Order Processing Reference Manual

Transcription

1 Order Processing Reference Manual FASPAC 3.5 FPD/204

2 Faspac Systems, Inc Fay Avenue, Suite 301 La Jolla, CA Confidential and Proprietary Copyright 2000 Faspac Systems, Inc. All Rights Reserved This document is the trade secret property of Faspac Systems, Inc. and is protected by copyright law and international treaties. Its use by you is strictly governed by a license agreement. Unauthorized reproduction or distribution may result in severe civil or criminal penalties. Trademarks: FASPAC is a trademark of Faspac Systems, Inc. All other trademarks, registered trademarks, names, or product names contained in this publication are the property of their respective owners, and Faspac Systems, Inc. neither endorses nor otherwise sponsors any such product or services referred to herein.

3 Table of Contents Introduction...5 Customer Quotes...5 Customer Orders...6 Pick Lists Reports...7 Before You Begin...7 Order Acknowledgment Print (OP/ACK)...8 Order Note Line Maintenance (OP/ONLM) Order Inquiry (OP/OI) Order Processing Pick Lists (OP/OPL) Pick List Print (OP/OPL/PLP) Pick List and Backorders (OP/OPL/PLB) Pick List Register (OP/OPL/PLR) Packing List Summary (OP/OPL/PLS)...29 Packed List Print (OPL/PALP)...33 Order Processing Shipping (OP/SHP) Shipping Confirmation (OP/SHP/SC)...37 Scanned Shipping Confirmation and Verification (OP/SHP/SSCV)...48 Hardware Requirements Set-Up Requirements...48 Standard Bill of Lading Print (OP/SHP/SBLP) Certificate of Conformance (OP/SHP/CC)...53 Certificate of Conformance/Compliance (OP/SHP/CCC) Order Processing Reports (OP/OPR)...63 Booked Information Report (OP/OPR/OBI) Open Items By Date Wanted (OP/OPR/OID) Open Order Listing (OP/OPR/OOL)...70 Orders to be Released Report (OP/OPR/OTBR)...74 On Time Performance Report (OP/OPR/OTR) Sales Orders By Date Wanted (OP/OPR/SOD) Shipped Orders to Be Invoiced (OP/OPR/SOI) Sales Order Listing (OP/OPR/SOL) Stock Listing (OP/OPR/STK) Order Processing - Customer Quotes (OP/OPQ) Customer Quote Maintenance (OP/OPQ/QMA) FPD/204 OP - 3

4 TABLE OF CONTENTS Copy A Customer Quote (OP/OPQ/QCPY) Print Customer Quotes (OP/OPQ/PCQ) Quote File Print (OP/OPQ/ODP) Purge Quote File (OP/OPQ/POF) Direct Invoicing (OP/DI) Credit/Debit Memo Entry (OP/ME) Substitute Items (OP/SUB) Change Order To Status P (OP/COSP) Change Order To Status W (OP/COSW) Change Order Tax Flags (OP/CTF) Commit Tags for Orders (OP/CTO) Order Processing - Miscellaneous (OP/OPM) Shipping Label Print (OP/OPM/SLP) Shipping Label Print With Items (OP/OPM/SLI) Format Codes Quantity Calculation Codes Definition Codes OP - 4 FPD/204

5 Introduction The Order Processing module contains programs used to view, print, edit, process, and generate reports on Customer Quotes and Customer Orders. This module also contains programs used to print Shipping Labels. The Quote and Entry process begins by entering a Customer Quote through one of the Order Entry programs (Order Desk, Credit/Debit Memo Entry, Direct Invoicing). The Order Desk section of the manual contains detailed information regarding the creation of Customer Quotes and Customer Orders. Customer Quotes and Customer Orders are automatically assigned Status Codes by the system. These Status Codes change as processing is done. See the Order Expediting Reference Manual in Volume 4 for a complete list of Status Codes. Customer Quotes Customer Quotes can be edited through the Customer Quote Maintenance program (OP/OPQ/QMA). Only lines that have not been ordered or canceled can be edited. An existing Customer Quote can be used to create a new Customer Quote or add to another existing quote through the Copy a Customer Quote program (OP/OPQ/QCPY). Customer Quotes can be printed on a quote form or faxed directly to your customers through the Print Customer Quotes program (OP/OPQ/PCQ). The option to fax quotes directly to your customer is available only if your system includes the optional Fax Modem module. For detailed information on this module, see the Fax Modem Reference Manual in Volume 5. A list of Customer Quotes can be printed through the Quote File Print program (OP/OPQ/ODP). All or a range of quotes can be included in a report. Customer Quotes remain available for viewing, printing, and reporting until they are deleted through the Purge Quote File program (OP/OPQ/POF). Deleting a Customer Quote Record does not affect the corresponding Customer Order Record (if one exists). FPD/204 OP - 5

6 INTRODUCTION Customer Orders Customer Orders are created by confirming a Customer Quote through one of the Order Entry programs (Order Desk, Credit/Debit Memo Entry, Direct Invoicing). A customer order can be created immediately after entering the Customer Quote or at a later date. See the Order Desk Reference Manual in Volume 4 for detailed information. A customer return is recorded through the Credit/Debit Memo Entry program (OP/ME). A return is recorded in the same way as a sale except that the quantity is entered as a negative amount. The Credit/Debit Memo Entry program is also used to record a sale for which a pick list is not needed and for which all items are shipped in full (no back ordering is allowed). Customer Orders are available for editing only if the Status Code is PRINTED, WAITING, or READY. A pick list can be printed only for a Customer Order with a Status Code of CREATED or PRINTED. An Order Status Code of WAITING or SHIPPED can be changed to PRINTED through the Change Order Status program (OP/COS). Item information on a Customer Order can be edited using the Substitute Items program (OP/SUB) or through the Shipping Confirmation program (OP/SHP/SC). Tax Status Flags on an order can be changed individually through the Shipping Confirmation program (OP/SHP/SC) or all flags on an order can be changed through the Change Order Tax Flags program (OP/CTF). If the System Master File (SYS/IMS) is flagged to use the Tagging System, Tag Records can be committed to Customer Orders through the Commit Tags for Orders program (OP/CTO). This program is automatically accessed in the Order Entry programs if the Tagging System is used and the System Master File is flagged to Tag Before. This program is automatically accessed as part of the Shipping Confirmation program (OP/SHP/SC) if the Tagging System is used. Customer Orders are prepared for invoicing through the Shipping Confirmation program (OP/SHP/SC). Customer Orders can be shipped in full or partially shipped. Cancellation of an order or individual line items is done through the Shipping Confirmation program. Customer Orders are available for display in the Order Inquiry program (OP/OI) up until the time they are invoiced. Once an order has been invoice, it can be displayed through the Order Expediting program if the System Master File (SYS/ARS) is flagged to save invoice detail. OP - 6 FPD/204

7 BEFORE YOU BEGIN Pick Lists Pick Lists for Customer Orders can be printed at the time the order is created through the Order Desk program. Pick Lists can also be printed in batches through the Pick List Print and the Pick List and Backorders programs (OP/OPL/PLP, OP/OPL/PLB). A list of printed Pick Lists can be generated through the Pick List Register program (OP/OPL/PLR). Reports A list of Customer Quotes can be printed through the Print Quote File (OP/OPQ/ODP) program. These reports are helpful in expediting Customer Orders: Sales Order Listing, Sales Orders by Date Wanted, Open Items By Date Wanted. The Open Order Listing (OP/OPR/OOL) is helpful in determining which orders can be shipped based on items received. The Stock Listing (OP/OPR/STK) provides a list of all open orders for all items. Once orders have been processed through the Shipping Confirmation program, the Shipped Orders To Be Invoiced Report provides a complete data entry check before invoices are created. Before You Begin The Order Processing Specification program (SYS/OPS) and the Warehouse Control Specifications program (SYS/WCS) are used to determine the operation of the Order Entry programs. The flags in these programs were most likely set when you began using the Order Desk program, however you may want to review these flags and read those sections of the manual. Consult the FASPAC Service Center if you have questions. FPD/204 OP - 7

8 ORDER ACKNOWLEDGMENT PRINT (OP/ACK) Order Acknowledgment Print (OP/ACK) The Order Acknowledgment Print program prints Order Acknowledgments that can be sent to your customers. The Order Acknowledgment field in the Header of each order must be flagged withayinorder for Acknowledgments to be printed. The system checks the customer flag in determining whether to print the customer part number or the FASPAC item number. Order Acknowledgments can be printed for all eligible orders or specific orders only. Eligible orders can include backorders, exclude backorders, or include only backorders. Entry/Inquiry Screen Field Explanation Print All Eligible Orders? (Y/N) Y = Print Order Acknowledgments for all eligible orders. N = Select a range or specific orders for which to print Order Acknowledgments. ELIGIBILITY This field is available only if you selected to print all eligible orders. OP - 8 FPD/204

9 ORDER ACKNOWLEDGMENT PRINT (OP/ACK) 1. All orders including Backorders 2. All orders excluding Backorders 3. Only Backorders Option 1 = Print Order Acknowledgments for all orders in the file, including backorders. 2 = Print Order Acknowledgments for all orders in the file, excluding backorders. 3 = Print Order Acknowledgments for backorders only. When a valid entry is made, the cursor moves to the Continue field. Print Specific Orders Or Range? (S/R) This field is displayed only if you selected not to print all eligible orders. S = Print Order Acknowledgments for specific orders. R = Print Order Acknowledgments for a range of orders. The following fields are displayed only if you selected to print a RANGE of orders. From Cust Thru Cust Enter the range of customer numbers that can be on the order. Order Acknowledgments are only printed for those orders that were created for one of the customers specified in this range. From Order Thru Order Enter the range of order numbers for which to print Order Acknowledgments. Once valid entries are made in each of these fields, the cursor returns to the ELIGIBILITY field. The following fields are displayed only if you selected to print SPECIFIC orders. Order # Four columns are displayed with line numbers from Enter each order number for which to print an Order Acknowledgment. Once you have finished, press SKIP. Select Enter the field number of the entry to be changed or deleted. To accept the entries as displayed, press SKIP. FPD/204 OP - 9

10 ORDER ACKNOWLEDGMENT PRINT (OP/ACK) Continue? (Y/N) Y = Print the Order Acknowledgments for the specified orders. N = Exit the program without printing Order Acknowledgments. The following fields are displayed when you enter Y in the Continue field. Print Notes/Messages? (I/P/B/N) I = Print invoice notes P = Print pick list notes B = Print both, invoice and pick list notes N = Do not print notes Do You Want to Print in Warehouse Order (Y/N) Y = Print documents by company by warehouse by customer by order. N = Print documents by customer by order. Generate Fax, Plain Paper, or Default (X/P/E/D) X = Fax the order acknowledgment. P = Print the order acknowledgment on plain paper. E = Send the order acknowledgment to the customer s address specified in CP/STM or CP/MAI. If an address cannot be found, you are prompted to enter one. D = Send the order acknowledgment to the Default output devices specified in CP/STM or CP/MAI. If output devices have not been specified, you are prompted to enter one or more. Note: You can specify more than one Default device, such as Plain Paper and . Print Company Address (Y/N/W) Y = Print the company address in SYS. N = Do not print the company address. W = Print the address in PO/WAM. Print Order Taker Name Or Salesman Name? (O/S) O = Print the order taker s name on the order acknowledgment. S = Print the salesman s name on the order acknowledgment. Note: If O is selected (print order taker name), the name must be defined in SYCD using the record type IT. If the name cannot be found, the order taker s initials will be printed. OP - 10 FPD/204

11 ORDER ACKNOWLEDGMENT PRINT (OP/ACK) Sample Order Acknowledgment ORDER ACKNOWLEDGMENT FROM: ORDER: BEST FASTENERS, INC. ORDER DATE: 01/07/ FAY AVENUE DATE WANTED: 01/07/97 SAN DIEGO CA ACKNOWLEDGMENT DATE: 02/25/97 PHONE: ENTERED BY: WPD FAX: BILL TO: GENERAL ELECTRIC CA SHIP TO: GENERAL ELECTRIC CA THANK YOU FOR YOUR ORDER AS FOLLOWS ==> PLEASE ADVISE ANY DISCREPANCY PO NUMBER: BUYER: SALES PERSON: DEFAULT HOUSE ACCT. INVOICE TERMS: FREIGHT TERMS: FOB: LINE PART NUMBER/DESCRIPTION QUANTITY UM PRICE/DATE EXT PRICE C75HCS2Z 100 C /4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC 01/07/97 NET: 6.08 TAX: TOTAL: 6.08 FPD/204 OP - 11

12 ORDER NOTE LINE MAINTENANCE (OP/ONLM) Order Note Line Maintenance (OP/ONLM) The Order Note Line Maintenance program is used to add, change, and delete order note lines. Entry/Inquiry Screen Field Explanation Order Line Enter the order number on which to add, change or delete a note line. You do not need to enter the leading zeros, the dash, or the suffix. Enter the line number on the order for which to add, change or delete the note line. SELECT Enter the number of the note line to add, change, or delete. OP - 12 FPD/204

13 ORDER NOTE LINE MAINTENANCE (OP/ONLM) T Enter the note type or enter DE to delete the existing note line. W = Warehouse P = Pick list I = Invoice and pick list N = Invoice Once a valid note type is entered, the cursor moves to the Note field. You can enter up to 49 alphanumeric characters. Once you have finished press RETURN to return the cursor to the Select field. At this point you can select another note line or press CMD to exit the program. Delete Note? (Y/N) This field is displayed only if you selected to delete a note line. Y = Delete the specified note line. N = Do not delete the note line. FPD/204 OP - 13

14 ORDER INQUIRY (OP/OI) Order Inquiry (OP/OI) The Order Inquiry program displays Customer Order Records that have not been processed through the Accounts Receivable Invoice Calculation and Update program (AR/INP/INC). Customer Order Records that have been invoiced can be viewed using the Order Expediting program (OE). See the Order Expediting Reference Manual in Volume 4 for detailed information. Entry/Inquiry Screen One Field Explanation Order No. Enter the number of the Order Record you want to view. The leading zeros do not need to be entered. Do not enter the dash and the suffix. Once an order is selected, the cursor moves to the Select field. To enter the customer, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Error Message: No More Order For This Customer The Order Number specified is not in the Order File. Press RETURN to acknowledge this message and begin again. OP - 14 FPD/204

15 ORDER INQUIRY (OP/OI) Cust This field is displayed only if SKIP is pressed while in the Order No. field. Enter the name or number of the customer on the orders. If you are unsure of the complete name or number, you may access the list of valid customers by entering the first few characters of their name, customer number, or phone number and pressing the appropriate function key. Once a valid customer is displayed, use F3 to scroll forward and F4 to scroll backward through the list. To accept the displayed customer, press RETURN. Once a valid customer is accepted, the cursor moves back to the Order No field. A valid order number must be entered in order for the cursor to move to the Select field. SELECT Press RETURN to accept GO, and view the Order Detail Records (a listing of each line item on the selected order). Press SKIP to move the cursor back to the Order No. field. FPD/204 OP - 15

