KI Inbound 855 Purchase Order Acknowledgment for Raw Materials Vendors ANSI X12 Version 4010 Revision Date: 09/16/10.

Transcription

1 KI Inbound 855 Purchase Order Acknowledgment for Raw Materials Vendors ANSI X12 Version 4010 Revision Date: 09/16/10 Bolded segments and elements are required by KI HEADER LEVEL INFORMATION ST Segment: Transaction Set Header Element ID Element Name ST M ID 3/3 Transaction Set Identifier Code ST M AN 4/9 Transaction Set Control Number 855 : Purchase Order Acknowledgment Sequential control number BAK Segment: Beginning Segment for Purchase Order Acknowledgment BAK M ID 2/2 Transaction Set Purpose Code 00 : Original BAK M ID 2/2 Acknowledgment Type AC : Acknowledge With Detail and Change AE : Acknowledge With Exception Detail Only AK : Acknowledge No Detail or Change RJ : Rejected If all lines are accepted, use AK code and you do not need to send detail. If all lines are rejected, use code RJ and you do not need to send detail. If some lines are not being accepted, use AC if you will send all line item detail, or use AE to send only those lines which are being changed. BAK M AN 1/22 Purchase Order Number PO number BAK M DT 8/8 Date Purchase Order Date BAK O DT 8/8 Date Date of Acknowledgment KI 855 Page 1

2 N1 Segment: Name (Ship From) N M ID 2/3 Entity Identifier Code SF : Ship From N X AN 1/60 Name Ship from name N3 Segment: Address Information (Ship From) N M AN 1/55 Address Information Ship from Address line 1 N M AN 1/55 Address Information Ship from Address line 2 N4 Segment: Geographic Location (Ship From) N O AN 2/30 City Name Ship from City N O ID 2/2 State or Province Code Ship from State N O ID 3/15 Postal Code Ship from zip N O ID 2/3 Country Code Ship from country KI 855 Page 2

3 DETAIL LEVEL INFORMATION Detail level segments are required if some, but not all, lines are being rejected/changed. PO1 Segment: Baseline Item Data. PO O AN 1/20 Assigned ID PO line number PO X R 1/17 Unit Price Price PO O ID 2/2 Basis of Unit Price Code Price Unit of Measure PO X ID 2/2 Product / Service ID Qualifier BP : Buyer s Part Number PO X AN 1/48 Product / Service ID KI part number SAC Segment: Service, Promotion, Allowance or Charge Information (Item Level) This segment is only sent if a line item special charge is being added or changed. Use an exception code of IE in the ACK segment SAC M ID 1/1 Allowance or Charge Indicator C : Charge SAC X ID 4/4 Service, Promotion, Allowance, or Charge Code SAC O N2 1/15 Amount Amount of charge SAC X AN 1/80 Description Charge description Charge code List of std values potentially transmitted: A880 cancellation charge C660 engineering charge C870 expediting fee D240 freight related D540 haz mat handling fee F050 other F155 packaging F550 premium charge G760 set-up I090 tool charge I420 up charge (use as a default value if none of the other codes apply) KI 855 Page 3

4 ACK segment: Line Item Acknowledgment. Multiple ACK s may be sent to indicate multiple statuses. ACK O ID 1 /2 Line Item Status Code IA : Item Accepted IE : Item accepted Price pending DR : Item accepted - Date rescheduled IR : Item rejected NOTE: You must use the correct code, or your proposed changes will not be processed. For example, if you send a revised price, but do not use the IE Price Pending code, we will ignore your revised price. You can send multiple ACK segments to revise both the price ( IE ) and the date ( DR ). ACK O ID 3/3 Date/Time qualifier 067 : Current Schedule Delivery. Required if you need to change the date from the PO (ACK01 = DR ) ACK X DT 8/8 Date Scheduled Delivery Date. Required if you need to change the date from the PO (ACK01 = DR ) SUMMARY LEVEL INFORMATION CTT Segment: Transaction Totals CTT M N0 1/6 Number of line items Number of PO1 segments. SE Segment: Transaction Set Trailer SE01 96 M N0 1/10 Number of Included Segments Number of segments in the transaction. SE M AN 4/9 Transaction Set Control Number Sequential control number KI 855 Page 4

5 855 Purchase Order Acknowledgment Examples. 1. Acknowledge No Detail No Change ST*855*1033 BAK*00*AK*929512* ***** SE*7*1033 ST*855*1038 BAK*00*AK*929513* ***** SE*7* Rejected with No Detail ST*855*1034 BAK*00*RJ*929512* ***** SE*7*1034 ST*855*1039 BAK*00*RJ*929513* ***** SE*7*1039 KI 855 Page 5

6 3. Acknowledge with Detail and Change a. Line 1 Item Accepted b. Line 2 Item rejected c. Line 3 Item Accepted ST*855*1035 BAK*00*AC*929512* ***** PO1*1***0.0050**BP* PO1*2***0.0040**BP* ACK*IR PO1*3***50.0**BP*GBSETUP SE*13*1035 ST*855*1040 BAK*00*AC*929513* ***** PO1*3***45.0**BP*GBSETUP PO1*4***48.52**BP*UFTH/ ACK*IR PO1*5***48.52**BP*UFTH/ SE*13* Acknowledge with Detail & Change a. Line 1 Date Change b. Line 2 Price Change c. Line 3 Item Accepted ST*855*1036 BAK*00*AC*929512* ***** PO1*1***0.0050**BP* ACK*DR***067* PO1*2***0.45**BP* PO1*3***50.0**BP*GBSETUP SE*13*1036 ST*855*1041 ST*855*1041 BAK*00*AC*929513* ***** PO1*3***45.0**BP*GBSETUP KI 855 Page 6

7 PO1*4***48.52**BP*UFTH/ ACK*DR***067* PO1*5***52.48**BP*UFTH/ SE*13* Acknowledge with Detail & Change a. Line 1 Date and Price Change b. Line 2 Accepted c. Line 3 Upcharge/Allowance Change ST*855*1037 BAK*00*AC*929512* ***** PO1*1***0.35**BP* ACK*DR***067* PO1*2***0.0040**BP* PO1*3***50.0**BP*GBSETUP SAC*C*F550***250**********Set-up Fee SE*15*1037 a. Line 3 Upcharge/Allowance Change b. Line 4 Date and Price Change c. Line 5 Item Accepted ST*855*1042 BAK*00*AC*929513* ***** PO1*3***45.0**BP*GBSETUP SAC*C*F550***3250**********setup fee PO1*4***42.58**BP*UFTH/ ACK*DR***067* PO1*5***48.52**BP*UFTH/ SE*15*1042 KI 855 Page 7