Inventory Management Reference Manual Prophet 21 FASPAC 5.0

Transcription

1 Inventory Management Reference Manual Prophet 21 FASPAC 5.0

2 Table of Contents INTRODUCTION 8 Item Records 8 Substitute Items 9 Inventory Pricing 9 Editing and Deleting Item Records 9 Item Short Names 10 Standard Inventory Report Options 10 Sample Entry/Inquiry Screen 11 ITEM MAINTENANCE (IM/MAI) 14 Item Master Record - Entry/Inquiry Screen One 14 Item Master Record - Entry/Inquiry Screen Two 20 Item Warehouse Record - Entry/Inquiry Screen One 22 Item Warehouse Record - Entry/Inquiry Screen Two 27 Changing the Unit of Measure 29 BRANCH WAREHOUSE MAINTENANCE (IM/BRM) 36 Entry/Inquiry Screen 36 Automated Replenishment 38 WAREHOUSE INVENTORY ITEM MAINTENANCE (IM/WIM) 40 INQUIRY (IM/INQ) 41 Entry/Inquiry Screen 41 DELETE INVENTORY ITEMS (IM/DEL) 43 Entry/Inquiry Screen One 43 Entry/Inquiry Screen Two 44 ADJUSTMENTS (IM/ADJ) 46 Enter Transactions (IM/ADJ/ET) 46 Entry/Inquiry Screen 46

3 Print Transactions (IM/ADJ/PTA) 50 Modes of Operation 50 Date Variables 50 Entry/Inquiry Screen 51 Sample Report 53 HISTORY INQUIRY (IM/HI) 54 Entry/Inquiry Screen 54 HISTORY MAINTENANCE (IM/HM) 55 Entry/Inquiry Screen One 55 Entry/Inquiry Screen Two 57 CATEGORY FILE MAINTENANCE (IM/CFM) 59 Entry/Inquiry Screen 59 BUY HISTORY MAINTENANCE (IM/BHM) 61 Entry/Inquiry Screen 61 INVENTORY PRICING (IM/IMP) 63 Customer Price Table Maintenance (IM/IMP/CPT) 63 Entry/Inquiry Screen One 64 Entry/Inquiry Screen Two 69 Sample Report 71 Price Table Maintenance (IM/IMP/PTM) 72 Vendor Price Table Maintenance (IM/IMP/VPM) 73 Entry/Inquiry Screen 73 Customer Price Listing (IM/IMP/CPL) 76 Entry/Inquiry Screen One 76 Entry/Inquiry Screen Two 76 Sample Report 78 Customer Price Table Copy (IM/IMP/CPTC) 79 Entry/Inquiry Screen 79 Inventory Price Listing (IM/IMP/PPL) 82 Entry/Inquiry Screen One 82 Entry/Inquiry Screen Two 82 Sample Report 84 Vendor Price Listing (IM/IMP/VPL) 85 Entry/Inquiry Screen One 85

4 Entry/Inquiry Screen Two 85 Sample Report 87 List Price Table Codes (IM/IMP/PPT) 88 Entry/Inquiry Screen 88 Sample Report 89 Change Price Table Codes (IM/IMP/CHP) 90 Entry/Inquiry Screen 90 Update List Price By Percent (IM/IMP/LPU) 92 Entry/Inquiry Screen 92 Update List Price (IM/IMP/ULP) 95 Entry/Inquiry Screen 95 Sample Report 96 Delete Vendor Price Table (IM/IMP/DVP) 97 Entry/Inquiry Screen One 97 Entry/Inquiry Screen Two 97 Update Items From A Vendor Supplied File (IM/IMP/UPIM) 99 File Transfers Using FTP 101 File Transfers Using Mscream on a PC 102 File Transfers Using Procomm on a PC 103 Entry/Inquiry Screen 104 Sample Report 106 QUANTITY UPDATE (IM/QQM) 107 Entry/Inquiry Screen 107 COST AND PRICE UPDATE (IM/QPM) 110 Entry/Inquiry Screen 110 CATEGORY UPDATE (IM/QCM) 114 Entry/Inquiry Screen 114 BATCH COST CHANGE (IM/BCC) 116 Entry/Inquiry Screen 116 Error Messages 118 PART HISTORY CHANGE (IM/PHC) 119 Entry/Inquiry Screen 119

5 PURCHASE PRODUCT LINE MAINTENANCE (IM/PPLM) 122 MISCELLANEOUS (IM/IMM) 123 Copy Items To New Company (IM/IMM/CPYC) 123 Entry/Inquiry Screen 124 Calculate Average Warehouse Cost (IM/IMM/ACW) 125 Entry/Inquiry Screen 126 Clear ABC Codes (IM/IMM/CLC) 127 Entry/Inquiry Screen 127 Clear Min/Max Values (IM/IMM/CMM) 128 Entry/Inquiry Screen 128 Change Part Number I (IM/IMM/CPN) 130 Entry/Inquiry Screens 130 Sample Report 134 Change Part Number II (IM/IMM/CPNA) 135 Entry/Inquiry Screens 135 Copy Part Number (IM/IMM/CPY) 138 Entry/Inquiry Screen 138 Delete Inactive Items (IM/IMM/DIA) 141 Entry/Inquiry Screen One 141 Entry/Inquiry Screen Two 142 Sample Report 143 Lead Time Load (IM/IMM/LTL) 144 Entry/Inquiry Screen 144 Dead Stock Identification (IM/IMM/DSI) 146 Entry/Inquiry Screen 146 Dead Stock Item Listing (IM/IMM/DSL) 148 Entry/Inquiry Screen 148 Set Minimum Qty By Whse/Category (IM/IMM/IMMQ) 150 Entry/Inquiry Screen 150 Merge Part Number (IM/IMM/MRPN) 152 Entry/Inquiry Screen 153 Sample Report 154 Update LIFO Cost (IM/IMM/QIM) 155

6 Entry/Inquiry Screen 155 Merge Warehouse Information (IM/IMM/MWH) 157 Entry/Inquiry Screen 157 Errors 159 Set Item Surcharge (IM/IMM/SSG) 160

7 The documentation in this publication is provided pursuant to a Sales and Licensing Contract for the Prophet 21 System entered into by and between Prophet 21 and the Purchaser to whom this documentation is provided ( License Agreement ). In addition, the licensed software to which this documentation refers may be supported in accordance with a customer support agreement by and between the same parties ( Support Agreement ). All warranties, conditions of use, transfer restrictions, and other provisions in the License Agreement or Support Agreement which are applicable to Licensed Software, are applicable to this publication. In addition, this publication may include inadvertent technical inaccuracies or typographical errors for which Prophet 21 is not responsible. Changes may be periodically made to this publication; these changes will be incorporated in new editions of the publication. Any questions about the material contained in the publication should be addressed to the Prophet 21 Customer Support Department at by entering a support case. Nothing in this statement amends or extends the terms of your agreement with Prophet 21 including any warranties that may be included in our products. Warranties for such agreements are set forth in your agreement with Prophet 21. Prophet 21 may make improvements and/or changes to the Licensed Software described in this publication at any time without notice. 10/18/05 Prophet 21 Faspac The Prophet 21 system and Prophet 21 Faspacare trademarks of Prophet 21. All other trademarks and registered trademarks are the property of their respective companies.

8 INTRODUCTION The Inventory Management module provides programs to create, display, and maintain item records for nomenclature and free-form items. Item records consist of two parts, the Item Master record and the Item Warehouse record. An Item Master record must have an Item Warehouse record for each warehouse in which it is active. There are 99 Item Warehouse records available for each Item Master record. ITEM RECORDS When used in FASPAC, the term nomenclature is defined as the set of codes used to create item numbers. FASPAC contains an existing Nomenclature File, which includes codes suitable for creating standard fastener items. When you are creating a nomenclature item, the item number becomes the combination of codes you use to create the item. The nomenclature codes must be entered in the following order: diameter, length, description, material, finish, and a slash (/) followed by specials. Nomenclature Item Records are usually created in ranges through the Inventory Conversion programs (IC), however, they can be created individually through Inventory Maintenance (IM/MAI). Free-form item numbers consist of a slash (/), followed by up to 29 characters and a description of up to 50 characters. The item number and description are completely user-defined at the time of creation. Free-form item records can only be created through the Inventory Maintenance program (IM/MAI). In order to maintain uniformity in the numbering of non-fastener items. We recommend the following format for free-form items: Item Number: /XXPPPPPPP Short Name: /PPPPPPP Where XX is two letters identifying the product line or manufacturer and PPPPPPP is the part number or catalog. Some examples of this are: Item no. Description Short Name Au-Ve-Co Parts /AV12733 Tail Light Retainer Nut GM A /AV00405 Ground Plug Drain Brass 405 /AV X1 SL OV HD MS CHR plt 2868 * Cushman parts /CM Throttle Cable Jacobsen parts /JB Head Gasket Hindley parts /HD /16 Shoulder Hook Brass * Unbrako /UN20761 ½-13X3 SOC HD CAP SCR * /UN09433 #6-32X3/8 SOC SET SCR 9433 * * Items above should be cross-referenced to a standard FASPAC item by entering the FASPAC number in the substitute field of Item Maintenance (IM/MAI). 8

9 INTRODUCTION When creating free-form part numbers, make sure that all parts from the same manufacturer have the same number of digits in the part number. For example, the Au-Ve-Co part numbers above have zeros preceding the digits that make up their short name. This ensures that when they are listed, they will appear in the correct numeric sequence. SUBSTITUTE ITEMS FASPAC automatically recommends possible substitute items based on the nomenclature diameter, thread, length, and description codes of a given item. Because free-form items do not use nomenclature codes, there is no automatic substitution feature for these items. For this reason, up to 6 possible substitute items can defined in each item record. This user-defined substitution feature can also be used for nomenclature item records, to define a free-form item record as a substitute or to define a nomenclature item that would not automatically be recommended as a substitute. INVENTORY PRICING Each item record must include a Price Table Code. The Customer Price Table Maintenance program (IM/IMP/CPT) is used to create and maintain generic and customer specific price tables. Price table information and price lists can be printed using the following programs: Customer Price Table Maintenance (IM/IMP/CPT) List Price Table Codes (IM/IMP/PPT) Customer Price Listing (IM/IMP/CPL) Inventory Pricing Listing (IM/IMP/PPL) Vendor Price Listing (IM/IMP/VPL) EDITING AND DELETING ITEM RECORDS Item records can be edited through these programs: Inventory Maintenance (IM/MAI) Branch Warehouse Maintenance (IM/BRM) Quantity Update (IM/QQM) Cost & Price Update (IM/QPM) Category Update (IM/QCM) Update List Price by Percent (IM/IMP/LPU) Update List Price (IM/IMP/ULP) Batch Cost Change (IM/BCC) Part History Change (IM/PHC) Lead Time Load (IM/IMM/LTL) Change Part Number (IM/IMM/CPN) Copy Part Number (IM/IMM/CPY) Item records can be deleted through these programs: Inventory Maintenance (IM/MAI) Delete Inventory Records (IM/DEL) Delete Inactive Items (IM/IMM/DIA) 9

10 INTRODUCTION ITEM SHORT NAMES The item short name field is a 13-digit alphanumeric field. Its primary value lies in the fact that it is a key to the inventory file and thus, can be used as a criterion for both inquiry and reporting. There truly is no right or wrong way to use this field, it is simply a matter of using the approach that maximizes its benefit to you. However, we recommend two common uses of the short name: As a Unique Number Some of our customers use the short name field to contain a unique number for each item. This number might be the number that was used on their previous computer system, a catalog number, or a manufacturer s number. This approach allows one to retrieve a specific item based on either the FASPAC nomenclature or the specific number assigned via the short name field. As a Method of Grouping Similar Items This is perhaps the most common usage of the short name field. For example, one can use the short name HEXCAP for all hex head cap screws. If an inquiry is done on the short name HEXCAP, the system will return with the first hex head cap screw in the inventory file. At this point, you can scroll through the hex head cap screws until the desired item is located. If FASPAC nomenclature is being used for the actual part number, the system will present the hex head cap screws in ascending order according to description, diameter, length, material (grade), finish, and specials. If a more specific grouping is desired, one might use the short name HEXCAP5 for all hex head cap screws that are grade 5, HEXCAP8 for all hex head cap screws that are grade 8, etc. A good rule of thumb when creating a short name, is to keep it as short and simple as you can, while still satisfying your needs. STANDARD INVENTORY REPORT OPTIONS The Standard Inventory Report Options screen is used in most of the report programs in the Inventory Management module. This screen allows you to select the items or type of items to include in the report. The following field explanations are referred to throughout the Inventory Management section of the manual. 10

11 INTRODUCTION SAMPLE ENTRY/INQUIRY SCREEN Field: Do You Want To Continue? Whse Description: Y Continue in the current program. N Exit the program. Enter the warehouse number that contains the items you want to print. To include items from all warehouses, leave this field blank and press Skip. Select Whole File? Y Include all items from the specified warehouse. N Include only a range of items. Item/Shortname/ Category Sequence? I Run the report by item number. S Run the report in short name sequence. C Run the report in Category code sequence. Note: If this program only allows you to print the report using a specific method, only that entry will be accepted. (for example, if you can only print the report by item, I is the only acceptable entry). 11

12 INTRODUCTION From Item Number To Item Number These fields are displayed only if printing a range of items by item number. Enter the range of item numbers to include in the report. Error Message: Invalid From Item - SKIP The entry in the From Item Number field is not the same type of entry as in the To Item Number field (such as numeric digits entered in the From Item Number field, and alpha characters entered in the To Item Number field). Press Skip to acknowledge the message and re-enter the range. From Shortname To Shortname These fields are displayed only if printing a range of items in short name sequence. Enter the range of short names to include in the report. From Category To Category These fields are displayed only if printing a range of items in Category code sequence. Enter the range of Category codes to include in the report. Entries must be valid alphanumeric Category codes from Category Maintenance (IM/CFM). Select All ABC Codes? Y Print all specified items, regardless of their ABC Code. N Print only those items flagged with specific ABC Codes. From ABC Code To ABC Code These fields are displayed only if you entered N in the Select All ABC Codes field. Enter the range of ABC Codes. To print for one code only, enter the same characters in both fields. Error Message: Invalid Range - SKIP The end of the range falls before the beginning of the range. Press Skip to acknowledge the message and re-enter the range. Select All Materials? Y Include all items that meet the specified parameters, regardless of their Material Code. N Include only those items with a specific Material Code. 12

13 INTRODUCTION Only Material: This field is displayed only if you have not selected all Materials. Enter the alphanumeric Material Code. To include only those items without a Material Code, leave this field blank. Select All Finishes? Y Include all items that meet the specified parameters, regardless of their Finish Code. N Include only those items with a specific Finish Code. Only Finish This field is displayed only if you have not selected all Finishes. Enter the alphanumeric Finish Code. To include only those items without a Finish Code, leave this field blank. Select All Specials? Y Include all items that meet the specified parameters, regardless of their Special Code. N Include only those items with a specific Special Code. Only Special This field is displayed only if you have not selected all Specials. Enter the alphanumeric Special Code (do not include the slash). To include only those items without a Special Code, leave this field blank. Any Changes? This field allows you to check your entries before continuing in the program. Y The cursor will move through each field again, allowing you to make any necessary changes. N Everything is correct; move on to the next screen. 13

14 ITEM MAINTENANCE (IM/MAI) Use this program to create, edit, and delete individual item records for both nomenclature and freeform items. This program contains four screens for defining the Item Master record and the Item Warehouse record. The Item Master record (first and second screens) is where the item is created and defined as the corporate master item. The Item Warehouse record (third and fourth screens) is used to define the characteristics of the item in each warehouse location. That is, a warehouse record is created for each warehouse in which the item is located, and the characteristics of the item are defined specifically for each warehouse. ITEM MASTER RECORD - ENTRY/INQUIRY SCREEN ONE Field: Item Description: You can look up an item by FASPAC item number or by short name. Refer to the bottom of the screen for assistance in using the function keys to search for an item. All free-form items are stored alphabetically by item number, while all nomenclature items are stored alphabetically by description code. To accept the displayed item number, press Return. 14

15 ITEM MAINTENANCE To create a new Item Master record for a nomenclature or free-form item, enter the number. Remember to indicate a free-form part by entering a slash (/) before the part number. If you are creating a new item record, the cursor will move through each of the following fields, allowing you to add the appropriate item information. If you are displaying an existing item record, the cursor will go directly to the Select prompt. Error Messages: EOD on part file - SKIP to continue The last item record in the Item File has been displayed. Press Skip to acknowledge this message and begin again. Invalid Part Number - SKIP to reenter Either the wrong function key was pressed or a nonexistent item number was entered. Press Skip to acknowledge this message and begin again. Nomenclature not found - SKIP to try again At least one of the nomenclature codes used in the item number was not found in the Nomenclature File. Press Skip to acknowledge this message and begin again or exit this program and create the necessary Nomenclature (NOM). Description Short Name Enter the description of the item. If nomenclature is used to create the item, the description displays automatically, and cannot be modified. Enter the short name of the item entered. The flexibility of this feature allows the short name to be used differently by each company. See the Introduction section for detailed information on short names, and to determine the method of use that will benefit you most. 15

16 ITEM MAINTENANCE Category An entry must be made. Enter a valid Category code from Category Maintenance (IM/CFM). The Category code is used to group similar items under a single heading. Most inventory reports can be printed specifically for items flagged with a particular Category code. Error Message: Nonexistent Category - SKIP to try again The Category code entered is not in the Category File. Press Skip to acknowledge this message. Either enter a valid Category code or exit this program and create the necessary Category code (IM/CFM). Replace Cost Enter the cost of replacing the item ( ). Pricing Table Enter a valid Price Table code from Customer Price Table Maintenance (IM/IMP/CPT). This is a user-defined code that determines what the price will be on this and other items flagged with the code. Pricing is calculated based on quantity break downs. See the Customer Price Table Maintenance section for detailed information on setting up Price Table Codes. Error Message: Code Nonexistent - SKIP to try again The Price Table Code entered is not in the Price Table File. Press Skip to acknowledge this message. Either enter a valid Price Table Code or exit this program and create the necessary Price Table Code (IM/IMP/CPT). Buyer Code Vendor Vendor Item Optional. Enter a valid Buyer code. Optional. Enter a valid ID for the vendor from whom you normally purchase this item. This field is validated. This field is optional, but can be used to record the item number used by your vendor. 16

