Electronic Data Interchange. 850 Purchase Order. Version 4030

Transcription

1 Electronic Interchange 850 Purchase Order Version 4030 March 2005

2 Table of Contents ISA Interchange Control Header... 2 GS Functional Group Header... 3 ST Transaction Set Header... 4 BEG Beginning Segment for Purchase Order... 5 CUR Currency... 6 REF Reference s... 7 REF Reference s... 8 REF Reference s... 9 FOB F.O.B. Related Instructions SAC Service, Promotion, Allowance, or Charge Information ITD Terms of Sale/Deferred Terms of Sale DTM Date/Time Reference TD5 Carrier Details N1 Name PO1 Purchase Order Baseline Item CTP Pricing Information P Product/Item Description PO4 Item Physical Details SDQ Destination Quantity REF Reference s SLN Subline Item Detail CTT Transaction Totals SE Transaction Set Trailer GE Group Control Trailer IEA Interchange Control Appendix A Appendix B Foot Locker conventions for implementing Electronic Purchase Orders comply with those standards defined by VICS and ANSI X12. At no time will Foot Locker conventions be in conflict with VICS or ANSI X12 standards. VICS 4030 was used to develop this document.

3 ISA Interchange Control To start and identify an interchange of one or more functional groups and interchange related control segments. This segment will occur one time for each transmission. ISA01 01 Authorization Info Qualifier 2/ None ISA02 02 Authorization Info 10/10 Blank ISA03 03 Security Info Qualifier 2/ None ISA04 04 Security Information 10/10 Blank ISA05 05 Interchange Qualifier 2/2 01 Duns 08 UPC Comm 12 - Phone ISA06 06 Interchange Sender 15/15 Sender s Code ISA07 05 Interchange Qualifier 2/ Duns 08 - UPC Comm 12 - Phone ISA08 07 Interchange Receiver 15/15 Receiver s Code ISA09 08 Date 6/6 Date of Interchange ISA10 09 Time 4/4 Time of Interchange ISA11 10 Interchange Standards Identifier 1/1 - US EDI Community of X12, TDCC, and UCS ISA12 11 Interchange Version 5/5 Current Version ISA13 12 Interchange Control 9/9 Assigned by Sender Sequentially ISA14 13 Acknowledgment Requested 1/1 0 - No Acknowledgment Requested ISA15 14 Test Indicator 1/1 P - Production T - Test ISA16 15 Sub element Separator 1/1 > - Retail Use 850-Purchase Order -- VICS March

4 GS Functional Group Header To indicate the beginning of a functional group and to provide control information. This segment will occur one time for each functional group. GS Functional 2/2 PO - Purchase Order GS Application Sender s Code 2/15 Code Identifying Sender GS Application Receiver s Code 2/15 Code Identifying Receiver GS04 29 Interchange Date 8/8 Date Group Was Created GS05 30 Interchange Time 4/8 Time Group Was Created GS06 28 Interchange Control 1/9 Assigned by Sender Sequentially GS Responsible Agency Code 1/2 X - X12 Standard Committee GS Version 1/12 Version Release VICS 850-Purchase Order -- VICS March

5 ST Transaction Set Header To indicate the start of a transaction set and to assign a control number. This segment will occur one time for each transaction set. ST Transaction Set Identifier Code ST Transaction Set Control 3/ Purchase Order 4/9 Control Assigned by Sender Sequentially 850-Purchase Order -- VICS March

6 BEG Beginning Segment for Purchase Order To indicate the beginning of the purchase order transaction set and transmit identifying numbers and dates. This segment will occur one time for each purchase order. If the order is a Quick Response generated purchase order, then there will be a -QR concatenated onto the end of the purchase order. If the order is a Auto Replenishment generated purchase order, then there will be a -AR concatenated onto the end of the purchase order. BEG Transaction Set Purpose Code 2/ Original BEG02 92 Purchase Order Type Code 2/2 SA - Stand Alone BEG Purchase Order 10/ XX Position 1-7 Purchase Order 8 Always Retail Division QR will be sent only if it is a Quick Response Order AR will be sent only if it is a Auto Replenishment Order. See Appendix A for a List of Valid Division s. BEG Release Order 10/13 Not Used BEG Purchase Order Date 8/8 Purchase Order Date BEG Contract 1/30 Not Used BEG Acknowledgment Type 2/2 Not Used BEG Invoice Type Code 3/3 Not Used 850-Purchase Order -- VICS March

