Drop Ship Orders. To access this option: 1. Select the Sales menu 2. Select the Orders sub-menu 3. Select the Drop Ship Entry sub-menu

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1 Drop Ship Orders The Drop Ship Orders Entry is used to enter the orders that the vendors deliver directly to your customers or directly in your warehouses. Ex: Chips (Hostess Frito-Lay, Yum-Yum), bread (Multi-Marques, Weston), magazines (Benjamin, Dynamique), ice cream (Nestle), Berthelet products, cigars companies... To access this option: 1. Select the Sales menu 2. Select the Orders sub-menu 3. Select the Drop Ship Entry sub-menu Warehouse: Indicates the warehouse code where the order will be invoiced. Vendor: Indicates the vendor s code (vendor = purchase vendor). Payable: Indicates the payable vendor s code (to who the invoice will be paid). Message: Indicates the message for the drop ship order header. Reference: Indicates the vendor invoice number for this transaction. Date: Indicates the invoicing date. Colabor Information Technologies /1

2 Details: When this check box is checked, the Details button will be displayed and will allow entering product s details. Stat.: Indicates if the drop ship order will be included in the vendor s statistics. When a transaction is entered by EDI, this check box is automatically checked. The following reports consider this check box: Rap_profit_client_inc_remise Rap_rabais_termes_drop Rap_rabais_trimistriels Rap_reconcil_customers_drop Rap_reconcil_vendor_drop Rap_statistiques_des_drops Rap_vente_sommaire Rap_vente_sommaire_detail Status: Indicates if the transaction is opened (before Drop ship matching) or closed (after Drop ship matching). EDI: Indicates if the order was sent by EDI (Inquiry field only when the screen is on search mode). Tob. Tx. ($): Indicates the total amount of tobacco tax for this transaction. Cig. Tx. ($): Indicates the total amount of cigar tax for this transaction. Fed. Tax ($): Indicates the total amount of the federal tax for this transaction. Prov. Tax ($): Indicates the total amount of the provincial tax for this transaction. Total ($): Indicates the grand total for this transaction. Customer: Indicates the customer code which the goods were delivered. Name: Indicates the customer name which the goods were delivered. Invoice Details: Customer Reference: Indicates the reference number of the delivery document left to the customer. Date: Indicates the invoicing date (according to the delivery document). Retailer: Indicates the retailer code (This field concerns only the Drop Manager). If in the vendor s maintenance, one of the documents 882, 810 or 880 is associated for EDI transaction type, the word EDI will be displayed in red in the screen. Selling Price ($): Gross Amount: Indicates the selling amount to receive (adjustment included). Tobacco Tx.: Indicates the tobacco tax amount. Cigar Tx.: Indicates the cigar tax amount (if it is for a detailed drop ship). Net: Indicates the gross amount to receive + Tobacco tx. + Cigar tx. Fed. Tx.: Indicates the federal tax amount. Prov. Tx.: Indicates the provincial tax amount. Surcharge ($): Surcharge: Indicates the customer surcharge amount. Fed. Tx.: Indicates the customer surcharge federal tax amount. Prov. Tx.: Indicates the customer surcharge provincial tax amount. Total ($) : Net + Surcharge: Indicates the total invoice to receive before taxes. Fed. Tx.: Indicates the federal tax amount to receive. Prov. Tx.: Indicates the provincial tax amount to receive. Total: Indicates the total invoice to receive (taxes included) /2 Colabor Information Technologies

3 Cost Price ($): Gross Amount: Indicates the amount to pay (before adjustment). Adjustment: Indicates the discounts or vendors agreements to be applied on the invoice. Only the discounts Applied on Invoiced Cost are displayed here. Net: Indicates the total amount to pay before taxes. Fed. Tx.: Indicates the federal tax amount to pay. Prov. Tx.: Indicates the provincial tax amount to pay. Total: Indicates the total amount to pay. Colabor Information Technologies /3