17 ITEM MAINTENANCE Tax Code Y This item is taxable. N The item is not taxable. Sales tax is calculated based on the tax status of the item and the customer (CP/MAI). During Shipping Confirmation (OP/SC) the system checks both IM/MAI and CP/MAI to determine the tax status. If both are flagged as non-taxable, no tax is charged. If both are flagged as taxable, tax is charged. If the item is not taxable, but the customer is, tax is charged. A taxable item should never be sold to a customer flagged as non-taxable. Refer to the Introduction section of the Customer Processing manual for a more detailed explanation of sales tax calculation. Abc Code The ABC Code is a user-defined code that categorizes items based on how quickly they move. Inventory reports can be printed for specific ABC Codes periodically, to track those items that are sold frequently and prevent the stock from getting too low. The ABC Code of items can be changed automatically when running ISA. See the Item Sales Analysis (IMR/IMRH/ISA) section for detailed information. Sales UM For a new item, enter the unit of measure in which this item is stocked and sold. To change the UOM for an existing item, press F7. Refer to Changing the Unit of Measure on page 30 for instructions on using this feature. Price Per UOM Quantity Unit Each EA or E PC Hundred C PC Thousand M PC Million MM PC Box BX BX Case CA CA Keg or bulk KE KE Pound LB LB Hundred weight CW LB Pound (2 decimal places) lb lb Feet FT FT Hundred feet CF FT Yards YD YD The quantity unit of PC indicates pieces. When a quantity is entered, it is entered per the quantity units. For example, selling 500 pieces at 3.50 per hundred pieces, you would enter 500 for the quantity, not 5. Then enter the price at 3.50 with the unit of measure C. The extension is calculated: 3.50 x 500 / 100 = 17.50, price x quantity / um value. 17

18 ITEM MAINTENANCE Box Qty Optional. Enter the standard amount it takes to make up a box or leave the field blank. Refer to the quantity using the UM defined above. This information is used in the Customer Price Table (IM/IMP/CPT) and the Customer Price Listing program (IM/IMP/CPL). Case Qty Optional. Enter the standard amount it takes to make up a case or leave the field blank. Refer to the quantity using the UM defined above. This information ds is used in the Customer Price Table (IM/IMP/CPT) and the Customer Price Listing program (IM/IMP/CPL). Bulk Qty Optional. Enter the standard amount it takes to make up a bulk quantity or leave the field blank. Refer to the quantity using the UM defined above. This information is used in the Customer Price Table (IM/IMP/CPT) and the Customer Price Listing program (IM/IMP/CPL). Weight Enter the weight per the UOM ( ) Pieces Per UM Enter the number of pieces it takes to make up the UM. If you sell an item in any quantity other than the UM defined, this field will be used to convert the UM into the desired unit of measure, for the purpose of the individual sale. For example, if you stock this item by the pound (LB) and it takes 25 individual items (EA) to make up that pound, enter 25. If a customer orders 150 items (EA), the system will refer to the entry in this field to determine how many pounds it will take to fill the order. Master Kit Y This item is a Master Kit Item and can be defined through the Define Kit program (WIP/DKS). N This item is not a Master Kit item. Warehouses Active Each warehouse number in which the item is active is displayed. This field cannot be modified. Average Cost The average cost of the item is displayed. This field cannot be modified. LIFO Cost The corporate LIFO cost displays and cannot be modified. This cost is updated when the program to calculate LIFO cost (IMM/QIM) is run at year end. The date the LIFO cost was last updated displays to the right of the figure. This field cannot be modified. Note: This field will only are displayed if SYS/FSS is set to do so. 18

19 ITEM MAINTENANCE S1 to S6 Enter the item numbers to be used as substitutes (only those that are not automatically designated by the system as possible substitutes). FASPAC automatically recommends possible substitute items based on the nomenclature diameter, thread, length, and description codes of the given item. Because free-form items do not use nomenclature codes, there are no automatic substitute recommendations for them. For this reason, up to 6 possible substitute items can be defined for each item record. This feature can also be used for nomenclature item records, to designate a free-form item as a substitute or to designate a nomenclature item that would not automatically be recommended as a substitute. Error Message: NONEXISTENT PART - F1 to Use As Is, F2 To Change Part Number This message displays at the bottom of the screen only if an item not in the item file is entered as a possible substitute. If you have entered the wrong part number, press F2 to reenter it. To leave this item as a substitute, press F1. This may be the case if you if you have entered a substitute part number that has not yet been created in Item Maintenance. Duty Percent Unit Volume Traceable Item Reserved for future use. Reserved for future use. Y This is a traceable item. N This is not a traceable item. If the field is left blank, the default is N. Marking an item as traceable identifies and tracks the item through the Purchasing cycle, the warehousing cycle, and the sales cycle. The item is traceable in all warehouses, unless the Traceable field of the Item Warehouse record is flagged with an N. The flag in the Warehouse Record overrides the flag in the Item Master record. Logo Name Box Label Type Case Label Type Reserved for future use. If this field is left blank, the appropriate generic label format is used when printing box labels. New formats must be created through the Label/Printer Format Maintenance program (LA/LFM). See the Labels Reference Manual in Volume 2 for detailed information. If this field is left blank, the appropriate generic label format is used when printing case labels. New formats must be created through the Label/Printer Format Maintenance program (LA/LFM). See the Labels Reference Manual in Volume 2 for detailed information. 19

20 ITEM MAINTENANCE Bulk Label Type Bin Label Type If this field is left blank, the appropriate generic label format is used when printing bulk labels. New formats must be created through the Label/Printer Format Maintenance program (LA/LFM). See the Labels Reference Manual in Volume 2 for detailed information. If this field is left blank, the appropriate generic label format is used when printing bin labels. New formats must be created through the Label/Printer Format Maintenance program (LA/LFM). See the Labels Reference Manual in Volume 2 for detailed information. Select The default is W. If you are creating a new Item Master record, we recommend you accept W to access the Item Warehouse record (2nd screen of this program). Other options are: Enter the line number of the field you want to edit. F1 Display the second Item Master record screen. E Exit the program and update all changes to the Item file. C Display the name of the person who last changed information in this Item Record and the date it was changed. DE Delete the displayed Item Master record. Error Messages: Catalog Record May Not Be Deleted - Warehouse Still Active - SKIP to Continue One or more Item Warehouse records exist for this Item Master record. Press Skip to acknowledge this message. An Item Master record can be deleted only after all corresponding Item Warehouse records have been deleted. ITEM MASTER RECORD - ENTRY/INQUIRY SCREEN TWO 20

21 ITEM MAINTENANCE Field: Item Description Shortname Class Code Description: This information is displayed from the first screen and cannot be modified. Enter a class code that has been defined in the Inventory Class Code Assign (TPI/ TPCC) program for use in Time Phased Inventory Management. This code is used in the Inventory Cost Analysis Summary (TPI/TPCS) program to analyze inventory turns relative to on-hand stock. Refer to the Time Phased Inventory Management manual in Volume 3 for more information. Seasonal Ind Web Accessible Use Package Size Surcharge Code Reserved for future use. Tells you if the item is available for purchase through the web. The default package size assigned to the item. Use this field to assign a surcharge to an individual item. You can only enter existing surcharges in this field; you cannot create new surcharges in this screen. 21

22 ITEM MAINTENANCE ITEM WAREHOUSE RECORD - ENTRY/INQUIRY SCREEN ONE Field: Warehouse Description: Enter the warehouse for which to create a record for this item. An item can have multiple warehouse records, in which different history is saved. This entry must be a valid warehouse number. To return to the Item Master record, press Skip. Error Messages: Warehouse Number Nonexistent The warehouse number entered is not valid. Press Return to acknowledge this message. Either enter a valid warehouse number (SYCD) or exit this program. Is New Warehouse Record Being Created? This message is displayed only if a record does not exist for the item in this warehouse. Y Create an Item Warehouse record (make the item active in the specified warehouse). The cursor will move through each of the following fields, allowing you to add the appropriate information. N You do not wish to create an Item Warehouse record for the specified warehouse. If you are displaying an existing warehouse record, the cursor will go directly to the Select prompt. Max Qty Min Qty Enter the maximum quantity of this item you want to have on hand or leave the field blank and press Return. Enter the minimum quantity of this item you want to have on hand or leave the field blank and press Return 22

23 ITEM MAINTENANCE the field blank and press Return. Preset Minimum Valid Entries When Min/Max Stock Calculation (IMR/IMRP/MSC) or Min/Max Controls Update (TPI/TPMM) is run, the system computes the appropriate minimum, maximum, and EOQ quantities. The Minimum field will automatically be updated unless Y is entered. You can preset the minimum, maximum, and EOQ quantities by entering 1 to 9. Y Do not allow the system to change the Minimum quantity. ( Preset will be displayed next to the respective amount). N or 0 Allow the system to change Min, EOQ, and Max quantities. 1 to 9 The number of periods (typically months) that the preset minimum value will be retained. Each time the MSC or TPMM program is run, this value is decremented by one. When the value reaches zero, the Min, EOQ, and Max quantities are recalculated. For example, for a new item, you might enter 6 to indicate that the Min, EOQ, and Max quantities are not to be calculated until six months of usage history has been accumulated. Lead Time Abc Code List Price Average Cost History Whse Enter the number of days it normally takes to receive this item after a purchase order is placed. Enter the ABC Code for this warehouse. The ABC Code is a user-defined code that categorizes items based on how quickly they move. The ABC Code entered in the Item Master record indicates how quickly this item is normally sold. However, this may not be the speed at which the item is sold in this specific warehouse. Enter the price that your vendors normally charge for this item. The warehouse average cost. This field is updated by the system and should be modified only to correct an error situation. To save all History Records (IM/HM) in the warehouse specified in the Warehouse field, leave blank and press Return. To save History Records (IM/HM) for this item under a warehouse other than this one. Enter the warehouse number. Use of this feature is not recommended. History Item This field is displayed only if saving history under a different warehouse. To save history for this item in the records of another item, enter the item number under which to save the history. Use of this feature is not recommended. 23

24 ITEM MAINTENANCE Save History Part sales history is saved for customers and items or both when the invoice calculation process is completed. Part sales history accumulates as a result of the flags set in this field and in CP/MAI, until the Part History Monthly Update (PH/MU) is run. When PH/MU is run the system checks the flags in both IM/MAI and the master record of the customer who bought the item (CP/MAI), and any history that falls outside the parameters defined in both is deleted. The entry in this field tells the system whether or not to save part history for this item. A Save history always, regardless of how flags are set elsewhere (in CP/MAI). Y Save history unless the flag in the Customer Master Record is set to N, in which case do not save. N Do not save item sales history. Duration Kept The entry in this field determines the amount of time the part history is saved. There are three options: Y One year of history will be saved (this is a fiscal year). M One month of sales history will be saved. 01 to 12 The number of months entered will be saved. To save part history based on record limit only, leave this field blank and press Return. Record Limit The entry in this field (1-9 only) determines the minimum number of records to retain, regardless of the time period defined above. We recommend that you enter at least 3 in this field, so that you will always have some history saved on this item. If 3 is entered in the field, the last three sales records for this item will always be saved, regardless of the entry in the Duration Kept field. The system checks the Duration and Record Limit fields in both the Item Master record and the Customer Master Record when saving history. If different duration s and record limits are set in each, the system will apply the larger of the two. Eoq Quantity Enter the quantity that is the most economical for you to purchase this item. If for example, you receive a discount on every hundred items you purchase, then enter 100. This field is currently being used by custom programs only. 24

25 ITEM MAINTENANCE Last Counted Traceable Item The sign on date is displayed. When this item is updated through the Physical Inventory programs (PHY), the system automatically updates this field. Y Trace the item in this warehouse. The item will be traceable in this warehouse, regardless of the entry in the Item Master record (1st screen). N Do not trace the item in this warehouse. The item will not be traced in this warehouse, even if the Traceable field of the Item Master record is flagged with Y. The flag in this field overrides the flag in the Item Master record. An item can be flagged as traceable in one warehouse and not traceable in another warehouse. Mthly Forecast Fast Finder BINS Location (B1 - B6) Reserved for future use. Reserved for future use. Enter the bin locations in which this item is stored. B1 is the primary bin location. B2 to B6 are the secondary bin locations. Remember: always use the same number of characters when entering a bin location. If SYS/POS is flagged to use the primary bin location as the default, B1 is the location used. Select Enter the line number of the field you want to edit. C Display the name of the person who last changed this Warehouse Record and the date it was changed. E Exit the program and update all changes to the item file. DE Delete the displayed Item Warehouse record. F1 Access the second screen. F1 can be used toggle between this screen and the second screen (the corporate screen). The corporate screen has the following fields Buyer, Vendor, Seasonal Indicator, Review Cycle, Safety Stock Percent and Class Code; all are for future development. 25

26 ITEM MAINTENANCE Error Messages: Physical Inventory In Progress For This Item - RETURN Traceability Records Were Found Unable to Delete Warehouse Item Warehouse Record may Not Be Deleted - Quantities Non Zero This item is being processed through the Physical Inventory programs (PHY). This item is not available to be deleted until it has completed the Physical Inventory process. You are trying to delete an Item Warehouse record that has traceability records. This function cannot be performed. One or more of the quantities (on-hand, committed, on order) is not zero. An Item Warehouse record is not available to be deleted unless all quantities are zero. Determine what action needs to be taken (cancel an order, make an adjustment), record the necessary transaction, and then delete the Item Warehouse record. Warehouse Record May Not Be Deleted - Tag Qty s Non Zero Warehouse Record May Not Be Deleted - Traceable Tags Found There are Status 1 and/or Status 2 Tag Records associated with this Item Warehouse record. Determine what action needs to be taken to either delete the Tag Records or cause them to become Status 3 Tag Records. Record the necessary transaction s and then delete the Item Warehouse record. Tags were found that have the Traceability flag set to Yes. See documentation on LCS/LFL for assistance on removing traceable Tags. These fields are updated by the system and should be modified only to correct an error situation. On Hand Balances Rework Whse Stock Available Committed Balances Cust Orders Whse Transfers Processing In Transit P.O. I/T Outbound The on-hand balances (Status 2 Tag Records) in the specified warehouse. The committed quantities in the specified warehouse. 26

27 ITEM MAINTENANCE On Order Balances Rework Processing Whse Trans Purchasing I/T Inbound Warehouses Active The on-order quantities (Status 1 Tag Records) in the specified warehouse. Each warehouse in which this item is active (has a warehouse record). ITEM WAREHOUSE RECORD - ENTRY/INQUIRY SCREEN TWO Field: Item Description Seasonal Ind Review Cycle Safety Stock% Description: This information is displayed from the first screen and cannot be modified. Reserved for future use. Enter the number of days between evaluations of this vendor to determine whether or not to re-order from this vendor. Enter the percentage of safety stock planned to be in inventory to protect against fluctuations in demand. See Min/Max Controls Update (TPI/TPMM) in Time Phased Inventory Management, Volume 4. Class Code Enter a class code that has been defined in the Inventory Class Code Assign (TPI/ TPCC) program for use in Time Phased Inventory Management. The code entered here is for this item in this warehouse. It overrides the Class code entered in the Item Master record screen two. This code is used in the Inventory Cost Analysis Summary (TPI/TPCS) program to analyze inventory turns relative to on-hand stock. Refer to the Time Phased Inventory Management manual in Volume 3 for more information. 27

28 ITEM MAINTENANCE Buyer Vendor Vendor Ship From Replenishment Source Enter the code of the buyer responsible for replenishing the item. Enter the number of the primary vendor for this item or leave the field blank and press Skip. Enter a valid vendor ship-from location or leave the field blank and press Skip. The vendor must have been specified at the warehouse level, and the ship-from location must have been set up in PO/POM/SFM as a valid location. V Vendor K Kits P Plating/Rework W Warehouse Transfer M Manufacture Reorder Method MAX Order quantity = maximum current position EOQ Economic Order Quantity MAN The item must be reviewed before it is released. The order quantity is calculated as though you entered MAX. NO This item is not to be considered in the Automated Replenishment process. Purchase Product Line Enter the name of the product line created in INV/PPLM, or press CMD+L and select one from the list. This is used for grouping the items into product lines. Some vendors require separate purchase orders for different product lines. 28

29 ITEM MAINTENANCE CHANGING THE UNIT OF MEASURE When you change the unit of measure for an item, all costs in all files associated with that item number are changed. If you have companies using shared inventory (the 05 Multi. Companies Sharing Inv. field in SYS/IMS is set to Y), only the company set to N is allowed to change the UOM. All data sets associated with that company will be changed. This prevents multiple companies from trying to make the same change. When order files are updated, only the stocking costs are changed. This is because an item s selling UOM can be different from its stocking UOM. Therefore, an order will show the UOM as you originally entered it. Note: We recommend you run this process when there is no one on the system. That will ensure that no changes are made to the item during the process, and it may take a long time to run because of the number of files being updated, especially if inventory is being shared. Here are the requirements for changing a UOM: The new UOM must be in the same quantity units as the existing UOM. You can only change a piece to a piece, or LB to LB. For example, you can change a UOM of C to M, MM, or EA; LB to CW; or FT to CF. You cannot change C to LB. If you are using stock integration, you must define a new variance account in ACPC with the code is VAR. This will be the offset to the INV account. If you are not using stock integration, you must define two new codes in PAE. They are checked when you try to change the UOM; you will not be able to continue if the codes do not exist. System IV (inventory variance) Source INV and VAR Warehouse You must define each one with this field being spaces Entering additional PAE codes with a warehouse is optional, if you wish to post to different GL accounts by warehouse. Because of calculations within the files, some reports and programs must be run to clear the files before you can change the UOM. This applies to all data sets if inventory is shared. When you enter a new UOM, a report is printed that lists all changes to be made. Review it carefully before you update the files. This report is printed again after the update is done, listing any new entries that were not on the initial report. Most FASPAC programs will not be able to use the item because the record is locked during the process. However, changes may be made in files other than the Item Master record before the update. 29

30 ITEM MAINTENANCE Changing an item s UOM: Use the following procedure to change an item s UOM. Steps marked with a are mandatory. 1. Retrieve the item in IM/MAI. 2. At the Select prompt, enter 11 to go to the Sales UM field. The following function is displayed at the bottom of the screen: F7-Change the Sales UM 3. Press F7. A series of informational screens are displayed. Note: In any screen, you can enter N to exit the process and return to IM/MAI. 30

31 ITEM MAINTENANCE 4. After the information screens, the following screen is displayed. 5. Enter the new UOM for the item or press CMD to exit the process and return to IM/MAI. Remember, the new UOM must be the same quantity unit as the current UOM. 6. If any exceptions need to be cleared before the UOM can be changed, the following screen is displayed. It tells you which company needs to be cleared. 31

32 ITEM MAINTENANCE 7. When the program accepts your UOM entry, the following prompt is displayed. 8. Enter V to print only the records with a variance, or A to print all records that will be changed. Printing all records could result in a lengthy report. The files being processed are displayed on the screen, as shown in this example. 32