7 CUR Currency To specify the currency (Dollars, Pounds, Francs, etc.) used for the purchase order. This segment will occur one time for each Purchase Order. CUR01 98 Entity Identifier Code 2/2 BY - Buying Party CUR Currency Code 3/3 Character Currency Code CUR Exchange Rate 4/10 Not Used CUR04 98 Entity Identifier Code 2/3 Not Used CUR Currency Code 3/3 Not Used CUR Currency Market/Exchange Rate 3/3 Not Used CUR Date/Time Qualifier 3/3 Not Used CUR Date 8/8 Not Used CUR Time 4/8 Not Used CUR Date/Time Qualifier 3/3 Not Used CUR Date 8/8 Not Used CUR Time 4/8 Not Used CUR Date/Time Qualifier 3/3 Not Used CUR Date 8/8 Not Used CUR Time 4/8 Not Used CUR Date/Time Qualifier 3/3 Not Used CUR Date 8/8 Not Used CUR Time 4/8 Not Used 850-Purchase Order -- VICS March

8 REF Reference s To transmit Identifying s. This segment will occur to identify the first department on the Purchase Order. REF Reference Qualifier 2/2 DP - Department REF Reference 2/2 12 First Department REF Description 1/80 Not Used 850-Purchase Order -- VICS March

9 REF Reference s To transmit Identifying s. This segment will occur to identify the Internal Vendor to the vendor. Foot Locker requires this number to be transmitted back on the 810-Invoice. REF Reference Qualifier 2/2 IA - Internal Vendor REF Reference 5/ Digit Vendor REF Description 1/80 Not Used 850-Purchase Order -- VICS March

10 REF Reference s To transmit identifying numbers. This segment will occur to identify the purchase order number that is to be printed on the packing slips for Quick Response orders. This segment will ONLY be sent for Quick Response orders. REF Reference Qualifier 2/2 QC - Product Specification Document REF Reference 15/ Position: Purchase Order 12 Division 34 Department 5 Check Digit That is Calculated REF Description 1/80 Not Used 850-Purchase Order -- VICS March

11 FOB F.O.B. Related Instructions To specify transportation instructions relating to shipment. If exists, this segment will occur one time for each Purchase Order. FOB Shipment Method of Payment 2/2 MX - Mixed FOB Location Qualifier 1/2 AC - City and State FOB Description 1/80 F.O.B. Location FOB Transportation Terms Qualifier Code 2/2 Not Used FOB Transportation Terms Code 3/3 Not Used FOB Location Qualifier 1/2 Not Used FOB Description 1/80 Not Used FOB08 54 Risk of Loss Qualifier 2/2 Not Used FOB Description 1/80 Not Used 850-Purchase Order -- VICS March

12 SAC Service, Promotion, Allowance, or Charge Information To specify special conditions or services associated with the purchase product. If a discount exists on the Purchase Order then, this segment will exist for each different discount that exists, with a maximum of 5 times. Note: Currently, mark down allowance does not exist. SAC Allowance or Charge Indicator 1/1 A - Allowance SAC Service, Promotion, Allowance, or Charge Code 4/4 B950 Damaged Merchandise I570 Warehouse A260 Advertising Allowance I170 Trade Discount E565 Mark Down Allowance SAC Agency Qualifier Code 2/2 Not Used SAC Agency Service Promotion, Allowance, or Charge Code 1/10 Not Used SAC Amount 1/15 Not Used SAC Allowance/Charge Percent Qualifier 1/1 5 - Base Price Per Unit SAC Allowance or Charge Percent 1/6 Percentage of Allowance SAC Allowance or Charge Rate 1/9 Not Used SAC Unit or Basis for Measurement Code 2/2 Not Used SAC Allowance or Charge Quantity 1/15 Not Used SAC Allowance or Charge Quantity 1/15 Not Used SAC Allowance or Charge Method of Handling Code 2/ Off Invoice SAC Reference 1/30 Not Used SAC Option 1/20 Not Used 850-Purchase Order -- VICS March