16 ORDER INQUIRY (OP/OI) Entry/Inquiry Screen Two Field Explanation F1 = Returns you to the top of the list of line items. This key would only be used if F2 had previously been pressed to display the following screens. F2 = Displays the following screen of line items. This function can only be used if the list cannot be completely displayed on the first screen. F3 = Displays the line items beginning with a specific line number. CMS = Exits you from the program. Message: End Of File All Detail Records for the order have been displayed. The following fields are updated by the system and cannot be changed. Whse The warehouse number in which the order was placed. Date Time The date and time the order was entered. OP - 16 FPD/204

17 ORDER INQUIRY (OP/OI) Operator If the System Master File (SYS/OPS) is flagged to request the order taker initials, these are the initials entered when the order was entered. If the System Master File (SYS/OPS) is not flagged to enter order initials, the initials assigned to the password (used to sign on to FASPAC) display. Status One of the following Order Status Codes displays: C (Created), P (Printed), W (Waiting), X (Canceled), Z (Shipped), R (Ready), or A (Add on). See the Order Expediting Reference Manual in Volume 4 for detailed information. Exit this program (CMD), display the Detail Records from the beginning (F1), or display the records from a specific line number (F3). FPD/204 OP - 17

18 ORDER PROCESSING PICK LISTS (OP/OPL) Order Processing Pick Lists (OP/OPL) Pick List Print (OP/OPL/PLP) The Pick List program prints original and duplicate Pick Lists for Customer Orders with a Status Code of either CREATED, READY, or PRINTED. For detailed information on Order Status Codes, see the Order Expediting Reference Manual in Volume 4. An order that has not had a Pick List printed has a Status Code of CREATED. These are original orders that have been entered and confirmed through the Order Desk program and back orders created by the Invoice Calculation and Update program. An order that has had one or more items added to it since a Pick List was printed for it has a Status Code of ADD-ON. Pick Lists for orders with a CREATED or with an ADD-ON Status Code are printed when the All Eligible option is selected. The All Eligible option can include only original orders, only back orders, or both original and back orders. An order for which a Pick List has been printed has a Status Code of PRINTED. A duplicate Pick List can be printed for this order through the Pick List program. A duplicate Pick List is indicated by the word DUPLICATE printed below the Order Number. A duplicate Pick List for an order that has had items added to it is indicated by the message DUP**ADD ON printed below the Order Number. Note: If a duplicate Pick List is printed, always retrieve the original Pick List and destroy it. Pick Lists can be printed for specific orders or ranges of orders. If the specific orders option is selected, up to 40 order numbers can be entered. A Pick List prints for each order as long as the order s Status Code is CREATED, READY, or PRINTED. If the range of orders option is selected, a range or order numbers is specified. The specified range of orders can include only original orders, only back orders, or both original and back orders. A Pick List prints for each order with a Status Code of CREATED, READY, or PRINTED within the specified range. OP - 18 FPD/204

19 PICK LIST PRINT (OP/OPL/PLP) Pick Lists print on forms on the printer designated as the Pick List Print in the Printer Assignments. In addition to the DUPLICATE and DUP ADD ON messages, these characters may print on Pick Lists: * next to Tag committed [enough other tags print to fill the order or all available tags print (based on flags in System File (SYS/FCS)] # next to quantity UM is LB or CW FT next to quantity UM is FT or CF Information is included or excluded on the Pick Lists based on the flags set in the System Master File (SYS/OPS) and in the Customer Records (CP/MAI). Flag settings determine which pricing information is printed, whether the Item Number or Short Name is printed, whether kit components are included and whether the corporate address, the warehouse address, or no address is included. General Remarks, Remark Code 1 and Remark Code 2 set up in the Customer Records can be included. See the System File Maintenance Reference Manual in Volume 5 and the Customer Processing Reference Manual in Volume 1 for detailed information. Item and Customer Messages/Notes can be automatically included on Pick Lists. See the Messages Reference Manual in Volume 5. If a customer PO is greater than 15 characters, the message SEE BELOW is printed in the Purchase Order field on the first page of the pick list. SEE PAGE 1 prints in this field on all subsequent pages. If an Import Items Message is included on the order, it prints on the pick list as a note line, following the last item on the order. The INVOICE TO information prints only if it is different than the SOLD TO information. If the INVOICE TO information is included on a pick list, only 22 characters per line print, but the complete INVOICE TO information does print on the invoice. FPD/204 OP - 19

20 ORDER PROCESSING PICK LISTS (OP/OPL) Entry/Inquiry Screen Field Explanation Print All Eligible Orders? Y = Print pick lists for all orders with a Status code or either C or A. Pick lists are printed in numerical order. N = Print pick lists for all orders within a specified range that have a Status code of either C, A, or P. T = Print a test pattern only. If you entered Y to Print All Eligible Orders, the following fields are displayed. All Eligible By Date Range? (Y/N) This field is displayed if you entered Y to Print All Eligible Orders, the. Y = Print all eligible pick lists by a specified date range. N = Do not print pick lists by a date range. Range of Due Date or Order Date (D/O)? If you entered Y in the previous field to specify a date range: D = Specify the range by due dates. O = Specify the range by order dates. From Date Thru Date Enter the starting and ending dates. OP - 20 FPD/204

21 PICK LIST PRINT (OP/OPL/PLP) ELIGIBILITY 1. All orders including Backorders 2. All orders excluding Backorders 3. Only Backorders 1 = Print pick lists for all original and back orders with a Status code of CREATED or ADD-ON. 2 = Print pick lists only for original orders with a Status code of CREATED or ADD-ON. 3 = Print pick lists only for back orders (orders with a suffix other than -00) with a Status code of CREATED or ADD-ON. Print For One Order Taker (Y/N)? Order taker refers to the initials associated with the FASPAC Sign On Password. Y = Include only orders entered by a specific order taker. N = Include all specified orders, regardless of the order taker. Only Order Taker This field is displayed only if you entered Y in the previous field. Enter the order taker initials that must be on an order for a Pick List to be printed. If you entered N to Print All Eligible Orders, the following fields are displayed. Print Specific Orders Or Range? (S/R) S = Specify up to 40 order numbers for which to print pick lists. R = Specify a range of orders based on order numbers or date. If you entered R to Print a Range, the following fields are displayed. Print Range By Order No. Or Date Want? (O/D) This is displayed if you entered R in the previous field. O = Specify the range by order number. D = Specify the range by due date. If field 11, Date Wanted To Be A Real Date?, in the Order Processing Specifications (SYS/OPS) program is set to Y, you can specify by order numbers or order dates wanted. If the field 11 in SYS/OPS is set to N, you can only by order numbers. FPD/204 OP - 21

22 ORDER PROCESSING PICK LISTS (OP/OPL) From Order Thru Order If you entered O for a range of orders, enter the starting and ending order numbers. Do not enter the leading zeroes, dash, or suffix. From Date Thru Date If you entered D for a date range, enter the starting and ending dates in MMDDYY or MMDDYYYY format. If you entered S to Print Specific Orders, the following fields are displayed. Four Order # columns with fields numbered 01 through 40 Enter each order number for which to print a pick list. Do not enter the dash or the suffix. When you have finished entering order numbers, press SKIP while in an empty field. Note: If an order number is not on file or the Status code is anything besides C, A, or P, an error message is displayed at the bottom of the screen indicating that the number has not been accepted. SELECT Press SKIP to continue. Continue? (Y/N) Y = Print pick lists for the specified orders. N = Exit the program without printing any pick lists. One or more of the following prompts will be displayed, depending on your answers to the above questions and prompts. Print In Customer Name, Order No. Or Date Wanted Sequence? (C/O/D) C = Print the pick lists by customer name. O = Print the pick lists by order number. D = Print the pick lists by due date. The cursor moves up to the From Date field. OP - 22 FPD/204

23 PICK LIST PRINT (OP/OPL/PLP) If you entered C or O to print pick lists by customer name or order number: Do You Want Print in Warehouse Order (Y/N) If you entered C or O in the previous prompt: Y = Print in sequence by warehouse number. N = Do not print by warehouse number. Enter Warehouse To Print - Skip For ALL If you entered Y to print by warehouse, enter the number of the warehouse, or press SKIP for all warehouses. If you entered D to print pick lists by due date: From Date Thru Date Enter the starting and ending dates in MMDDYY or MMDDYYYY format. Enter Warehouse To Print - Skip For ALL Enter the number of the warehouse, or press SKIP for all warehouses. Sample Pick List 02/25/97 14:52:19 BEST FASTENERS, INC FAY AVENUE SAN DIEGO CA USA WPD HOUSE USA 02/20/97 02/20/97 Warehouse 01 /BCG KIT1 02/20/ PC EA /4 ZINC CARRIAGE BOLTS W/NUTS WEIGHT: PC 697 A 8302 CONSISTING OF: 25C200BCG0Z /KIT PC C WEIGHT: C250BCG0Z /KIT PC C WEIGHT: C300BCG0Z /KIT PC C WEIGHT: CNFH0Z /KIT PC C WEIGHT: CNFH5Z /KIT PC C WEIGHT: END OF KIT DETAILING. NET: TAX: TOTAL: FPD/204 OP - 23

24 ORDER PROCESSING PICK LISTS (OP/OPL) Pick List and Backorders (OP/OPL/PLB) The Pick List and Backorders program prints Pick Lists for eligible customer orders (any -00 orders) with a Status Code of either CREATED or ADD-ON. All eligible backorders (not printed) found with the same ship-to location are also printed (providing there is at least one item on the backorder that has an available quantity and can be shipped). If no eligible customer orders are printed, no backorders will be printed, regardless of their eligibility. Pick Lists can be printed for all or a range of customers and printed in numerical order. **See Pick List Print (OP/OPL/PLP) on page xx for general information regarding pick lists.** Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to consider the customer s open orders. To consider open orders in all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. OP - 24 FPD/204

25 PICK LIST AND BACKORDERS (OP/OPL/PLB) Print For All Customers? (Y/N) Y = Consider all customer s open orders. N = Consider open orders only for the specified range of customers. Print From Customer No. To Customer No. These fields are displayed only if the Print For All Customers option is not selected. Enter the first and last customer numbers in the range for which to locate all open orders. To begin the range with the first customer number in the Customer File, leave the first field blank and press SKIP. To end the range with the last customer number in the Customer File, clear the default entry in the second field by using the Space Bar and press SKIP. To locate the open orders of one customer only, enter the same characters in both fields. Note: If the customer number entered in this field is less than the customer number entered in the Print From field, the cursor returns to the Print From field. Do You Want To Continue? (Y/N) Y = Print pick lists for all open orders found. N = Exit the program without printing any pick lists. Want A Test Pattern? This field is displayed only if one or more pick lists can be printed. Y = Print a test pattern before printing the pick lists. N = Print the pick lists immediately. FPD/204 OP - 25

26 ORDER PROCESSING PICK LISTS (OP/OPL) Pick List Register (OP/OPL/PLR) The Pick List Register program prints a summary of orders entered through the Order Desk program (OD), for which pick lists have been printed [either through the Order Desk program or one of the Pick List Print programs (OP/OPL/PLP, PLB)]. Orders entered through the Order Desk program will not appear on the Pick List Register until they are printed. Orders entered through the Credit/Debit Memo Entry program (OP/ME) or through the Direct Invoicing program (OP/DI) are never included in the Pick List Register. The Pick List Register can be printed in Customer or Order Number sequence. If the Customer Sequence option is selected, the option to include Customer Totals is available. Back Orders can be included in or excluded from the Pick List Register. The Final Copy option clears the Pick List Register File. It is recommended that the Pick List Register be printed and cleared daily. If the Exclude Back Orders option is selected and the Pick List Register is cleared on a daily basis, the Pick List Register quickly provides the total value of orders printed on a daily basis. Entry/Inquiry Screen OP - 26 FPD/204

27 PICK LIST REGISTER (OP/OPL/PLR) Field Explanation Whse Enter the warehouse number from which to print the Pick List Register. To include eligible orders in all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Note: If the Final Copy option is selected, only those records in the specified warehouse are deleted from the Pick List Register File. Print In Customer or Order Sequence? (C/O) Select the sequence in which to print the Pick List Register. C = Print in customer number sequence. O = Print in order number sequence. Include Backorders? (Y/N) Y = Include original and backorders. N = Exclude backorders. The Register will include only original orders (-00 orders). This option provides a Register that reports the value of orders entered since the last time the Final Copy option was selected. Note: If backorders are not included but the Final Copy option is selected, these records are deleted from the Pick List Register File, even though they are not printed. Print Customer Sold To Totals? (Y/N) This field is available only if you selected to print the Register in Customer Number Sequence. Y = For each customer listed, include the total number of orders in the City column, the total number of line items in the Lines column, and the total value of the listed orders in the Amount column. N = Do not include Customer Total lines. Continue? (Y/N) Y = Print the Pick List Register as specified. N = Exit the program without printing the Pick List Register. FPD/204 OP - 27

28 ORDER PROCESSING PICK LISTS (OP/OPL) Final Copy? Y = Clear all records in the Pick List Register File of the specified warehouse. Backorder Records are cleared even if the option to exclude backorders was selected. N = Do not clear any records from the Pick List Register File. Records will be included next time the Pick List Register is printed. Sample Pick List Register COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: PLR PICK LIST REGISTER 02/25/97 RUN BY: WPD PRINTED ORDERS 14:53:31 02/25/97 DATE DATE CUST CITY ST WH ORDER ENTERED WANTED LINES AMOUNT OPR CONT ================================================================================================================================= = 11 ACE HARDWARE STORE SAN RAMONE CA /24/96 05/24/ WPD /18/96 11/18/ WPD /18/96 11/18/ WPD /18/96 11/18/ WPD /20/97 01/20/ WPD /21/97 01/21/ WPD /05/97 02/05/ WPD /13/97 02/13/ WPD , ACTION SUPPLY SAN DIEGO CA /08/96 08/08/ WPD /02/91 02/02/ WPD /02/91 02/02/ WPD /02/97 03/02/ WPD , ALTANIC CONSTRUCTION SEATTLE WA /09/96 05/09/ WPD /09/96 05/09/ WPD *** TEMPORARY COPY *** OP - 28 FPD/204

29 PACKING LIST SUMMARY (OP/OPL/PLS) Packing List Summary (OP/OPL/PLS) The Packing List Summary program prints a summarized Packing List. The Packing List Summary program can only be run for one customer and one ship date. The report prints on plain 8 x 11 inch paper. This report is useful for customers who have large orders that are being shipped out on one day. The Packing List Summary also provides a space for an authorized signature. Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number to work with. To include order information from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Customer Number Enter the name or number of the customer for which to print a Packing List Summary. If you are unsure of the complete name or number, you may access the list of valid customers by entering the first few characters of their name, customer number, or phone number and pressing the appropriate function key. Once a valid customer is displayed, use F3 to scroll forward and F4 to scroll backward through the list. To accept the displayed customer, press RETURN. FPD/204 OP - 29