33 ITEM MAINTENANCE Here is a sample of a four-page report. 33

34 ITEM MAINTENANCE Note the TEMPORARY COPY line at the end of the report. 9. Review the report carefully before you do the final update. 10. When ready, enter Y at the Continue process prompt or N to exit the program and return to IM/MAI. You are asked if you want to update the files. 11. Enter Y to update the files, or N to exit the program and return to IM/MAI. If you enter Y, the report will be reprinted as a final copy. If there were no variances between the temporary and final copies, the following line is printed at the end of the report: If there were variances, the register number will be displayed if there is a change to the total dollar amount of your inventory (tags): 34

35 ITEM MAINTENANCE Error Messages: New UOM Not Same Type As Current UOM No Inventory PAE Account Set Up No GL01 Record For INV PAE ACCT Found NO Variance PAE Account Set Up No GL01 Record For VAR PAE ACCT Found Use F7 To Change The Sales UM - SKIP You are trying to change to a different quantity unit. The posting accounts or GL account number do not exist. You tried to change the UOM in the Sales UM field without pressing F7 first. 35

36 BRANCH WAREHOUSE MAINTENANCE (IM/BRM) Use this program to create Item Warehouse records for items with existing Item Master records and to edit existing Item Warehouse records. To create and edit Item Master records, use the Item Maintenance program (IM/MAI). The fields and messages are identical to those in the Item Warehouse screen of Item Maintenance (IM/MAI). See the Item Maintenance section for detailed field explanations. ENTRY/INQUIRY SCREEN 36

37 BRANCH WAREHOUSE MAINTENANCE 37

38 BRANCH WAREHOUSE MAINTENANCE AUTOMATED REPLENISHMENT The Automated Replenishment function allows you to create and process automatic replenishment orders based on vendor requirements. You can define rules for when to order, how much, who to order from, order size (free freight, vendor minimum), packaging, price, and confidence level. We recommend that you have a clear understanding of the Time-Phased Inventory Management (TPIM) module. It is used to determine when to place replenishment orders. Historical usage, lead times, review cycles, and future demand are analyzed using TPIM saved procedures to determine replenishment requirements. The replenishment process will create a firm purchase order, purchase order for review, or requisition, depending on your confidence level with the vendor. Inventory Management (IM) Use either Inventory Maintenance (IM/MAI) or Branch Warehouse Maintenance (IM/BRM) to enter the necessary information for an item that is to be used in Automated Replenishment. IM/MAI Create, edit, and delete Item Master records for both nomenclature and free-form items. Screens three and four have the same information as the Branch Warehouse Maintenance (IM/BRM) program. IM/BRM Create and edit Item Warehouse records for items with existing Item Master records. The following instructions apply to both programs. Adding Automated Replenishment Information for an Item: Use the following procedure to add automated replenishment information for an item. Steps marked with a are mandatory. 1. From any FASPAC menu, enter IM/MAI. The cursor starts in the Item field. 2. On the first screen of Inventory Maintenance (IM/MAI), note the following fields: Vendor This field must contain a valid PO vendor or be left blank. Invalid information in this field will cause errors during the INV/AUR/AURC process. Weight and Unit Volume These fields are used when requirements are validated during Automated Replenishment calculations. 3. Enter the item and then enter W for Warehouse Maintenance. The cursor starts in the Warehouse field. Note:You can also reach this screen by entering BRM from any FASPAC menu. 4. Enter a warehouse or press Return to accept the default warehouse. The inventory information for the item displays. 38

39 BRANCH WAREHOUSE MAINTENANCE 5. The following fields are important for Automated Replenishment. Make sure they are populated correctly. Max Qty The maximum quantity of this item you want to have on hand. Min Qty The minimum quantity of this item you want to have on hand. Lead Time The number of days it normally takes to receive this item after a purchase order is placed. Eoq Quantity The quantity that is the most economical for you to purchase this item. 6. Press F1 for the next screen. The cursor starts in the Select prompt. 7. In the Vendor field, enter a valid PO vendor or leave the field blank. 8. In the Vendor Ship From field, enter a valid vendor ship-from location or leave the field blank. The vendor must have been specified at the warehouse level, and the ship-from location must have been set up in PO/POM/SFM as a valid location. 9. In the Replenishment Source field, enter V for Vendor. Note:Although you can enter the other options (K, P, W, and M), they are not currently used by Automated Replenishment. 10. In the Reorder Method field, enter one of the following options: MAX Order quantity maximum EOQ Economic Order Quantity MAN The item must be reviewed before it is released. The order quantity is calculated as though you entered MAX. NO This item is not to be considered in the Automated Replenishment process. BOX Reorder to Max Qty in multiples of box quantity CAS Reorder to Max Qty in multiples of case quantity BLK Reorder to Max Qty in multiples of bulk quantity 11. In the Purchase Product Line field, enter the name of the product line created in INV/PPLM, or press CMD+L and select one from the list. This is used for grouping the items into product lines. Some vendors require separate purchase orders for different product lines. 12. When finished, press CMD+U to save the record and exit the program. 39

40 WAREHOUSE INVENTORY ITEM MAINTENANCE (IM/WIM) The Warehouse Inventory Item Maintenance program (IM/WIM) is designed to replace FASPAC s Lead Time Load program and provide significantly more capability to maintain warehouse item records. It provides the FASPAC user with an efficient set of tools to make wholesale selective changes to the warehouse master file. Users can specify selection criteria to be applied and values to be changed. The values in each warehouse item record are compared to those in the Selection Criteria column, as shown below. If all of the values listed in the Selection Criteria column match the values for the warehouse item record being examined, the non-blank Replacement Value entries are substituted for the current item s record. This process is repeated for each item in the specified a warehouse. Items matching the selection criteria are updated, while those that do not remain unchanged. 40

41 INQUIRY (IM/INQ) Item Inquiry (IM/INQ) is used to display item records. This program allows access to item records for viewing purposes only. To edit a record, you must access Item Maintenance (IM/MAI). The Inventory Catalog and Warehouse Inventory screens in the Inquiry program are identical to those in Item Maintenance (IM/MAI). Please see the Maintenance section of the manual for detailed field explanations. ENTRY/INQUIRY SCREEN 41

42 INQUIRY 42

43 DELETE INVENTORY ITEMS (IM/DEL) The Delete Inventory Items Program is used to delete Item Warehouse records. If you are deleting the only warehouse record belonging to the Item Master record, then the master record is deleted as well. If there are other warehouse records belonging to the Item Master record, then the master record is not deleted. Item records can be deleted if all of the following requirements are met: All quantities (on-hand, committed, on order) for the warehouse are zero in the Item File (IM/MAI). No history for the last 12 months and current month in the Item History File (IM/HM). No open order in the Customer Order File. No Status 1 or Status 2 Tag Records. No Status 3 Tag Records dated after the specified date. No requisitions. Not included as a component item in a Kit Definition. Not included on a customer contract (CT/MAI). Created after the specified date. You are given the option to print a listing of records as they are deleted or to print a listing of eligible records (without deleting them). We recommend you select one of these options so that you have a record of the deleted items. ENTRY/INQUIRY SCREEN ONE The first screen of this program is the Standard Inventory Report Options. It is used as a means of determining the group of items you wish to delete. See the Introduction of this section for detailed field explanations. 43

44 DELETE INVENTORY ITEMS ENTRY/INQUIRY SCREEN TWO Field: Print Only, Print and Delete or Delete Only? Description: P Print a listing of the records that would be deleted. B Print the listing and delete the records. D Delete the records without printing the report. Delete If History (IM/HM) Found? Y The item number is deleted and IM/HM is not checked. N If the current month quantity sold is not a zero or the quantity sold has a value in any of the past 12 months, the item is not deleted. If the current month quantity sold is zero, IM/HM is checked to see if there are history totals for the past 12 months. If no history is found within the last 12 months, the item is deleted. Note: We suggest that you do not enter Y in this field, unless you have already printed and reviewed this report. If you enter Y in this field without first checking the report, you could potentially delete some valuable inventory files. Delete If No Status 3 Tags After Exclude Items Created After The date from a year ago, as of today s date is displayed. To delete all item records that have not had a Status 3 tag in the past year, accept this date. Use the date format MMDDYY or MMDDYYYY when changing this date. The date from a month ago, as of today s date is displayed. To exclude all items that have been created in the past month from being deleted, accept this date. The date entered in this field is compared to the date the item was created in IM/MAI. Use the date format MMDDYY or MMDDYYYY when changing this date. 44

45 DELETE INVENTORY ITEMS Print Detail On Items Deleted? Y Print information found in any file that the item is deleted from. This includes part history, inventory history, cross reference, tags, and committed tags. N You do not want to print this information on the listing. Do You Want To Continue? Y To print/delete all records as specified. N To exit the program without printing/deleting any item records. 45

46 ADJUSTMENTS (IM/ADJ) ENTER TRANSACTIONS (IM/ADJ/ET) The Inventory Adjustments - Enter Transactions program (IM/ADJ/ET) is used to adjust the on-hand balance of an item, usually to correct discrepancies found between the inventory records and the actual on-hand balance. You can record an adjustment to an item s on-hand quantity or void an adjustment transaction that has not yet been updated. To correct receipt entry errors, we recommend that the Receive Without a P.O. program (REC/RNO) be used. Each time an adjustment is made the system automatically assigns it a transaction number. All inventory adjustments are updated to the Inventory Adjustment File. From there they can be printed, if accessed through the Inventory Adjustments - Print Transactions program (IM/ADJ/PTA). Voided transactions print on the Adjustment Listing with an adjusted quantity of 0 and VOIDED in the memo line. Inventory Adjustments use the costing method in the System File (SYS/IMS). If the Tagging system is used, a Tag Record number must be entered. ENTRY/INQUIRY SCREEN 46

47 ADJUSTMENTS Field: Whse Description: Enter the warehouse number in which the item is located. To exit, leave this field blank and press Skip. Item You may pull up an item by number or short name. Refer to the bottom of the screen for assistance in using the function keys to search for an item. To void an existing transaction that has not yet been updated to the Inventory Adjustment File, enter TRAN. This option may be useful in correcting adjustments that have been entered with the wrong quantity. You can delete the transaction number and re-enter the adjustment with the correct quantity. Error Message: Physical Inventory in Progress - RETURN to Continue The System file (SYS/IMS) is flagged to stop inventory transactions after freezing and the item specified has been frozen through the Physical Inventory Freeze program (PHY/ FRE). An adjustment cannot be entered for this item until it is no longer frozen. Press Return to acknowledge this message. Trans. No. This field is available only if TRAN is entered in the Item field. Enter the transaction number you want to void. Only those transactions that have not yet been updated to the Inventory Adjustment File can be voided. If you are unsure of the number, run the Inventory Adjustments - Print Transactions program (IM/ADJ/PTA) for a listing of all the transactions that have not yet been updated. 47

48 ADJUSTMENTS Is This The Correct Transaction? This field is displayed only if voiding an existing transaction. Y Void the displayed transaction number. The cursor moves to the item field with the item still displayed. At this point, you can create another transaction for the displayed item by pressing RETURN and entering another quantity, or enter TRAN to void another transaction number. N Do not void the displayed transaction number. The cursor moves back to the Trans No. field, allowing you to enter another transaction number. Error Messages: Adjustment Has Been Previously Voided - SKIP To Continue The transaction number entered has already been voided. Press Skip to acknowledge this message. To view the most recently voided transactions, run the Inventory Adjustments - Print Transactions program (IM/ADJ/PTA) to print the list of inventory adjustments. SKIP - To Reenter Item Transaction Not For This Warehouse - SKIP To Continue The transaction number entered is not valid. Either it does not exist or it has already been updated to the Inventory Adjustment File, and therefore cannot be voided. The transaction number entered was not recorded in the warehouse specified. Press Skip to acknowledge this message. Either enter a Transaction Number for the specified warehouse or change the warehouse and begin again. Qty Enter the quantity with which to adjust your records. For example, if you are adjusting the on-hand balance of an item, because you located an additional 500 pieces, enter 500. If you are entering a negative adjustment, you can enter the negative sign before or after the digits. The quantity will be added to your files based on the UM in which the item was received. Date The sign on date is displayed. You can accept this date or enter a different date in MMDDYY or MMDDYYYY format. 48

49 ADJUSTMENTS Enter Tag No. To Adjust This field displays at the bottom of the screen only if the Tagging system is being used. If you are using tags, you must enter a Tag Number in this field so the system knows where to adjust the quantity. You can access the Buy History Maintenance program (IM/BHM) to determine the Tag Record Number, by pressing F8. Once you are in the Buy History screen you may have to press F8 a few more times, until you reach the listing of tag numbers. Error Message: Invalid Tag Or Unable To Use This Tag - SKIP To Reenter No. Either a nonexistent Tag Record Number was entered, the Tag Record specified is not a Status 2 Tag Record, or applying the adjustment to the specified Tag Record would cause the on-hand quantity to be a negative number. The specified Tag Record cannot be used. Press Skip to acknowledge this message and use a different Tag Record Number. Memo This field is can be used to record comments, questions, the reason for the adjustment, or it can be left blank. To move the cursor back to the Item field without recording the adjustment, leave this field blank and press CMD. The following fields are updated by the system and cannot be modified. Rework Whse Stock Available Cust. Orders Whse trans. Processing Rework Processing Whse Trans Purchase Orders The on-hand quantities in the Item Warehouse record (IM/MAI, 2 nd screen). The on-order quantities in the Item Warehouse record (IM/MAI, 2 nd screen). The committed quantities in the Item Warehouse record (IM/MAI, 2 nd screen). 49

50 ADJUSTMENTS PRINT TRANSACTIONS (IM/ADJ/PTA) This program prints and updates the current list of inventory adjustments. All adjustment transactions remain in the Inventory Adjustment file until they are cleared. Transactions are updated to the Inventory Adjustment file through these programs: Inventory Adjustments - Enter Transactions (IM/ADJ/ET) Physical Inventory Count Update (PHY/PCU) Receive Plating/Rework Orders (WIP/RPR) Receive Packaging/Kit Orders (WIP/RPK) Receive Warehouse Transfers (WIP/WHT/RWI, RWO) Adjustments can be printed by transaction number or order number. Voided transactions print sequentially on the listing with an adjusted quantity of 0 and VOIDED in the memo line. Note: This program can be used in an automated schedule. MODES OF OPERATION There are two modes when you answer questions for this program: Create and Modify. Create mode is the first time you run the program and answer questions. Modify mode is when you rerun the program and change existing answers. The questions on the screen and your answers are stored in an Answer file. DATE VARIABLES In the date fields, you can enter variables instead of actual dates. These will be converted to the actual date when the program runs. Valid entries Sign on First day of the Last day of the month 50

51 ADJUSTMENTS ENTRY/INQUIRY SCREEN Field: Warehouse Description: Enter the number of the warehouse in which the transactions took place. For all warehouses, press Skip. To exit the program, press CMD. Item/Transaction Sequence T Print the listing by transaction number. I Print the listing by item number. Include From Include Thru Enter the range of transaction or item numbers to include in the listing. For all transaction or item numbers, press F7. For one transaction or item number, enter it in both fields. Include From Tran Date Include Thru Tran Date Enter the date variables or range of transaction dates in MMDDYY or MMDDYYYY format. For all transaction dates, press F7. For one transaction date, enter it in both fields. Adjustments From Enter one of the following options: ADJ Include only transactions recorded through the Inventory Adjustments program (IM/ADJ/ET). PCU Include only transactions recorded through the Physical Inventory/Count Update program (PHY/PCU). 51

52 ADJUSTMENTS RPK Include only transactions recorded through the Receive Packaging/Kit Orders program (WIP/RPK). RPR Include only transactions recorded through the Receive Plating/Rework Orders program (WIP/RPR). RWT Include only transactions recorded through the Warehouse Transfers Receive By Item and Receive By Order Programs (WIP/WHT/RWI, RWO). To select a valid option from a list box, press F5. Manufacturing options will be included if Manufacturing is being used. For all options, press F7. To include all transactions that meet the specified parameters, regardless of the source, leave this field blank and press Skip. Final Copy? Y Print and update the current inventory adjustment list, and clear the adjustments from the file. N Print the list, but do not clear it The list cannot be reprinted after the final copy is run. Remember that once a transaction is updated (deleted) it is no longer available in this program or the Inventory Adjustments Enter Transactions program (IM/ADJ/ ET). Post To General Ledger? Y Post the adjustments to the General Ledger Interface. Note: To use this option, field 5, Using Ledger Stock Integration, in General Ledger Specifications (SYS/GLS) must be set to Y. N Do not post the adjustments to the GL Interface. Action Line F1 Accept your answers. F9 Cancel and start over with your original answers in Modify mode. F12 Delete all questions and answers from the Answer file and start over in Create mode. CMD Exit the program without running it. Note: If you enter N in the Final Copy field and Y in the Post to General Ledger field, the program automatically changes the Post to General Ledger field to N. The cover sheet will still display Y for this field. If printed individually and not in an Automated Schedule, the records are displayed as they print. 52

53 ADJUSTMENTS SAMPLE REPORT 53

54 HISTORY INQUIRY (IM/HI) This program displays Item History records. The screens and fields are identical to those in History Maintenance (IM/HM), with the exception that totals for all warehouses can be displayed in this program. To change/delete records, use History Maintenance. Please see page 55 for detailed field information. The Item History Inquiry program can also be accessed through the CMD Window s Inquiry menu. ENTRY/INQUIRY SCREEN 54

55 HISTORY MAINTENANCE (IM/HM) History Maintenance is used to create, edit, and delete Item History Records. Item history should only be added, changed or deleted to correct an error situation. Item History Records are saved by warehouse for each of the previous twelve months, the current month, the last fiscal year, and the current fiscal year. The information is displayed on two screens. The first screen displays the sold and canceled orders. The second screen displays receipt totals and WIP history: receipt and usage in rework and processing (packaging/kitting). ENTRY/INQUIRY SCREEN ONE Field: Item Description: You may pull up an item-by-item number or short name. To avoid the Invalid Part Number error message from displaying, we recommend that you enter only the first few letters or numbers and use the function keys to scroll through the list of existing part numbers. Refer to the bottom of the screen for assistance in using the function keys to search for an item. 55

56 HISTORY MAINTENANCE To accept the displayed item, press Return. Error Message: Invalid Part Number - SKIP to Reenter The item entered is not found in the Item File (IM/MAI). Press Skip to acknowledge the message and begin again. Wh Enter the number of the warehouse for which you want to view the item history. Error Message: No History For This Warehouse The Item Warehouse record (IM/MAI, 2nd screen) is flagged to not save history. In order for a History Record to be created for this item (either automatically or manually), the history flag must first be changed. Press Return to acknowledge this message. No Whse For This Item The item specified is not active in the warehouse specified. Press Return to acknowledge this message and move the cursor back to the Item field. No History Do You Wish To Create One? Select Y A history record is created with zero quantities. The cursor moves to the Select field. N No history record is created for this item. The cursor moves back to the Item field. Enter the line number of the field you want to change/delete. To delete the entire history record, enter Purge. To move back and forth between this screen and the next screen, press F5. The following entries display for each of the previous 12 months, the current month (crmo), the current fiscal year (cryr), and the prior fiscal year (pryr). Keep in mind that the crmo, cryr, and pryr totals are not automatically recalculated when the figures for a specific month are changed. History should only be added, changed or deleted to correct an error situation. Quotes Sales Qty The number of quotes entered for this item. The quantity sold. 56