13 ITD Terms of Sale/Deferred Terms of Sale To specify terms of sale. This segment will exist once for the Purchase Order. ITD Terms Type Code 2/ Previously Agreed Upon ITD Terms Basis Date Code 1/2 2 - Delivery Date ITD Terms Discount Percent 1/6 Not Used ITD Terms Discount Due Date 8/8 Not Used ITD Terms Discount Days Due 1/3 Not Used ITD Terms Net Due Date 8/8 Not Used ITD Terms Net Days 1/3 Not Used ITD Terms Discount Amount 1/10 Not Used ITD Terms Deferred Due Date 8/8 Not Used ITD Deferred Amount Due 1/10 Not Used ITD Percent of Invoice Payable 1/5 Not Used ITD Description 1/80 Contains the Terms for the Order ITD Day of Month 1/2 Not Used ITD Payment Method Code 1/2 Not Used ITD Percent 1/10 Not Used 850-Purchase Order -- VICS March

14 DTM Date/Time Reference To specify pertinent Dates and Times. This segment will exist at least once up to a maximum of four times. The Effective Date will be the Open to Buy Month and Year, with the day defaulting to 01 always. DTM Date/Time Qualifier 3/ Cancel After Delivery Requested Effective Date (Open to Buy Date) Ship Not Before Ship No Later DTM Date 8/8 Date Relating to the Above Specified DTM Time 4/8 Not Used DTM Time Code 2/2 Not Used DTM Century 2/5 Not Used DTM Date Time Period Format Qualifier 2/3 Not Used DTM Date Time Period 1/35 Not Used 850-Purchase Order -- VICS March

15 TD5 Carrier Details To specify routing method. This segment will exist one time. This segment will indicate the Port of Entry and transportation method. (Foreign orders only) TD Routing Sequence Code 1/2 Not Used TD Identification Code Qualifier 2/80 Not Used TD Identification Code 2/80 Not Used TD Transportation Method/Type Code 1/2 A = Air S = Ocean TD Routing 1/35 Port of Entry TD Shipment/Order Status Code 2/2 Not Used TD Location Qualifier 1/2 Not Used TD508 TD515 Not Used 850-Purchase Order -- VICS March

16 N1 Name To specify ship to location for order. If this is a mark-for order, then this segment will exist once. See Appendix B for list of warehouse numbers and addresses. N Entity Identification Code 2/3 ST Ship To N Name 1/60 Not Used N Identification Code Qualifier 1/2 92 assigned by buyer N Identification Code 2/80 Destination 12 warehouse number (2 digit warehouse number) N Entity Relationship Code 2/2 Not Used N Entity Identifier Code 2/3 Not Used 850-Purchase Order -- VICS March

17 PO1 Purchase Order Baseline Item To specify basic and most frequently used Purchase Order Line Item. This segment will exist for each size of the SKU(s) that has an order quantity. Note: if caselot, only underlined items will exist along with SLN segment. PO Assignment Identification 1/20 Assigned for Differentiation Within a Trans. Set PO Quantity Ordered 1/15 Total Quantity Ordered for This Item PO Unit of Measurement Code 2/2 BX - Box CA - Case DZ - Dozen EA - Each GA - Gallon GS - Gross KT - Kit PK - Package PR - Pair PT - Pint QT - Quart RL - Roll TH PO Unit Price 1/17 Price Per Unit PO Basis of Unit Price Code 2/2 Not Used PO Product/Service Qualifier 2/2 IN - Buyer s Item PO Product/Service 1/ Department Stock 8 - Check Digit 90 - Width/Color/Dimension PO Product/Service Qualifier 2/2 VA - Vendor Style Code PO Product/Service 1/48 Vendor Style PO Product/Service Qualifier 2/2 IZ - Buyer s Size Code PO Product/Service 1/ Purchase Order -- VICS March

18 123 Buyer s Numeric Size PO Product/Service Qualifier 2/2 SZ - Vendor Alphanumeric Size Code PO Product/Service 1/48 Vendor Alpha Size PO Product/Service Qualifier 2/2 UP - UPC Code EN - European Article UN - UPC Case Code PO Product/Service 1/48 UPC Code PO Product/Service Qualifier 2/2 CH Country of Origin PO Product/Service 1/48 Country of Origin PO Product/Service Qualifier 2/2 CG Commodity Grouping PO Product/Service 1/48 Commodity Grouping (Caselot Schedule ) PO120-PO125 Not Used 850-Purchase Order -- VICS March

