MEATPRO SALES AND EXPORT. MEATPRO Sales and Export

Transcription

1 MEATPRO Sales and Export

2 MEATPRO MeatPro provides the Meat Plant with a comprehensive approach to managing sales through pricing based on multiple units of measure, monitoring export quotas, and estimating transport costs via shipping matrices and insurance approximates. This provides the Meat Plant with the capability to plan in advance to meet both national and international sales demand while maintaining margins through real time revision of costs. The exporting functions of MeatPro further manage the costs of inventory by combining estimated shipping costs calculated from a shipping matrix based on export location, estimated insurance costs, and currency conversions into the final sale price. Built in foreign currency conversion processes ensure that fluctuations in foreign currencies do not erode profit margins. Export documentation is provided by either an interface to a specified documentation provider, based on the entire shipment, or by using specific MeatPro documents. This approach to export documentation means that a plant can use their existing documentation processes or change to MeatPro processes. The Sales and Export functions of MeatPro provide the Meat Plant with a flexible, seamless and integrated system to manage inventory from quote to delivery. Inventory is recorded in multiple units of measure, for example weight, cartons or hides, which are automatically interfaced from the various collection points. Cartons of cuts can be costed per each carton s weight based on net realisable value, which can be automatically or manually updated based on current market conditions. This system of recording and costing inventory allows the Meat Plant to easily maintain margins on each individual carton without re-keying any information. MeatPro provides the Meat Plant with the capability to cost and price inventory based on triple units of measure if required, for example hides can be measured based on width, length and depth, ensuring the margins can be easily maintained on every type of product. Sales staff can easily track inventory through the available to sell screen, which displays the inventory on hand, planned sales and production levels in a simple form. The comprehensive quota management system monitors export tariffs by automatically updating the quota based on sales invoices. This allows MeatPro to display in real time data the Meat Plant s quota levels. Eligibility setup ensures that orders for specific customers follow the appropriate export eligibility rules. The combination of these functions gives the Meat Plant the capacity of in depth planning of forward volumes based on planned production, sales requirements and quota levels. KEY BENEFITS Comprehensive The sales orders directly interface with the export documentation at the point of sale to provide a complete export and invoice document set. Flexible - Customisable price generation with adjustable types and number of units of measure provides a fully automated system as per the Meat Plant s individual pricing schedule. Quota Planning Quotas are managed by real time updating of product levels based on sales contracts. This allows the Meat Plant to plan future export based on peak export times and a view of how much more stock can be exported until the tariffs take effect. Net Realisable Value - The cost of stock is automatically calculated with net realisable value allowing the Meat Plant to plan and manage sales margins more efficiently. Inventory Management The available to sell screen provides the Meat Plant with the capability to plan and manage future sales levels based on inventory on hand and planned inventory levels. Eligibility Control MeatPro ensures that specific sales orders follow the appropriate eligibility rules while exporting to certain markets or customers. 2

3 KEY FEATURES Multiple Units of Measure: Inventory is measured in multiple units, for example per carton and weight, which are transferred directly from the scale systems. This allows the Meat Plant the flexibility when pricing stock to maintain margins while selling in various different units of measure for a particular product. Customisable Sales Module: Invoices produced by MeatPro can be specified in particular units of measure according to the pricing system of the particular inventory type. Dual units of measure are used by standard MeatPro pricing, however if necessary triple units of measure can be selected for particular products such as hides whereby pricing can occur based on the length, width and depth of the stock. These can then be used to calculate the sale price, date-based expiry and container fees. The sales process can be configured to match the Plant s requirements due to the flexibility of the Dynamic Navision underlying application. Available to Sell Screen: This screen displays the amount of inventory on hand, planned production levels, and planned sales. Information can be viewed for different time intervals, allowing the Meat Plant real time planning capabilities. Net Realisable Value: The net realisable value of inventory is calculated via the combination of market price, foreign exchange rates and the shipping matrix. Inventory can be specified to automatically display the most updated costs based on current market rates, or can be manually updated when desired by the Meat Plant. Currency Purchasing: MeatPro utilises the Foreign Exchange Contract system for treasury functions. This system manages forward purchasing of foreign currencies based on sales invoices so that profitable margins on those contracts can be automatically maintained. Export Documents Interface: Export documentation is automatically interfaced from the order, shipment or invoice to the specified system such as Prodocs, Ozdocs or NZDocs. In some cases MeatPro can provide its own version of export documentation. Claims Management: MeatPro identifies and reports meat claims costs, for example statutory international trade claims, rejection or disposal claims. Credit notes are then raised for the amount of the claim against the customer s account. Eligibility Control: MeatPro identifies the countries that particular cuts cannot be exported to because of the manner, quality or grade of the animal which was killed. Lot traceability: Cartons are able to be tracked backwards to the various mobs from which the stock came from, and to the source farm of a particular mob. Shipping Matrix: MeatPro automatically estimates the freight and insurance costs using the departure point and the final destination. Accrual processes manage the costs keeping a current margin view of each deal. Quota Management: This function allows the Meat Plant to manage the tariffs associated with exporting to certain countries by automatically updating the quota based on sales data, and displaying the net position in real time. Associated quota documentation, for example the TRQ certificate for the US, or the URA certificate for Europe, is also stored under this function to simplify export processing. 3

4 GENERAL PROCESS OVERVIEW 4

5 SCREENSHOTS The available to sell screen gives the Meat Plant an in-depth enquiry into planned and current inventory levels. This particular screen displays different beef cuts measured firstly by weight, and then by number of cartons. The quantity of each cut ordered against the quantity currently available is displayed here for ease of production and sales planning. The MeatPro sales order screen displays the foreign currency required, insurance and container costs associated with the order. The auto-calculation column here enables the Meat Plant to designate certain inventory to be automatically costed based on current market conditions. 5

6 The Quota Master card allows the Meat Plant to specify a number of different possible export quotas, allowing for ease of tracking the separate quota levels through the header card. The Quota Header card displays the specific details of a particular quota, including the end date, real time tonnage delivered and the charge once the quota has been exceeded. Quota, allocation, adjustments, purchases and transfers are tracked within the system. 6

7 The weekly finished goods schedule displays the available to sell inventory based on carton number. The cost price, the automatically updated market price and the designated foreign currency and freight for each carton are displayed here. In collaboration with Contact Fujitsu New Zealand Address: Fujitsu Tower, 141 The Terrace Wellington 6011, New Zealand Phone: Website: FAL-EN About Fujitsu Fujitsu Australia and New Zealand is a full service provider of information technology and communication solutions. As the third largest ICT company in the Australian and New Zealand marketplace, we partner with our customers to consult, design, build, operate and support business solutions. From strategic consulting to application and infrastructure solutions and services, Fujitsu Australia and New Zealand have earned a reputation as the single supplier of choice for leading corporate and government organisations. Fujitsu Australia Limited and Fujitsu New Zealand Limited are wholly owned subsidiaries of Fujitsu Limited (TSE:6702). 7