CREATING AN erequest FOR WATER SERVICE

Transcription

1 CREATING AN erequest FOR WATER SERVICE Magnetic Springs Water Company, Inc. is the current contracted supplier for office water service. Below you will find the steps to create a an erequest using the estores catalog for this service. erequest DETAILS When creating one erequest/po per year per location for water service with Magnetic Springs, the following information needs to be included: - Which catalog should I choose? For main campus locations, choose Magnetic Springs Columbus; for regional campuses locations, choose Magnetic Springs Wooster. - Where is the service needed? Magnetic Springs is location-based for all of their equipment, deliveries, and billing. Please include complete address, building name, and room number. - What type of water is requested? There are currently two water options: Premium Drinking water or Spring water. Include the annual amount of water that will be needed for the location. - Are cups needed? Magnetic Springs can provide paper cups or plastic cups. If you need them, please include them on the requisition (annual amount). - Is the dispenser included in the request? Even though the equipment has no cost, it must be included on the requisition. - What is the delivery frequency? Either every 2 or 4 weeks. Inside the Business Purpose section of the erequest include how many bottles of water/cups should be delivered along with how frequently they need to be delivered. - Who is the contact? Our Magnetic Springs contact is either Sherry Allison (sherry@magneticsprings.com) or Nicole Allison (nicole@magneticsprings.com). Both are able to answer questions regarding delivery or placing a request for service. - What is the term of service? All PO's should be created for one Fiscal Year. - Any other questions? Please call into the office at or at contact@magneticsprings.com Magnetic Springs counts each dispenser as an individual account. Each dispenser is considered a location and should be included in the requisition and PO along with the annual water bottles, and/or cups needed. For example, if the request is water service to your four-story building with water dispensers on each floor, this equates to four separate requisitions. Last Update: 05/15/2018 Page 1 of 3

2 EXAMPLE erequest for Magnetic Springs using the estores catalog: **Please make sure to include your previous FY's PO in the Business Purpose** EXAMPLES Correct PO's for Magnetic Springs: 1st PO: Ordering Bottled Water & Dispensers 2nd PO: Ordering a Monthly Filtration Unit Last Update: 05/15/2018 Page 2 of 3

3 The Ohio State University PURCHASE ORDER Vendor: Ph: 614/ Business Unit Purchase Order PO Date Change Order# Page UNIV AG07 05/01/18 1 / 1 Payment Terms 1/45 Net60 Freight Terms State Ohio Tax Status Service No Freight Charges EXEMPT Ship Via Best Way Buyer: ESTORES Phone: 614/ Ship To: Hughes Hall 1899 College Road MAGNETIC SPRINGS WATER CO 1917 JOYCE AVE COLUMBUS OH Bill To: Preferred : apinvoices@osu.edu OSU Central Accounts Payable Stores Bldg. Room Kenny Rd Contract : OSU 18-WATERSERVICES Ln#-Sc# Item/Description Quantity UOM Unit Price Extended Amt Due Date CB 5 Gallon Bottles of Spring Water Each /30/ CB Each /30/19 Regular Hot & Cold Bottled Water Coolers This Purchase Order is for the estimated requirements as specified above. The term of this Purchase Order shall commence on 07/01/2018 and terminate on 06/30/2019. The Ohio State University reserves the right to extend the Purchase Order a maximum of thirty (30) days beyond the normal expiration date. 4 bottles every 2 weeks Location: 106 Hughes Hall Room 106 Contact: Christine Cihon at cihon.2@osu.edu (614) This Purchase Order replaces AA01 Total PO Amount GL BU: UNIV Org: Fund: Account: Proj: Prog: User Def: Unauthorized

4 The Ohio State University PURCHASE ORDER Vendor: Ph: 614/ Business Unit Purchase Order PO Date Change Order# Page UNIV AC47 05/10/18 1 / 1 Payment Terms 1/45 Net60 Freight Terms State Ohio Tax Status Service No Freight Charges EXEMPT Ship Via Best Way Buyer: ESTORES Phone: 614/ Ship To: Celeste Laboratory Of Chemistr 120 W 18th Ave MAGNETIC SPRINGS WATER CO 1917 JOYCE AVE COLUMBUS OH Bill To: Preferred : apinvoices@osu.edu OSU Central Accounts Payable Stores Bldg. Room Kenny Rd Contract : OSU 18-WATERSERVICES Ln#-Sc# Item/Description Quantity UOM Unit Price Extended Amt Due Date CB Water Filtration Unit Hot & Cold Water Coolers - (2x filter/yr) Months /30/ CB For Existing Accounts Only 4.5oz Paper Cups 200 per Unit Package /30/19 This Purchase Order is for the estimated requirements as specified above. The term of this Purchase Order shall commence on 07/01/2018 and terminate on 06/30/2018. The Ohio State University reserves the right to extend the Purchase Order a maximum of thirty (30) days beyond the normal expiration date. 1 package of cups every month Location: Celeste Lab of Chemistry Room 205 Department contact: Christine Cihon (614) cihon.2@osu.edu This purchase order replaces AC45 Total PO Amount GL BU: UNIV Org: Fund: Account: Proj: Prog: User Def: Unauthorized

5 ADDITIONAL RESOURCES AND INFORMATION SUPPORT CONTACTS estores for questions about the estores catalogs and suppliers. for questions about erequest. Last Update: 05/15/2018 Page 3 of 3