19 CTP Pricing Information To specify pricing information. This segment will exist for each PO1 segment. CTP Class of Trade Code 2/2 Not Used CTP Price Qualifier 3/3 RTL - Retail Price MSR - Manufacturer s Suggested Retail FCP - First Cost (foreign orders only) ELC - Landed Cost (foreign orders only) CTP Unit Price 1/17 Reference Price Qualifier CTP Quantity 1/15 Not Used CTP Unit of Measurement Code 2/2 Not Used CTP Price Multiplier Qualifier 3/3 Not Used CTP Multiplier 1/10 Not Used CTP Monetary Amount 1/18 Not Used CTP Basis of Unit Price Code 2/2 Not Used 850-Purchase Order -- VICS March

20 P Product/Item Description To describe a product in coded or free form format. This segment will contain the description of the product as well as any specifications for the item. P Item Description Type 1/1 F - Free Form Description in P05 P Product Characteristic Code 2/ Product P Agency Qualifier Code 2/2 Not Used P Product Description Code 1/12 Not Used P Description 1/80 Free Form SKU Description and Specifications P Surface/Layer/Position Code 2/2 Not Used P Source Sub qualifier 1/15 Not Used P Yes/No Condition or Response Code 1/1 Not Used 850-Purchase Order -- VICS March

21 PO4 Item Physical Details To specify the physical qualities, packaging, weights, and dimensions relating to the item. This segment is used to specify the packaging of the item in the carton. This segment will be sent for Caselot orders only and if the cases per carton is greater than 1. The information in this segment is to supply how many caselots are to be packed in the carton. Sample: The order is for 60 total units, we have a caselot that has 6 units per case, this will mean we want 10 cases and we want 5 cases per carton. This means we will have the following numbers in the following fields: PO PO401 5 SLN04 6 PO Pack 1/6 Quantity of caselots to be packaged in a carton. PO Size 1/8 Not Used PO Unit or Basis for Measurement Code 2/2 Not Used PO Packaging Code 3/5 Not Used PO Weight Qualifier 1/2 Not Used PO Gross Weight per Pack 1/9 Not Used PO Unit or Basis for Measurement Code 2/2 Not Used PO Gross Volume per Pack 1/9 Not Used PO Unit or Basis for Measurement Code 2/2 Not Used PO Length 1/8 Not Used PO Width 1/8 Not Used PO Height 1/8 Not Used 850-Purchase Order -- VICS March

22 PO Unit or Basis for Measurement Code 2/2 Not Used PO Inner Pack 1/6 Not Used PO Surface/Layer/Position Code 2/2 Not Used PO Assigned Identification 1/20 Not Used PO Assigned Identification 1/20 Not Used PO /9 Not Used 850-Purchase Order -- VICS March

23 SDQ Destination Quantity To specify destination and quantity detail. If destination exists, then this segment will exist within a maximum of 500 occurrences. See Appendix B for list of warehouse numbers and addresses. Store numbers and addresses are available through the organizational relationship. SDQ Unit or Basis for Measurement Code 2/2 BX - Box CA - Case DZ - Dozen EA - Each GA - Gallon GS - Gross KT - Kit PK - Package PR - Pair PT - Pint QT - Quart RL - Roll TH SDQ02 66 Identification Code Qualifier 1/ Assigned by Buyer SDQ03 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ05 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ07 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store. 12 Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination 850-Purchase Order -- VICS March

24 SDQ09 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store. 12 Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ11 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ13 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store. 12 Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ15 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store. 12 Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ17 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store. 12 Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ19 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store. 12 Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ21 67 Identification Code 2/80 Destination. If 2 Digit, it is a Warehouse. If 5 Digit, it is a Store. 12 Warehouse Store SDQ Quantity 1/15 Quantity Ordered for Destination SDQ23 67 Location Identifier 1/30 Not Used 850-Purchase Order -- VICS March

25 REF Reference s To transmit identifying numbers. This segment will occur to identify the TSUS number. (Foreign orders only) REF Reference Qualifier 2/2 TS Tariff Schedule REF Reference 11/11 HTS REF Description 1/80 Not Used 850-Purchase Order -- VICS March