4 Detailed Invoicing (When the check box Details is checked). The Details button will be displayed at the right bottom of the screen. This button allows entering information of products associated to the transaction: Product: Indicates the product s code. Format: Indicates the product s format to invoice. Cost orig. ($): Indicates the original product s cost (adjusted cost from product s maintenance). Adjust. ($): Indicates the discounts or vendor agreements to be applied on the invoice. Only the discounts Applied on Invoiced Cost are displayed here. Net Cost ($): Indicates the cost adjustment (rebate) before taxes. Tob. Tx. ($): Indicates the tobacco tax amount. Orig. Sel.($): Indicates the original selling price. Adjust. ($): Indicates the difference between the original selling price and the net selling price. Net Sel. ($): Indicates the selling price invoiced for the current transaction. Quantity: Indicates the invoiced quantity. Weight: Indicates the invoiced weight. Tobacco changed: Indicates if the tobacco tax is different than current regular tobacco tax on product format (not applied to cigars) Amount ($): Indicates the total amount for the selected line. Fed. Tax ($): Indicates the federal tax total amount for the selected line. Prov. Tax ($): Indicates the provincial tax total amount for the selected line. Inv Fmt: Indicates the invoiced format if different than the ordered format (ex.: case, kilo). Product: Indicates the product s description. Brand Name: Indicates the brand name or the manufacturer short name. Packing: Indicates the format s description (ex. 6 x 300ml). Modified Rates Used at Creation (%): Indicates if the federal/provincial tax rate has been modified (by the Change taxes button). This allows displaying the rates that will be used for the creation of new lines. Updated Rates Used for Cigars (%): Indicates if the markup / Tobacco tax has been modified (by the Change cigar tax button). This allows displaying the rates that will be used for the creation of new lines. /4 Colabor Information Technologies

5 Discounts button: Displays existing discounts or vendor agreements that are not applied on the invoiced cost. Colabor Information Technologies /5

6 Drop Ship Inquiry The Drop ship inquiry displays the drop ship orders entered manually or by EDI. To access this option: 1. Select the Sales menu 2. Select the Orders sub-menu 3. Select the Drop Ship Inquiry sub-menu Warehouse: Indicates the warehouse code. Vendor: Indicates the vendor s code. Payable Vendor: Indicates the payable vendor s code (to who the invoice is paid). Reference No: Indicates the vendor s invoice number. Date: Indicates the vendor s invoice date. EDI: Indicates if the transaction comes from EDI. Det.: Indicates if the transaction is detailed by product. Cl.: Indicates if the transaction is closed (reconciled or not). /6 Colabor Information Technologies

7 Stat.: Indicates if the drop ship order is included in the vendor s statistics. When an EDI transaction enters, this check box will always be checked. The following reports consider this check box: Rap_profit_client_inc_remise Rap_rabais_termes_drop Rap_rabais_trimistriels Rap_reconcil_customers_drop Rap_reconcil_vendor_drop Rap_statistiques_des_drops Rap_vente_sommaire Rap_vente_sommaire_detail Message: Indicates the message from the drop ship order header. Details by Invoice: Customer: Indicates the invoiced customer code and name. Date: Indicates the date the customer is invoiced (reconciled date). Reference No: Indicates the reference number of the customer delivery document. Invoice: Indicates the customer invoice number. Retailer: Indicates the retailer s code and description (Used by the Drop manager only) Receivable: Gross Amount($): Indicates the selling amount to receive (adjustment included). Adjustment($): Indicates the adjustment amount to receive. Tob. Tax($): Indicates the tobacco tax amount to receive (does not include the cigar tax). Cigar Tax($): Indicates the cigar tax amount to receive. Net amount ($): Indicates the gross amount to receive + Tobacco tx. + Cigar tx. (before taxes). Federal Tax($): Indicates the federal tax amount to receive. Provincial Tax($): Indicates the provincial tax amount to receive. Surcharge: Indicates the surcharge amount to receive (before taxes). Federal Tax($): Indicates the federal tax amount to receive for the surcharge. Provincial Tax($): Indicates the provincial tax amount to receive for the surcharge. Net + Surcharge ($): Indicates the total invoice to receive before taxes. Federal Tax($): Indicates the federal tax amount to receive. Provincial Tax($): Indicates the provincial tax amount to receive. Total($): Indicates the grand total amount to receive. Payable: Gross Amount ($): Indicates the gross amount to pay (before taxes and adjustment). Adjustment ($): Indicates the adjustment amount to pay. Federal Tax ($): Indicates the federal tax amount to pay. Provincial Tax ($): Indicates the provincial tax amount to pay. Total : Indicates the grand total amount to pay. DISCOUNTS button: Displays the existing discounts or vendor agreements. Colabor Information Technologies /7

8 Drop Ship Matching This option allows the drop ship orders invoicing. All the transactions (vendors and customers) can be displayed in the AR / AP reports. When the user press the button YES, the invoicing process begins. To access this option: 1. Select the Sales menu 2. Select the Billing sub-menu 3. Select the Drop Ship Matching sub-menu REPORT AR button: Displays the Customer Drop Ship Matching Report (not invoiced yet) REPORT AP button: Displays the Vendor Drop Ship Matching Report (not invoiced yet). YES button: Activate the drop ship orders invoicing process. CANCEL button: Allows quitting this option without invoicing the opened drop ship orders. The opened orders are kept to be invoiced later. /8 Colabor Information Technologies