57 HISTORY MAINTENANCE Sales Value Sales Cost Sales Nbr Canceled Qty Canceled Value The value sold. The sales cost is based on the costing method you use. The number of times the item was sold. The quantity that was canceled. The value that was canceled. ENTRY/INQUIRY SCREEN TWO The following entries display for each of the previous 12 months, the current month (crmo), the current fiscal year (cryr), and the prior fiscal year (pryr). Keep in mind that the crmo, cryr, and pryr totals are not automatically recalculated when the figures for a specific month are changed. History should only be added, changed, or deleted to correct an error situation Field: Received Rework Usage Rework Received Transfers Usage Transfers Received In Process Usage In Process Received Description: The quantity received. This number is taken from Purchase Order figures. The quantity used in the creation of other parts. The quantity of other items used in the creation of this part. The quantity of this item that was transferred to another warehouse. The quantity of this item received into this warehouse from another warehouse. The quantity of this item that was used to create kits. If for example, 4 of this item are needed to make up a kit, and 10 kits were made in the month of December, 40 should be displayed in the December field. The total number of kits made during the specified time frame. 57

58 HISTORY MAINTENANCE The following fields are updated by the system and cannot be modified. Month Year Sales GP% The current Inventory Month (SYS/CAS). The current Inventory Year (SYS/CAS). The gross profit percentage calculated based on the sales value and cost. 58

59 CATEGORY FILE MAINTENANCE (IM/CFM) Category File Maintenance is used to add, edit and delete Category codes and to print Category code Listings. Category codes are used to group similar items under a single heading. Each Item Record (IM/MAI) must be assigned a Category code. Your system does not come with pre-established Category codes. It s up to you to determine the codes that will best suit your individual needs. Most inventory reports can be printed for one or a range of Category codes. Category codes are also used to break out sales on the Sales Summary (SA/SS). For these reasons, we recommend that some serious thought be given to codes you select, and that a maximum of 50 be created. Category codes are up to three characters in length and may have a description attached. Some examples of Category codes are: CS CAP SCREWS ALL GRADES NS NON FERROUS ITEMS NUT ALL NUTS If more detail is needed, Category codes such as these examples can be used: HCS CAP SCREWS GRADE 2 & 5 HC8 CAP SCREWS GRADE 8 HCN CAP SCREWS NON FERROUS NUN NUTS NON FERROUS NUT ALL OTHER NUTS ENTRY/INQUIRY SCREEN 59

60 CATEGORY FILE MAINTENANCE Field: Product Category Code Description: Enter the Category code you want to create, edit, or delete. If you enter an existing Category code, the cursor moves directly to the Select field. To exit, leave this field blank and press Skip. New Record, Do You Want To Add? This field is displayed only if the Category code entered is not in the Category code File. Y Establish this entry as a valid Category code. N Do not to establish this code as a valid Category code. The cursor moves to the Product Category code field. Category Description Commodity Code Select Enter the description of the Category code entered. This field is not currently being used. CHG Change the description of the displayed Category code. DEL Delete the displayed Category code. If a Category code is active (an Item Master record is flagged with the code) it cannot be deleted. If you have finished adding, changing, and deleting codes, press Skip. The cursor returns to the Product Category code field. If you have finished entering Category codes, press Skip again. Error Message: Category May Not Be Deleted - Still Active The Delete option was selected and the Category code entered is still assigned to one or more items. This Category code cannot be deleted. Press Return to acknowledge this message. In order to be able to delete this Category code, you will first have to change the code of each Item Master record (IM/ MAI) that is currently flagged with this Category code. Print Product Category Report? Y Print the list of all Category codes before exiting the program. The list prints in alphabetical order, with numeric codes preceding the alpha codes. N Exit the program without printing the list of all valid Category codes. 60

61 BUY HISTORY MAINTENANCE (IM/BHM) Use this program to display Tag Record information, with or without editing the Tag Records. For detailed information regarding Tag Records, see the Tagging System Reference Manual in Volume 2. ENTRY/INQUIRY SCREEN Field: Whse Status Type Description: Enter the warehouse number in which the Tag Records are stored. To include Tag Records in all warehouses, leave the field blank and press Skip. 1 On order/open purchase order. 2 Purchases which have been received and have a quantity remaining on hand. 3 Purchases which have been received and which have a zero on hand quantity. To include all Tag Status Types, leave the field blank and press Skip. 61

62 BUY HISTORY MAINTENANCE Item You can retrieve an item-by-item number or short name. To avoid the Invalid Part Number error message from displaying, we recommend that you enter only the first few characters of the name or number, and use the function keys to scroll through the list of existing part numbers. Refer to the bottom of the screen for assistance in using the function keys to search for an item. To accept the displayed item, press Return. Select Enter the line number of the Tag Record you want to view. Once a specific Tag Record is selected, the Tag Maintenance program (TAG/MAI) is displayed, from which you can also display the Tag Location History screen. To return to Buy History Maintenance, leave the SELECT field blank and press Return or Skip. Refer to the bottom of the screen for assistance in using the function keys to move around within the Buy History screen. Enter Line Number to View This field is displayed only if the Committed Orders option is selected. Once a line number is entered, the Show Committed Tags Program (TAG/SOC) is accessed. 62

63 INVENTORY PRICING (IM/IMP) CUSTOMER PRICE TABLE MAINTENANCE (IM/IMP/CPT) Customer Price Tables are used to set different levels of price breaks based on the class of the inventory item and the customer or customer category. The tables are user-created, edited, and printed through this program, and then displayed in Part Inquiry (PI) and Order Desk (OD). In the FASPAC system, each table may have up to 9 levels of pricing (or price breaks), depending on the quantity purchased. Pricing can be based on item List Price, Replacement Cost, Corporate Average Cost, Warehouse Average Cost, or Vendor Pricing. We recommend that the price increases/decreases be created in order. For example, if you are using the tables to set up discounts for customers who buy large quantities of your products, line 11 (the first line) should contain the minimum quantity of the item that must to be purchased in order to receive the lowest discount. The quantities and discounts should increase as you move down the table (toward line 19). Customer specific Price Tables should be created for each customer that receives distinct price breaks on specific items. If the Customer ID is assigned to one customer only, the price break downs apply exclusively to that customer. However, if a group of customers are flagged with the same Customer ID, then the pricing applies to each customer in the group. The same rule applies for the Price Table Code of the item. Depending on how the Customer ID and Price Table Codes are used, Price Tables can be created for an individual customer and item or groups of customers and items. After the customer and item are entered in an order entry program, the system accesses the Customer Master Record (CP/MAI) and the Item Master record (IM/MAI), to locate the Customer ID and Price Table Code. Once these are determined the applicable Price Table is displayed. If a table is not set up for the specified customer and item, the default Price Table is displayed. Default Price Tables must be created for each Price Table Code set up. A default Price Table is created by entering the Price Table Code and a Customer ID of 0 (zero). The default table displays any time a Price Table Code is entered in an order entry program with a blank or unrecognizable Customer ID. If a default table is not set up, and the system cannot locate a table for the specified Price Table Code and Customer ID, then no Price Table is displayed. 63

64 INVENTORY PRICING In the Price Like Cust No field of each Customer Master Record (CP/MAI), each customer must be assigned a Customer ID (of up to 5 alphanumeric characters). These ID codes are used to classify and categorize groups of customers with similar characteristics. Customers can be grouped according to location, type of business, how frequently they purchase from you, or any classification that you find useful. A valid Price Table Code must be entered when the initial Item Master record (IM/MAI) is created for each item. Therefore, the Price Table Codes must be established before you attempt to create an Item Master record. Codes are set up by entering Price Table Header Information [the Price Table Code you want to create, Customer ID, Last Updated, Description (optional), and Comment (optional). The price breakdowns can be entered at the time the Price Table Code is created or at a later, more convenient time. To delete an existing price table, bring up the price table and at the Select prompt, enter DE. ENTRY/INQUIRY SCREEN ONE Field: Whse Description: Enter the warehouse number to which the Price Table applies. To include all warehouses, leave blank and press Skip. To exit, leave blank and press CMD. Do you want to copy an existing price table? N You simply want to display an existing Price Table or if you want to enter the new Price Table information manually. Y Copy the price break downs from an existing Price Table to a new Price Table. 64

65 INVENTORY PRICING The following five fields are displayed only if you are copying an existing Price Table. From Price Table Enter the code of the Price Table to copy. To access the list of valid Price Table Codes, enter the first character of the code and press F1. Once the file is accessed, the Price Table Code beginning with the character entered, the Customer ID, and the Price Table created for this combination display. Use the function keys as described at the bottom of the screen to scroll through the list of valid Price Table Codes. We recommend that you use this method to locate the desired Price Table Code, as it allows you to view the information contained in each Price Table. After you have located the code you want to copy, press Return. From Customer ID Enter the Customer ID for which to copy the corresponding Price Table. If you used the function keys to locate the Price Table Code above, the associated Customer ID displays. Accept the displayed Customer ID by pressing Return. Error Message: Price Table Code Invalid for this Customer - SKIP. This field is displayed only if copying an existing Price Table. The Price Table Code entered has not been set up for use by this customer. Press Skip to acknowledge this message and reenter the Customer ID. Thru Price Table If you only want to copy the displayed Price Table, enter the same Price Table Code that was entered in the From Price Table field. If you want to copy a range of Price Tables that have been set up for the displayed Customer ID, enter the Price Table Code with which to end copying. To Customer ID Enter the new Customer ID, to which the price breaks will be copied. Error Message: Duplicates Found! Originals not Rewritten. SKIP to Continue: This field is displayed only if copying an existing Price Table. The specified Price Table has already been copied to this Customer ID. If you are copying a range of tables and this message displays, the table that has already been copied will not be re-copied, but all the other tables will still be copied. 65

66 INVENTORY PRICING Continue? Y Copy the specified price breakdowns to the new Price Table. The cursor moves back to the From Price Table field. N Do not copy the price breakdowns. The cursor moves back to the From Price Table field. At this point you can enter another Price Table Code to copy or press SKIP to exit the program. The following fields are displayed only if you are not copying an existing Price Table. Price Table Code If you are creating a new Price Table Code, enter the code. To display an existing Price Table Code, enter the first character of the code and press F1 to begin a search through the list of valid Price Table Codes. Use F2 to scroll forward through the list and F3 to scroll back through the list. Customer ID Enter the Customer ID that you want to associate with the specified Price Table Code. If you are creating a Price Table, it will apply only to customers who have the Customer ID entered. To create a default Price Table for the specified Price Table Code enter 0 (zero). Creating a default table applies the price breaks to any customer who purchases an item flagged with the specified Price Table Code (unless a Price Table is created especially for that customer). If you enter a Price Table Code and Customer ID that already have an existing Price Table, the table is displayed. Is New Price Table Being Created? This field is displayed only if a Customer Price Table is not found for the specified Price Table Code and Customer ID. Y Set up a new Price Table Code or create a new Price Table. N Do not set up a new Price Table Code or create a new Price Table. Last Updated Description Comment The sign on date is displayed. Press Return to accept this date or enter a different date in MMDDYY or MMDDYYYY format. This field is optional. This field is optional. 66

67 INVENTORY PRICING Begin Qty Enter the minimum quantity that the customer must purchase in order to receive the price break (to be entered in the Price Factor field). Remember that up to nine levels can be specified, and that each level is actually a range. For example, if 10 is entered as beginning quantity for level 1, and 20 is entered as the beginning quantity for level 2, the customer will receive the price break specified in level 2 only after they purchase a quantity of 20 or more. The price break in level 1 applies when a quantity of is purchased. Note: If you are creating a new Price Table Code, the Price Table can be set up now or at a later time. If you want to set up the table at a later time, press CMD while. The cursor moves to the Select field, allowing you to create more codes or exit the program entirely. Pkg B Box C Case E Each K Bulk/Keg M Memo Enter the unit of measure from which the quantity will be calculated. For example, if 20 is entered as the Begin Qty (in the previous field), and B is entered in this field, the Price Factor will apply only when 20 boxes of the item are purchased. A price break cannot be created for a memo line (M). The memo line is used as a note line, to record information for viewing purposes only. It is commonly used to record the base price that a given vendor charges for the item. It is important to keep in mind that if you do include a memo line, it must be the last line of the Price Table. For example, if the last level of pricing is entered on line 14, line 15 should be used to record the memo. When the system accesses a Customer Price Table, it searches the table in order (from line 11 to 19), trying to locate the applicable price level. As soon as a memo line is located, the system assumes that there are no more price levels, and that any line that follows is a memo line. Therefore, if a price break is entered after a memo line it is ignored by the system, and is considered to be a note, created for display purposes only. Net/Disc D The discount amount prints separately from the selling price on picklists and invoices. N The discount is included in the selling price. It does not print separately. 67

68 INVENTORY PRICING Price Code Enter the cost from which you want the new price to be figured. AC Average Corporate Cost AW Average Warehouse Cost LP List Price RC Replacement Cost. The selling price of the item can also be increased/decreased based on the price at which a particular vendor sells the item to you. The prices that different vendors charge for an item are recorded in Vendor Price Tables. Vendor Price Tables are created individually for each item and can contain up to nine levels of pricing (the selling price of nine different vendors). To increase/decrease the price based on the price a vendor charges, enter the Vendor ID, referred to as the Vendor Code in Vendor Price Table Maintenance (IM/IMP/VPM). Price Factor Enter the percentage to be added or subtracted to the cost specified in the Price Code field. To subtract a certain percentage when a customer purchases the quantity specified, enter a negative sign in front of the number. For example, if 50 is entered as the Begin Qty, B is entered as the Pkg, LP is entered as the Price Code, and is entered as the Price Factor, 10% will be taken off of the List Price, every time the customer purchases 50 boxes of the specified items. If a negative sign is not entered in front of the number, the percentage will be added to the price. After you have finished creating the table, press CMD. The cursor moves to the Select field. Select Enter the line number of the field you want to change. To update all the entered information to the Price Table File, press Skip. To exit without updating the information to the file, press CMD. To delete the displayed price table, type DE. No Update... Correct? This field is displayed only if CMD is pressed while in the Select field. Y Exit without saving the information entered on the screen. N Do not exit. The cursor moves back to the Select field. 68

69 INVENTORY PRICING Do You Want To Print A Listing? This field is displayed as you exit the program. N Exit without printing a list of Price Tables. Y Display screen two. See the field explanation below for assistance with the Customer Price Table Listing screen. ENTRY/INQUIRY SCREEN TWO Field: Whse Description: Enter the warehouse number. To print the Price Tables from all warehouses, leave this field blank and press Skip. Error Message: Invalid Warehouse Or Warehouse Not Available The warehouse number you have entered is either invalid or not available. Press Skip to acknowledge this message and begin again. Print All Warehouses? If a valid warehouse number is entered in the Whse field, the default is N. The following explanations do not apply if a warehouse number is specified in the Whse field. Y Prints all Price Tables found, regardless of the warehouse number for which they were created. N Prints only those Price Tables that were created specifically for All warehouses. Those tables created for a particular warehouse do not print. 69

70 INVENTORY PRICING Enter Price Table Code Enter Customer ID Enter the Price Table Code. To print all Price Tables in the specified warehouses, leave this field blank and press Skip. Enter the Customer ID. If a valid Customer ID is entered in this field, only those Price Tables that have been created for the specified Price Table Code and Customer ID print. To print all Price Tables that meet the specified parameters, regardless of the Customer ID, leave this field blank and press Skip. Any Changes? This field allows you to check your entries before continuing. N Everything is correct and you do not want to make any changes. Y You want to change one or all of your entries. The cursor moves to the first field. Continue? Y Print the specified Price Tables. N Exit the program without printing any Price Tables. 70

71 INVENTORY PRICING SAMPLE REPORT 71

72 INVENTORY PRICING PRICE TABLE MAINTENANCE (IM/IMP/PTM) This program is no longer used. Use Customer Price Table Maintenance (IM/IMP/CPT). 72

73 INVENTORY PRICING VENDOR PRICE TABLE MAINTENANCE (IM/IMP/VPM) Vendor Price Table Maintenance is used to create Vendor Price Tables. Vendor Price Tables are created individually for each item. The purpose of the tables is to record the different prices at which your vendors sell each item to you. The price charged by up to nine different vendors can be included in each Vendor Price Table. These prices then display when Part Inquiry (PI) and Order Desk (OD) are accessed, making it easier and faster for you to quote item prices to your customers. Before setting up Vendor Price Tables, you must set up Vendor Price Codes in System Code Maintenance (SYCD). Vendor Price Codes are set up for each vendor, as a way of easily identifying them. Therefore, the Vendor Codes are usually a short representation of the vendor s name. See The System Code Maintenance (SYCD) section of the manuals for more information and assistance in creating Vendor Price Codes. Once vendor pricing has been established for an item, it can be used to calculate your selling price. You can increase/decrease the selling price based on the vendor s price, using the Customer Price Table Maintenance program (IM/IMP/CPT). See this section of the manual for more detailed information. ENTRY/INQUIRY SCREEN 73

74 INVENTORY PRICING Field: Vendor Table Code Description: Enter the Vendor Price Table Code assigned to the vendor for whom you want to add/change pricing for an item. This entry must be a valid Vendor Price Table Code. Error Messages: INVALID CODE The code entered is not set up in the System Code File and cannot be used. Press Return to acknowledge the message and begin again. Table Full, Can t Add Another The displayed item has the maximum of nine Vendor Price Codes assigned to it. No more Vendor Price Codes can be added. Press Return to acknowledge this message and continue. Price Factor The default is This is the factor ( ) by which the vendor s price will be increased. If you are setting up new vendor pricing for items, accept this factor, so that when you enter the base price, it will not be multiplied by anything except 1. If you are changing the base price at which a vendor sells one or multiple items to you, enter the increased amount. For example, if a vendor has increased his prices by 15%, enter 15. When you proceed to the Vendor Table Price field, press Return over the displayed price, and the system will automatically increase the vendor s price by the amount entered. Start With Item Add/change pricing for one or more items, for the specified vendor. You can enter a complete item number in this field, if you know the item number for which you want to add/change pricing. If you are unsure of the exact item number, or if you want to add/change pricing for multiple items, enter only a Description Code. To display all the items with this Description Code, or enter / to display all free-form item numbers, begin with the first item in the file. All Materials Y Display all items, regardless of the Material Code. N Include only those items with a specific Material Code. Only Material This field is displayed only if you enter N in the All Material field. Enter the Material Code that an item must have in order for it to display. 74