26 SLN Subline Item Detail To specify product sub line detail item data. To specify SKU content of an assortment. The assortment identification is in the line item detail segment for the transaction. Only present if caselot. SLN Assigned Identification 1/20 Assigned for Differentiation Within a Trans. Set SLN Assigned Identification 1/20 Not Used SLN Relationship Code 1/1 I - Included SLN Quantity 1/15 Total Quantity of Item in a Case SLN Unit of Measurement Code 2/2 BX - Box CA - Case DZ - Dozen EA - Each GA - Gallon GS - Gross KT - Kit PK - Package PR - Pair PT - Pint QT - Quart RL - Roll TH SLN Unit Price 1/17 Price Per Unit SLN Basis of Unit Price Code 1/17 Not Used SLN Relationship Code 1/1 Not Used SLN Product/Service Qualifier 2/2 IN Buyer s Item SLN Product/Service 1/ Department Stock 8 - Check Digit 90 - Width/Color/Dimension 850-Purchase Order -- VICS March

27 SLN Product/Service Qualifier 2/2 VA Vendor s Style Code SLN Product/Service 1/48 Vendor s Style SLN Product/Service Qualifier 2/2 IZ - Buyer s Size Code SLN Product/Service 1/ Buyer s Numeric Size SLN Product/Service Qualifier 2/2 SZ - Vendor Alphanumeric Size Code SLN Product/Service 1/48 Vendor Alpha Size SLN Product/Service Qualifier 2/2 UP - UPC Code EN European Article SLN Product/Service 1/48 UPC Code 850-Purchase Order -- VICS March

28 CTT Transaction Totals To transmit a hash total for each specific element in the transaction set. One segment exists for each BEG segment. CTT of Line Items 1/6 Total of Line Items CTT Hash Totals 1/10 Not Used CTT03 81 Weight 1/10 Not Used CTT Unit of Measurement Code 2/2 Not Used CTT Volume 1/8 Not Used CTT Unit of Measurement Code 2/2 Not Used CTT Description 1/80 Not Used 850-Purchase Order -- VICS March

29 SE Transaction Set Trailer To indicate the ending of a transaction set and provide the count of the transmitted segments (including the beginning ST and the ending SE). This segment will occur one time for each transaction set. SE01 96 of Included Segments SE Transaction Set Control 1/10 Total of Segments Within a Transaction Set 4/9 Must Equal ST Purchase Order -- VICS March

30 GE Group Control Trailer To indicate the end if a functional group and to provide control information. This segment will occur one time for each functional group. GE01 97 of Included Transaction Sets GE02 28 Interchange Control 1/6 Total of ST Segments Within the Group 1/9 Must Equal GS Purchase Order -- VICS March

31 IEA Interchange Control To define the end of an interchange of one or more functional groups and interchange related control segments. This segment will occur one time for each transmission. IEA01 16 of Included Groups 1/5 of GS Segments Within the Transmission IEA02 12 Interchange Control 9/9 Must Equal ISA Purchase Order -- VICS March

32 Appendix A Division Division Name 03 Foot Locker 08 Lady Foot Locker 16 Kid s Foot Locker 17 Corporate Supplies and Fixtures 18 Champs Sports 24 Foot Locker Australia 26 Foot Locker Guam 28 Foot Locker New Zealand 29 Footaction 31 Foot Locker Europe 76 Foot Locker Canada 77 Champs Sports Canada 81 Eastbay 850-Purchase Order -- VICS March

33 Appendix B Warehouse 02 Foot Locker Australia c/o Toll Logistics Toll Drive Altona North, Victoria 3025 Warehouse 08 Foot Locker Service Inc. c/o Foot Locker Svc. Ctr South US Highway 77 Junction City, KS Warehouse 23 Eastbay DC 500 North 72 nd Avenue Wausau, WI Warehouse 81 East Coast DC c/o Foot Locker Inc Simpson Ferry Road and St. John s Church Road Camp Hill, PA Warehouse 83 Hudd Distribution Services, Inc 9400 Hall Road Downey, CA Warehouse 85 Foot Locker Retail INC Gilbert/Ponl San Antonio Avenue Chino, CA Warehouse 25 Milton Distribution Ctr Foot Locker Canada Inc. 505 Industrial Drive Milton, Ontario L9T 5A5 Warehouse 27 Foot Locker Europe D. C. De Grens 6598 Dk Heijen The Netherlands Warehouse 30 Team Edition Apparel th St. Ct. E. Bradenton, FL Warehouse 77 Foot Locker Sourcing, Inc. C/O Tradeport Hong Kong No 21 Chun Yue Road Hong Kong Airport Lantau Hong Kong 850-Purchase Order -- VICS March