Commport Internet EDI EDI w ith Walmart. O rder (850) I nvoice (810)

Transcription

1 Commport Internet EDI EDI w ith Walmart O rder (850) I nvoice (810) June, 2017

2 General Information For general instructions on how to access Internet EDI, how to navigate the system or generate an invoice please visit the Help Section within Internet EDI or reference your Internet EDI User Guide. 2 Within this Hub Guide are details regarding key pieces of information or steps that are required for the hub Walmart. Bold is used to list fields that will always need to be manually entered. Italics is used to list fields that have a special note. Fields that are typically pulled from the Shipment or Sales Order are listed with no emphasis. These will need to be manually entered if you are creating a manual Invoice Mandatory Fields are marked in yellow on the website, the below does not tell you mandatory fields. A document cannot be completed until the mandatory fields are filled out. Hub Profile Hub ID: 556 Transactions: Purchase Order (850), Invoice (810), Business Process Overview 1. Post PO 2. Invoice from Order a. To Invoice from Order i. View PO from Orders screen ii. Select Direct Invoice iii. Complete Invoice Internet EDI Transaction Specific Documentation Invoice (810) Header Information 1. Verify or enter the, Ship From and Ship To a. Name b. Location Number - Global Location Number (GLN) - DUNS Number c. 4 Digit Store or Warehouse Location Code (Ship To) d. Address Line1

3 e. City f. Province/State Code g. Postal/Zip Code h. Country Code i. Confirm Your GST Registration number in the Company Settings Tab 2. Verify or enter the Invoice Details. a. Invoice Date b. PO No c. Invoice No (Enter your unique Invoice Number) d. PO Date e. Vendor Number (assigned by Walmart 9 Digits) 3. Terms of Sale a. Terms Type Code - 02 = End of Month - 05 = Discount Not Applicable - 08 = Basic Discount Offered b. Terms Basis Date Code - 1 = Ship Date - 3 = Invoice Date - 7 Effective Date - 15 = Receipt of Goods c. Terms Discount Percent d. Terms Discount Days Due e. Terms Net Days f. Terms Discount Amount g. Terms Description 4. Charges & Allowances (If the charges or allowances sent by Walmart are not applicable they may be removed) a. Allowance or Charge Indicator - A = Allowance - C = Charge b. Type of Service Code c. Charge or Allowance Amount d. Allowance or Charge Percent e. Rate f. Unit or Basis for Measurement Code - CA = Cases - EA = Eaches g. quantity 3

4 4 h. Allowance or charge method of handling = Off Invoice - 06 = Charge to be Paid by Customer 5. Verify or enter the Shipment Details a. Shipment Date b. Shipment Method of Payment - CC = Collect - PP = Prepaid c. Number of Units Shipped d. Unit or Basis for Measurement Code - CA = Case - EA = Each 6. Additional Details a. Department Number (must be zero padded to 5) b. Merchandise Code (must be Zero padded to 4 digits) Line Item Detail Information If you are invoicing from a Sales Order the Line Item details will be pulled from the original document. If you are creating a manual Invoice you must add the line items. Your product catalogue must be setup in the Administration section of the Internet EDI system. 7. Verify or Enter Line Item Details a. Quantity Invoiced b. Unit or Basis for Measurement Code - EA = Eaches - If cases are used as the unit of measurement you must indicate the number of eaches in the case (Step by step instructions below) - CA = Cases If eaches is used as the unit of measurement you must remove the number of inner packs (Step by step instructions below) c. Unit Price d. Item Identification Code - UI = U.P.C. Consumer Package Code 11 digit e. Description (Mandatory) f. Confirm Tax Amount g. Confirm total invoice amount

5 5 1. Highlight Line Item, Select View/Edit Line 2. Select the Case-Pack Physical Details Tab 3. Edit Number of Inner Packs and Number of Eaches Per Inner Pack

6 6 Complete Invoice! Need Help? Check out our online Help available on any screen within Internet EDI. Look for the Help Button with the blue questions mark found on the top right hand corner of your screen. There you will find our training videos, and specific details about each document and the business process embedded into Internet EDI. Please visit our website Internet EDI Q&A, or call us any time at (905)