75 INVENTORY PRICING All Finishes Y Display all items that meet the specified parameters, regardless of the Finish Code. N Include only those items with a specific Finish Code. Only Finish This field is displayed only if you enter N in the All Finish field. Enter the Finish Code that an item must have in order for it to display. All Specials Y Display all items that meet the specified parameters, regardless of the Special Code. N Include only those items with a specific Special Code. Only Special This field is displayed only if you enter N in the All Specials field. Enter the Special Code that an item must have in order for it to display. Do not enter the /. Vendor Table Price As soon as the cursor moves to this field, the specified item and its information is displayed. If you are entering pricing for this vendor for the first time, this field will be blank. Enter the price at which the vendor sells the displayed item to you. The price should be entered according to the unit of measure displayed. For example, if the UM is BX, make sure you enter the price at which the vendor sells you a box of the specified item, not the price per item. If the displayed item currently has vendor pricing set up, you may change the price manually at this time, or press Return to accept the price as displayed. If you entered a Price Factor by which you want to increase the item pricing, press Return while in this field and the system will automatically recalculate the vendor s price. (Y/N, or Q to Quit) N The cursor moves back to the Vendor Table Price field, nothing is updated, and the original entry is displayed. Q The Vendor Price Table is not updated with the last entry, and the program is exited. Y The Price Table is updated with the information and the next item is displayed. At this point you can add/change the vendor s price for this item, or you can press F1 to display the next item in the file. The information displayed in the following fields is from the Item Master record (IM/MAI), and cannot be changed through this program. Category Unit of Measure The Category code of the item. The unit of measure in which the item is stocked and sold. 75

76 INVENTORY PRICING Average Cost The average cost of the item. CUSTOMER PRICE LISTING (IM/IMP/CPL) The Customer Price Listing program is used to print a price list for specific customers. The price lists contain all the items on which the specified customer receives special pricing, followed by the price breakdowns. The system prints the price breakdowns set up in the Price Tables, which can be generic, customer specific or a combination of both. The tables are user-created, edited, and deleted through Customer Price Table Maintenance. This listing can be printed only if box, keg, and case quantities are set up in the price tables. See the Customer Price Table Maintenance section (IM/IMP/CPT) for detailed information regarding Customer Price Tables. ENTRY/INQUIRY SCREEN ONE The first screen in this program is the Standard Inventory Report Options, which allows you to specify the items or type of items to include in the report. Refer to the Introduction of the Inventory Management section for detailed field explanations on the Standard Inventory Report Options. ENTRY/INQUIRY SCREEN TWO 76

77 INVENTORY PRICING Field: Customer Number Description: Enter the customer number. Refer to the bottom of the screen for assistance in using the function keys to access and scroll through the list of valid customer numbers. Once a valid customer number is entered, the appropriate name, city, state, and business phone display. This information is retrieved from the Customer Master Record (CP/MAI) and cannot be changed through this program. Error Message: Invalid Entry, Function, or End Of File... SKIP Either an invalid customer number was entered, the wrong function key was pressed, or the end of the file was reached while scrolling through the list of valid customer numbers. Press Skip to acknowledge this message and begin again. Comment For The Price List Any Changes? This field is optional. Enter the comment you want to print on the price list. The comment will print on the top, center of the page. If you do not want a comment to print on the list, leave this field blank and press Skip. This field allows you to check your entries. N Everything is correct and you do not need to make any changes. Y You want to change one or all of your entries. The cursor moves back to the Customer Number field. Do You Want To Continue? Y Print the price list as specified. N Exit the program without printing the list. 77

78 INVENTORY PRICING SAMPLE REPORT 78

79 INVENTORY PRICING CUSTOMER PRICE TABLE COPY (IM/IMP/CPTC) Customer Price Table Copy can be used to delete Price Tables or copy Price Tables from one warehouse to another. Copying Price Tables from one warehouse to another can be useful if you are adding a new warehouse. Instead of re-entering Price Tables that have already been created for one warehouse, this program can be used to copy any or all tables from an existing warehouse to the new warehouse. Customer Price Tables are user-created and edited through Customer Price Table Maintenance (IM/IMP/CPT). See this section of the manual for definitions and detailed information on Customer Price Tables. ENTRY/INQUIRY SCREEN Field: Copy/Delete from Warehouse No. Description: Enter the warehouse number from which to copy or delete Price Tables. To copy or delete Price Tables from all warehouses, leave this field blank and press Skip. Error Message: Invalid Warehouse Or Warehouse Not Available. You must enter a valid warehouse number. Press Skip to acknowledge the message and begin again. Copy or Delete? C Copy all or a range of Price Tables from the specified warehouse to a new warehouse. D Delete all or a range of Price Tables from the specified warehouse. 79

80 INVENTORY PRICING Copy All Price Table Codes? Y Copy/delete (depending on what you selected in the previous field) all Price Tables, regardless of the Price Table Code. N Copy/delete only those Price Tables associated with one or a range of Price Table Codes. Copy From Price Table Code Copy To Price Table Code Delete From Price Table Code Delete To Price Table Code Copy All Customer ID s? These fields are displayed only if you have selected to copy those Price Tables affiliated with one or a range of Price Table Codes. Enter the range of codes to copy. If you select to copy a Price Table Code that does not yet have a Price Table created, the code will still be copied. These fields are displayed only if you have selected to delete those Price Tables affiliated with one or a range of Price Table Codes. Enter the range of codes to delete. If you select to delete a Price Table Code that does not yet have a Price Table created, the code will still be deleted. Y Copy/delete (depending on what you selected) all specified Price Tables, regardless of the Customer ID. N Copy/delete only those Price Tables associated with one or a range of Customer IDs. Copy From Customer ID Code Copy To Customer ID Code These fields are displayed only if you have selected to copy a range of Customer IDs. Enter the range of Customer IDs to copy. The entries made in these fields will only affect the Price Table Codes specified. For example, if you selected to copy only the Price Tables associated with the Price Table Code AB, then the range of Customer ID s entered in these fields will be copied only if a Price Table has been created with the AB Price Table Code. Delete From Customer ID Code: Delete To Customer ID Code: These fields are displayed only if you have selected to delete a range of Customer IDs. Enter the range of Customer IDs to delete. The entries made in these fields will only affect the Price Table Codes specified. For example, if you selected to delete only those Price Tables associated with the Price Table Code AB, then the range of Customer IDs entered in these fields will be deleted only if a Price Table has been created with the AB Price Table Code. New Warehouse No. This field is available only if copying Price Tables from one warehouse to another. Enter the warehouse number to which the Price Tables will be copied. All Correct? This field allows you to check your entries before continuing. 80

81 INVENTORY PRICING Y Everything is correct. N You want to change one or all of your entries, enter N, and the cursor moves back to the first field. Do You Want To Continue? Y Copy/delete the Price Tables as specified. N Exit the program without copying/deleting any Price Tables. If you selected the copy option, Records Were Copied displays at the bottom of the screen, indicating the number of records copied to the new warehouse. Copy or Delete More? This field is displayed only if you copied Customer Price Tables. Y Return the cursor to the first field on the screen. N Exit the program. 81

82 INVENTORY PRICING INVENTORY PRICE LISTING (IM/IMP/PPL) The Inventory Price Listing program is used to print price lists for all or specific items. There are five columns on the report, allowing you to print five different prices for each item. The prices can be based on the list price, replacement cost, average cost, or the price a vendor charges for the item. A multiplier can be factored in to each price, to markup or markdown each price. The multiplier can be figured into each of the five columns or selected columns only. ENTRY/INQUIRY SCREEN ONE The first screen in this program is the Standard Inventory Report Options. This screen allows you to specify which items or type of items you want to include in the report. Refer to the Introduction of the Inventory Management section for detailed field explanations on the Standard Inventory Report Options. ENTRY/INQUIRY SCREEN TWO Field: Whse L/R/A/W/V Description: The warehouse number entered in the Standard Inventory Report Options Screen (first screen) displays in this field, and cannot be modified. The cursor moves to the first line of this column. Enter the pricing option that you want to print in column one of the listing. L List Price R Replacement Cost A Average Corporate Cost W Average Warehouse Cost V Vendor Price. 82

83 INVENTORY PRICING Enter Vendor Code This field is displayed only if V (Vendor Price) is entered in the previous field. If you are unsure of the Vendor Code, enter only one character and press F1 to access the list of valid Vendor Table Codes. Press F3 to scroll through the list. Is This Correct? This field refers to the entry in the Vendor Code field only. Y The Vendor Code is correct. N The Vendor Code is incorrect. The cursor moves to the previous field. Error Messages: End of File The last Vendor Price Code in the System Code File has been displayed. Enter a valid Vendor Price Code. Invalid Code The Vendor Price Table Code entered cannot be found in the System Code File. Enter a valid Vendor Code or access the list of valid Vendor Codes by using the function keys as described at the bottom of the screen. Factor The number in this field is the factor ( ) by which the prices in the corresponding column will be multiplied. For example, if you want to increase the price by 30%, enter 30. Enter 1.00 to print the pricing option without a markup or markdown. After a valid entry is made in this field, the cursor moves to the L/R/A/W/V field of the next line. At this point you can enter the next pricing option to be included on the listing, or press CMD if you are finished. Any Changes? This field allows you to check your entries. If everything is correct and you do not wish to make any changes. Y You want to change one or all of the entries. The cursor moves to the first field of line one. N Entries are correct. Do You Want To Continue? Y Print the listing as specified. N Exit the program without printing the list. 83

84 INVENTORY PRICING SAMPLE REPORT 84

85 INVENTORY PRICING VENDOR PRICE LISTING (IM/IMP/VPL) The Vendor Price Listing program is used to print a list of a particular vendor s item prices. In System Code Maintenance (SYCD) each vendor is assigned a Vendor Price Table Code. Using this code in Vendor Price Table Maintenance (IM/IMP/VPM), the vendor s prices can be entered and stored in a Price Table. When you print a vendor price listing for a particular vendor, the system accesses the Vendor Price Table created in Vendor Price Table Maintenance, and prints the pricing recorded in it. See the Vendor Price Table Maintenance (IM/IMP/VPM) section of the manual for detailed information on creating a Vendor Price Table. ENTRY/INQUIRY SCREEN ONE The first screen in this program is the Standard Inventory Report Options. This screen allows you to specify which items or type of items you want to include in the report. Refer to the Introduction of the Inventory Management section for detailed field explanations on the Standard Inventory Report Options. ENTRY/INQUIRY SCREEN TWO 85

86 INVENTORY PRICING Field: Print For Vendor Code Description: Enter the Vendor Code. To avoid the Invalid Vendor Code error message from displaying, enter the first digit of the code, and press F1 to access the list of valid Vendor Codes, beginning with the digit entered. Refer to the bottom of the screen for assistance in using the function keys to scroll through the list. To accept the displayed Vendor Code, press Return. Error Messages: End of Valid Vendor Codes You have reached the last Vendor Price Code in the System Code File. Press Return to acknowledge this message, and scroll through the list in reverse order or enter a valid Vendor Price Code. Invalid Vendor Code The Vendor Price Code entered cannot be found in the System Code File. Enter a valid Vendor Price Code. Pass through the beginning of the Valid Vendor Codes You have reached the first Vendor Price Code in the System Code File. Press Return to acknowledge this message, and scroll through the list in reverse order or enter a valid Vendor Price Code. Any Changes? If you have entered the correct Vendor Code and do not wish to change it. Y The cursor moves back to the Print For Vendor Code field, allowing you to re-enter the Vendor Code. N Entries are correct. Do You Want To Continue? Y Print the list for the Vendor Code, as specified in the first screen. N Exit the program without printing the list. 86

87 INVENTORY PRICING SAMPLE REPORT 87

88 INVENTORY PRICING LIST PRICE TABLE CODES (IM/IMP/PPT) The List Price Table Codes program is used to print items and their assigned Price Table Codes. You can print all items flagged with a code or only those items that are flagged with a specific Price Table Code. The items can be printed in item number, Category code, or short name sequence. Price Table Codes are created and defined in Customer Price Table Maintenance (IM/IMP/CPT). See this section of the manual for detailed information on Price Table Codes. ENTRY/INQUIRY SCREEN Field: Print All Items With Price Table Code: Print By Item, Category, or Shortname? Description: Enter the Price Table Code of the items to print. To include all items with a Price Table Codes, leave this field blank and press Skip. I Print the list by item number. C Print the list in Category code sequence. S Print the list in short name sequence. Continue? Y Print the list as specified. N Exit the program without printing the list. 88

89 INVENTORY PRICING SAMPLE REPORT 89

90 INVENTORY PRICING CHANGE PRICE TABLE CODES (IM/IMP/CHP) The Change Price Table Codes program is used to re-assign items from one Price Table Code to another. Items can only be re-assigned to an existing Price Table Code. You cannot create a new code and assign it to an item through this program. Price Table Codes must be created in Customer Price Table Maintenance (IM/IMP/CPT) before an item can be re-assigned to it through this program. See the Customer Price Table Maintenance section of the manual for detailed information on setting up new Price Table Codes. ENTRY/INQUIRY SCREEN Field: Old Price Table Code New Price Table Code Description: Enter the Price Table Code of the items you want to change. Enter the new Price Table Code to be re-assigned to the items. Remember that the new code must be a valid Price Table Code that has already been created in Customer Price Table Maintenance (IM/IMP/CPT). Error Message: Code Nonexistent - SKIP To Try Again The Price Table Code is not in the Price Table File (IM/IMP/CPT). Press Skip to acknowledge the message. The cursor moves back to the Old Price Table Code field, allowing you to begin again. Change All Items? To change the code of all items assigned to the old Price Table Code. To change the code of a range of items only. 90

91 INVENTORY PRICING Range of Items, Shortnames, or Categories? From To This field is displayed only if changing the Price Table Code of a range of items. I Specify the range of items by item number. S Specify the range of items by short name. C Specify the range of items by Category code. This field is displayed only if changing the Price Table Code of a range of items. Enter the range of item numbers, short names, or Category codes (depending on which option you selected in the previous field) for which to change the Price Table Code. All Materials? Y Include all items, regardless of their Material Code. N Include only those items that have a particular Material Code. Only Material This field is displayed only if all Material Codes are not selected. Enter the Material Code that an item must have in order for it to be included. All Finishes? Y Include all items, regardless of their Finish Code. N Include only those items that have a particular Finish Code. Only Finish This field is displayed only if all Finish Codes are not selected. Enter the Finish Code that an item must have in order for it to be included. All Specials? Y Include all items, regardless of the Special Code. N Include only those items that have a particular Special Code. Only Special This field is displayed only if all Special Codes are not selected. Enter the Special Code that an item must have in order for it to be included. Continue? Y Change the Price Table Codes of the specified items. N Exit the program without changing any of the item s Price Table Codes. 91

92 INVENTORY PRICING UPDATE LIST PRICE BY PERCENT (IM/IMP/LPU) The Update List Price By Percent program is used to change the list price of items based on a specified percentage. This program allows you to update the list prices of all or a range of items in one or more warehouse. You are given the option to print a report only (showing the old and new list prices), print a report and update the list, or update the list only. ENTRY/INQUIRY SCREEN Field: Whse Description: Enter the warehouse number in which to change the list prices of the items. To change the list prices of items from all warehouses, leave this field blank and press Skip. Print Whole File? Y Print and update the list prices of all items in the Item Master File (IM/MAI). N Print and update the list prices of a range of items only. In Item, Category Or Shortname Sequence? I Print and update the items by item number. C Print and update the items in Category code sequence. S Print and update the items in short name sequence. Print From To Enter the range of item numbers, Category codes, or short names (depending on which option you selected in the previous field) to print and update. 92

93 INVENTORY PRICING Report Only, Report And Update, Update Only? R Prints a list of the specified items with the old and new list prices. This is simply a report of the items that would be updated. The Item Master File is not affected. B Updates the Item Master File with the new list prices, and prints a report of the new and old list prices for the specified items. U Updates the Item Master File without printing a report. All Materials? Y Include all specified items, regardless of their Material Code. N Include only those items that have a particular Material Code. Only Material This field is displayed only if all Material Codes are not selected. Enter the Material Code that an item must have in order for it to be included. All Finishes? Y Include all specified items, regardless of their Finish Code. N Include only those items that have a particular Finish Code. Only Finish This field is displayed only if all Finish Codes are not selected. Enter the Finish Code that an item must have in order for it to be included. All Specials? Y Include all specified items, regardless of their Special Code. N Include only those items that have a particular Special Code. Only Special This field is displayed only if all Special Codes are not selected. Enter the Special Code that an item must have in order for it to be included. Use Avg. Cost, Repl. Cost, or List Price For Update? A Update the average cost by a factor or percent. R Update the replacement cost by a factor or percent. L Update the list price by a percent. Markup By Factor Or Percent? Factor Markup This field is displayed if you entered A or R in the previous field. Enter F (factor) or P (percent). This field is displayed only if you entered F in the previous field. Enter the user-defined factor by which to increase or decrease costs. To decrease the costs, enter a minus sign before the number. 93

94 INVENTORY PRICING Percent Markup Enter the percentage by which to increase or decrease the costs or list prices. To decrease the current costs or list prices, enter a minus sign before the number. You do not need to enter the %. Continue? Y Print or update the list price of the specified items. N Exit the program without printing a report or updating the list price of the items. Sample Report 94

95 INVENTORY PRICING UPDATE LIST PRICE (IM/IMP/ULP) Update List Price is used to change the current list price of items to the price charged by a specific vendor. The system locates each item that the specified vendor sells by accessing the Vendor Price Tables (IM/IMP/VPM). The prices are then updated to the master record of the appropriate items. This program automatically updates the list prices in every warehouse in which the items are stocked and sold. For detailed information on creating and editing a Vendor Price Table, see the Vendor Price Table Maintenance (IM/IMP/VPM) section of the manual. ENTRY/INQUIRY SCREEN Field: Vendor Code Do You Want To Continue? Description: Enter the Vendor Code with whose prices you want to replace your current list prices. Once a valid code is entered, the name of the vendor assigned to the code is displayed. This allows you to confirm that you have entered the correct code, before running the program. Y Run the program as specified. N Exit the program without changing any of your list prices. 95

96 INVENTORY PRICING SAMPLE REPORT 96

97 INVENTORY PRICING DELETE VENDOR PRICE TABLE (IM/IMP/DVP) The Delete Vendor Price Table program is used to delete a specific Vendor Code from the Vendor Price Table of all or a range of items. The code still remains a valid Vendor Code in System Code Maintenance (SYCD), it is simply deleted from the Price Tables of the specified items. This program can be useful if you are no longer doing business with a specific vendor, and you want to delete their prices from your records. For detailed information on creating and editing a Vendor Price Table, see the Vendor Price Table Maintenance (IM/IMP/VPM) section of the manual. ENTRY/INQUIRY SCREEN ONE The first screen in this program is the Standard Inventory Report Options, which allows you to specify the items or type of items to be deleted from the Vendor Price Table. Refer to the Introduction of the Inventory Management section for detailed field explanations of the Standard Inventory Report Options. ENTRY/INQUIRY SCREEN TWO 97