30 ORDER PROCESSING PICK LISTS (OP/OPL) Error Message: Invalid Entry, Function, Or End Of File...SKIP Either an invalid customer number was entered, the wrong function key was pressed or the end of the Customer File was reached while scrolling. Press SKIP to acknowledge this message and begin again. Ship To Number Enter the Ship-To Location Code. To use SAME as the ship -to location, leave this field blank and press SKIP. Error Message: Ship To Location Not On File An invalid Ship-To Code was entered. You must enter a valid Ship-To Code that was set up for this customer. To use SAME as the ship-to location, leave this field blank and press SKIP. Print For Orders Shipped On Enter the date for which to print the Packing List Summary (using the MMDDYY or MMDDYYYY format). Only orders that were shipped on the date specified in this field will be included on the Packing List Summary. Packing List Number Number of Cartons Weight Vat Number These fields are optional. An entry can be made or you can leave each field blank and press SKIP. Print Certs? (A/D/N) A = Print Certification A (shown below) on the Packing List Summary. D = Print Certification D (shown below) on the Packing List Summary. N = Do not print either Certification on the Packing List Summary. Cert A The undersigned hereby certifies that the items listed on the above order, are manufactured in accordance with the applicable specifications and are tested to comply to the specified military standard and/or other applicable specifications. Authorized Signature OP - 30 FPD/204

31 PACKING LIST SUMMARY (OP/OPL/PLS) Cert D This is to certify that each part covered by the packing list and invoice is U.S. certified by a manufacturer holding a U.S. production certificate or license agreement with a prime manufacturer. Material is certified as airworthy and/or meets approved specifications in accordance with federal aviation regulations part 21 and incoming documents to this affect are led on file at (your company name prints here). Authorized Signature Print Alternative Message? (Y/N) Y = Print the alternative message (shown below) on the Packing List Summary. N = Do not print the alternative message on the Packing List Summary. Alternative Message It is your responsibility to obtain a validated export license for this material from the Department of Commerce, if so required under the applicable U.S. Government export control regulations. Note: The alternative message prints under the Certification. Print Company Address? (Y/N) Y = Print the company address (who is receiving the order). N = Do not print the company address. Number of Copies Enter the number of copies to print. All Correct? (Y/N) Y = Accept the entries as displayed. N = Change one or all of the displayed entries. The following message is displayed at the bottom of the screen if a Packing List Summary did not print. No Orders Shipped This Date For This Customer FPD/204 OP - 31

32 ORDER PROCESSING PICK LISTS (OP/OPL) Sample Summary Packing List SAN DIEGO WAREHOUSE SAN DIEGO, CA Packing List No: 8837 Bill To: 25 Ship To: ACE HARDWARE ACE HARDWARE 4455 MAIN STREET 4455 MAIN STREET ANYTOWN CA ANYTOWN CA VAT: FOB: VIA: UPS Date Shipped: 02/25/97 Cartons: 1 Weight: 200 Item Qty Ord Qty Ship Unit Item Our Order: Your Order: A PC 25C75HCS2Z 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC PC 25C75HCS5P 1/4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN PC 25C75HCS5Z 1/4-20 X 3/4 HEX CAP SCREW GR 5 ZINC The undersigned hereby certifies that the items listed on the above order, are manufactured in accordance with applicable specifications and are tested to comply to the specified military standard and/or other applicable specifications. Authorized Signature OP - 32 FPD/204

33 PACKED LIST PRINT (OPL/PALP) Packed List Print (OPL/PALP) The Packed List Print program is used to print Packing Lists for orders that have been processed through the Shipping Confirmation program (OP/SC). You can print Packing Lists for all eligible orders or you may specify a range of orders. If the All Eligible option is selected, Packing Lists print only for orders that have been processed through the Shipping Confirmation program. Packing Lists always print in line number sequence and are printed on Pick List forms. The actual freight amount and the date shipped (as entered on the 3 rd screen of OP/SC) are included on the packing list. If SYS/OPS (second screen) is flagged with a Y in the Print Weight on Pick List field, the total weight, cartons and kegs entered in Shipping Confirmation (SC) print on the pick list. The information printed on Pick Lists also prints on Packing Lists, with the following exceptions: ***SHIPPED*** prints above the ship-to address Shipped and back-ordered quantities print Only committed Tag Records print. Tag Record quantities do not print Note: Tag Records print only if the Tagging System is used. Bin locations do not print Kit detail does not print Entry/Inquiry Screen FPD/204 OP - 33

34 ORDER PROCESSING PICK LISTS (OP/OPL) Field Explanation Print all eligible orders? (Y/N) Y = Print Packing Lists only for orders that have been processed through the Shipping Confirmation program. N = Print Packing Lists for a specific range of orders, that have been processed through the Shipping Confirmation program. Print for one Order Taker (Y/N)? This field is displayed only if you selected to print all eligible orders. N = Print all eligible orders, regardless of the order taker. Y = Print only those orders that were recorded by a specific order taker. Only Order Taker: This field is displayed only if you selected to print all eligible orders. Enter the order taker initials that must be on an order for a Packing List to be printed. Print Specific Orders Or Range? (S/R) This field is displayed only if you chose not to print all eligible orders. S = Specify individual orders for which to print Packing Lists. R = Specify a range of orders (by either date or order number) for which to print Packing Lists. The following fields are displayed only if you chose to specify individual orders for which to print Packing Lists. Order # Four columns are displayed, numbered from 01 to 40. Enter each order number for which to print a Packing List. When you are finished, press SKIP. Select Enter the line number of the entry you want to change. To accept the displayed order numbers, press SKIP. The following fields are displayed only if you chose to specify a range of orders for which to print Packing Lists. Print Range By Order No. Or Ship Date? (O/D) Select the method by which to indicate and print the range of orders. O = Select the orders by order number. D = Select the orders by ship date. OP - 34 FPD/204

35 PACKED LIST PRINT (OPL/PALP) From Date/Order Thru Date/Order Enter the range of ship dates/order numbers (depending on the method selected) for which to print Packing Lists. Continue? (Y/N) Y = Print Packing Lists for the specified orders. N = Exit the program without printing Packing Lists. Error Messages Order Not On File The order cannot be found in the Order File. Order Not Shipped - Status is W The specified order has not yet been processed through Shipping Confirmation and therefore a Packing List cannot be printed. Order Not Shipped - Status is Printed The specified order has not yet been processed through Shipping Confirmation and therefore a Packing List cannot be printed. FPD/204 OP - 35

36 ORDER PROCESSING PICK LISTS (OP/OPL) Sample Packing List BEST FASTENERS, INC FAY AVENUE SAN DIEGO CA /25/97 15:11:47 ***SHIPPED*** GENERAL ELECTRIC COUNTER SALES ENTRY SOLD TO: WAREHAM STREET SUITE 100 CHICAGO IL CA WPD 300 2% 10 DAY-N30 BH 09/13/96 09/13/96 Warehouse 01 25C50HCS2Z PC C /4-20 X ½ HEX CAP SCREW GRADE 2 ZINC WEIGHT: 1.25 PC NET: TAX: TOTAL: OP - 36 FPD/204

37 SHIPPING CONFIRMATION (OP/SHP/SC) Order Processing Shipping (OP/SHP) Shipping Confirmation (OP/SHP/SC) The Shipping Confirmation program records items that have been shipped, back ordered, and canceled. It also prepares Customer Orders for processing through the Invoice Calculation and Update program (AR/INP/INC). Caution! Do not use Shipping Confirmation while the Invoice Calculation & Update program is in use. The Shipping Confirmation process includes: displaying the Order Header and making corrections to the displayed information if needed, recording the status of the items on the order (shipped in full, partially shipped, canceled), and adding or editing Item Notes. Only Customer Orders with a Status Code of PRINTED, WAITING, or READY can be processed through the Shipping Confirmation program. Customer Orders are processed completely through the Shipping Confirmation program by shipping all items complete, partially shipping the items, or canceling the order. The Status Code of a Customer Order that is processed completely through the Shipping Confirmation program is updated to the code SHIPPED. This order will be processed through the Invoice Calculation and Update program next time it is run. The Shipping Confirmation process can be stopped prior to completion by entering STOP in any of the Select fields. If STOP is entered in the Select field of the Order Header Screen (first screen) of Shipping Confirmation, WITHOUT accessing Boxes 1, 2, or 3, the Customer Order Status Code remains at the status of PRINTED. If STOP is entered at the Order Header Screen (first screen) of Shipping Confirmation, AFTER accessing Boxes 1, 2, or 3, OR anytime after the Order Header Screen, the Customer Order Status Code is updated to WAITING. The Status Code of a Customer Order that is stopped during the Invoice Calculation and Update program due to an error is updated to WAITING. A Customer Order with a WAITING Status Code must be completely processed through the Shipping Confirmation program at some time in order for it to be processed through the Invoice Calculation and Update program. A Customer Order retains all processing previously recorded through the Shipping Confirmation program. If you have multiple taxes in a county, all the tax is totaled and displayed in the one county field. FPD/204 OP - 37

38 ORDER PROCESSING SHIPPING (OP/SHP) Example #1 A Customer Order is accessed in Shipping Confirmation and GO is entered at the Order Header Screen (first screen). Line items 1-3 are shipped and the rest of the line items are back ordered. STOP is entered at the Additional Charges Screen (final screen) because there is no freight amount on the Pick List. Once the freight amount is determined, the Customer Order is accessed again in the Shipping Confirmation program; GO is entered at the Order Header Screen and BO is entered at the Line Item Screen (second screen) so that all line item processing remains the same. The freight amount is entered on the Additional Charges Screen and then GO is entered to complete the Shipping Confirmation process on the order. Example #2 A Customer Order is accessed in Shipping Confirmation and SHIPC is entered at the Order Header Screen (first screen) and all items are shipped complete. GO is entered at the Additional Charges Screen (final screen) to complete the processing. Prior to invoicing, it is determined that line item 1 should have been back ordered. This order is processed through the Change Order Status program (OP/COS) and then accessed in the Shipping Confirmation program. GO is entered at the Order Header screen, line item 1 is accessed individually and back ordered in the Line Items Screen. Any of the options (SHIP, BO, or CANCEL) can then be entered in the Line Items Screen (it doesn t matter which option because all lines have been processed). GO is entered at the Additional Charges Screen to complete the Shipping Confirmation process on this order. Example #3 A Customer Order is processed completely through Shipping Confirmation but an error occurs in the Invoice Calculation and Update program and the Order Status Code is updated to WAITING. The error is corrected. The Customer Order is accessed in the Shipping Confirmation program. GO is entered in the Order Header Screen (first screen) and any of the options (SHIP, BO or CANCEL) is then entered in the Line Items Screen (second screen) (it doesn t matter which option because all lines have been processed). GO is entered in the Additional Charges Screen to complete the Shipping Confirmation process on this order. OP - 38 FPD/204

39 SHIPPING CONFIRMATION (OP/SHP/SC) Entry/Inquiry Screen One Field Explanation Order Number Enter the Order Number. Do not enter the leading zeroes, dash or suffix. If the Order Number entered is not found in the Order file, the system acts as if the Scroll option was selected and displays the Order Number closest to the entry made To scroll through orders, enter? and press RETURN. The cursor moves to the bottom of the screen. The first order available for Shipping Confirmation displays at the bottom of the screen. Press RETURN to scroll through the list. Enter any character and press RETURN to accept the displayed order. To access the Substitute Items program, enter SUB and press RETURN. See the Substitute Items section of manual for detailed screen information. To exit the program, leave this field blank and press SKIP or RETURN. Ship Date This field is displayed below the Order Number field if the Enter Ship Date in OP/SC flag in Order Processing Specifications (SYS/OPS) is set to Y. If the flag is set to N, this field is not displayed and the sign on date will be used. You can either accept the displayed ship date or enter a different date. It will be stored in the Order Header Record as the ship date. This date will be used for the next order to be processed, unless you change it or until you exit from the program. FPD/204 OP - 39

40 ORDER PROCESSING SHIPPING (OP/SHP) SELECT 1, 2, or3 = Enter the Box Number in which to change one or all of the displayed entries. If the Header information is correct, enter one of the following command: READY = Changes the status of the order to READY, so that it can be processed through Shipping Confirmation. GO = Order Header information is correct, proceed to the Line Item Screen. SHIPC = Order Header information is correct, ship all items on order complete, proceed to Additional Charges Screen. OPR = The cursor moves to Operator field so that the initials can be changed (the default operator s initials will either be the customer s inside salesperson s code, as defined in CP/MAI or the operator s initials). STOP = No further processing to be done on the order at this time; if no changes were made to the Order Header, the Order Status remains at PRINTED; if any changes were made to the Order Header, they are recorded and the Order Status is Changed to WAITING. CANCEL = This order is canceled and will be processed as such the next time the Invoice Calculation and Update program is run. OP - 40 FPD/204

41 SHIPPING CONFIRMATION (OP/SHP/SC) Line Item Entry/Inquiry Screen Field Explanation Line Enter the line number you want to work with. To work with Item Notes, enter NOTE and press RETURN. Once NOTE is entered, you must enter the line number for which to view the existing notes. After the note lines display for the selected line number, you may enter A to add a note line, C to change an existing note line, or D to delete an existing note line. When you have finished, press SKIP. The cursor moves through the following fields once a valid line number is entered in the Line field. Accept the displayed entries or change them. Date Wanted The date the order is wanted displays. Press RETURN to accept this date or enter another date in MMDDYY or MMDDYYYY format. FPD/204 OP - 41

42 ORDER PROCESSING SHIPPING (OP/SHP) T The displayed Tax Status Flag is based on the Account Class Code in the Customer Master Record (CP/MAI). Y = The item is taxable. N = The item is not taxable. Note: The cursor does not stop in the Qty field. Price Cost The selling price per the unit of measure. This field is available only if the item is a non-inventory item (* item). The cost of the item to you. Note: This field accepts an entry only if the Prompt Cost Method field in SYS/OPS is not spaces. Disc The discount terms. Qty Shipped The quantity shipped. Shipped Qty Exceeds Qty Ordered, Y - To Accept, N - To Try Again This field is displayed only if the entry in the Qty Shipped field is greater than the quantity ordered (the entry displayed in the Qty field). Y = Record the shipped quantity as entered, even though it is more than the quantity originally ordered. N = Move the cursor back to the Qty Shipped field so that the quantity can be reentered. Qty Backordered The quantity on backorder. To record zero as the quantity backordered, press SKIP in this field. Note: The system automatically calculates the Qty Backordered based on the quantity ordered and the quantity shipped. OP - 42 FPD/204

