Oracle Receivables View Customers

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1 Oracle Receivables 1. Running the Salesperson Report Page 2 2. View Customer Accounts Page 4 3. View Invoices Page 6 4. Other searches on an Account Page 7 5. Exporting to a Spreadsheet Page 7 1 of 7 Any queries please contact Garry Storer (3597)

Running the Salesperson Report Route : Control Requests Run Single Request Name UofS Past Due Invoice Report Each invoice raised by Revenues or Projects has a Salesperson attached to it this

Order By : Customer Agent Low : Your Department Agent High : Your Department Understanding the Salesperson Report The report highlights the customer name and number in alphabetical order.

2 Running the Salesperson Report Route : Control Requests Run Single Request Name UofS Past Due Invoice Report Each invoice raised by Revenues or Projects has a Salesperson attached to it this Salesperson is the department who requested the invoice to be raised. On this report the Salesperson is the Agent. Order By : Customer Agent Low : Your Department Agent High : Your Department Understanding the Salesperson Report The report highlights the customer name and number in alphabetical order. The report then lists each outstanding invoice by customer. Each invoice has the invoice (transaction) number, whether the invoice is USE or University, the Due Date, the total Invoice Amount and the Balance of the invoice and finally, how Days Past Due the invoice is. 2 of 7 Any queries please contact Garry Storer (3597)

3 UNIVERSITY OF SUNDERLAND Report Date: 30-MAY :08 UofS Past Due Invoice Report Sort By As Of Date : Customer : 30-MAY-2007 Days Past Due : To Balance Due : To Collector Name : To Customer Name : To Customer Number : To Invoice Type : To Sales Person : C7-AUTOMOTIVE RESEARCH INST To C7-AUTOMOTIVE RESEARCH INST Customer Status : To UNIVERSITY OF SUNDERLAND UofS Past Due Invoice Report Report Date: 30-MAY :08 As of 30-MAY-2007 Page: 1 of 2 Order By: Customer Days Past Due From To Currency: GBP Balance due From To Current Invoice Number Type Due Date Invoice Amount Balance Due Days Past Due Customer: DEPARTMENT OF TRADE AND INDUSTRY Number: DEP036 Status: USE 20-JUN-07 3, , USE 20-JUN-07 22, , GENERAL USE/PA 18-MAY-07 18, , GENERAL USE/PA 18-MAY-07 26, , Total For Customer: DEPARTMENT OF TRADE AND INDUSTRY 69, , Customer: ECOPANEL SYSTEMS LTD Number: ECO005 Status: GENERAL USE/PA 06-MAY-05 10, , Total For Customer: ECOPANEL SYSTEMS LTD 10, , Customer: FLEXI EQUIPMENT LTD Number: FLE007 Status: GENERAL USE/PA 25-FEB-07 8, , Total For Customer: FLEXI EQUIPMENT LTD 8, , Customer: ONE NORTH EAST Number: ONE001 Status: 1.HOLDING A/C USE 22-MAR-06 56, USE 18-MAY-07 78, , Total For Customer: ONE NORTH EAST 135, , Customer: QUALCUT PROFILING MACHINES LTD Number: QUA011 Status: 1.QUERY GENERAL USE/PA 30-APR-05 8, , Total For Customer: QUALCUT PROFILING MACHINES LTD 8, , Customer: RENEW TEES VALLEY LTD Number: REN008 Status: UNIVERSITY 05-APR-07 20, , UNIVERSITY 05-APR-07 5, , UNIVERSITY OF SUNDERLAND UofS Past Due Invoice Report Report Date: 30-MAY :08 As of 30-MAY-2007 Page: 2 of 2 Order By: Customer Days Past Due From To Currency: GBP Balance due From To Current Invoice Number Type Due Date Invoice Amount Balance Due Days Past Due Total For Customer: RENEW TEES VALLEY LTD 25, , Customer: TKA TALLENT CHASSIS Number: TKA001 Status: GENERAL USE/PA 30-APR-07 1, , Total For Customer: TKA TALLENT CHASSIS 1, , Total For Currency: GBP 259, , of 7 Any queries please contact Garry Storer (3597)

In the Bill To Customer area type either the Name or the Number of the customer.

4 View Customer Accounts To view an account, either highlighted by the report or one you are otherwise interested in. Route : Collections Account Details In the Find Account Details box. In the Bill To Customer area type either the Name or the Number of the customer. Press the Find button to view any outstanding invoices or receipts on the account. 4 of 7 Any queries please contact Garry Storer (3597)

You can look at a invoice in further detail by clicking on the relevant invoice and pressing the Transaction Overview button.

5 When you wish to look at an account you may wish to change the default view by clicking on the little yellow folder above the details and choosing one of the pre-set up views, as below. Not all of the outstanding invoice will relate to your department. You can look at a invoice in further detail by clicking on the relevant invoice and pressing the Transaction Overview button. The Details of an invoice, when it was sent and when it was due can be found here. The Description box tells you the details that were put on the invoice. 5 of 7 Any queries please contact Garry Storer (3597)

Press OK when you have completed reading.

6 You can read this Description easier by clicking in the box with the text in, at the top of your screen there will be an icon with a pencil writing, by either clicking this or Ctrl E you will go into the Editor screen which will show the full details. Press OK when you have completed reading. View Invoices If an invoice has been partly paid/credited you can tell what has been allocated to it by pressing the Activities box from the Account Details Screen. This will list any payments or credit notes that have been applied. 6 of 7 Any queries please contact Garry Storer (3597)

Other Searches on the Account If you wish to review an individual transaction type the transaction number in the Trans Num box on the Find Account Details screen.

Type either the Customer Name or Number, and then click Find. Exporting to a Spreadsheet When you have a list of transactions you can if you wish export them into a spreadsheet.

7 Other Searches on the Account If you wish to review an individual transaction type the transaction number in the Trans Num box on the Find Account Details screen. Then press Find to review that transaction as above. If you wish to fully review an account, whether the transactions are outstanding or not, change the Status field from Open to Blank. Type either the Customer Name or Number, and then click Find. Exporting to a Spreadsheet When you have a list of transactions you can if you wish export them into a spreadsheet. Route : File Export If you have a pop up blocker on your computer (most computers do) you will need to hold the Ctrl key down before this task is complete. When you save the file, you will need to save it as an excel file by putting.xls at the end of the name you give it. 7 of 7 Any queries please contact Garry Storer (3597)

Booklet 3. Guidance Notes. Sales Ledger

Booklet 3. Guidance Notes. Sales Ledger Booklet 3 Guidance Notes Sales Ledger (Revised Aug 2018) 1 Table of Contents 1.0 Sales - Processing...3 1.1 Sales Invoices...3 1.2 Setting up Contacts Customers...6 1.3 Sales Receipts...8 1.4 Sales Credit