98 INVENTORY PRICING Field: Delete Vendor Code Description: Enter the Vendor Price Table Code to delete from the Vendor Price Tables. To access the list of valid Vendor Codes, enter one character and press F1. Use F3 and F4 to scroll forward and back through the list of codes. To accept a displayed Vendor Price Table Code, press Return. Error Messages: End of Valid Vendor Codes You have reached the end of the Vendor Code File, while scrolling through the list of codes. Press Return to acknowledge this message and enter a valid Vendor Code or scroll through the list in the opposite direction. Invalid Vendor Code The code entered cannot be found in the Vendor Code File. Press Return to acknowledge this message and enter a valid code or use the function keys to access the list of valid Vendor Codes. Pass through the beginning of the valid vendor codes. You have reached the beginning of the Vendor Code File, while scrolling through the list of codes. Press Return to acknowledge this message and enter a valid Vendor Code or scroll through the list in the opposite direction. Any Changes? Y The cursor moves back to the Delete Vendor Code field, allowing you to change the Vendor Code entered. N The following field is displayed. N is the default. Do You Want To Continue? Y Delete the Vendor Code from the specified Vendor Price Tables. N Exit the program without deleting the Vendor Code from any Vendor Price Tables. 98

99 INVENTORY PRICING UPDATE ITEMS FROM A VENDOR SUPPLIED FILE (IM/IMP/UPIM) The Update Items From A Vendor Supplied File program allows vendors to send their updated inventory listing to you on a floppy disk. Using the supplied diskette, pricing information is automatically updated to the existing Item Master records. The diskette must be created in ASCII Fixed Format. Vendors can supply a disk containing either item numbers for creation or pricing for updating. Example of data on a Vendor supplied diskette: Item # Item Description List Price Repl. Cost UM col 1-30 col col col col NUPI CR/MAI C 50NUPI New Part M 75NUPI CR/MAI E 100NUPI New Part EA UPI25 New Slash Part C UPI75 New Slash Part M UPI100 New Slash Part E 25C100BCGZ Existing Faspac EA 25C175BCG Existing Faspac C HCS C Internal Faspac M HCS C Internal Faspac M When information is updated to FASPAC the following criteria is used: The Cross Reference file is checked for the existing Vendor Cross Reference Number. If the item number on the disk is found in CR/MAI as a vendor cross reference, then the item information is updated to the existing FASPAC item number. IM/MAI is checked to see if the item currently exists. If it does exist, the unit of measure from the Item Master is used. Any pricing found in different UM is calculated to reflect the existing Item Master s unit of measure. Vendors can supply either the FASPAC internal part number (HCS C ) or the external FASPAC part number (25C50HCS5). If you are using your vendor s part number as the FASPAC /part number, the diskette must contain the part numbers beginning with the slash (/). If item number is not found, a new item number (im01) will be created as a slash part number. Each item number will start with the 2 digit vendor price code from SYCD associated on the vendor master screen. If there is no vendor code found on the vendor master then the first 2 digits of the slash part number will be 2 blanks. The item master will be updated with the: Vendor Price table code as the category and customer price table (CPT). Price from the disk will be placed into the replacement cost field The 5 digit vendor number will display in the vendor field 99

100 INVENTORY PRICING The item number from the disk will display in the vendor item number field The unit of measure from disk will display in the item s UM. If no vendor code found on vendor master the category and price table fields will be updated with blanks. The vendor price code will be used as the category code and pricing table code. Warehouse records are not created; they must be done manually. If updating List Price and the item (existing or new) does not have a warehouse record for which UPIM was run, an error message will be generated A report will always print showing all information from disk, any cost figures which were updated and any errors found. (Headings are:) Vendor Item Item number found in positions 1-30 on disk. Item Description Description found in positions on disk. List Price Amounts found in positions on disk. Vendor Cost Amounts found in positions on disk. U/M Values found in positions on disk. New List If list price from disk were to be updated, amounts to be used are listed. New Cost If replacement cost from disk were to be updated, amounts to be used are listed. These amounts are automatically updated to the vendor price table file if the item is a new item number to FASPAC. Exception Messages Exception Will print the status of record updated to FASPAC. Messages are: new list or cost = 0, Invalid UM, Vendor Item Invalid, New Item or Whse Not Found. A blank exception means No error for that record occurred and updating is complete. When updating vendor pricing only, amounts found in positions on disk (replacement cost field) are used to update the vendor price file. If Auto Build New Items is a N, question appears asking for the new part number to be created. Pressing Skip does not create a part number and will continue processing the data on diskette, for each item which is considered to be new this question will appear. If an item number is entered then the cross reference file will be checked for that part, if no cross reference number is found the part is not created, the question appears for every new item found on diskette (the part number entered and not found will print under the vendor item field of the UPIM report). If the skip key is pressed the program continues processing the diskette or if the word NEW is entered then the Auto Build Logic is turned on for the remainder of data off the diskette (system automatically creates new part numbers). 100

101 INVENTORY PRICING FILE TRANSFERS USING FTP This type of file transfer will copy the contents from a diskette to the FASPAC system, and is used if networking is available utilizing QVTNET. The following instructions will place the contents of the disk into the work file area of the system. Since the location of the work file directory differs between systems, you must first know where your work file directory is located. Transferring Files Using FTP: Use the following procedure to transfer files using FTP. Steps marked with a are mandatory. 1. Click Services. 2. Click FTP. 3. Click Session. 4. Click Open. 5. Enter the system name, login code, and password. 6. Change drive name to where the diskette resides: lcd a:. 7. Click Commands. 8. Click Transfer. 9. Click Send. A window displays with all of the files on the disk. 10. Select the file to transfer. Wait for the transfer complete message. 11. Click Sessions. 12. Click Exit. 101

102 INVENTORY PRICING FILE TRANSFERS USING MSCREAM ON A PC File transfer can be done from the FASPAC Main Menu. You must locate the proper path name for the FASPAC work directory on your system (path names differ from one OS to another). Use your appropriate work file path name in the areas which appear as: /workfile path, then enter the file name you are assigning to this file when it is transferred to the FASPAC system, in the following instructions. Transferring Files Using Mscream: Use the following procedure to transfer files using Mscream. Steps marked with a are mandatory. 1. From the Faspac main menu, enter UTIL/EM/MTRN or MTRN. The following screen is displayed: MTRAN = Multiscream File Utility (F7 - Abort) 1. Host of PC 2. PC to Host 2. Enter selection: (choose #2) next screen displays: MTRN = Transfer file from host to PC (F7 - Abort) Host file name: (enter: a:/filename) PC file name: (enter: /workfile path/ filename) Binary transfer? N Information displays on the screen, stating Kermit is ready to receive. 3. Click Send. 4. Click Look In and select the disk drive. 5. Select the filename to transfer from the disk. 6. Click Open (the transfer will now begin). 7. After the transfer is complete, remove the diskette. The file can now be seen through the FASPAC menu by using the SHOW command. 102

103 INVENTORY PRICING FILE TRANSFERS USING PROCOMM ON A PC File transfer can be done from the FASPAC Main Menu or from the operating system. You must locate the proper path name for the FASPAC work directory on your system (path names differ from one OS to another). Use your appropriate work file path name in the areas which appear as: /workfile path, then enter the file name you are assigning to this file when it is transferred to the FASPAC system, in the following instructions. On the task bar located at the bottom left of the Procomm screen, change the transfer program to KERMIT. Transferring a File from Faspac Using Procom: Use the following procedure to transfer files using Procom from the Faspac system. Steps marked with a are mandatory. 1. From the Faspac main menu, enter UTIL/EM/MTRN or MTRN. The following screen is displayed: MTRAN = Multiscream File Utility (F7 - Abort) 1. Host of PC 2. PC to Host 2. Enter selection: (choose #2) next screen displays: MTRN = Transfer file from host to PC (F7 - Abort) Host file name: (enter: a:/filename) PC file name: (enter: /workfile path/ filename) Binary transfer? N Information displays on the screen, stating Kermit is ready to receive. 3. Click Send. 4. Click Look In and select the disk drive. 5. Select the filename to transfer from the diskette. 6. Click Open (the transfer will now begin). 7. Once the transfer is complete, remove the diskette. 8. The file can now be seen through the FASPAC menu by using the SHOW command. 103

104 INVENTORY PRICING Transferring a File Using Procom from the Operating System: Use the following procedure to transfer files using Procom from the operating system. Steps marked with a are mandatory. 1. Click Send. 2. Click Look In and select the disk drive. 3. Select the filename to transfer from the disk. 4. Click Open (the transfer will now begin) 5. After the transfer is complete, remove the diskette. The file can now be seen through the FASPAC menu by using the SHOW command. ENTRY/INQUIRY SCREEN Field: Whse Description: Enter the warehouse number to which the item information will be updated. Error Message: Invalid Warehouse Or Warehouse Not Available The warehouse number entered either has not been set up as a valid warehouse or it is unavailable at this time. Press Skip to acknowledge the message and begin again. 104

105 INVENTORY PRICING Name of Import File Enter the entire path of where the file resides on your FASPAC system. Error Message: File Not Found SKIP The file name entered is not recognized by the system. Check to see that you have the right file name. Press Skip to acknowledge the message and begin again. Vendor Number Enter the number of the vendor whose prices you are updating. You must enter a valid vendor number that has been set up in Vendor Maintenance (AP/MAR/VM). Error Message: Invalid Entry, Function, Or End Of File... SKIP Either an invalid vendor name or number was entered, the wrong function key was pressed, or the end of the Vendor File was reached while scrolling. Press Skip to acknowledge the message and begin again. Update list price? Y Update the list price in the first screen of the Item Master record (IM/MAI) with the list price recorded on the disk. N = Do not change the list prince in the Item Master record (IM/MAI). Update Replacement Cost? Y Update the replacement cost in the second screen of the Item Master record (IM/MAI) with the replacement cost recorded on the disk. N Do not change the replacement cost in the Item Master record (IM/MAI). Note: If you are creating a new FASPAC part number, the cost from the disk will be used as the replacement cost regardless of how this is answered. Update Vendor Pricing Table? Y Update the Vendor Price Tables (IM/IMP/VPM) using the cost information recorded on the disk. N Do not change the current Vendor Price Tables (IM/IMP/VPM) Auto Build New Items? Stop On Errors? Print Full Detail? Y Create a new FASPAC part number as a slash part, if the part number from the diskette is not found in FASPAC. Y Checks to see if the Auto Build field is N. If so, the program will stop and ask you to enter the new item number to be created for any parts found on the diskette which do not exist in FASPAC or press SKIP to bypass that part (an exception error of Vendor Item Invalid prints). Y Print a full detail report. N Prints only those item s with errors on the report. 105

106 INVENTORY PRICING Continue? Y Run the report (and update the system if selected) as specified. N Exit without running the program. SAMPLE REPORT Messages on the Report New Item Whse Not Found Invalid UM The Item Master record (IM/MAI, first screen) was not found. The Item Warehouse record (IM/MAI, second screen) was not found. The system was unable to convert the unit of measure from the disk to a unit of measure understood by the system. 106

107 QUANTITY UPDATE (IM/QQM) Quantity Update is used to quickly edit specific information in the Item Master records. The following information is available for editing through this program: Category codes Item short names Bulk Case and box quantities Minimum and maximum quantities Weight ENTRY/INQUIRY SCREEN Field: Do You Want To Continue? Whse Description: Y Continue in the program. N Exit the program. Enter the warehouse number in which to change the item records. To change the item records in all warehouses, leave this field blank and press Skip. 107

108 QUANTITY UPDATE Item You must pull up the item using the function keys. To access an item based on the FASPAC item number, enter the first few characters of the number and press F1. To access an item based on the item short name, enter the first character and press F2. OK? Y Record the information as displayed and scroll forward to the next item. N Change the displayed information. The cursor moves to the Shortname field. To scroll back to the previous item press F4. After you have finished changing the item information, press CMD to exit the program. The following fields are available for each item when you enter N in the OK field. The cursor moves to each field. The entry can be accepted as displayed by pressing Return, erased by pressing Skip, or changed. Shortname Category The short name of the item. See the Introduction of the Inventory Management section for detailed information on short names. A valid Category code must be entered. See Category Maintenance (IM/CFM) for detailed information on Category codes. Error Message: Invalid Category Either this field was left blank or the Category code entered could not be located in the Category code File (IM/CFM). A valid Category code must be entered. Qty Box Qty Case Qty Bulk The standard quantity of the item it takes to make up a box. The standard quantity of the item it takes to make up a case. The standard quantity of the item it takes to make up a bulk. Weight The weight per UM ( ). Qty Max The maximum quantity of the item you want to have on-hand. 108

109 QUANTITY UPDATE Qty Min The minimum quantity of the item you want to have on-hand. If the minimum quantity is not preset in Warehouse Maintenance (IM/MAI, second screen or IM/BRM), the system automatically updates this number. When certain reports are run, the system reviews the sales history of the item to determine what the appropriate maximum and minimum quantities should be. Both the maximum and minimum quantities are updated with these figures. The maximum quantity cannot be preset. U/M The unit of measure from the Item Master record (IM/MAI, 1st screen). This cannot be changed. 109

110 COST AND PRICE UPDATE (IM/QPM) The Cost and Price Update program is used to quickly edit specific pricing information for item records. The following information is available for editing through this program: replacement cost, list price, and Price Table Code. ENTRY/INQUIRY SCREEN Field: Whse Description: Enter the warehouse in which to edit the pricing information. To edit the pricing information for items in all warehouses, leave this field blank and press Skip. Update List Price Entered to All Warehouses? Y Update the list prices in all warehouses with the list price to be entered in this program. N Update the list price in the specified warehouse only. The replacement cost is always updated since it is at the item level and not at the warehouse level. 110

111 COST AND PRICE UPDATE Price Factor The factor entered in this field ( ) is a multiplier that affects the list price only. If you do not want to increase the list price by a certain percentage, or if you want to change the list price manually, enter 1.00 in this field; the price will only be multiplied by 1. To increase the current list price by a specific percentage, enter the multiplier. For example, if you want to increase the current list price by 30%, enter 30. When the cursor moves through the List Price field, press Return over the displayed price, and the system automatically multiplies the figure by the Price Factor entered. Cost Factor The factor entered in this field ( ) is a multiplier that affects the replacement cost only. If you do not want to increase the replacement cost by a certain percentage, or if you want to change the replacement cost manually, enter 1.00 in this field; the cost will be multiplied by 1. To increase the current replacement cost by a specific percentage, enter the multiplier. For example, if you want to increase the current replacement cost by 25%, enter 25. When the cursor moves through the Replacement Cost field, press Return over the displayed cost, and the system automatically multiplies the figure by the cost factor entered. Start With Part No. Enter the part number with which to begin editing the pricing. If you are unsure of the entire part number, enter only the first few characters that you know. All the part numbers beginning with these characters display. At this point you can scroll through the list until you locate the desired item. For example, if you want to display all free form items beginning with the first item on the list. All Materials? Y Display all items containing the part numbers entered, regardless of their Material Code. N Display only those items that have a particular Material Code. Only Material This field is available only if you have selected to display those items that have a particular Material Code. Enter the Material Code that an item must have in order for it to be displayed. All Finishes? Y Display all items that meet the specified parameters, regardless of their Finish Code. N Display only those items that have a particular Finish Code. Only Finish This field is available only if you have selected to display those items that have a particular Finish Code. Enter the Finish Code that an item must have in order for it to be displayed. 111

112 COST AND PRICE UPDATE All Specials? Y Display all items that meet the specified parameters, regardless of their Special Code. N Display only those items that have a particular Special Code. Only Special This field is available only if you have selected to display those items that have a particular Special Code. Enter the Special Code that an item must have in order for it to be displayed. Replacement Cost The current replacement cost is displayed. You can accept the cost as displayed by pressing Return, or enter a new replacement cost. If you have entered a number other than 1.00 in the Cost Factor field, the current replacement cost is automatically increased by the specified amount when you press Return. If 1.00 was entered in the Cost Factor field, this figure can be changed manually. List Price The current list price is displayed. You can accept the price as displayed by pressing Return, or enter a new list price. If you have entered a number other than 1.00 in the Price Factor field, the current list price is automatically increased by the specified amount when you press Return. If 1.00 was entered in the Price Factor field, this figure can be changed manually. Price Table Code The current Price Table Code of the item is displayed. You can accept the code as displayed by pressing Return, or enter a new Price Table Code. Each item must have a valid Price Table Code. See Price Table Maintenance (IM/IMP/PTM) for a detailed explanation on creating Price Table Codes. Error Message: Price Table Not On File... SKIP Either this field was left blank or the Price Table Code entered could not be located in the Price Table File. Press Skip to acknowledge this message, and enter a valid Price Table Code. 112

113 COST AND PRICE UPDATE OK? Y You have finished changing the current item record, to update the displayed information to the file. N Change some or all of the displayed information for the current item. The cursor moves through each of the fields, beginning with Replacement Cost. G Exit the program without updating the displayed information to the Item Master record. Description UM The Faspac item description. This field cannot be changed. The unit of measure from the Item Master record (IM/MAI). This field cannot be changed. 113

114 CATEGORY UPDATE (IM/QCM) The Category Update program is used to quickly change the Category code and short name in all or a range of Item Master records (IM/MAI). ENTRY/INQUIRY SCREEN Field: Update All Items Or A Range? Old Category Description: A To change the Category code and short name of all items. R To change the Category code and short name of a range of items only. Enter the current Category code of the items to change. To include all items in the specified range, regardless of their Category code, leave this field blank and press Skip. New Category Enter the new Category code, to replace the item s existing code. You must enter a valid Category code that has been created in Category File Maintenance (IM/CFM). 114

115 BATCH COST CHANGE Enter From Item Enter Thru Item Update Shortnames? New Shortname Enter the range of items for which to change the Category code. The code of the items specified in this range will be changed only if their current Category code matches the code entered in the Old Category field. Y Change the short name of all specified items. N Leave the item short names as they are. This field is displayed only if you have selected to update the short names. Enter the new short name to replace the existing short name of the specified items. The following six fields are displayed only if you are changing the Category code and short name of a range of items. All Materials? Y Change all items in the specified range, regardless of the their Material Code. N Change only those items that have a particular Material Code. Only Material This field is displayed only if you are changing those items with a particular Material Code. Enter the Material Code that an item must have in order to be included. All Finishes? Y Change all the items that meet the specified parameters, regardless of their Finish Code. N Change only those items that have a particular Finish Code. Only Finish This field is displayed only if you are changing those items with a particular Finish Code. Enter the Finish Code that an item must have in order to be included. All Specials? Y Change all the items that meet the specified parameters, regardless of their Special Code. N Change only those items that have a particular Special Code. Only Special This field is displayed only if you are changing those items with a particular Special Code. Enter the Special Code that an item must have in order to be included. Do You Want To Continue? This field allows you to check your entries before running the program. Y Change all designated items, as specified. N Exit the program without changing the item Category codes or short names. 115