43 SHIPPING CONFIRMATION (OP/SHP/SC) Cancel? This field is displayed only if zero is entered in both the Qty Shipped and Qty Backordered fields. Y = The line item is canceled and the cursor moves to the Select field. A canceled line item prints on the invoice with zero as the shipped and backordered quantity. N = The line item is not canceled and the cursor moves back to the Qty Shipped field. SELECT SHIP = Ship complete all lines that have not been worked with individually; the Additional Charges Screen displays. BO = Backorder all lines that have not been worked with individually; the Additional Charges Screen displays. CANCEL = Cancel all lines that have not been worked with individually; the Additional Charges Screen displays. STOP = Stop processing this order; this order will not be processed through the Invoice Calculation and Update program until it is completely processed through the Shipping Confirmation program; the Order Header Screen displays. To work with another line item or to work with the Item Notes, leave this field blank and press SKIP or RETURN. The cursor moves back to the Line field. To change the operator s initials, type OPR. Note: When recording partial shipments, work with as few lines as possible. For example: if an order has 10 line items on it and 2 lines are being shipped and 8 lines are being backordered, bring up the 2 lines individually and in the SELECT field enter BO to backorder the 8 lines. FPD/204 OP - 43

44 ORDER PROCESSING SHIPPING (OP/SHP) Additional Charges Entry/Inquiry Screen Field Explanation SELECT GO = Processing is completed on this order and the Status Code is updated to Z; it will be processed the next time the Invoice Calculation and Update program (AR/INP/INC) is run. The Commit Tags to Orders program (OP/CTO) is automatically accessed if the Tagging system is being used or if the Tagging System is not in use but a traceable item was shipped. STOP = Processing is stopped on this order and the Status Code remains at W; it will not be processed through the Shipping confirmation program. Note: If the Freight Code used is flagged to require a freight amount, GO is not accepted until either the Freight Code is changed or a freight amount is entered. Note: If tax sales = 0 and a shipped line is flagged as taxable when GO is selected, the following message displays: Taxable Sales = Charge Tax On Freight/Misc Charges? (Y/N). Enter N to return to the Select prompt, enter STOP, and fix the tax flags on the lines to N. OP - 44 FPD/204

45 SHIPPING CONFIRMATION (OP/SHP/SC) Error Message: Have Taxable Sales and Total Tax Is Zero Correct? (Y/N) This message indicates that based on the Customer Record and the item Tax Status Flags, a Taxable Amount has been calculated but zero has been calculated for the total tax amount. This could be due to incorrect Tax Status Flags or a zero percentage assigned to the State Code in the System Code File. To change the Tax Status Flag on all items: enter N and then STOP to stop processing this order; exit the Shipping Confirmation program and change the Tax Flags through the Change Tax Flags program (OP/CTF). Finish processing the order through the Shipping Confirmation program. To change the Tax Status Flag on individual items: enter N and then STOP to stop processing this order; begin the Shipping Confirmation process again, select the GO option to access the Line Item Screen, and access each line on which the Tax Status Flag needs to be changed. To correct the State Code: enter N and then STOP to stop processing this order; exit the Shipping Confirmation program and correct the percentage in the State Code through the System Code Maintenance program (SYCD); begin the Shipping Confirmation process again. Note: If one of these procedures is not followed and Y is entered in response to Correct?, the Invoice Register (AR/INP/IR) containing the invoice for this order will be incorrect. Any of the following field entries may be edited when you enter the appropriate line number in this field. The entries are optional and can be left blank. State Code Enter a valid State Code set up in the System Code Master File - Record Type = ST. City Code Enter a valid City Code set up in the System Code Master File - Record Type = CI. Country Code Enter a valid Country Code set up in the System Code Master File - Record Type = company FPD/204 OP - 45

46 ORDER PROCESSING SHIPPING (OP/SHP) Misc Code (there are 2 fields) Enter a valid Miscellaneous Charge Code set up in the System Code Master File - Record Type = MC. A miscellaneous charge is an additional charge that you wish to add to the customer order. Freight Code Enter a valid Freight Code set up in the System Code Master File - Record Type = FR. Discounted The entry in this field defaults to the Invoice Discount percentage in the Customer Record (CP/MAI). Note: = 10% discount Weight Enter the weight of the items. The entry in this field prints on the invoice; a decimal point can be included in this entry (e.g.: , ). Misc Cst Code (There are two fields) Enter a Miscellaneous Cost Code. Miscellaneous Cost Codes and Miscellaneous Charge Codes use the same codes from the System Code Master File (Record Type = MC). However, miscellaneous costs are not related in any other way to miscellaneous charges. The miscellaneous cost is updated to the total cost of the order in the Sales Detail File, when Invoice Calculation is run. The miscellaneous costs are also updated to the Pick List Register, Invoice, and Invoice Register Files, but are not printed or displayed at this time. Cash Deposit We recommend that this field not be used. Date Wanted The entry in this field defaults to the Date Wanted in the Order Header. AR Memo The entry in this field defaults to the customer s purchase order number, and prints on the AR/ATB. OP - 46 FPD/204

47 SHIPPING CONFIRMATION (OP/SHP/SC) The following fields are updated by system and cannot be changed. Operator The initials of the last person to work on this order. If this is the first time this Customer Order has been accessed in the Shipping Confirmation program, the initials of the person who entered the order display. If this order has previously been accessed in Shipping Confirmation, the initials of the last person to work with the order in Shipping Confirmation display. Taxable Amount The value displayed is the amount on which tax is calculated. The Taxable Amount is calculated based on the Customer Record, the Tax Status Flags on the line items shipped, the Freight Code, and the Miscellaneous Charges Codes. Total Sale The value of all shipped items. Taxes The value displayed is the tax amount calculated on the value in the Taxable Amount field. Misc Charges The total entered in the two Miscellaneous Charges fields. Freight The amount entered in the Freight field. Deposit The amount entered in the Cash Deposit field. Invoice Total The value displayed is the amount of the invoice including taxes, freight, and miscellaneous charges and net of the deposit amount (the sum of the values in these fields: Total Sale, Taxes, Misc Charges, Freight, Deposit). FPD/204 OP - 47

48 ORDER PROCESSING SHIPPING (OP/SHP) Scanned Shipping Confirmation and Verification (OP/SHP/SSCV) The Scanned Shipping Confirmation and Verification program allows you to scan bar coded and tag labels of products. The standard Shipping Confirmation program (SC) must be accessed following SSCV to carry out the following functions: create backorder records for items not shipped (if necessary) add other charges to the order (e.g. freight) change the order status to SHIPPED, so that it may be invoiced using the Invoicing programs Hardware Requirements An Intermec 9510 Reader An Intermec 1545 Scanner A 6-foot or 25-foot cable to connect Scanner to Reader Power supply Ribbon cable to connect Reader to Terminal Set-Up Requirements The items to be shipped must be labeled with bar coded information that can identify the item within FASPAC. This information must be one of the following fields: Tag # Shortage Item # Cross-reference Item # The Bar Code Reader equipment must be connected correctly to the FASPAC system, in the Shipping area. OP - 48 FPD/204

49 SCANNED SHIPPING CONFIRMATION AND VERIFICATION (OP/SHP/SSCV) Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number you are working with. To exit the program, press CMD and select the Quit function (Q). Order Number Enter the order number, including the two digit suffix ( ). Once a valid order number is entered in this field, the customer and item information displays on the screen. Scan the Item ID from the item label. The information must be in one of the following fields: Tag # Shortage Item # Cross Reference Item # If the warehouse number and order number are bar coded on the label, those fields may be scanned in, rather than keyed. The cursor must be in the appropriate field on the screen. To commit Tags from SSCV: 1. Access the Commit Tags screen from SSCV. 2. Enter the order line # of the item. 3. Scan or enter the Tag # to commit. 4. Enter the Tag quantity and quantity shipped fields. FPD/204 OP - 49

50 ORDER PROCESSING SHIPPING (OP/SHP) If the Tag # had been scanned on the SSCV screen, then the Tag quantity will default to COMMITTED on the Commit Tags screen. Note: Tags can also be committed using the Commit Tags to Orders program (CTO). The SSCV program changes the Order Status to SCANNED. OP - 50 FPD/204

51 STANDARD BILL OF LADING PRINT (OP/SHP/SBLP) Standard Bill of Lading Print (OP/SHP/SBLP) The Standard Bill of Lading Print program is used to print a bill of lading on a straight bill of lading - short form (provided by your form supplier). A bill of lading can be printed for any open order that has not yet been invoiced. Entry/Inquiry Screen Field Explanation Whse You must specify the warehouse in which the order is located. To exit the program, leave this field blank and press SKIP. Order Number Enter the order number for which to print the bill of lading. You do not need to enter the leading zeros, the dash or the suffix. Once a valid order number is entered in this field, the order information displays and the cursor moves to the following field. Error Message: Order Not Found! Press Return The order number entered cannot be found in the Order File. FPD/204 OP - 51

52 ORDER PROCESSING SHIPPING (OP/SHP) All Correct? (Y/N) Y = Accept the displayed order information and move the cursor to the following field. N = Change one or all of the displayed entries. The cursor returns to the Shipper s Number field and moves through each field on the screen. Continue? (Y/N) Y = Print the bill of lading with the information displayed on the screen. Once the bill of lading is printed, the cursor returns to the Order Number field. You can enter another order number for which to print a bill of lading or exit the program by pressing CMD+Q. N = Return the cursor to the Whse field, without printing the bill of lading. At this point you may exit the program by pressing CMD+Q. The cursor moves through each of the following fields if you entered N in the All Correct field. Shipper s Number This field defaults to the sales order number entered. You can press RETURN to accept this entry or enter another number. Date The order date wanted. Warehouse The ship-from warehouse name and address, from SYS/CIS. Consigned The customers ship-to warehouse name and address. P.O. Number The purchase order number assigned to this order. Class or Rate The class or rate of the package. Charges The prepaid status. OP - 52 FPD/204

53 CERTIFICATE OF CONFORMANCE (OP/SHP/CC) Certificate of Conformance (OP/SHP/CC) The Certificate of Conformance program prints item information for orders in the Orders To Be Shipped File. Theses are orders with a Status Code of Z (processed through shipping Confirmation but not through Invoice Calculation and Update). The Certificates of Conformance print on custom forms, on the printer designated as the Other Printer in the Printer Assignments. Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to print the order information. To include orders from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Print For All Customers? (Y/N) Y = Print Certificates of Conformance for all customers. N = Specify a customer for which to print Certificates of Conformance. Enter Cust No To Print This field is displayed only if you entered N in the Print For All Customers? field. Enter the customer number for which to print Certificates of Conformance. FPD/204 OP - 53

54 ORDER PROCESSING SHIPPING (OP/SHP) Error Message: Customer Not Found The Customer Number entered is not in the Customer file. Enter a valid Customer Number and press SKIP. Print For All Orders? (Y/N) Y = Print Certificates of Conformance for all eligible orders. N = Specify a range of orders for which to print Certificates of Conformance. Print From Order No. Print To Order No. These fields are displayed only if you entered N in the Print For All Orders? field. Enter the first and last order numbers in the range. Do not enter the leading zeroes, the dash or the suffix. Do You Want To Continue? Y = Print Certificates of Conformance for the specified customer and/or orders. N = Exit the program without printing certificates. Do You Want a Test Pattern? Y = Print a test pattern before printing the Certificates of Conformance. N = Print the certificates immediately, without printing a test pattern. Sample Certificate of Conformance AISLING INCORPORATED B /10/97 QUANTITY DESCRIPTION 1000PC ½-13 X 1 HEX C/S BRASS 50PC 1/4-20 X ½ HEX C/S GR 8 ZINC 500PC 1/4-20 X 1/4 HEX C/S GR 5 ZINC 450PC 1 5/16 X 5 X 3/16 FLAT WASHER GALV 100PC 8" CABLE TIE-BLACK NYLON OP - 54 FPD/204

55 CERTIFICATE OF CONFORMANCE/COMPLIANCE (OP/SHP/CCC) Certificate of Conformance/Compliance (OP/SHP/CCC) The Certificate of Conformance/Compliance program can be used to print Certificates of Conformance and/or Compliance for each order selected. Certificates can be printed only for those items on orders that are in the Orders To Be Shipped File (have a Status Code of Z) or have been printed (have a Status Code of P). Orders from one or all warehouses can be selected. All or a range of orders for all or a range of customers can be selected. Certificates of Compliance include information on the military standard part numbers, plating, unplating, passivating, heat numbers, lot numbers, and the hardness of the items. The Certificates of Conformance include information on the material specifications, pieces, Heat Codes, serials, chemical analysis, and the mechanical properties of the items. The Certificates are printed on plain paper, on the printer designated as the Other Printer in the Printer Assignments. Text Messages You can create note text in the Messages program that will be printed on the certificates instead of the standard text from FASPAC. For a Certificate of Conformance, there are two types of notes: CCC1 (beginning text) and CCC1B (ending text). For a Certificate of Compliance, there is only one note type: CCC2. All notes types can be set up for a specific customer, a customer group, or all customers (ZZZZZ). The program checks for the note text as follows: Application CUST CUSTG CUST Customer customer account number on the order customer message group defined in CP/MAI ZZZZZ (for all customers) The first note found will be used for the text. If a note is not found, the standard FASPAC text is printed. Refer to the Messages Reference Manual in Volume 5 for information about creating notes and messages. FPD/204 OP - 55

56 ORDER PROCESSING SHIPPING (OP/SHP) Entry/Inquiry Screen One Field Explanation Whse Enter the warehouse number from which to print the item information. To include items from orders in all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Print For All Customers? (Y/N) Y = Print certificates for all customers. N = Specify a customer for which to print certificates. Enter Cust No To Print This field is displayed only if you entered N in the Print For All Customers? field.2 Enter the customer number for which to print certificates. Error Message: Customer Not Found The Customer Number entered is not in the Customer File. Enter a valid Customer Number and press SKIP. OP - 56 FPD/204

57 CERTIFICATE OF CONFORMANCE/COMPLIANCE (OP/SHP/CCC) Print For All Orders? (Y/N) Y = Print certificates for all eligible orders. N = Specify a range of orders for which to print certificates. Print From Order No. Print To Order No. These fields are displayed only if you entered N in the Print For All Orders? field. Enter the first and last order numbers in the range. Do not enter the leading zeroes, the dash or the suffix. Print (1) Certificates of Conformance or (2) Compliance Select the certificate to print. 1 = Print a Certificate of Conformance. 2 = Print a Certificate of Compliance. Do You Want To Continue? Y = Move to the next appropriate screen. N = Exit the program. FPD/204 OP - 57

58 ORDER PROCESSING SHIPPING (OP/SHP) Conformance Entry/Inquiry Screen Two Field Explanation Signed By Enter the name or initials of the person who will sign the Certificate of Conformance. Title Enter the title of the person who will sign the Certificate of Conformance. Shipped Date Enter the ship date in MMDDYY or MMDDYYYY format. Line The first line number on the specified order displays. This line number can be accepted or you can scroll forward and back through the list of line numbers. If a range of orders was specified, entering CHG. in this field accesses the next order number in the specified range. OP - 58 FPD/204

