Clevite Engine Parts Division of Dana Corporation

Transcription

1 Clevite Engine Parts Division of Dana Corporation - 1 -

2 This document consists of general information to assist our suppliers in implementing EDI in the area of purchase orders. VANS (Value Added Networks) Purchase orders are transmitted daily to Dana Network Services, our primary VAN is GEIS (GE Global exchange Services). A VAN is a third party network whose business is to handle and hold data for trading partners. You will call your VAN and retrieve the orders we have transmitted to our VAN. If GEIS is not your network, interconnects between networks are available. Advantis, Ordernet, Easylink and GE are some of the networks available. No direct communication links will be established between a supplier and Clevite. Costs We will pay the cost of sending our orders through EDI and for the cost of receiving acknowledgments (997's). You will pay the cost of retrieving our orders and sending acknowledgments. Future Plans Once purchase orders are working successfully, we will be placing you on a list of candidates for additional EDI documents. Additional documents we are using are the ASN (856 - Advanced Ship Notice)

3 EDI General Information Primary Network: GEIS/ANSINET Sender\Receiver ID: Qualifier: 01 Current Release / Version: ANSI X Current Documents: 810 Invoice, 850 Purchase Order, 856 Advance Shipping Notice, 846 Inventory Inquiry/Advice, 855 Purchase Order Acknowledgment, 857 Shipment and Billing Notice, 997 Functional Acknowledgment Separators Segment Separator: NAK (Hex 15) Element Separator: ~ (Hex 7E) Subelement Separator: < (Hex 3C) Acknowledgments All orders should be individually acknowledged using the transaction set level acknowledgment ability of transaction set 997. Receipt of acknowledgments is expected within 24 hours (1 working day) after we have placed them on the network. Contact If you have questions, problems, or wish to get started with us on EDI please contact. Les Precht Phone: ( 800) Ext Fax: ( 901) Ext Internet: Les.Precht@dana.com - 3 -

4 The following is a list of the possible segments used by our purchase orders. Some segments may or may not be present on all orders. ISA IEA GS GE ST SE BEG REF PER ITD N1 N2 N3 N4 CTT Interchange Envelope Functional Group Envelope Transaction Envelope Purchase Order Beginning erence Contact Terms N9 erence Loop MSG Free Form Message Identification Ship To Address (Direct-To-Customer) Ship To Address (Direct-To-Customer) Ship To Address (Direct-To-Customer) PO1 Part Item Loop DTM Delivery Date Item Loop PKG Part Special Remark Item Loop Purchase Order End Transaction End Functional Group End Interchange End - 4 -

5 Sample Order Typical Order ISA~00~ ~00~ ~01~ ~??~???????????????~010302~ 0850~U~00401~ ~0~P~> GS~PO~ ~???????????????~ ~0850~1~X~ ST~850~0001 BEG~00~SA~ ~~ REF~IA~0123 PER~BD*JOHN DOE ITD************NET 45 N9~ZZ~SUPPLIER PO MSG~USE SAIA AS CARRIER MSG~SPECIAL BUILD ORDER N1~BY~CLEVITE ENGINE PARTS~92~AA N1~SU~B & D PART MANUFACTURING N1~ST~CLEVITE ENGINE PARTS.~92~49 PO1~4~15~EA~24.28~~BP~ ~VN~EP-066B~BL~07~MP~VP DTM~002~ PO1~5~8~EA~24.28~~BP~ ~VN~EP-066D~BL~07~MP~VP DTM~002~ PO1~10~50~EA~26.78~~BP~ ~VN~EP-054A~BL~07~MP~VP DTM~002~ CTT~3 SE~21~0001 GE~1~1 IEA~1~

6 Sample Order - Direct To Customer Order ISA~00~ ~00~ ~01~ ~??~???????????????~020103~ 0850~U~00401~ ~0~P~> GS~PO~ ~???????????????~ ~0850~50~X~ ST~850~40001 BEG~00~SA~ ~~ REF~IA~0219 PER~BD~Rob Shields ITD~~~~~~~~~~~~Due in 45 Days N9~ZZ~SUPPLIER PO MSG~CUST PO RON SLEDGE MSG~PLS SHIP VIA UPS-NEXT DAY AIR N1~BY~CLEVITE ENGINE PARTS~92~AA N1~SU~PERFECT CIRCLE MUSKEGON N1~ST~CLEVITE ENGINE PARTS N2~BILL DAVIS RACING~301 OLD THOMASVILLE RD N4~HIGH POINT~NC~27260 PO1~1~24~EA~3.70~~BP~ B~VN~ B~BL~07~MP~VP DTM~002~ PO1~2~32~EA~3.70~~BP~ B~VN~ B~BL~07~MP~VP DTM~002~ PO1~3~32~EA~1.68~~BP~ B~VN~ B~BL~07~MP~VP DTM~002~ PO1~4~32~EA~3.70~~BP~ B~VN~ B~BL~07~MP~VP DTM~002~ PO1~5~32~EA~2.37~~BP~ B~VN~ B~BL~07~MP~VP DTM~002~ CTT~5 SE~25~