116 BATCH COST CHANGE (IM/BCC) Batch Cost Change is used to change the replacement cost of specific items, based on the current replacement cost of the base items. A range of items is specified in this program, and within that range you must indicate which are the base items and which are the items to be changed. The system locates the replacement cost of the base items, and based on the multiplier entered in this program, changes the replacement cost of the items designated to be changed. ENTRY/INQUIRY SCREEN Field: Do You Wish To Print A Report? Description: Y Print a report of all the items changed, their new replacement cost, their old replacement cost, the base item, and the base cost. If you do not want to print a report of the items. Keep in mind that printing a report does not update the new prices in the system. It is simply a report of the items that would be affected. To update the prices in the system, you must enter Y in the Do You Wish To Update field. Do You Wish To Update? Y Change the replacement cost of the items in the system. 116

117 BATCH COST CHANGE Update? Start Changing At Item? End After What Item? N Do not update the new costs in the system. Enter the item number with which to begin changing the replacement cost. This is also the first item the system will reference when searching for the appropriate base items. Enter the last item to include in the range of items to be changed. This is also the last item the system will reference when searching for the appropriate base items. To change the replacement cost of one item only, enter the same item number in the Start Changing At Item and the End After What Item field. The following fields allow you to indicate which items in the range specified above are the base items. The system locates the replacement cost of the base items, and based on the multiplier entered in this program, changes the replacement cost of the items designated to be changed. Material Code Enter the Material Code of the base items. The system searches the range of items specified above, to locate the items with the Material Code entered. To specify the base items as the items without a Material Code, leave this field blank and press Skip. Plating Code Enter the Plating Code (Finish Code) of the base items. The system searches the range of items specified above, to locate the items with the Plating Code entered. To specify the base items as the items without a Plating Code, leave this field blank and press Skip. The following fields allow you to indicate which items in the specified range are the items for which to change the replacement cost. Material Code Enter the Material Code of the items to be changed. The system searches the range of items specified above, to locate the items with the Material Code entered. To change only those items without a Material Code, leave this field blank and press Skip. Plating Code Enter the Plating Code (Finish Code) of the items to be changed. The system searches the range of items specified above, to locate the items with the Plating Code entered. To change only those items without a Plating Code, leave this field blank and press Skip. Special Suffix Enter the Special Suffix of the items to be changed. The system searches the range of items specified above, to locate the items with the Special Suffix entered. Do not enter the /. 117

118 BATCH COST CHANGE To change only those items without a Special Suffix, leave this field blank and press Skip. The following fields allow you to indicate the amount and percentage by which to increase the base replacement cost. This new replacement cost replaces the current replacement cost of the items to be changed. To change the replacement cost of the items to be changed to that of the base items (without an increase) leave these fields blank. New replacement cost = base replacement cost x multiplier + Adder + (weight x (Adder/LB)) Multiplier Enter the multiplier ( ) by which to increase the base replacement cost. The base replacement cost will remain the same. The multiplier is simply used to figure the new replacement cost. To increase the cost by a specific percentage, enter that percentage as a straight number. For example: to increase the cost by 15%, enter 15. If you do not want to increase the figure, or if you want to add an additional cost manually, leave this field blank and it will automatically default to 1. Adder/LB Enter the amount per pound ( ) by which to increase the replacement cost. To increase the cost by a percentage, Enter the percentage as a straight number. For example, to increase the cost by 30% per pound, enter 30. You may leave this field blank, if you do not want to increase the replacement cost per pound. Adder Enter the amount ( ) by which to increase the replacement cost. This figure is added directly to the base replacement cost. ERROR MESSAGES The following error codes may print on the report: ERR1: Base Item Illegal Nom ERR2: Base Not Exist ERR3: Base Has No Cost 118

119 PART HISTORY CHANGE (IM/PHC) Part sales history accumulates based on the flag settings in the Item Master record (IM/MAI) and the Customer Master Record (CP/MAI). When PH/MU is run, the system check the flags in both IM/MAI and the master record of the customer who bought the item (CP/MAI), and any history that falls outside the parameters defined in both is deleted. The Part History Change program is used to change the settings of the save part history flags in all or a range of Item Master records. ENTRY/INQUIRY SCREEN Field: Whse Description: Enter the warehouse number in which to change the save part history flags. To change the part history flags of items in all warehouses, leave this field blank and press Skip. Whole File? Y Change the save part history flags for all items in the specified warehouse. N Change the flags for a specific range of items only. 119

120 PART HISTORY CHANGE In Item, Category, or Shortname Sequence? I Specify the range of items by item number. C Specify the range of items in Category code sequence. S Specify the range of items in short name sequence. From To These fields are displayed only if you are changing the save part history flags for a range of items. Enter the range of items for which to change the history flags in Item Maintenance (IM/MAI). All Materials? Y Change the history flags for all items that meet the specified parameters, regardless of their Material Code. N Change the history flags for those items that have a specific Material Code only. Only Material This field is displayed only if you have selected to change the part history flags for items that have a specific Material Code. Enter the Material Code than an item must have in order for its part history flags to be changed through this program. To change the flags for those items without a Material Code only, leave this field blank and press Skip. All Finishes? Y Change the part history flags for all items that meet the specified parameters, regardless of their Finish Code. N Change the history flags for those items that have a specific Finish Code only. Only Finish This field is displayed only if you have selected to change the part history flags for items that have a specific Finish Code. Enter the Finish Code that an item must have in order for its part history flags to be changed through this program. To change the flags for those items without a Finish Code only, leave this field blank and press Skip. All Specials? Y Change the part history flags for all items that meet the specified parameters, regardless of their Special Code. N Change the history flags for those items that have a specific Special Code only. 120

121 PART HISTORY CHANGE Only Special This field is displayed only if you have selected to change the part history flags for items that have a specific Special Code. Enter the Special Code that an item must have in order for its part history flags to be changed through this program. Do not enter the /. To change the flags for those items without a Special Code only, leave this field blank and press Skip. Save History The entry in this field tells the system whether or not to save part history for the item. A Save history always, regardless of how flags are set elsewhere (in CP/MAI). Y Save history unless the flag in the Customer Master Record is set to N, in which case do not save. N Do not save items sales history. Duration Kept The entry in this field determines the amount of time the part history is saved. Y One year of history will be saved (this is a fiscal year). M One month of sales history will be saved. 01 to 12 The number of months entered will be saved. To save part history based on the record limit only, leave this field blank and press Return. Record Limit The entry in this field determines the minimum number of records to retain, regardless of the time period defined above. We recommend that you enter at least 3 in this field, so that you will always have some history saved for the item. If 3 is entered in this field, the last three sales records for the item will always be saved, regardless of the entry in the Duration Kept field. The system checks the Duration and Record Limit fields in both the Item Master record and the Customer Master Record when saving history. If different durations and record limits are set in each, the system will apply the larger of the two. Continue? Y Change the part history flags in the master record of the specified items, as determined in this program. N Exit this program without changing the part history flags in any master record. 121

122 PURCHASE PRODUCT LINE MAINTENANCE (IM/PPLM) This is an optional program for creating and maintaining purchase Product Line codes. These codes are necessary if a vendor requires items in different product lines to be on separate purchase orders, or if you would like to segregate the items into product line groups. This program is used in Automated Replenishment. Refer to the Automated Replenishment Reference Manual in Volume 3 for more information. 122

123 MISCELLANEOUS (IM/IMM) COPY ITEMS TO NEW COMPANY (IM/IMM/CPYC) This program copies all items found in Inventory Maintenance from one company to another. All detail found on the first screen of Inventory Maintenance (IM/MAI) is copied. The created date of the items is the sign on date this program was run. All warehouse records (IM/MAI, second screen) are copied. All quantities, the date last counted, date last frozen, all bin locations, warehouse history, and item history will be blank for the new company (the company to which the records are being copied). All other field are updated with the From Company s data. The created date of each warehouse is the sign on date this program was run. All Notes/Messages found for the application ITEM and all Customer Price Tables are copied to the new company. Item Records and Warehouse Records are never overwritten. If for example, you are copying data from company 10, which has warehouses 01, 02, and 03 to company 11, which already has warehouse 01, only the data from warehouses 02 and 03 will be copied. The records in warehouse 01 of company 11 remain unchanged. The companies you are copying from and to must first be set up in System File Maintenance (SYS/CIS). See the System Maintenance section of the manuals for detailed information on setting up a company. 123

124 MISCELLANEOUS ENTRY/INQUIRY SCREEN Field: From Company Description: The number of the company you are currently working with is displayed. You can accept this number by pressing Return, or enter a different company number. To Company Continue? Enter the number of the company to which you want to copy the inventory file. This must be a valid company number that has been created in System File Maintenance (SYS/CIS). Y Copy the inventory file from the company entered in the From Company field to the company entered in the To Company field. N Exit the program without copying the inventory file. 124

125 MISCELLANEOUS CALCULATE AVERAGE WAREHOUSE COST (IM/IMM/ACW) The Calculate Average Warehouse Cost program calculates the average warehouse and average corporate cost. and updates the Item Master records. This program is normally used to update old records and correct errors that may have occurred. The Average Warehouse Cost is calculated from all status 2 tags for the warehouse you are signed on to. Tag Net Cost x Tag On-Hand Balance for each status 2 tag in the warehouse / value of the tag UM (Value of the tag UM). All of these extensions are added together & divided by the total on-hand balance of all status 2 tags. The Average Corporate Cost is calculated from all status 2 tags in all warehouses. Tag Net Cost x Tag On-Hand Balance / value of the tag UM (Value of the tag UM) All of these extensions are added together & divided by the total on-hand balance of all status 2 tags. C, CW, CF = 100 M = 1,000 MM = 1,000,000 QP = 1/4 all others = 1 125

126 MISCELLANEOUS ENTRY/INQUIRY SCREEN Field: Do You Want To Continue? Description: Y Calculate and update the corporate average cost and the warehouse average cost. N Exit the program without calculating new costs. 126

127 MISCELLANEOUS CLEAR ABC CODES (IM/IMM/CLC) The Clear ABC Codes program is used to clear the ABC Codes, master and warehouse records for all items and/or set all Tax Code fields to N in Inventory Maintenance (IM/MAI). The ABC Code is a user-defined code that categorizes items based on how quickly they move. This code is usually entered when the item is created in Inventory Maintenance (IM/MAI). The Tax Code field in Inventory Maintenance determines whether or not the item is taxable. During Shipping Confirmation (OP/SC) FASPAC checks both IM/MAI and CP/MAI to determine the tax status. If both are flagged as non-taxable, no tax is charged. If both are flagged as taxable, tax is charged. If the item is not taxable, but the customer is, tax is charged. A taxable item should never be sold to a customer flagged as non-taxable. ENTRY/INQUIRY SCREEN Field: Clear ABC Code? Description: Y Clear the ABC Codes, master and warehouse records for all items in the company you are currently signed on to. N Leave all the ABC Codes as they are in Inventory Maintenance. Change Tax Code To N? Continue? Y Change all the Tax Code fields in Inventory Maintenance to N. N Leave all the Tax Code fields as they are in Inventory Maintenance. Y Change the specified fields in Inventory Maintenance. N Exit the program without changing any fields in Inventory Maintenance. 127

128 MISCELLANEOUS CLEAR MIN/MAX VALUES (IM/IMM/CMM) The Clear Min/Max Values program allows you to set the Min and Max quantities of all items in Inventory Maintenance to 0. The preset minimum quantity flag is not checked when clearing the Min/Max values through this program. In Inventory Maintenance, the minimum quantity entered on an item can be selected as a preset minimum. After entering the quantity, you will be asked if this is a preset min. By entering Y, the minimum quantity can be modified only in Inventory Maintenance. The Clear Min/Max Values program, however, clears the minimum quantity even if it is flagged as a preset minimum. Clear Min/Max Values program may be run for one or all warehouses. All Item Records in the specified warehouse will be affected; no selection by item is available. This program also allows all or one ABC Code to be cleared. ENTRY/INQUIRY SCREEN Field: Company No. Warehouse Description: The company number you are signed on to is displayed and cannot be changed. Enter the warehouse number in which to clear the min/max quantities and/or the item ABC Codes. To clear the min/max quantities and/or ABC Codes in all warehouses, leave this field blank and press Skip or Return. All ABC Codes Y Clear the ABC Code from all Item Master records in the specified warehouse. N Clear a particular ABC Code from the Item Master records or if you do not want to clear any ABC Codes. 128

129 MISCELLANEOUS For ABC Code This field is displayed only if you entered N in the All ABC Codes field. To clear a particular ABC Code from the Item Master records, enter the code. If you do not want to clear any ABC Codes from the Item Master records, leave this field blank and press Skip or Return. Clear Min. Y Set the Minimum quantity field in all Item Master records to zero. N Leave the Minimum quantity field in all Item Master records as it is. Note: If Y is entered in this field, the minimum quantity will be deleted even if it is flagged as a preset minimum. Clear Max. Y Set the Maximum quantity field in all Item Master records to zero. N Leave the Maximum quantity field in all Item Master records as it is. Do You Want To Continue? Y Clear the min, max, and/or ABC Codes from all Item Master records in the specified warehouse. N Exit the program without changing the min, max, and ABC Codes of the Item Master records. 129

130 MISCELLANEOUS CHANGE PART NUMBER I (IM/IMM/CPN) Use this program to change existing item numbers. You can change one or a range of items. When changing a range of item numbers, you must enter the code (Description, Material, Finish, etc.) that you want to change. The system locates the items with the specified codes and changes the numbers as indicated. Therefore, only nomenclature items can be changed in groups. All free-form item numbers must be changed individually. You can also use this program to change one part of the nomenclature for part numbers by using the Range mode. A report is printed for items changed on purchase orders, customer orders, warehouse transfer orders, packaging/kitting orders, plating/rework orders, and physical count entry file. These orders should be corrected manually or reprinted to reflect the change in part number so there will be no confusion when the orders are shipped or received. ENTRY/INQUIRY SCREENS Field: Change One Item Number or a Range? Description: O Change the part number of one item. R Change the part number of a range of items. 130

131 MISCELLANEOUS The following screen is displayed if you are changing the part number of one item. Old Item Number Enter the number of item you want to change. If you are unsure of the entire part number, enter the first character only, and use the function keys to access and scroll through the list of valid part numbers. Refer to the bottom of the screen for assistance in using the function keys. Error Message: Item Not On File - SKIP to Re-enter The item number entered cannot be found in the Item File (IM/MAI). Press Skip to acknowledge this message and begin again. 131

132 MISCELLANEOUS New Item Number Enter the item number to replace the Old Item Number. Error Messages: Item Already Exists On Inventory Files - SKIP to Re-enter Invalid Part Number - SKIP to Continue The new number entered is already on file in the Inventory File (IM/MAI). Press Skip to acknowledge this message, and enter an item number that is not currently on file. The item number entered is not in the correct format, or one of the elements is missing. Press Skip to acknowledge this message and try again. New Number Equal To Old - SKIP to Reenter The new item number and the old item number are the same. Press Skip to acknowledge this message. Enter an item number that is different from the entry in the Old Item Number field. Nomenclature Not Found - SKIP to Reenter An invalid nomenclature syntax was entered. Press Skip to acknowledge this message and try again. Enter Description The description of the item is displayed only if you have entered a free-form item number in the New Item Number field. Accept this description by pressing Return or enter a new description. Do You Want To Continue? Y Change the part number as specified. N The part number is not changed and the cursor moves back to the New Item Number field, allowing you to re-enter the new item number. 132

133 MISCELLANEOUS The following screen is displayed if you are changing the part number of a range of items. Old Item Description Code Material Code Enter the Description Code that an item must have in order for it to be changed to the new part number. Enter the Material Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Material Code), leave this field blank and press Skip. Finish Code Enter the Finish Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Finish Code) leave this field blank and press Skip. Special Code Enter the Special Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Special Code) leave this field blank and press Skip. Thread Code Enter the Thread Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Thread Code) leave this field blank and press Skip. New Item Description Code Material Code Finish Code Enter the Description Code of the new item number. This field is available only if an entry was made in the Material Code field of the Old Item Number. This field is available only if an entry was made in the Finish Code field of the Old Item Number. 133

134 MISCELLANEOUS Special Code Thread Code Metric? This field is available only if an entry was made in the Special Code field of the Old Item Number. This field is available only if an entry was made in the Thread Code field of the Old Item Number. Metric nomenclature item numbers are indicated by a period (.) at the beginning of the item number. Y The range of old item numbers to be changed are metric. N The range of old item numbers are not metric. Correct? This field allows you to check your entries before running the program. Y Change the range of Old Item Numbers as specified. N The cursor moves back to the Description Code field of the Old Item Number, allowing you to make any necessary changes. The displayed item numbers are not changed. SAMPLE REPORT 134

135 MISCELLANEOUS CHANGE PART NUMBER II (IM/IMM/CPNA) Use this program to change existing item numbers. It is the same as Change Part Number I (IM/IMM/CPN), except for the following features: You can also change diameters and lengths. You cannot change a code to spaces (that is, delete that code). ENTRY/INQUIRY SCREENS The first screen is the same as CPN. The following screen is displayed if you are changing the part number of one item. It is the same as CPN. 135

136 MISCELLANEOUS The following screen is displayed if you are changing the part number of a range of items. Old Item Description Code Material Code Enter the Description Code that an item must have in order for it to be changed to the new part number. Enter the Material Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Material Code), leave this field blank and press Skip. Finish Code Enter the Finish Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Finish Code) leave this field blank and press Skip. Special Code Enter the Special Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Special Code) leave this field blank and press Skip. Thread Code Enter the Thread Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Thread Code) leave this field blank and press Skip. Diameter Code Enter the Diameter Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Diameter Code) leave this field blank and press Skip. 136

137 MISCELLANEOUS Length Code Enter the Length Code that an item must have in order for it to be changed to the new part number. To include all items that meet the specified parameters (with any Length Code) leave this field blank and press Skip. New Item Description Code Material Code Finish Code Special Code Thread Code Diameter Code Length Code Metric? Enter the Description Code of the new item number. This field is available only if an entry was made in the Material Code field of the Old Item Number. This field is available only if an entry was made in the Finish Code field of the Old Item Number. This field is available only if an entry was made in the Special Code field of the Old Item Number. This field is available only if an entry was made in the Thread Code field of the Old Item Number. This field is available only if an entry was made in the Diameter Code field of the Old Item Number. This field is available only if an entry was made in the Length Code field of the Old Item Number. Metric nomenclature item numbers are indicated by a period (.) at the beginning of the item number. Y The range of old item numbers to be changed are metric. N The range of old item numbers are not metric. Correct? This field allows you to check your entries before running the program. Y Change the range of Old Item Numbers as specified. N The cursor moves back to the Description Code field of the Old Item Number, allowing you to make any necessary changes. The displayed item numbers are not changed. 137

