EXHIBITION & SPONSORSHIP PACKAGES. SenseAsia 2018 The 3rd Asian Sensory and Consumer Research Symposium. Exhibition and Sponsorship Opportunities

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1 EXHIBITION & SPONSORSHIP PACKAGES SenseAsia 2018 The 3rd Asian Sensory and Consumer Research Symposium Dates: May 2018 Location: Renaissance Kuala Lumpur Hotel Website: Exhibition and Sponsorship Opportunities Daphne Llewellyn Davies Commercial Sales Manager SenseAsia 2018 Kuala Lumpur Tel: +44(0) This will be the third SenseAsia conference designed specifically for the region and will attract delegates from industry and academia. The exhibition will be located in the Ballroom which is where the welcome reception, refreshments, lunches and the posters will be and so there will be plenty of opportunity for you to interact with the delegates. Each stand will have access to power if required, however you should provide your own PAT tested extension cables. The Exhibition and Sponsorship packages for SenseAsia 2018 have been designed to encourage industrial and association support for the conference. All exhibitors and sponsors will receive the following with additional advantages dependant on the level of sponsorship: Web and program listing Exhibitors and sponsors will be listed in advance on the conference website and in the program booklet provided to all ees. Your Company profile within the exhibition and sponsors section of the SenseAsia 2018 website and the program booklet ( words). Your Company logo on the holding slide on the conference platform together with other sponsors and exhibitors. A delegate list including the delegate name and company will be ed to exhibitors and sponsors 2 weeks before the conference. Please provide by a short company profile, web address, logo and contact details as soon as possible. IMPORTANT NOTICE 1. For the safety of all ing the event, all equipment and displays MUST be confined within the exhibit area booked. Additional exhibit space may be available if reserved in advance. 2. Leaflets, promotional items or display equipment are not allowed to be placed in the refreshment areas unless authorised in advance of the event.

2 EXHIBITION Deadline for logo and company profile: Within 1 month of booking Please send to Laura Grossman: l.grossmann@elsevier.com Exhibition Stand US $2500 A booking includes: Stand 1 table and 2 chairs Company name board for your table (A3 size) Exhibitors are able to take advantage of the following additional exhibitor benefits by providing the information requested: 1) Single page advert in the program book Please provide by a print ready high resolution, black and white, A4 (30cmx21cm) pdf file of your advert for inclusion in the program book. This must be provided no later than 30 March. Please the advert to Laura Grossman: l.grossmann@elsevier.com 2) 2 free full delegate registrations at the conference 3) Extra places: Conference ance at a special exhibitor rate: $ Limited to 2 places. Additional places would then be purchased at the Industry rate: $ SET UP: Sunday 13 May from 11:00-14:00 BREAK DOWN: Tuesday 15 May after the last refreshment break ROOM LAYOUT: Shell scheme. Select from the floorplan SHIPMENT DETAILS: All details with regard to the shipment will be sent to exhibitors closer to the time of the conference COLLECTIONS: Please ensure that you have made your courier pick up arrangement in advance and that your property is well wrapped for shipment, with the appropriate address labels in place before you leave the site. Ensure that you leave the name of the courier you have appointed and the location of the shipment with the ground staff before you leave. INSURANCE: Your booking does not cover insurance which should be arranged separately. Please be aware that you will be required to send a copy of your public liability insurance certificate to the event organisers closer to the time of the conference. HEALTH & SAFETY: You will be required to complete a Risk Assessment Document in advance of the event ELECTRICAL CONNECTIONS: Please bring your own PAT tested extension leads and adaptors if required UPGRADE: Upgrade to full colour rather than black and white that we offer as standard for your logo and advert in the program booklet for US $400

3 SPONSORSHIP Please use the packages below as a guide, if you would like an amended package to suit your business needs please contact daphne.davies@outlook.com Welcome Drinks Reception (Sunday 13 US $4500 The conference reception will take place in the Ballroom, which is also where the exhibitors and posters are located. Snacks and drinks will be served to all delegates. On site sponsor signage during the evening to include a variety of branded signs Display area and table for you to promote your company during the course of the welcome reception Branded invitation included in the delegate pack Conference US $5500 Your company logo together with the conference logo on the conference bag given to each delegate Opportunity to include one item of promotional material within the bag Attn: Laura Grossmann: l.grossmann@elsevier.com SenseAsia Conference 2018 Poster US $5000 Your logo on each of the poster board numbers Signage featuring your logo promoting your sponsorship close to the posters Space for your pull up banner close to the posters during the course of the conference US $5000 Your logo on each of the headrests in the plenary sessions US $5750 WiFi Sponsor: Once the delegate has logged onto the WiFi they will be redirected to your website. Your logo on the WiFi signage Online Abstract System Sponsor: Your logo on the online abstract system ed to all delegates in advance of the symposium. Your logo on the sent to the delegates with system instructions Symposium App Sponsor: Your logo on the welcome screen of the app on opening

4 Organisers & Ushers US $5750 Worn by the conference administration personnel and their team of volunteer student helpers. Your company logo is constantly visible Your company logo on the front of the shirt along with the SenseAsia logo Your company name/ logo on the back of the shirt US $5500 Your logo on the lanyard to which delegates clip their badges. Conference US $5750 Your company logo or name on the front of the white t-shirt along with the SenseAsia logo to be given to every delegate One free full delegate place at the conference US $1500 Choose a student from the list of registered students and their fee will be refunded to them An will be sent on your behalf to the student to say that your company has sponsored their ance A list of studentships will be present in the program booklet along with your company logo Lunch US $1500 per break On site sponsor signage within the refreshment area Display area and table for you to promote your company during the course of the lunch break (Please bring along the items to the display area 30 minutes before your sponsored break) Refreshment US $1000 per break On site sponsor signage in the conference catering areas Display area and table for you to promote your company during the course of the refreshment break (Please bring along the items to the display area 30 minutes before your sponsored break) Inserts in Conference US $1000 Include one piece of promotional material within each delegate bag. NB. This packages does not give free entry to the conference, you should register as a delegate if you would like to Attn: Laura Grossmann: l.grossmann@elsevier.com

5 Literature US $850 Include one piece of promotional material displayed on the conference literature display table for each delegate. Attn: Laura Grossmann: l.grossmann@elsevier.com SenseAsia Conference 2018 UPGRADE: Upgrade to full colour rather than black and white that we offer as standard for your logo in the program booklet for US $400 Terms and Conditions of Booking: Acceptance of applications for exhibits or sponsorship is at the discretion of the organizers. Payment must be made in advance of the conference and is non-refundable according to the cancellation terms. Invoice terms are 30 days net. You will be provided with confirmation of your booking, and details of shipping co ordinates and relevant shipping deadlines will be sent to exhibitors and relevant sponsors closer to the time of the conference. Cancellations: If you find it necessary to cancel your exhibition or sponsorship package, please the Conference Project Lead, Laura Grossmann: l.grossmann@elsevier.com Cancellation more than 91 days prior to the first open day of the conference 50% of the total charge as a cancellation penalty. Cancellation 91 days or less prior to the first open day of the conference 100% of the total charge as a cancellation penalty. The sponsorship packages are only a guide and we will endeavour to tailor them to suit your objectives if required Daphne Llewellyn Davies Commercial Sales Manager SenseAsia 2018 Kuala Lumpur Tel: +44(0) daphne.davies@outlook.com