7 Example: ISA*00* *00* *01* *01* *020102* 0850*U*00401* *0*P*> ISA01 I01 Authorization Qualifier M ID 2/2 '00' No Author. Info Present. ISA0 2 I02 Authorization Info. M AN 10/10 Blank. ISA03 I03 Security Qualifier M ID 2/2 '00' No Security Info Present. ISA04 I04 Security Info. M AN 10/10 Blank. ISA05 I05 Sender ID Qualifier M ID 2/2 ID Code Identifying Type Of ID Used. "01" = 9 Digit Duns Number. Others are available. ISA06 I06 Sender ID M AN 15/15 Identification Code Of Sender. AEC Duns = ' ' ISA07 I05 Receiver ID Qualifier M ID 2/2 ID Code Identifying Type Of ID Used. "01" = 9 Digit Duns Number. Others are available. ISA08 I07 Receiver ID M AN 15/15 Identification Code of Receiver. ISA09 I08 Interchg Date M DT 6/6 YYMMDD ISA10 I09 Interchg Time M TM 4/4 HHMM ISA11 I10 Interchg Standard Group M ID 1/1 "U" = US EDI Community of X12, TDCC, and UCS. ISA12 I11 Interchg Control Version M AN 5/5 "00400" = Standard Issued By ANSI. ISA13 I12 Interchg Control Number M R 9/9 9 Digit Number Which Uniquely Identifies The Transmission. Assigned By The Sender And is Sequentially Generated. ISA14 I13 Ack Requested M ID 1/1 No Acknowledgment Requested. ISA15 I14 Prod/Test Indicator M ID 1/1 "P" = Production "T" = Test ISA16 I15 Subelement Separator M AN 1/1 ">" = Subelement Separator

8 GE Functional Group Trailer GS Functional Group ID M ID 2/2 "PO" = Purchase Orders GS Appl. Sender Code M ID 2/12 Senders Code GS Appl. Receiver Code M ID 2/12 Receiver Code GS04 29 Functional Group Date M DT 8/8 CCYYMMDD GS05 30 Functional Group Time M TM 4/4 HHMM GS06 28 Group Control Number M N0 1/9 Number Assigned To Functional Group By Sender. GS Responsible Agency Cd. M ID 1/2 "X" = Standards Committee X12 GS Version M ID 1/12 Standards Version Number Eample: GS*PO* * * *0850*1*X* ST - Transaction Set Header ST Set ID Code M ID 3/3 "850" ST Trans Set Control # M AN 4/9 Set control number within Functional Group. Example: ST*850*00001 BEG - Beginning Segment For Purchase Order BEG Transaction Set Purpose M ID 2/2 "00" = Original BEG Purchase Order Type M ID 2/2 "SA" = Stand Alone Order BEG Purchase Order # M AN 1/22 Purchase Order Number BEG Release Number O AN 1/30 Not Used. BEG Purchase Order Date M DT 8/8 Order Date. CCYYMMDD. Example: BEG*00*SA* **

9 REF - erence Numbers REF erence Number Qual. M ID 2/2 "IA" = Vendor Number "CO' = Customer's Order Number REF erence Number M AN 6/13 Vendor Number\Order Number Vendor Number (6 characters) Customers Order Number (max. 13 characters) Example: REF*IA*0454 PER Administrative Contact PER Contact Code M ID 2/2 BD = Buyer Name PER Name O AN 1/35 Name Example: PER*BD*GARY SMITH ITD Payment Terms ITD Description O ID 3/3 Terms Description. Example: ITD***********NET 45 N9 erence Identification REF erence Number Qual. M ID 2/3 "ZZ" REF erence Identification. M ID 1/30 Example: N9*ZZ*SUPPLIER PO MSG Free Form Message MSG Free Form Message M ID 78/78 Shipping instructions Example: MSG*Ship Via Roadway - 9 -

10 N1 Name N ID Code M ID 2/2 ST = Ship To BY = Buying Party SU = Supplier N Address Name O AN 1/35 Name N ID Qualifier O ID 1/2½ 92 = Assigned By Buyer Present for orders which ship directly to Clevite facilities. Also, not present on "SU" address types. Not present for "Direct-To-. Customer" shipments N ID Code C AN 2/17 49 = Collierville 05 = Olive Branch 08 = Churubusco Present on "ST" type addresses where shipment will be sent to a Clevite facility. Example: N1*ST*CLEVITE ENGINE PARTS*92*49 N1*BY*CLEVITE ENGINE PARTS *92*AA N1*ST*CLEVITE ENGINE PARTS. N1 Name N2 - Name N Name M AN 1/35 Name N Name O AN 1/35 Additional Address Information Example: N2*QUALITY PARTS INC.*PARTS DISTRIBUTION COMPLEX N3 Address Segment N Additional address info. M AN 1/35 Additional Address Information N Additional address info. O AN 1/35 Additional Address Information Example: N3*6464*WINCHESTER*SUITE 305 N4 City/State/Zip N City M AN 2/19 City Name N State M ID 2/2 State Code N Zip Code M AN 5/9 Zip Code Example: N4*ATLANTA*GA*