138 MISCELLANEOUS COPY PART NUMBER (IM/IMM/CPY) The Copy Part Number program is used to create new Item Master and Warehouse Records, based on existing Item Master and Item Warehouse records. New records are created by specifying the Description Code, Material Code, Finish Code, and Special Code of an existing range of items from which to copy the records, and then specifying the range of new items to copy the records to. You are given the option to change the short name, clear the Bulk Bin Locations, clear the Min and Max quantities, clear the Lead Time, clear the List Price, and clear the history flags in the new item records. If you do not select the clear options, the appropriate information in the old item records is copied to the new item records. ENTRY/INQUIRY SCREEN Field: Whse Description: Enter the warehouse number from which to copy the item records. Keep in mind that only the Warehouse Records from the specified warehouse are copied. Old Item Description Code Material Code Enter the Description Code of the items you want to copy. A valid entry must be made. Enter the Material Code of the items you want to copy. To copy only those items without a Material Code, leave this field blank and press Skip. 138

139 MISCELLANEOUS Finish Code Enter the Finish Code of the items you want to copy. To copy only those items without a Finish Code, leave this field blank and press Skip. Special Code Enter the Special Code of the items you want to copy. To copy only those items without a Special Code, leave this field blank and press Skip. Thread Code Enter the Thread Code of the items you want to copy. To copy all items that meet the specified parameters, regardless of the Thread Code, leave this field blank and press Skip. Metric Y These items are metric. N They are standard items. New Item Description Code Material Code Finish Code Special Code Thread Code Change Shortname Enter the Description Code of the items. Enter the Material Code of the items. Enter the Finish Code of the items. Enter the Special Code of the items. The Thread Code entered for the Old Item displays. Y Assign the new items a different short name than that of the old items. N Assign the new items the same short name as that of the old items. New Shortname This field is displayed only if Y is entered in the Change Shortname field. Enter the short name to assign to the new items. Clear Bin Locations Y Assign the new items different bin locations than those of the old items. N Assign the new items the same bin locations as those of the old items. 139

140 MISCELLANEOUS Clear Min, Max, Lead Times Y Assign the new items different min and max quantities, and a new lead-time. N Assign the new items the same min and max quantities and lead-time as the old items. Clear List Price Y Assign the new items a new list price. N Assign the new items the same list price as that of the old items. Clear History Flags Y Flag the Save History field of the new Item Master records differently than the old Item Master records. N Flag the Save History field of the new Item Master records with the same flag that the old Item Master records have. Valid entries in the Save History field are: Y Save history unless the flag in the Customer Master Record (CP/MAI) is set to N, in which case do not save. N Do not save item history. A Always save history, regardless of how flags are set elsewhere (in CP/MAI). Any Changes? This field allows you to check your entries before continuing. Y Change one or all of your entries. N Leave the entries as they are and continue. Continue? Y Run the program as specified. N Exit without running the program. Error Messages Invalid Nomenclature For a New Item - SKIP The nomenclature codes entered for the new item are invalid. An item cannot be created using the codes entered. Press Skip to acknowledge this message and begin again. 140

141 MISCELLANEOUS DELETE INACTIVE ITEMS (IM/IMM/DIA) The Delete Inactive Items program is used to delete item records (master and warehouse) that do not have any recent history. Items to be considered for deletion are selected using the Standard Inventory Report Options screen. If an item that falls into the range specified in this screen does not meet the criteria described below, it will not be deleted. A listing of all the specified items that did not qualify to be deleted automatically print when this program is run. You can specify whether or not to print the reasons the items were not deleted. An Item Warehouse record is deleted if it meets the parameters specified in the program, and the following criteria: On hand quantity = zero Committed quantity = zero No open customer orders No open purchase orders No open work in process orders (plating/rework, kitting, warehouse transfers) If an Item Warehouse record is deleted, all warehouse specific records in these files are deleted for the item: Tag File (Buying History) Lot Control File Part History Purchasing Action Report Scheduled Release File Requisition File If all Item Warehouse records for an Item Master record are deleted, the Item Master record is deleted and all records pertaining to the item are deleted from these files: Contract File Contract History File Cross Reference File Kit Detail Files ENTRY/INQUIRY SCREEN ONE The first screen in this program is the Standard Inventory Report Options, which allows you to specify the items or type of items to be considered for deletion. Refer to the Introduction of the Inventory Management section for detailed field explanations on the Standard Inventory Report Options. 141

142 MISCELLANEOUS ENTRY/INQUIRY SCREEN TWO Field: Whse Process Traceable Items/Tags Description: The warehouse number entered in the Standard Inventory Report Options screen displays, and cannot be changed. Y Delete all specified items, even if they are traceable or have traceable Tag Records. N Delete all specified items, except those that are traceable or have traceable Tag Records. Delete if History Older than (1-12) months: The specified items will be deleted only if their most recent history record is older than the number of months entered. For example, if 6 is entered in this field, and the last history record for an item has a date older than 6 months ago, the item will be deleted. Print Reasons for not deleting items The items specified will be deleted only if their most recent history record is older than the number of months specified in the previous field, and they meet the criteria defined in the beginning of this chapter. If an item that falls into the range specified in the Standard Inventory Report Options screen does not meet the other criteria it will not be deleted. A list of all the items that did not qualify to be deleted automatically prints when this program is run. Y Print the reasons that the items were not deleted. N Do not print the reasons. OK to Continue? Y Delete all the items that meet the specified parameters. N Exit the program, without deleting any items. 142

143 MISCELLANEOUS Error Messages Item Was Just Created Item was set up within the number of months specified to delete history if older than. It is considered a new part and is not deleted. SAMPLE REPORT 143

144 MISCELLANEOUS LEAD TIME LOAD (IM/IMM/LTL) Use this program to change the Lead Time Days and the ABC Code of Item Warehouse records (IM/MAI, 2nd screen). Items are selected by warehouse number and Category code. If you use this program to change the Lead Time and ABC Code of an item with a specific Category code, remember that the changes will affect all items in the specified warehouse, who have the same Category code. ENTRY/INQUIRY SCREEN Field: Whse Description: Enter the warehouse number in which to change the Lead Time Days and ABC Code of the items. To exit, leave this field blank and press Skip or CMD. Category Enter the Category code of the items for which to change the Lead Time Days and ABC Code. You must enter a valid Category code that has been set up in Category File Maintenance (IM/CFM). Error Message: Category Not on File The Category code entered does not exist in the Category File (IM/CFM). You must enter a valid Category code that has been created in Category File Maintenance. Press Skip to acknowledge this message and begin again. 144

145 MISCELLANEOUS Replacement Values Lead Time Days Enter the new Lead Time for the items classified by the Category code entered. The Lead Time is the number of days it normally takes to receive the item after a purchase order is placed. To leave the Lead Time unchanged in the selected Item Warehouse records, leave this field blank and press Return. ABC Code Enter the ABC code that is to replace the current ABC code of the specified items. The ABC code is a user-defined code that categorizes items based on how quickly they move. Keep in mind that an item may have different ABC codes in each warehouse in which it is stocked and sold. To leave the ABC code unchanged in the selected Item Warehouse records, leave this field blank and press Return. Error Message: Stock items cannot be changed to non-stock items - SKIP You have entered * for a stock item and Non-Stock Processing is turned on. The * is used to identify nonstock items. Press Skip and enter a valid ABC code. Do You Want To Continue? Y Change the Lead Time and/or the ABC Code of the items with the specified Category code. Remember, these changes only affect the records in the specified warehouse. N Exit the program, without changing the Category code and/or ABC of the items. 145

146 MISCELLANEOUS DEAD STOCK IDENTIFICATION (IM/IMM/DSI) Use this program to identify dead stock in your inventory according to the specifications you enter. After selecting one or more Category codes, you must identify the number of months, sales, inventory turns, and on-hand quantity that determines dead stock. The program then flags the items matching the criteria in one or all warehouses: If all criteria are met, the warehouse minimum and maximum values are set to zero. This prevents any automatic ordering of the dead stock item. If all criteria are not met, items are flagged as dead stock but the warehouse minimum and maximum values are not set to zero. You can identify the dead stock items Item Master record by flagging them with Z in the ABC Code field, 13 in the Inventory Class field, or with both Z and 13 in the respective fields of the Item Master record. ENTRY/INQUIRY SCREEN Field: Do You Want To Continue? Description: Y The cursor moves to the WHSE field. N Exit the program. WHSE Enter a warehouse, press Skip to include all warehouses, or press CMD to exit the program. If all warehouses are selected, items determined to be dead stock are flagged in all warehouses. If a specific warehouse number is entered, only items found in that warehouse are flagged. 146

147 MISCELLANEOUS For All Categories? Y Identify dead stock for all categories. N Identify dead stock for a range of categories. From Category To Category These fields are displayed only if you entered N in the previous field. Enter the start and end of a range of Category codes. For one category code, enter it in both fields. Set Flag For Items With Sales On The Last Month Less Than And Inventory Turns Less Than Enter the number of months (1 12) to process. You can get this number from History Maintenance (IM/HM). Enter the sales break quantity for the number of months entered in the previous field. This is the Quantity Sold from History Maintenance (IM/HM). Enter the inventory turns break amount that indicates dead stock. All inventory turns equal to or less than the amount indicated are included. Inventory turns are calculated in the following manner: Inventory Turns = Qty Total Sold / Qty On-Hand You can view inventory turns in Part Inquiry (PI). And Quantity On Hand Greater Than Select To Do Enter the on-hand quantity that is considered dead stock. On-hand quantities equal to or greater than the amount indicated are included. Select the method for flagging the dead stock items: 1 Set the flag as Z in the ABC code field. 2 Set the flag as 13 in the Inventory Class field. 3 Set the flag as both Z and 13 in their respective fields. Any Changes? Y Returns the cursor to the WHSE field so that you can make any changes. N Records the responses and displays the following field. Do You Want To Continue? Y Run the program as specified. The item numbers are displayed on the screen as they are flagged in the Item Master record. N Exit the program without running it. 147

148 MISCELLANEOUS DEAD STOCK ITEM LISTING (IM/IMM/DSL) Print this listing after the Dead Stock Identification program (DSI) has been run to flag all dead stock items. You may specify the warehouse number and category codes to be included on the listing. You must then indicate whether to print the records with Z in the ABC Code field or the records with a Class Code of 13. The Dead Stock Item Listing prints the following information: item number, item description, category, on-hand quantity, six month s sales, inventory turn, warehouse number, fast finder flag, ABC Code, Class Code, and item unit of measure. ENTRY/INQUIRY SCREEN Field: Do You Want To Continue? WHSE Description: Y The cursor moves to the following field. N The program is exited. Enter a warehouse, press Skip to include all warehouses, or press CMD to exit the program. If all warehouses are selected, dead stock items from all warehouses are included on the listing. If one warehouse is specified, only dead stock items from that warehouse are included on the listing. For All Categories? Y for all categories. N Enter a starting and ending category range. From Category To Category These fields are displayed only if you entered N in the previous field. 148

149 MISCELLANEOUS Enter the range of Category codes. Use (A)bc Code or (C)lass Code? To select only one category code, enter the same code in both the From and To fields. A Prints only the list of items with an ABC Code equal to Z. C Prints only the list of items with a Class Code equal to 13. Note: Each page of the report will print the Category code and Description before the column headings for the category selected. A report option summary will be printed on the last page of the report. 149

150 MISCELLANEOUS SET MINIMUM QTY BY WHSE/CATEGORY (IM/IMM/IMMQ) The Set Minimum Qty By Whse/Category allows you to change the minimum quantity preset flag by warehouse for one or all categories. The minimum quantity preset flag is recorded in the warehouse section of IM/MAI (second screen). If the minimum quantity of an item is determined as a preset, the quantity will not be updated when the Min/Max Stock Calculation program (IMR/IMRP/MSC) is run. If the minimum quantity is not preset, the quantity will be modified with the figure the system produces when Min/Max Stock Calculation is run. When IMRP/MSC is run, the system computes the appropriate maximum and minimum quantities and automatically updates the quantity fields in IM/MAI. ENTRY/INQUIRY SCREEN Field: Warehouse Description: Enter the warehouse number in which to change the minimum quantity preset flag for one or all categories. This entry must be a valid warehouse number. Error Message: Invalid Warehouse Or Warehouse Not Available Either the warehouse number entered is not valid, or is available for modification at this time. 150

151 MISCELLANEOUS Category Enter the category for which to change the minimum quantity preset flag. To change the flag setting for all categories, leave this field blank and press Skip. Error Message: Invalid Category! SKIP The category entered is not valid in the system. Press Skip to acknowledge this message and begin again. Is The Minimum Quantity A Preset? Y Sets the minimum quantity flag to PRESET. When the minimum quantity is preset, it must be manually entered, and will not be modified when the Min/Max Stock Calculation program (IMR/IMRP/MSC) is run. Preset will display next to the Min Qty amount, indicating that it is preset. N Do not preset the minimum quantity in IM/MAI. If the flag is currently Y, it will be changed to N. When the Min/Max Stock Calculation program (IMR/IMRP/MSC) is run, the system computes the appropriate maximum and minimum quantities and updates the fields in IM/MAI. 151

152 MISCELLANEOUS MERGE PART NUMBER (IM/IMM/MRPN) Use this program to merge existing item numbers, one at a time. The items you are merging must have the same unit of measure, and the new part number must already exist. The old item number is merged into the new item number. All sales history, on hand quantity, committed quantity, and other information is combined on the new item record. The old item is then removed from the system after its information is merged. This program has some limitations. In places where merging is not appropriate, the new item record will remain unchanged. The item master record, any contracts with both the new and old, and buyer contracts with both the new and old part, the new part information will remain unchanged, and the old part number information will be dropped. A report is printed for items changed on purchase orders, customer orders, warehouse transfer orders, packaging/kitting orders, plating/rework orders, and physical count entry file. These orders should be corrected manually or reprinted to reflect the change in part number so there will be no confusion when the orders are shipped or received. 152

153 MISCELLANEOUS ENTRY/INQUIRY SCREEN Field: Old Item Number Description: Enter the number of item to merge. If you are unsure of the entire part number, enter the first character only, and use the function keys to access and scroll through the list of valid part numbers. Refer to the bottom of the screen for assistance in using the function keys. New Item Number Do You Want To Continue? Enter the item number into which the old number is to be merged. Y = Change the part number as specified. N = The part number is not to be changed. The cursor moves back to the New Item Number field where you can enter a new number. Error Messages Item Not On File - SKIP to Reenter The item number entered cannot be found in the Item File (IM/MAI). Press Skip to acknowledge this message and begin again. New Number Equal To Old - SKIP to Re-enter The new item number and the old item number are the same. Press Skip to acknowledge this message. Enter an item number that is different from the entry in the Old Item Number field. 153

154 MISCELLANEOUS Invalid Part Number or Function - SKIP to Re-enter The new number entered cannot be found in the Item File (IM/MAI). Press Skip to acknowledge this message and try again. Item does not have the same unit of measure- SKIP to Re enter The item number entered does not have the same unit of measure as the Old Item Number. The unit of measure must be the same to merge parts. Press Skip to acknowledge this message and try again. ***** ERROR ***** This Program is not Valid for Manufacturing Customers Please Press SKIP to Exit This program is not available for Manufacturing customers. SAMPLE REPORT 154

155 MISCELLANEOUS UPDATE LIFO COST (IM/IMM/QIM) The Update LIFO Cost program is not displayed on the menu. You can only access this option by typing the program name (IM/IMM/QIM). QIM should only be run once, at year end. This program moves the year end LIFO cost to the beginning cost for the next year. Do not update the replacement cost if you are not using the LIFO costing method. The sign on date displays as the date after which the receipts will not be used in the calculation. Make sure this date is correct. The program reads all status 2 and 3 tags to the find the LIFO cost. The tag record is skipped if: Status 1 Vendor and PO number = BHADJ The tag date received is greater than the sign on date The most recent tag date received is updated to the new LIFO cost field with the sign on date and tag number, if the new LIFO cost is not zero. If multiple tags are found with the same date received, the highest tag number s cost is used. ENTRY/INQUIRY SCREEN Field: Continue? Description: Y Continue running this program. N Exit without running QIM. 155

156 MISCELLANEOUS Whse To update the LIFO cost in all warehouses, leave this field blank and press Skip. To exit the program, leave this field blank and press CMD. Enter the warehouse number for which to update the LIFO cost in IM/MAI. Update Corporate Lifo Cost from this warehouse? This field is displayed only if you entered a specific warehouse number was entered in the previous field. Y Updates corporate Lifo cost from this warehouse. N All warehouses are used to update the corporate Lifo cost. Note: This program is run by item/warehouse, updating each warehouse as it goes. If the corporate LIFO is to be updated, it is done after all selected warehouses have been read. Update Lifo Cost To Replacement Cost? Y The new current corporate LIFO cost is moved to the replacement cost field. N The replacement cost remains the same. Note: If you select to update the replacement cost, it is updated with the corporate LIFO cost when all warehouses are selected or with the warehouse LIFO cost (if only one warehouse is selected). Continue? Y Run the program as specified. N Exit the program without running QIM. 156

157 MISCELLANEOUS MERGE WAREHOUSE INFORMATION (IM/IMM/MWH) This program is not displayed on the menu and should only be used after consulting a FASPAC Customer Service Representative. Use this program to move information from one warehouse to another warehouse. If the to warehouse is not found in the Inventory Master File, it will automatically be added. If the warehouse record already exists, all the from warehouse quantities will be added to those existing in the to warehouse. No other data in the existing warehouse will be changed. We recommend that the program be run to print errors only FIRST. Correct all errors, then run the update. Some errors occur because files cannot be merged (for example, UPS files cannot be updated). After the program is run the following should be done: Run ACW to correct warehouse average cost, which now includes many new tag records. In SYS, delete the From warehouse. In WAM, delete the From warehouse. IN SYCD Record Type WH, delete the From warehouse. In SYCD Record Type WR, delete the From warehouse from the region list Sign on passwords with specific warehouses defined, remove the From warehouse. Posting Accounts for the From warehouse will need to be deleted manually, but pose no problems if left on file. ENTRY/INQUIRY SCREEN Field: Enter Password From Warehouse Description: You must enter the password to gain entry into this program. For assistance, please call the FASPAC Customer Service Center. Enter the warehouse number from which to copy the information. This entry must be a valid warehouse number. 157