59 CERTIFICATE OF CONFORMANCE/COMPLIANCE (OP/SHP/CCC) IDENTIFICATION INFORMATION Applicable Material Specification Pieces Heat or Heat Codes Serials Remarks Chemical Analysis Mechanical Properties Enter information in these fields for each line number specified. This information prints on the certificate. Each field is optional and can be left blank. Remarks There are four lines. All entries OK? (Y/N) Y = All the displayed entries are correct. Display the following field. N = One or more entries are incorrect. Return the cursor to the Applicable Material Specification field. Print the Certificate? (Y/N) Y = Print the Certificate of Conformance with the displayed information. N = Return the cursor to the Line field without printing the Certificate of Conformance. Re-Print Certificate? (Y/N) Y = Re-print the Certificate of Conformance. N = Do not re-print the Certificate of Conformance. The cursor returns to the Line field. You can enter another line number or press CMD to exit. FPD/204 OP - 59

60 ORDER PROCESSING SHIPPING (OP/SHP) Compliance Entry/Inquiry Screen Two Field Explanation Signed By Enter the name or initials of the person who will sign the Certificate of Compliance Title Enter the title of the person who will sign the Certificate of Compliance. Shipped Date Enter the ship date in MMDDYY or MMDDYYYY format. Line The first line number on the specified order displays. This line number can be accepted or you can scroll forward and back. If a range of orders was specified, entering CHG. in this field accesses the next order number in the specified range. OP - 60 FPD/204

61 CERTIFICATE OF CONFORMANCE/COMPLIANCE (OP/SHP/CCC) IDENTIFICATION INFORMATION Military Standard P/N Plated Unplated Passivated Heat Number Lot Number Hardness Information is entered in the following fields for each line number specified. This information is printed on the certificate. Each field is optional and can be left blank. Remarks There are four lines. All entries OK? (Y/N) Y = The displayed entries are correct. Move to the following field. N = One or more entries are incorrect. Return the cursor to the Military Standard P/N field. Print the Certificate? (Y/N) Y = Print the Certificate of Compliance with the displayed information. N = Return the cursor to the Line field without printing the Certificate of Compliance. Re-Print Certificate? (Y/N) Y = Re-print the Certificate of Compliance. N = Do not re-print the Certificate of Compliance. The cursor returns to the Line field. You can enter another line number or press CMD to exit. FPD/204 OP - 61

62 ORDER PROCESSING SHIPPING (OP/SHP) Sample Certificate of Compliance BEST FASTENERS, INC FAY AVENUE SAN DIEGO CA Part Number: /054X375X015DIN Date Shipped: 07/01/96 Description: FLAT WASHER.054 X.375 X.015 STEEL PLAIN Qty Shipped: 0 P.O. Number: BVH Buyer: DAN/PURCH Packing List Number/Line: /001 Purchaser: ADVANCED COMPUTER SOLUTIONS DANIELSON COURT SUITE 407 POWAY CA92064 Rework raw material, parts or assemblies: these items have been reworked or repaired in accordance with customer instructions and are the same items returned for such reworking or repair, except for replacement of assembly components: IDENTIFICATION: Applicable Material Specification: AAA1 Pieces: 100 Heat or Heat Codes: 200AB Serials: Remarks: N/A CHEMICAL ANALYSIS: N/A MECHANICAL PROPERTIES: N/A REMARKS: PASSED This is to certify that evidence supporting all data noted on this certificate of compliance is available at our plant and is available for inspection by customer upon request. The test reports represent the actual attributes of the material furnished and that the items supplied are in full compliance with all applicable specifications and order requirements. SIGNATURE: TITLE: Q/A MANAGER JIM SMITH OP - 62 FPD/204

63 BOOKED INFORMATION REPORT (OP/OPR/OBI) Order Processing Reports (OP/OPR) Booked Information Report (OP/OPR/OBI) This report lists the value and quantity of orders that have been entered (or booked). You can include orders for customers, salesmen, or order takers. If you print orders for customers, detailed information is always included. If you print orders for salesmen or order takers, you can specify whether to include detailed information. For example, if you select salesman sequence and detail mode, information is printed for each customer with the specified Salesman codes, including the salesman totals. If you selected summary mode, only the salesman totals are printed. You have the option of calculating values using a three-month average. If you choose this option, the value calculated for each month is an average of that month plus the two previous months. The report program uses the Open Order and Invoice Detail files to calculate the values and quantities. For calculations to be accurate, invoice detail must be saved for the current year. The information for the months in the prior year is stored in a file created by Monthly Update (MU). The calculated values are the net of all order cancellations, line items with credit totals, changes made through the Substitute Item program, and backorders. Entry/Inquiry Screen FPD/204 OP - 63

64 ORDER PROCESSING REPORTS (OP/OPR) Field Explanation Whse Enter the warehouse number. For all warehouses, leave this field blank and press SKIP. To exit the program, press CMD+Q. Print By Customer Alpha, Salesman Number, or Order Taker? (C/S/O) Select the sequence in which to print the order information. C = Print the order information for each customer, in alphabetical order. S = Print the order information for each salesman. O = Print the order information for each order taker. Print Whole File? (Y/N) Y = Print the order information for all customers/salesmen/order takers. N = Specify a range of customers/salesmen/order takers. From Thru These fields are available only if you entered N in the Print Whole File? field. Enter the range of customer names, salesman numbers, or order taker initials. Print Detail? (Y/N) The default is Y. It cannot be changed if you are printing the report in customer sequence. Print using 3 month averaging? (Y/N) Y = Calculate the values based on the average of that month and the two previous months. N = Calculate the values for each individual month only. Continue? (Y/N) Y = Print the Booked Information Report as specified. N = Exit the program without printing the Booked Information Report. OP - 64 FPD/204

65 BOOKED INFORMATION REPORT (OP/OPR/OBI) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: OBI BOOKING REPORT 02/25/97 RUN BY: WPD WHSE ALL CURRENT MONTH FEB 15:30:34 02/25/97 WH CUSTOMER CURR M-T-D < M O N T H L Y A C T I V I T Y > JAN 97 + DEC 96 + NOV 96 + OCT 96 + SEP 96 + AUG 96 + LAST YEAR LAST Y-T-D CURR Y-T-D + JUL 96 + JUN 96 + MAY 96 + APR 96 + MAR 96 + FEB 96 + ================================================================================================================================ 01 ACE H ACE H ACE HARDWARE AUTO WORLD End of Report Printed for Warehouse: 01 Printed in Customer Alpha sequence Printed for the Whole File Printed in Detail Mode Printed Using Averaging FPD/204 OP - 65

66 ORDER PROCESSING REPORTS (OP/OPR) Open Items By Date Wanted (OP/OPR/OID) The Open Items By Date Wanted program prints item information from Customer Orders in the Open Order File. The list of items is printed in date wanted sequence, based on the date found in the Item Date Wanted field (not in the Order Header). Orders in one or all warehouses, and for one or all customers can be included. ***This program is available only if the System Master File (SYS/OPS) is flagged to require an Item Date Wanted in the Order Entry programs.*** Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to print the open item information. To include open item information from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Print For All Customers? (Y/N) Y = Print the open item information for all customers. N = Specify a customer number for which to print open item information. OP - 66 FPD/204

67 OPEN ITEMS BY DATE WANTED (OP/OPR/OID) Print For Customer This field is displayed only if you are specifying a customer number for which to print open item information. Enter the customer number for which to print the open item information. Error Message: Customer Not Found The Customer Number entered is not in the Customer File (CP/MAI). Press SKIP to acknowledge this message and enter a valid Customer Number. Correct? (Y/N) This field is displayed only if you are specifying a customer number for which to print open item information. It refers only to the entry made in the Print For Customer Number field. Y = Accept the entry and move the cursor to the next field. N = Move the cursor back to the Print For Customer Number field. Print Thru Date The sign on date is displayed. Press RETURN to accept this date or enter another date in MMDDYY or MMDDYYYY format. Only orders with a date equal to or prior to this date are considered for the listing. Note: The date referred to in this field is the date entered in the Item Date Wanted field (not in the Order Header). Print Item Descriptions? (Y/N) Y = Print the item descriptions on the listing. N = Exclude the item descriptions from the listing. Print For All Salesman? This field is displayed only if you are printing the list for all customers. Y = Print all open items, regardless of the salesman on the order. N = Print only those items that are on orders belonging to a specific salesman. Print for Salesman Number This field is displayed only if you are printing the list for a specific salesman. Enter the salesman number that must be on the open order for the item to be included on the listing. FPD/204 OP - 67

68 ORDER PROCESSING REPORTS (OP/OPR) Error Message: Salesman Not Found The Salesman Code entered is not in the Salesman File (SA/MAI). Press SKIP to acknowledge this message and enter a valid Salesman Code. Correct? (Y/N) This field is displayed only if you are printing the list for a specific salesman. It refers only to the Print For Salesman Number field. Y = Accept the entry and move the cursor to the next field. N = Move the cursor back to the Print For Salesman Number field. Print For All Account Classes? (Y/N) Y = Include all applicable open items on the listing, regardless of the Account Class of the customer on the order. N = Include only those items on customer orders with a specific Account Class. Print For Account Class This field is displayed only if you chose to include order items for customers with a specific Account Class. Enter the Account Class that a customer order must have in order for the item to be included on the listing. Correct? (Y/N) This field is displayed only if you chose to include order items for customers with a specific Account Class. It refers only to the Print For Account Class field; if N is entered, the cursor returns to that field. Y = Accept the entry and move the cursor to the next field. N = Move the cursor back to the Print For Account Class field. Print Items With On Hand Only? (Y/N) Y = Include items only if there is an existing on-hand quantity. N = Include all specified items, regardless of whether or not there is an existing on-hand quantity. Do You Want To Continue? (Y/N) Y = Print the Open Items By Date Wanted Listing as specified. N = Exit the program without printing the Open Items By Date Wanted Listing. OP - 68 FPD/204

69 OPEN ITEMS BY DATE WANTED (OP/OPR/OID) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: OID OPEN ORDER LISTING BY ITEM DATE WANTED 02/25/97 RUN BY: WPD WHSE: 01 THRU: 02/25/97 15:31:32 02/25/97 ON HAND ON ORDER QTY ORD PRICE UM DATE ITEM ORDER CUSTOMER ================================================================================================================================ M 01/11/91 87CNFH5P /8-9 FINISHED HEX NUT GR 5 PLAIN 5.53 * * * TOTAL FOR JAN * * C 02/02/91 25C50HCS2Z /4-20 X ½ HEX CAP SCREW GRADE 2 ZINC C 02/02/91 25C50HCS2Z C 02/02/91 25C50HCS8P /4-20 X ½ HEX CAP SCREW GR 8 PLAIN C 02/02/91 25C75HCS2Z /4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC C 02/02/91 25C75HCS5P /4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN C 02/02/91 25C75HCS5P C 02/02/91 50C100HCS2Z * * * TOTAL FOR FEB * * Print For Warehouse 01 Print For ALL Customers Print Thru Date 02/25/97 Print Item Descriptions Print For ALL Salesmen Print For ALL Classes Print Items With Or Without On Hand Balance END OF REPORT * * * REPORT TOTAL * * FPD/204 OP - 69

70 ORDER PROCESSING REPORTS (OP/OPR) Open Order Listing (OP/OPR/OOL) The Open Order Listing program reports items that are eligible to be shipped. The eligibility of items is based on the receipts made since the last time the Receipts Register (REC/RR) was cleared. Once the Open Order Listing is run and the receipts are cleared, the REC/RR at the end of the month will not include the cleared receipt totals. If you are using these totals to post to the inventory balance on the GL, they may be wrong. All or some of the records in the Receipts Register file can be included. You can include receipts from vendors (REC/RPO, RNO), receipts from plating/rework orders (WIP/RPR), receipts from warehouse transfers (WHT), and receipts from kit orders (WIP/RPK). Orders with a status code of Z or X do not print. Items that can be shipped are reported in two formats: OOL-1 In item sequence; each order that an item appears on is listed under the item; orders are listed in numeric sequence OOL-2 In order number sequence; all items on an order print; each item on an order that can be shipped (based on the Receipts Register file) is flagged with either xx (if received in multiple warehouses) or an individual warehouse number The following codes are printed on the Open Order Listing: O Customer Order D Master Kit Order (the item received is a component item) P Plating/rework Order W Warehouse Transfer Order K Kit Order OP - 70 FPD/204

71 OPEN ORDER LISTING (OP/OPR/OOL) Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to list the items that can be shipped. To include items from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Include Non-Inventoried (*) Items? (Y/N) Y = Include non-inventory items (* items) on the listing. N = Include only FASPAC items (not non-inventory items) on the listing. Beginning Receipt Date This field allow you to specify a range of receipt dates. The sign on date displays. Press RETURN to accept this date or enter another date in MMDDYY or MMDDYYYY format. To use the earliest receipt date possible, press SKIP while the cursor is on the first character in this field. FPD/204 OP - 71

72 ORDER PROCESSING REPORTS (OP/OPR) Ending Receipt Date This field allow you to specify a range of receipt dates. The date entered in the Beginning Receipt Date field displays. Accept this date by pressing RETURN or enter another date using the MMDDYY or MMDDYYYY format. Include Rework Orders? Y = Include items that were received from a rework order. N = Exclude items that were received from a rework order. Include Warehouse Transfer Orders? (Y/N) Y = Include items that were received from a warehouse transfer. N = Exclude items that were received from a warehouse transfer. Include Kitting Orders? (Y/N) Y = Include items received from a kitting order. N = Exclude items received from a kitting order. Print Available Tag Information? (Y/N) Y = Print the available Tag information for each item on the listing. N = Do not print the available Tag information for each item on the listing. Clear Receipts Register For Items Printed? (Y/N) Y = The Receipts Register Records are deleted for each item printed on this listing. N = The Receipts Register Records are not deleted for each item printed on this listing. Note: We suggest that you print the Open Order Listing prior to clearing the Register (REC/RR). Any Changes? (Y/N) Y = The cursor moves to the first field. You can change the entries, or press RETURN in each field to keep the entries. N = You do not want to change any entries. Continue? (Y/N) Y = Print the Open Order Listing as specified. N = Exit the program without printing the Open Order Listing. OP - 72 FPD/204

73 OPEN ORDER LISTING (OP/OPR/OOL) Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: OOL-1 OPEN ORDER LISTING 02/25/97 RUN BY: WPD ORDERS THAT CAN BE FILLED 15:36:42 02/25/97 00/00/00-99/99/99 ONHAND COMMITTED ONORDER VENDOR PO NO. LINE DATE/RCVD TAG LOCATION CONTAINER TYPE CONTAINER QTY AVAILABLE WH ITEM TYPE WH STATUS ORDER NO LINE CUST CUST NAME DATE/ORD DATE/DUE ORDERED ================================================================================================================================ 01 /123UNIT COU;LING INTERLOCKING U-JOINT COUPLING CENT /12/ A O P GENERAL ELECTRIC 12/27/96 12/27/96 10 O P GENERAL ELECTRIC 01/12/96 01/12/ O W GENERAL ELECTRIC 01/03/97 01/03/ O P BIG BOLTS INC. 01/09/97 01/09/ O W BIG BOLTS INC. 01/09/97 01/09/ O P ACE HARDWARE STORE 01/21/97 01/21/97 10 P B AA * BOLTS 12/24/96 10 D P GENERAL ELECTRIC 12/27/96 12/27/ /BCG KIT1 1/4 ZINC CARRIAGE BOLTS W/NUTS CENT /12/ A O P GENERAL ELECTRIC 12/27/96 12/27/96 20 O P GENERAL ELECTRIC 01/12/96 01/12/ O W GENERAL ELECTRIC 01/03/97 01/03/ O P SUN CITY THREADED PRODUCTS 02/14/97 02/14/97 10 O S TOMPSON AND COMPANY 02/20/97 02/20/97 20 O S TONPSON AND COMPANY 02/20/97 02/20/97 20 O P TOMPSON AND COMPANY 02/20/97 02/20/97 20 K N * WIP/O 01/07/97 10 K N * WIP/O 01/31/97 1 FPD/204 OP - 73

