Health and Safety Management Systems. How do the audit standards work? The audit standards have 10 critical elements and each element comprise a number of requirements that need to be met. These requirements are listed according to the three health and safety performance levels that you can achieve in the programme: primary, secondary and tertiary. What do the three safety performance levels mean? The primary level recognises that your business meets basic workplace health and safety performance standards. You ll receive a 10% reduction in your work cover levy. The secondary level recognises that your business has adopted and demonstrates good standards of workplace health and safety practice. You ll receive a 15% reduction in your levy. The tertiary level recognises that your business operates a continual improvement framework for workplace health and safety management. You ll receive a 20% reduction in your levy. You can only achieve the tertiary level when you have a clear record of established systems and practices operating effectively in your workplace. As a guide, most of the requirements should have been in place and operational for at least 12 months. What happens after the audit? This report confirms to ACC one of the following: 1. You ve successfully completed your Workplace Safety Management Practices audit and what level the auditor has recommended you have achieved. 2. You didn t meet all the programme s minimum health and safety standards, but the auditor allowed you up to 5 days to address some minor issues which you have now completed. In this case, the audit completion date is the day on which the auditor receives the improvements or documentation and confirms it meets the programme s minimum health and safety standards. 3. You haven t met the programme s minimum health and safety standards. If you qualify to join the Workplace Safety Management Practices programme, ACC will send you a confirmation letter and a certificate. The letter will let you know the level of levy reduction for which you ve qualified, and the conditions that apply. The levy reduction will apply for 24 months from the first of the month following the audit completion date. Important: Complying with the Workplace Safety Management Practices Audit Standard set out in this document should not be relied on to satisfy compliance with any legal and other health and safety obligations of employers. It is your responsibility as the employer, to be satisfied that legal and other obligations are met.

3 Business and audit details Business details Name of business: Sutton Holdings Limited / Safety Associates Contact person: Brent Sutton Postal address: Level 1, 12 McColl St. Suburb: Newmarket City: Auckland Postcode: 1025 Phone numbers: Mobile: address: ACC numbers: brent@safetyassociates.co.nz JN D Audit details Worksite(s) of business audited (physical street address) Total time taken on site(s) for audit : Two hours Primary site: Level 1, 12 McColl street, Newmarket, Auckland Secondary site: Date of audit: 22/12/16 Please select below to indicate: First audit Audit completion date: 22/12/16 Renewal audit Date audit report sent to employer: 23/12/16 ACC-approved auditor Name: Denis Joseph Company name (if applicable): ACC Postal address: 18 Sale St Suburb: CBD City: Auckland Postcode: 1011 Phone numbers: Mobile: address: denis.joseph@acc.co.nz Auditor signature: Date: 23/12/16

4 Audit summary Summary of results 1. Employer commitment to safety management practices Primary 2. Planning, review and evaluation Primary 3. Hazard identification, assessment and management Primary 4. Information, training and supervision Primary 5. Incident and injury reporting, recording and investigation Primary 6. Employee participation in health and safety management Primary 7. Emergency planning and readiness Primary 8. Protection of employees from on-site work undertaken by contractors and sub-contractors 9. Workplace observation confirmation of safe systems in action (please note primary is the only level for this element) 10. Focus group interview - confirmation of safe systems in action (please note primary is the only level for this element) Primary Primary Primary 10a. Number of focus groups One Recommendation to ACC Based on the audit I recommend that this business: has successfully met the requirements of the Workplace Safety Management Practices audit. was unsuccessful in meeting the requirements of the Workplace Safety Management Practices audit. This business has successfully achieved the following performance standard: Primary Secondary Tertiary Not met

5 Summary of audit: The 5 day rule was applied: Yes No The employer was given 5 days to address the following: N/a Auditor comment: N/a Audit comments : Organisation history Safety Associates (Sutton Holdings Limited) is a specialist occupational risk management consultancy business with a team of five industry experts. The Company specialises in the following fields of: Fatality and emergency response incident management (Insurance and legal companies) Incident peer reviews Employer support advocacy during WorkSafe NZ investigations Expert witness for client defence on WorkSafe NZ enforcement matters Development of health and safety guidance material for low literacy workgroups Lecturing and training for the EMA on health and safety subject matter Staff There s one Manager with a total team of five people. The Company operates as a principal associate model such as a legal or accountancy firm. Each person is an independent contractor. There s no Union involvement. Types of Hazards in the workplace? Working Alone/Working Remote, Working in hazardous environments (client sites), Driving (Fatigue), Dealing with distressed/aggressive individuals (Mental Trauma/Stress), Handling training materials (manual handling). Incidents / Injuries No injuries to date, one near miss. No serious harm reported for over two years. Health & Safety Risk assessments are undertaken for each client activity to determine the nature of the risk and controls to reduce the chance of harm occurring. The person leading the client project is responsible for H&S. At the office site, it s the Director. The Company holds quarterly meetings involving the Principal and the independent consultants, with H&S as an agenda item.

6 Industry accreditations/ associations/ membership NZ Institute of Safety Management (NZISM), Risk NZ, Standards NZ, Approved AOG (All Of Government)Supplier with MBIE, Provider to Employers and Manufacturers Association (EMA). Summary This was an initial audit for the Company and it was decided to target the Primary level. The Principal and two other Directors were present throughout the audit process, and hence constituted the sole focus group. All staff are professional H&S consultants for a wide spectrum of Clients. The audit was held at the Company office, and all safety requirements were in place. No recent emergency drills have been recorded, as all staff are independent consultants working at Client sites, and meet in the office only when necessary. Fire Trax reports dated 30/11/16 and 22/12/16 covering building checks for emergency systems were sighted. No recommendations have been made regarding H&S processes and procedures at the office site. The following sub-elements were not achieved: N/a Tertiary level Secondary level Primary level Improvement recommendations: None