11 PO1 - Baseline Item Data PO Order Line Number M AN 1/6 Line Number On Order PO Quantity Ordered M R 1/9 Quantity Ordered PO Unit Of Measure M ID 2/2 "EA" = Each PO Price Per Unit M R 1/14 Price = "1.25" = "1" PO Basis of Unit Price O ID 2/2 Not Used PO Product ID Qualifier M ID 2/2 "BP" - Buyers Part Number Code PO Product Code M AN 1/30 Clevite Part Number PO Product ID Qualifier O ID 2/2 "VN" - Vendor Part Number Code PO Product Code C AN 1/30 If PO108 is present, Vendors Part Number PO Product ID Qualifier O ID 2/2 "BL" Brand Code PO Product Code O ID 1/30 "07" - Victor/Reinz "30" Napa "35" Carquest "90" Bulk PO Product ID Qualifier O ID 2/2 "MP" - Product Code PO Product Code O ID 1/30 "VP" - Gaskets "VB" - Gaskets Bulk NOTE: PO110 PO113 are only used for Churubusco Suppliers, warehouse 08. Example: PO1*000001*5000*EA*1.123**BP*CB12345*VN*A *BL*07*MP*VP DTM Date Segment Desc. Ele. Name Attributes Comments DTM Date/Time Qualifier M ID 3/3 "002" = Request to be delivered DTM Date M DT 8/8 Date Delivery Due (ccyymmdd) Example: DTM*002* PKG Item Special Remarks PKG Item Description Type M ID 1/1 "F" = Free Form PKG Description M AN 1/80 Special Item Comments Example: PKG*F****USE.006" FLANGE MATERIAL

12 CTT Transaction Totals CTT Number Of Line Items M N0 1/6 Total Number Of PO1 Segments Within Order Example: CTT*1 SE Transaction Set End SE # Of Included Segments M N0 1/6 Count of Segments Within The Transaction Set. SE Trans. Set Control # M AN 4/9 Control Number of the Transaction Set Assigned by the Sender. Example: SE*15*1 GE Functional group Trailer GE01 97 # Of Included Sets M N0 1/6 Total Number Of Transaction Sets Within the Functional Group. GE02 28 Group Control # M N0 1/9 Functional Group Control Number. Example: GE*1*1 IEA Interchange Envelope Trailer IEA01 I16 # Of Included Func Grps M R 1/5 Total Number Of Functional Groups Within The Interchange. IEA02 I12 Interchg Control Number M R 9/9 Interchange Control Number. Example: IEA*1*

13 Purchasing City Location Description AA ANN ARBOR CLEVITE ENGINE PARTS 325 EAST EISENHOWER PARKWAY ANN ARBOR,MI CB CHURUBUSCO CLEVITE ENGINE PARTS 570 US HWY 33 SOUTH CHURUBUSCO, IN Ship to Location List Whse. Name Whse Location OLIVE BRANCH 05 Clevite Engine Parts Direct Distribution Center Fax 7670 Hacks Cross Road Olive Branch, MS CHURUBUSCO 08 Clevite Engine Parts Distribution Center 570 US HWY 33 South Churubusco, IN CHARLOTTE 14 Clevite Engine Parts Direct 1305 Atando Ave Fax Charlotte, NC KANSAS CITY 15 Clevite Engine Parts Direct 3054 S. 24th St Fax Kansas City, KS DALLAS 16 Clevite Engine Parts Direct 425 Regal Row Fax Dallas, TX LOS ANGELES 22 Clevite Engine Parts Direct 5540 Bandini Blvd Fax Bell, CA CHICAGO 25 Clevite Engine Parts Direct 300 N Mannheim Rd, Ste Fax Hillside, IL Whse. Name Whse Location

14 HARRISBURG 29 Clevite Engine Parts Direct 21 Roadway Drive Fax Carlisle, PA STOCKTON 27 Clevite Engine Parts Direct 1988 E. Alpine Ave Fax Stockton, CA MIAMI 46 Clevite Engine Parts Direct NW 101 Rd Fax Medley, FL COLLIERVILLE 49 Clevite Engine Parts Direct Distribution Center Fax 477 Distribution Parkway Collierville, TN