74 ORDER PROCESSING REPORTS (OP/OPR) Orders to be Released Report (OP/OPR/OTBR) Use this report to print a list of open orders. You can specify one or all warehouses, specific order due dates, or specific order takers. Note: Before you run this report, enter Y in the 11 Date Wanted To Be A Real Date field in Order Processing Specifications (SYS/OPS). Entry/Inquiry Screen Field Explanation WHSE Enter the warehouse number. To consider open orders in all warehouses, leave this field blank and press SKIP. All orders will print on one report, not per warehouse. Note: The report runs faster if you enter one warehouse instead of requesting orders from all warehouses. To exit the program, leave this field blank and press CMD. From Order Due Date Thru Order Due Date Enter the range of order due dates. For the oldest date, press SKIP in the From field. For the most recent date, press SKIP in the Thru field. OP - 74 FPD/204

75 ORDERS TO BE RELEASED REPORT (OP/OPR/OTBR) Sort By Order Taker (Y/N) Y = Sort the orders by order taker number, by customer short name, by order number. N = Sort the orders by customer short name, by order number. Print for All Order Takers (Y/N)? Y = Print a report for all order takers. Each order taker starts on a new page. N = Specify a range of order takers. From Order Taker Thru Order Taker These fields are displayed only if you entered N in the previous field. Enter the range of order takers. For one order taker, enter it in both fields. Continue? (Y/N) Y = Print the report for the specified order takers. N = Exit the program without printing the report. FPD/204 OP - 75

76 ORDER PROCESSING REPORTS (OP/OPR) Sample Report COMPANY: 10 NEWDEMO FILES PAGE 3 RUN ID: OTBR ORDERS TO BE RELEASED REPORT 09/16/99 RUN BY: WPD ORDER TAKER: WPD WPDS 16:17:42 09/16/99 ================================================================================================================================ ORDER DATE SHIP DATE CUSTOMER NAME ORDER NO STATUS BUYER PHONE CUSTOMER PO NUMBER 09/14/99 09/14/99 ACE HARDWARE STORE C MARK QTY EXTENDED QTY QTY LINE ITEM DESCRIPTION ORDERED UM PRICE AVAIL COMMITTED /BCG KIT1 1/4 ZINC CARRIAGE BOLTS W/NUTS 35 EA UNCOMMITTED TAGS QTY COMMITTED STATUS OPEN POs QTY ORDERED DUE DATE VENDOR /15/99 UNKNOWN VENDOR /15/99 UNKNOWN VENDOR COMMITTED TAGS QTY COMMITTED STATUS OPEN POs QTY ORDERED DUE DATE VENDOR C /01/91 MISCELLANEOUS /25/91 BOLTS & NUTS, INC. ================================================================================================================================ ORDER DATE SHIP DATE CUSTOMER NAME ORDER NO STATUS BUYER PHONE CUSTOMER PO NUMBER 09/14/99 09/14/99 BETTER BILT, INC C MARY QTY EXTENDED QTY QTY LINE ITEM DESCRIPTION ORDERED UM PRICE AVAIL COMMITTED F78HCSAZ 1/4-28 X 7/8 HEX CAP SCREW ALUM ZINC 10 EA ================================================================================================================================ ORDER DATE SHIP DATE CUSTOMER NAME ORDER NO STATUS BUYER PHONE CUSTOMER PO NUMBER 09/14/99 09/14/99 GREATER HOUSTON NUT & BOLT CO C GEORGE QTY EXTENDED QTY QTY LINE ITEM DESCRIPTION ORDERED UM PRICE AVAIL COMMITTED C200BCG0Y 1/4-20 X 2 CARRIAGE BOLT ZINC/YELLOW 1000 C COMMITTED TAGS QTY COMMITTED STATUS OPEN POs QTY ORDERED DUE DATE VENDOR C /01/91 MISCELLANEOUS END OF REPORT ONLY WAREHOUSE: 01 FROM ORDER DUE DATE: 01/01/99 THRU ORDER DUE DATE: 09/16/99 SORT BY ORDER TAKER: YES FROM ORDER TAKER: WPD THRU ORDER TAKER: ZZZ The report lists the following information. For each order: Order Date Ship Date (only if the order has been processed through Shipping Conformation and not through Invoice Calculation) Customer Name Order Number Order Status OP - 76 FPD/204

77 ORDERS TO BE RELEASED REPORT (OP/OPR/OTBR) For each inventory item: Line Number FP Item Number Item Description Quantity Ordered Unit of Measure Extended Price Quantity On-Hand Quantity Committed For each non-inventory item: Line number *ITEM is printed in the Item column UNKNOWN ITEM is printed in the Description column Quantity ordered Extended price FPD/204 OP - 77

78 ORDER PROCESSING REPORTS (OP/OPR) On Time Performance Report (OP/OPR/OTR) The On Time Performance Report program prints the performance rate of invoice items that are shipped and received by customers on time. The figures are based on the invoice line item s due date and the date the invoice was shipped. This program checks the Invoice File only. Orders entered in Shipping Confirmation (OP/SHP/SC) and not updated by Invoice Calculation are not considered. An item is considered shipped on time if any quantity was shipped by the due date. Backordered lines and lines with zero shipped will be considered not shipped on time if the due date is equal to or prior to the ship date and no quantity was shipped. The total number of lines will be the total lines shipped plus the total lines backordered that were not on time. A backordered line is not considered if it was not scheduled to be shipped. An item is considered shipped complete if the backordered quantity is zero, or the quantity shipped is equal to the ordered quantity, even if there is a backordered quantity. To keep this report accurate, it is necessary to keep the due dates for each line item accurate. The due dates may be changed in Substitute Items (OP/SUB) or in the second screen of Shipping Confirmation (OP/SHP/SC). The On Time Performance Report can be printed for all or a range of salesman or customers. You can print the rates of each customer or salesman on a single page, or you may print them consecutively. A total page prints at the end of the report for all customers or salesmen included. Entry/Inquiry Screen One OP - 78 FPD/204

79 ON TIME PERFORMANCE REPORT (OP/OPR/OTR) Field Explanation Use Salesmen or Customers? (S/C) S = Print the On Time Performance Report for all or a range of salesman. C = Print the On Time Performance Report for all or a range of customers. See the following field explanations that apply to the option selected. By Salesman Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number in which to calculate the on-time performance of invoice items. To include invoice items from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Print for ALL Salesmen? (Y/N) Y = Calculate the performance rate of all invoice items in the file. N = Calculate the performance rate of items on invoices assigned to specific salesmen. FPD/204 OP - 79

80 ORDER PROCESSING REPORTS (OP/OPR) From Salesman Number Thru Salesman Number These fields are displayed only if you selected not to print the report for all salesmen (N entered in the field above). Enter the range of salesman numbers that can be on an invoice. Only those items on an invoice that is assigned to one of the salesmen specified in this range will be included on the On Time Performance Report. Print for ALL Dates? (Y/N) Y = Calculate the performance rate of all specified invoice items, regardless of the invoice date. N = Calculate the performance rate of invoices with specific dates only. From Date Thru Date These fields are displayed only if you selected not to print the report for all dates (N entered in the field above). Enter the range of dates that can be on an invoice. Only those items that are on an invoice with one of the dates specified in this range will be included on the On Time Performance Report. Note: The dates must be entered using the MMDDYY or MMDDYYYY format. Print One Salesman/page? (Y/N) Y = Print the on time performance rates of each salesman on a separate page. N = Print the on time performance rates of each salesman consecutively. Continue? (Y/N) Y = Print the On Time Performance Report as specified. N = Exit the program without printing the On Time Performance Report. OP - 80 FPD/204

81 ON TIME PERFORMANCE REPORT (OP/OPR/OTR) By Customer Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number in which to calculate the on-time performance of invoice items. To include invoice items from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Print for ALL Customers? (Y/N) Y = Calculate the performance rate of all invoice items in the file. N = Calculate the performance rate of invoice items for specific customers only. From Customer Number Thru Customer Number These fields are displayed only if you selected not to print the report for all customers (N entered in the field above). Enter the range of customer numbers to consider for the report. Only those items on an invoice that was created for one of the customers specified in this range will be included on the On Time Performance Report. FPD/204 OP - 81

82 ORDER PROCESSING REPORTS (OP/OPR) Print for ALL Dates? (Y/N) Y = Calculate the performance rate of all specified invoice items, regardless of the invoice date. N = Calculate the performance rate of invoices with specific dates only. From Date Thru Date These fields are displayed only if you selected not to print the report for all dates (N entered in the field above). Enter the range of dates that can be on an invoice. Only those items that are on an invoice with one of the dates specified in this range will be included on the On Time Performance Report. Note: The dates must be entered using the MMDDYY or MMDDYYYY format. Print One Customer/page? (Y/N) Y = Print the on time performance rates for each customer on a separate page. N = Print the on time performance rates of each customer consecutively. Continue? (Y/N) Y = Print the On Time Performance Report as specified. N = Exit the program without printing the On Time Performance Report. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: OPOTR ON-TIME PERFORMANCE REPORT 02/25/97 RUN BY: WPD 15:37:40 02/25/97 SHIPPED SHIPPED ORDERED COMPLETE PERCENT ON TIME PERCENT ================================================================================================================================ Line Item Performance Number of Stock Line Items % % Number of Non-Stock Line Items % % Total Line Items % % Order Performance Number of Stock Line Orders % % Number of Non-Stock Line Orders % % Total Orders % % End Of Report OP - 82 FPD/204

83 SALES ORDERS BY DATE WANTED (OP/OPR/SOD) Sales Orders By Date Wanted (OP/OPR/SOD) The Sales Orders By Date Wanted program prints a list of Customer Orders in the Open Order File. The list of orders is printed in date wanted sequence, based on the date found in the Order Header (not the Item Date Wanted field). Orders in one or all warehouses, and for one or all customers can be included. ***For orders to print in correct sequence, the System Master File (SYS/OPS) must be flagged to use a real date. Orders entered prior to SYS/OPS being flagged to use a real date may not print in the correct sequence because the date is stored as entered (such as MMDDYY), whereas the date entered is stored in the YYMMDD format when SYS/OPS is flagged to use a real date.*** The Sales Orders by Date Wanted is a useful report when expediting Customer Orders. You can select to include the on-hand and on-order quantity of each item, or only those items that have an on-hand quantity. Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to print the order information. To include orders from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. FPD/204 OP - 83

84 ORDER PROCESSING REPORTS (OP/OPR) Print For All Customers? (Y/N) Y = Print order information for all customers. N = Specify a customer number for which to print order information. Print For Customer Number These fields are displayed only if you are specifying a customer number for which to print order information. Enter the customer number for which to list the orders found in the Open Order File. Error Message: Customer Not Found The Customer Number entered is not in the Customer File (CP/MAI). Press SKIP to acknowledge this message and enter a valid Customer Number. Correct? (Y/N) This field refers to the entry made in the Print For Customer Number field. Y = Accept the entry and move the cursor to the next field. N = Move the cursor back to the Print For Customer Number field. Print Thru Date The sign on date displays. Press RETURN to accept this date or enter another date in MMDDYY or MMDDYYYY format. Only orders with a Date Wanted in the Order Header Record that is equal to or prior to this date are considered for the listing. The following fields are displayed only if you have selected to print the report for all customers. Print For All Salesman? Y = Include all applicable orders on the listing, regardless of the salesman. N = Include only those orders assigned to a specific salesman. Print For Salesman Number This field is displayed only if you chose to include orders assigned to a specific salesman. Enter the salesman number that an order must have in order to be included on the listing. OP - 84 FPD/204

85 SALES ORDERS BY DATE WANTED (OP/OPR/SOD) Error Message: Salesman Not Found The Salesman Code entered is not in the Salesman File (SA/MAI). Press SKIP to acknowledge this message and enter a valid Salesman Code. Correct? (Y/N) This field is displayed only if you chose to include orders assigned to a specific salesman. It refers only to the entry made in the Print For All Salesman field. Y = Accept the entry and move the cursor to the next field. N = Move the cursor back to the Print For Salesman Number field. Print For All Account Classes? (Y/N) Y = Include all applicable orders on the listing, regardless of the Account Class of the customer. N = Include only those orders for customers with a specific Account Class Print For Account Class This field is displayed only if you chose to include orders for customers with a specific Account Class. Enter the Account Class that a customer order must have in order to be included on the listing. Note: The Account Class is recorded in the Customer Master Record (CP/MAI). Correct? (Y/N) This field is displayed only if you chose to include orders for customers with a specific Account Class. It refers only to the entry made in the Print For Account Class field. Y = Accept the entry and move the cursor to the next field. N = Move the cursor back to the Print For Account Class field. The following fields apply to all options. Print On Hand and On Order Qty? (Y/N) Y = Print the on-hand and on-order quantity of each item on the listing. N = Exclude the on-hand and on-order quantity of each item from the listing. FPD/204 OP - 85

86 ORDER PROCESSING REPORTS (OP/OPR) Print Items With On Hand Only? (Y/N) Y = Include items only if they have an on-hand quantity. N = Include all specified items, regardless of whether or not they have an on-hand quantity. Do You Want To Continue? (Y/N) Y = Print the Sales Order By Date Wanted Listing as specified. N = Exit the program without printing the Sales Order By Date Wanted Listing. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: SOD SALES ORDER LISTING BY DATE WANTED 02/25/97 RUN BY: WPD WHSE: 01 THRU: 02/25/97 15:41:19 02/25/97 DATE ORDER NO. CUSTOMER DUE PAST SLSM P.O. O/S A/C ORDER TAKER WANTED DAYS DUE QTY ORD EXTENSION ON HAND ON ORDER ================================================================================================================================ 02/25/ ACE HARDWARE HOUSE A Z N WPD 25C75HCS2Z 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC C75HCS5P 1/4-20 X 3/4 HEX CAP SCREW GR 5 PLAIN C75HCS5Z 1/4-20 X 3/4 HEX CAP SCREW GR 5 ZINC MASTER LOCK 300 S WPD 87CNFH5P 7/8-9 FINISHED HEX NUT GR 5 PLAIN NOTE CHANGED NOTE WED :15AM AGAIN 11:30AM NOTE THIS IS A PICKLIST NOTELINE NOTE NEW NOITE 7 ADDED IN OPODNM WED 12:39 NOTE NEW NOTE ADDED ON 6/14/ AMERICAN BUILDERS HOUSE BH32 P WPD 25C50HCS2Z 1/4-20 X ½ HEX CAP SCREW GRADE 2 ZINC N37TXP0Z/AB #6 X 3/8 PHIL PAN T/S TYPE AB ZINC C75HCS2Z 1/4-20 X 3/4 HEX CAP SCREW GRADE 2 ZINC NOTE NEW NUMBER: OP - 86 FPD/204

87 SHIPPED ORDERS TO BE INVOICED (OP/OPR/SOI) Shipped Orders to Be Invoiced (OP/OPR/SOI) The Shipped Orders To Be Invoiced program prints Customer Order information. This report provides an easy way to check the processing done in the Shipping Confirmation program (OP/SHP/SC). This program checks all open orders with a status of Z. If a status Z order has been found and is not in the file which will process the Order Invoice Calculation (INC), it should be entered in OP/COS and confirmed again in Shipping Confirmation (SC). We recommend that this report be used as part of the Invoicing Procedure. It is much easier to correct an error PRIOR to creating an invoice than it is to correct an error AFTER creating an invoice. Reminder: If Shipping Confirmation is done on a Customer Order before an error is discovered and cleared, see Shipping Confirmation (OP/SHP/SC) on page xx for detailed information on accessing an order that has previously been shipped confirmed. This report prints in order number sequence. Customer Orders in one or all warehouses, for all or a range of customers, and or one or all Salesman Codes can be included. Shipped Orders To Be Invoiced uses the cost in the System Master File (SYS/IMS). If this cost is ACW, the Average Cost for the warehouse in which the order was entered is used. If this cost is REC, the cost in the Tag Records committed to the item is used. If Tag Records have not been committed; the cost is calculated as zero. Whenever the cost is zero, the report uses the Warehouse Average Cost (as long as it is not zero). If it is zero, the report uses the Corporate Average Cost. If both the Warehouse Average Cost and the Corporate Average Cost are zero, zero is used as the cost and * prints next to the cost field. Line items may be printed in item number or short name sequence, or excluded completely from the report. If line items are included, those that have a calculated gross profit margin that is less than the Low Gross Profit Percent in the System Master File (SYS/OPS) are flagged with an asterisk (*). FPD/204 OP - 87

88 ORDER PROCESSING REPORTS (OP/OPR) Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to print information on the orders to be invoiced. To print information from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Print For All Customers? (Y/N) Y = Print information on shipped orders for all customers. N = Specify a range of customers for which to print the shipped order information. From Customer Number Thru Customer Number These fields are displayed only if you are specifying a range of customers for which to print the shipped order information. Enter the range of customers. To move the cursor back to the Print For All Customers field, leave this field blank and press SKIP. To print the shipped order information for one customer only, enter the same number in both fields. OP - 88 FPD/204

89 SHIPPED ORDERS TO BE INVOICED (OP/OPR/SOI) Print For All Order Numbers? (Y/N) Y = Consider all order numbers when searching for the shipped orders. N = Specify a range of order numbers to consider. From Order Number Thru Order Number These fields are displayed only if you are specifying a range of order numbers to consider when searching for shipped orders. Enter the starting and ending order numbers for the range. Do not enter the leading zeroes, the dash or the suffix. To use the lowest order number as the beginning of the range, leave the first field blank and press RETURN. If this option is selected, displays in the field. To end the range with the highest order number, leave the second field blank and press RETURN. If this option is selected, displays in the field. Print For All Salesman? Y = Print all the specified shipped orders, regardless of the salesman assigned to the order. N = Print only those shipped orders that have a specific salesman assigned to the order. From Salesman Thru Salesman These fields are displayed only if you chose to print shipped orders that have a specific salesman assigned to the order. Use the fields below to specify the range of salesman numbers that may be on the order. Enter the first and last salesman numbers in the range. To move the cursor back to the Print For All Salesman field, leave this field blank and press RETURN. To specify one salesman number that must be on an order for it to be printed, enter the same number in both fields. Print Item? (I/S/D) I = Print the line items in item number sequence under each order on the report. S = Print the line items in short name sequence under each order on the report. D = Do not print the line items on the report. FPD/204 OP - 89

90 ORDER PROCESSING REPORTS (OP/OPR) Continue? (Y/N) Y = Print the Shipped Orders To Be Invoiced Report as specified. N = Exit the program without printing the Report. Error Message: FR Posting Account Not Set Up, SKIP to Exit The Freight Posting Account is not in the Posting Account File. Press SKIP to acknowledge this message and to exit the program (PAE). See the Posting Accounts Reference Manual in Volume 1 for detailed information. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: OPSOI SHIPPED ORDERS TO BE INVOICED 03/04/97 RUN BY: FAS 15:39:51 03/04/97 FREIGHT AMT ORDER NO SHP DATE FREIGHT G/L TX CUSTOMER NO & NAME ORDER TAKER ITEM DESCRIPTION LNE QTY ORD QTY SHP QTY B/O PRICE COST UM EXT PRICE EXT COST PROFIT MARGIN ======================================================================================================================== /04/ N 2931 JEWEL FASTENER CORP. DD /21NE0813 ½-13 STD ZINC * M % /21NE0813 ½-13 STD ZINC * M % Total For Order % /04/ N 2533 FUTURE FASTENER & MFG. ADR /Y MIN HEX ALUM YLW/ALOD * M % /Y MIN HEX ALUM YLW/ALOD * M % /Y MIN HEX ALUM YLW/ALOD * M % Total For Order % /04/ N 1873 DX ELECTRIC CO WPD /99NE083 ½-13 STD BRASS PLAIN * M % Total For Order % /04/ N 3521 PARTS ASSOCIATES, INC. ADR /21NE066 3/8-16 STD ZINC * M % Total For Order % /04/ N 2141 FASCO FASTENER CO., INC. DC /79NE /4-7 STD S/S STAINLESS * M % LOW Total For Order % LOW Grand Totals % End Of Report OP - 90 FPD/204

91 SALES ORDER LISTING (OP/OPR/SOL) Sales Order Listing (OP/OPR/SOL) The Sales Order Listing program prints a list of open Customer Orders (orders with a Status Code other than INVOICED), from one or all warehouses. The Sales Order Listing provides a wide variety of options so that a report can be tailored to your needs. Using some of the options provided you can select to specify a range of order dates, exclude back orders, and print in Order Number, Customer Name or Number, Item Number, Date Wanted, or Salesman Code sequence. We recommend that a complete Sales Order Listing be printed at the end of each month, as a way to review all open orders in the system. Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to print a list of open Customer Orders. To include orders from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Note: You cannot print for all warehouses when printing in date wanted sequence. Date wanted is warehouse specific. An individual warehouse must be selected when printing in this sequence. FPD/204 OP - 91

92 ORDER PROCESSING REPORTS (OP/OPR) Print From Order Date Thru Order Date These fields allow you to specify the range of order dates to include on the listing. The sign on date displays in the first field. Press RETURN to accept this date or enter another date in MMDDYY or MMDDYYYY format. Enter the last date in the range in the second field. To begin the range of Order Dates using the oldest date, leave this field blank and press SKIP. To end the range of Order Dates with the most current date, leave this field blank and press SKIP. Include Open Only, Back Only Or All Orders? (O/B/A) O = Print original orders only (orders with a suffix of -00) B = Print back orders only (orders with a suffix other than -00); A = Print all orders (original and back orders) Print By Order, Customer, Item, Date Wanted Or Salesman? (O/C/I/D/S) Select the sequence in which to print the list of open orders: O = Print in Order Number sequence C = Print in Customer Sequence (name or number) I = Print in FASPAC Item Number sequence D = Print in Date Wanted sequence (this option uses the Order Header date - not the Item Date Wanted and is not available if the All Warehouse option was selected) S = Print in Salesman Code sequence (this option uses the Salesman Code in the Order Header Record; customers print in numeric sequence within each Salesman Code) Note: The Date Wanted option should be used only if the System Master File (SYS/OPS) is flagged to use a real date. If orders are entered and then (SYS/OPS) is flagged to use a real date, only those orders entered after the flag was changed will print on the Sales Order Listing in the correct order. Dates are stored in the YYMMDD format when SYS/OPS is flagged to use a read date; they are stored as entered when SYS/OPS is not flagged to use a real date. OP - 92 FPD/204

93 SALES ORDER LISTING (OP/OPR/SOL) Error Message: Date Sequence is Warehouse Dependent-Please Enter A Specific Warehouse The Print By Date Wanted option is not available when the All Warehouses option is used. Press SKIP to acknowledge this message. The cursor moves to the Do You Want Another Sales Order Report field and you can begin again. Print in (A)lpha Or (N)umber Sequence? These fields are displayed only if you selected to print the list in customer sequence. A = Print the orders in customer name sequence. N = Print the orders in customer number sequence. Print All Customers Or a Range (A/R)? These fields are displayed only if you selected to print the list in customer sequence. A = Print all customer open orders on the listing. R = Specify a range of customers to include on the listing. Print From Cust. No. Thru Cust No These fields are displayed only if you are printing the listing for a RANGE of CUSTOMER NUMBERS. Enter the range of customer numbers to include on the listing. Error Message: Invalid Customer Number. SKIP The customer number entered is not in the Customer Master File (CP/MAI). Press SKIP to acknowledge this message and enter a valid customer number. Print From Cust. Name Thru Cust. Name These fields are displayed only if you are printing the listing for a RANGE of CUSTOMER NAMES. Enter the range of customer names to include on the listing. FPD/204 OP - 93

94 ORDER PROCESSING REPORTS (OP/OPR) Error Message: Invalid Customer Name. SKIP The customer name entered is not in the Customer Master File (CP/MAI). Press SKIP to acknowledge this message and enter a valid customer name. Print For One Customer? (Y/N) This field is displayed only if you are printing the listing in ITEM NUMBER sequence. Y = Include only orders for a specific customer. N = Include orders for all customers. Enter Customer Number This field is displayed only if you are printing the listing in ITEM NUMBER sequence, for ONE CUSTOMER. Enter the number of the only customer to include on the listing. Only the open orders for the customer number specified in this field will be included on the listing. Print For One Order Taker? (Y/N) This field is displayed only if you are printing the listing in ORDER NUMBER sequence. Y = Print only those open orders that were entered by a specific order taker. N = Include all open orders, regardless of the order taker who entered the order. Enter Initials of Order Taker This field is displayed only if you are printing the listing for ONE ORDER TAKER. Enter the order taker initials that must be on an open order for it to be included on the listing. Note: The order taker initials are assigned to the Order Header Record. Print All Salesman Or A Range (A/R)? This field is displayed only if you are printing the listing in SALESMAN sequence. A = Print all open orders, regardless of the salesman. R = Print only those open orders assigned to a specific salesman. OP - 94 FPD/204

95 SALES ORDER LISTING (OP/OPR/SOL) New Page For Each Salesman? (Y/N) This field is displayed only if you are printing the listing in SALESMAN sequence. Y = Print the open orders for each salesman on a separate page. N = Print the open orders for each salesman consecutively on the report. Print From Salesman No. Thru Salesman No. These fields are displayed only if you are printing the listing for a RANGE of SALESMEN. Enter the first and last salesman numbers in the range. Print In Line, Item or Item Date Wanted sequence Within An Order? (L/I/D) This field is not available if you are printing the listing in ITEM NUMBER sequence. Select the sequence in which to print each line item for each order number. L = Print in line number sequence (print in the sequence the items were entered. I = Print in FASPAC Item Number sequence. D = Print in Item Date Wanted Sequence [the System Master File (SYS/OPS) must be flagged to require an Item Date Wanted In Order Entry]. The following four fields apply to all selected options. Enter Business Type To Print (SKIP for all Types) Enter a Business Type Code. Only orders for customers with the specified Business Type Code in their Customer Records (CP/MAI) are included. To include orders without regard to the Business Type in the Customer File, leave this field blank and press SKIP. Error Message: Invalid Business Type. SKIP to Re-enter. The Business Type Code entered is not on file in the System Code File (SYCD). Press RETURN to acknowledge this message. Either enter a valid Business Type Code or select the All Business Types option. FPD/204 OP - 95

96 ORDER PROCESSING REPORTS (OP/OPR) Continue? (Y/N) Y = Print the Sales Order Listing as specified. N = Exit the program without printing the listing. Do You Want Another Sales Order Report? (Y/N) Y = The cursor moves to the Whse field so that parameters for next sales report can be entered. N = Program is exited. Sample Report COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: SOL SALES ORDER LISTING (BY ORDER) 02/25/97 RUN BY: WPD (OPEN & BACK ORDERS) 15:45:12 02/25/97 ORDER WANTED SHIP SLSMN WH BILL/SHIP PHONE FREIGHT TERMS FLAG DATE DATE DATE SHIP VIA STATUS OPR ORD QTY PRICE/UM DISCOUNT COST EXTENSION ================================================================================================================================ /11/ UPS S WPD PPD & CHARGE 9 BERKLEY INDUSTRIAL AUGUSTA CA CNFH5P 7/8-9 FINISHED HEX NUT GR 5 PLAIN /M NOTE N CHANGED NOTE WED :15AM AGAIN 11:30AM NOTE P THIS IS A PICKLIST NOTELINE NOTE I NEW NOTE 7 ADDED IN OPODNM WED 12:39 NOTE I NEW NOTE ADDED ON 6/14/96 ORDER TOTAL 5.53 * /17/ /06/96 TRUCK P WPD PO: 8765 PPD & CHARGE 1 GENERAL ELECTRIC CHICAGO IL CNFH0P 1/4-20 FINISHED HEX NUT PLAIN /C NOTE P YOU CAN MODIFY A WAITING STATUS. ORDER TOTAL 0.25 * /28/ TRUCK P WPD PO: BHTEST 25C75HCS5P 1/4-20 X 3/4 HEX CAP SCREW GR 5 PLA /C NOTE N THIS IS AN INVOICE NOTE NOTE I INVOICE AND PICKLIST NOTE. NOTE N INVOICE NOTE The following errors may be printed on the Sales Order Listing: No Customer Record The Customer Record is not in the Customer File (CP/MAI). When this error message displays, the Out Of Balance error message also displays since the Customer Record doesn t exist, the total in CP/MAI is calculated at zero. Total Open Orders Out of Balance Total in CP/MAI The Open Order Amt. in the Customer Record (CP/MAI) is not the same as the total calculated by the Sales Order Listing program. Check the list of open orders for this customer or run OP/ORD. If the Sales Order Listing is correct, correct the Customer Record. If the Sales Order Listing is not correct, contact the FASPAC Service Center for assistance. OP - 96 FPD/204

97 STOCK LISTING (OP/OPR/STK) Stock Listing (OP/OPR/STK) The Stock Listing program prints item information from the Open Order File in item number sequence. Order numbers print on the report under each item that appears on the order. The orders can be printed in date wanted sequence under each item. The Stock Listing includes all open orders for all inventory items; order information for non-inventory items can be included or excluded. Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to print the item information for open orders. To include open orders in all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Do You Want To Continue? (Y/N) Y = Continue in the Stock Listing program. N = Exit the program without running the Stock Listing. FPD/204 OP - 97

98 ORDER PROCESSING REPORTS (OP/OPR) Include Non-Inventoried (*) Items (Y/N)? Y = Include non-inventory items (* items) on the listing. N = Include only standard FASPAC items on the listing (exclude non-inventory items). Print Orders in Date Wanted Seq. (Y/N)? Y = Print the orders in date wanted sequence under each appropriate item. N = Print the orders in the sequence in which they are located in the system. Note: The date wanted sequence is based on the date found in the Order Header (not the Item Date Wanted field). Do You Want To Continue? (Y/N) Y = Print the Stock Listing as specified. N = Exit the program without printing the Stock Listing. Error Messages No Warehouse Record An item has been ordered in a warehouse and the item does not have an Item Warehouse Record for that warehouse. Create the appropriate Item Warehouse Record through the Inventory Maintenance program (IM/MAI). No OP01 Record The Order Header Record for the specified Order Number is missing. Call the FASPAC Service Center for assistance. OP - 98 FPD/204

99 STOCK LISTING (OP/OPR/STK) Sample Stock Listing COMPANY: 10 BEST FASTENERS, INC. PAGE 1 RUN ID: STK STOCK STATUS LISTING 02/25/97 RUN BY: WPD 15:48:53 02/25/97 WHSE ON HAND COMM ORD AVAIL ON ORDER QTY ORD STATUS DATE ORD DATE WANT ORDER NO CUSTOMER ================================================================================================================================ /26/96 09/26/ GENERAL ELECTRIC /18/96 11/18/ MISC CASH * RESTOCK CHARGE * % RESTOCKING CHARGE FOR ABOVE RETURN 01 1 SHIPPED 1 11/11/96 11/11/ COUNTER SALES ENTRY /06/96 12/06/ GENERAL ELECTRIC /26/96 09/26/ BUCKLEY INDUSTRIA /123 COUPLING 123 INTERLOCK COUPLING /12/96 01/12/ GENERAL ELECTRIC 50 12/27/96 12/27/ GENERAL ELECTRIC /03/97 01/03/ GENERAL ELECTRIC /09/97 01/09/ ABC CUSTOMER /09/97 01/09/ ABC CUSTOMER 11 SHIPPED 11 01/10/97 01/10/ COUNTER SALES ENTRY 10 01/20/97 01/20/ ACE HARDWARE STORE /21/97 01/21/ ACE HARDWARE STORE 1 SHIPPED 1 01/10/97 01/29/ COUNTER SALES ENTRY FPD/204 OP - 99

100 ORDER PROCESSING - CUSTOMER QUOTES (OP/OPQ) Order Processing - Customer Quotes (OP/OPQ) Customer Quote Maintenance (OP/OPQ/QMA) The Customer Quote Maintenance program displays customer quote information and provides a quick and easy way to edit item information. Line items can be edited or substituted through this program. The Order Desk program must be used to order and cancel items. Customer Quotes are available anytime prior to being purged through the Purge Quote File (OP/OPQ/POF). Only items with a HELD Status Code are available for editing. Items that have been ordered or canceled are not available to be edited. Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number. For all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. OP FPD/204

101 CUSTOMER QUOTE MAINTENANCE (OP/OPQ/QMA) Quote Enter the quote number. Once a Customer Quote is selected, the Customer Quote Detail Screen is displayed. To display all the quotes belonging to a specific customer, leave this field blank and press SKIP. Error Message: Invalid Quote Number -SKIP The Quote Number entered is not in the Quote File. Either the number was entered incorrectly or the quote has been purged (OP/OPQ/POF). Press SKIP to acknowledge this message and begin again. Cust Enter the name or number of the customer for which to display the list of quotes. If you are unsure of the complete name or number, you may access the list of valid customers by entering the first few characters of their name, customer number, or phone number and pressing the appropriate function key. Once a valid customer is displayed, use F3 to scroll forward and F4 to scroll backward through the list. To accept the displayed customer, press RETURN. Once a valid customer is accepted, the list of quotes displays and the cursor moves to the Select field. SELECT Use the function keys to help you find a quote number. F1 = Redisplays the list from the beginning. This function can only be used if F3 had previously been pressed to display the next screens. F3 = Displays the next screen of quotes. This function can only be used if the list of quotes cannot be displayed completely on one screen. END OF FILE displays at the bottom of the screen when you have reached the end of the quote list. Once you have located the quote number, enter the corresponding line number to display the Customer Quote Detail Screen (a list of all line items on the quote). To move the cursor back to the Cust field, leave this field blank and press SKIP or CMD. FPD/204 OP - 101

102 ORDER PROCESSING - CUSTOMER QUOTES (OP/OPQ) Quote Detail Screen - Entry/Inquiry Screen Field Explanation Enter Line Use the function keys to assist you in locating the desired line item and/or change the prices on the quote. F1 = Redisplays the list of line items from the beginning. This function can only be used if F3 or F6 had previously been pressed. F3 = Displays the following screen of line items. This function can only be used if there are more line items than can be displayed on one screen. F6 = Allows you to enter a specific line number with which to begin displaying the list of items. F8 = Allows you to change the prices on the quote when the status is HELD. See page 103. Once you have located the desired line item, enter the corresponding line number. The Item Detail Screen displays. See page 105. OP FPD/204

103 CUSTOMER QUOTE MAINTENANCE (OP/OPQ/QMA) Change Prices - Entry/Inquiry Screen Field Explanation Change From Line Thru Line Enter the range item line numbers for which to change the prices. To change the prices of one line number only, enter the same number in both fields. Method (L/R/C/V/W/T/P/Q) Select the price to change or press SKIP to return to the previous field. L = List price R = Replacement cost C = Corporate average cost V = Current value W = Average warehouse cost T = Vendor price table P = Price like table Q = Current quote cost FPD/204 OP - 103

104 ORDER PROCESSING - CUSTOMER QUOTES (OP/OPQ) Multiplier Enter the figure with which to multiply the price of the indicated costing method. Enter the number in decimals, rather than as a percentage. For example, = 10%. This would take 10% of the current costing method, i.e.: x 10 = Build A Warehouse Note Line Y = Create a warehouse note line indicating the price change. N = Do not create a warehouse note line indicating the price change. OP FPD/204

105 CUSTOMER QUOTE MAINTENANCE (OP/OPQ/QMA) Item Detail - Entry/Inquiry Screen Field Explanation SELECT Enter the line number of the field you want to edit. To return to the Quote Detail Screen, leave this field blank and press RETURN. Error Message: Quote Line Has Been Ordered or Canceled The Quote Line selected has a Status Code other than Held and can not be edited through this program. Press SKIP to acknowledge this message and begin again. Note: To edit an item that has an Ordered Status Code, use the Substitute Items program (OP/SUB). All of the following fields may edited. Item This field should be selected only if you want to substitute the displayed item with another item. Enter the new item number. Note: This can only be done for non-inventory items (* items). For inventory items, it must be done in OD. FPD/204 OP - 105

106 ORDER PROCESSING - CUSTOMER QUOTES (OP/OPQ) Qty Cost Price Disc UM The quantity of the item quoted. The cost of the item to you. If the entry in this field is left at.00, the cost is calculated for the sales reports using the selling price and the non-inventory multiplier in the System Master File (SYS/ARS). The price of the item to the customer, per the unit of measure. Whether or not a discount must be entered with a minus sign is determined by the flag in the System Master File (SYS/OPS). A zero value indicates no discount. The item s unit of measure. Date Wanted If the System Master File is flagged to use a real date, a date must be entered in the valid date format. The option to enter an Item Date Wanted is available only if the System Master File (SYS/OPS) is flagged to do so. Del Date The date the customer wants this item delivered. A valid date format must be used. Eff Days The number of days this quote is effective. Tax Y = The item is taxable. N = The item is not taxable. Note Type There are nine note lines, numbered from Select the line number of the note line to create or edit and select one of the following note types. W = warehouse note - prints on the right hand side of the pick list. This area usually is a tear off section or a blacked out section so the customer does not see this type of note. OP FPD/204

107 CUSTOMER QUOTE MAINTENANCE (OP/OPQ/QMA) P = Pick list note - prints in the body of the pick list directly below the item description [or, if applicable, directly below the Item Msg/Note set up in the Messages program (MSGS)] with Note Type of DESC. I = Invoice and pick list note - prints in the body of the pick list and invoice directly below the item description [or if applicable, directly below the Item Msg/Note set up in the Messages program (MSGS)] with Note Type of DESC. N = original invoice (-00) only note - prints in the body of the original invoice directly below the item description [or, if applicable, directly below the Item Msg/Note set up in the Messages program (MSGS)] with Note Type of DESC. This note does not print on pick lists or back order invoices. DE = Delete the selected note line. Once a note type is selected, you may enter up to 49 alphanumeric characters of your choice. The following fields are updated by the system and cannot be changed. Ord Date The sign on date when the Customer Quote was entered. Stat The item s Status Code. Only items with a Status Code of HELD can be edited. Extension The extended selling price. This value is calculated using the entries in the Qty, Price, and UM fields. Cont Opr If a Contract was specified when the item was originally entered, the Contract Number displays. The initials of the person who originally entered the Customer Quote. FPD/204 OP - 107

108 ORDER PROCESSING - CUSTOMER QUOTES (OP/OPQ) Copy A Customer Quote (OP/OPQ/QCPY) The Copy A Customer Quote program creates a new Customer Quote or appends an existing Customer Quote based on all or a range of lines from an existing Customer Quote. A Customer Quote is available to be copied any time prior to being purged through the Purge Quote File (OP/OPQ/POF). Entry/Inquiry Screen Field Explanation Copy from Quote Enter the number of the existing quote to copy. Error Message: Invalid Quote Number! - SKIP The Quote Number entered is not a valid number in the system. Press SKIP to acknowledge this message and begin again. All Lines or Range (A/R) A = Copy all lines from the quote. R = Copy a range of lines from the quote. OP FPD/204

109 COPY A CUSTOMER QUOTE (OP/OPQ/QCPY) Starting Line Ending Line These fields are available only if you selected to copy a RANGE of lines from the specified quote. Enter the first and last line numbers in the range to be copied. To copy one line item only, enter the same line number in both the Starting Line field and this field. Copy to Quote Enter an existing Customer Quote from the Quote File, to which the information will be copied. To create a new Customer Quote, based on the copied information, leave this field blank and press SKIP or RETURN. The system automatically assigns a Quote Number and displays it in this field. Error Message: Cannot Copy a Quote To The Same Quote! The Quote Number entered in the Copy From Quote field was entered in the Copy To Quote field. Press SKIP to acknowledge this message and move the cursor back to the Copy To Quote field. Enter a different Quote Number or press SKIP to create a new Quote. Customer This field is displayed only if you are copying the quote information to a NEW quote. Enter the Customer Number the quote is for. Error Message: Unknown Customer! - SKIP The Customer Number entered cannot be found in the Customer File (CP/MAI). Press SKIP to acknowledge the message and enter a valid Customer Number. Warehouse This field is displayed only if you are copying the quote information to a NEW quote. Enter the warehouse number in which to store the new quote. FPD/204 OP - 109

110 ORDER PROCESSING - CUSTOMER QUOTES (OP/OPQ) Error Messages: Invalid Warehouse Number - SKIP The Warehouse Number entered cannot be found in the System Code File (SYCD). Press SKIP to acknowledge this message and enter a valid Warehouse Number. Warehouse MUST be Filled In! - SKIP The Warehouse field was left blank. A Warehouse Number must be specified. Press SKIP to acknowledge this message and move the cursor back to the Warehouse field. Enter a valid Warehouse Number. Buyer Name This field is optional. You can enter the name of the buyer, who will receive the quote or leave this field blank and press SKIP. All Status Codes? Y = Copy all of the specified line numbers, regardless of the Status code. N = Copy only those line numbers that have a specific Status code. Enter Status To Copy This field is displayed only if you selected to print those line numbers that have a specific Status Code. Enter each Status Code (H, O, C, Q) to copy and press RETURN. Ifa line item does not have one of the Status Codes specified, it will not be copied. When you have finished, press SKIP to display the following field. Continue? (Y/N) Y = Copy the quote as specified. N = Exit the program without copying the quote. Error Messages: Item Does Not Exist in Warehouse - SKIP An item on the From Quote does not have a warehouse Master Record in the Warehouse assigned to the To Quote. Press SKIP to acknowledge this message and to continue the copy process. This line item was not copied to the To Quote Quote To Append to Not Found! SKIP The Quote specified in the Copy To Quote field is not in the Quote File. Press SKIP to acknowledge this message and begin again. OP FPD/204

111 PRINT CUSTOMER QUOTES (OP/OPQ/PCQ) Print Customer Quotes (OP/OPQ/PCQ) Use this program to print all or a range of Customer Quotes from the Quote on forms to the printer specified as the Other Printer in the Printer Assignments. The option to fax Customer Quotes is available if your system includes the Fax Modem module. Note: If printing Customer Quotes on forms, set the printer to 12 cpi. The System Master file can be flagged to print either extended price or the delivery date on Customer Quotes. If the System Master file is flagged to enter Quote Effective Days and Delivery Dates, this information prints on the Customer Quote (if entered when the quote was created). If the Customer Record is flagged to use the Price Per Each option, per each pricing prints on Customer Quotes. If a Cross-Reference note is attached to a line item, it prints beneath the Item Description. If the Customer Quote is printed on a form, ATTN: prints below the Customer Name and above the Add Line 1 information (if a valid entry can be placed after the ATTN:). Valid entries are, in order of use: The entry made in the Buyer field at the time the quote was created The first Note Line on the first item if the note begins with ATTN: (any type of Note Line is considered) The entry in the Business Contact field of the Customer Record (CP/MAI) If none of these valid entries exists, the ATTN: line is excluded. If you print to the Fax option, a lead sheet prints automatically. See the Fax Modem Reference Manual in Volume 5 for detailed information regarding this option. FPD/204 OP - 111

112 ORDER PROCESSING - CUSTOMER QUOTES (OP/OPQ) Entry/Inquiry Screen Field Explanation Whse Enter the warehouse number from which to print the quotes. To include quotes from all warehouses, leave this field blank and press SKIP. To exit the program, leave this field blank and press CMD. Print All Quotes? (Y/N) Y = Print all quotes from the specified warehouse. N = Print a specific range of quotes from the specified warehouse. From Quote Number To Quote Number These fields are displayed only if you selected to print a specific range of quotes by entering N in the previous field. Enter the first and last quote numbers in the range to print. Print Item Discount? (Y/N) Y = Include the Item Discount information. N = Exclude the Item Discount information. Note: The printed selling price does not include the discount percent. OP FPD/204