KI Outbound 860 Purchase Order Change for Raw Materials Vendors ANSI X12 Version 4010 Revision Date: 07/27/10. Value / Comments
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1 HEADER LEVEL INFORMATION ST Segment: Transaction Set Header KI Outbound 860 Purchase Order Change for Raw Materials Vendors ANSI X12 Version 4010 Revision Date: 07/27/10 Element ID Element Name ST M ID 3/3 Transaction Set Identifier ST M AN 4/9 Transaction Set Control Number 860 : Purchase Order Change Sequential control number BCH Segment: Beginning Segment for Purchase Order Change BCH M ID 2/2 Transaction Set Purpose 01 : Cancellation (Cancel entire order) 04 : Change BCH02 92 M ID 2/2 Purchase Order Type SA : Stand-Alone Order BCH M AN 1/22 Purchase Order Number PO number BCH O AN 1/8 Change Order Sequence Change Order Sequence Number Number BCH M DT 8/8 Date Purchase Order Date BCH O DT 8/8 Date PO Change Request Date TD5 Segment: Carrier Details (Routing Sequence/ Transit Time) ONLY IF CHANGED TD X ID 1 /2 Identification Qualifier 2 : Standard Carrier Alpha TD X AN 2/80 Identification SCAC TD X AN 1/35 Routing Ship Via N9 Segment: Reference Identification (Start of Header level notes loop) ONLY IF NOTES CHANGED N M ID 2/3 Reference ID Qualifier L1 : Letters or Notes N X AN 1/45 Free-form description Order Notes MSG Segment: Message Text (Header Level Notes. Repeating segment.) IF ANY HEADER NOTES CHANGED, ALL THE HEADER NOTES WILL BE RESENT. MSG M AN 1/264 Free-Form Message Text Mark for notes, PO Notes and Vendor Notes KI860RawMaterials Page 1
2 N1 Segment: Name (Ship To). The N1- Ship To Loop will be sent only if something changed in these segments. N M ID 2/3 Entity Identifier ST : Ship To N X AN 1/60 Name Ship to name N X ID 1 /2 Identification Qualifier 92 : Assigned by buyer N X AN 2/80 Identification Ship to code N2 Segment: Additional Name Information (Ship To) N M ID 2/2 Name Ship to Attention N3 Segment: Address Information (Ship To) N M AN 1/55 Address Information Ship to Address line 1 N M AN 1/55 Address Information Ship to Address line 2 N4 Segment: Geographic Location (Ship To) N O AN 2/30 City Name Ship to City N O ID 2/2 State or Province Ship to State N O ID 3/15 Postal Ship to zip N O ID 2/3 Country Ship to country KI860RawMaterials Page 2
3 START OF POC LOOP POC Segment: Line Item Change. Only lines that have changed from the original PO are included in the 860 transaction. POC O AN 1/20 Assigned ID PO line number POC M ID 2/2 Change or Response Type AI : Add Additional Items CE : Changes to Item Level Allowances/Charges CT : Change of Dates DI : Delete Items PC : Price change PQ : Price and Quantity Change QD : Quantity Decrease QI : Quantity Increase CA : Changes to Line Items this is used if multiple things changed for this line; for example, date, quantity and price changed, or if none of the other codes apply; for example, if the notes changed. If a CA code is received, the vendor should replace all the existing info for this line with the new info. POC O R 1/15 Quantity Ordered Previous order quantity, before this change. POC X R 1/9 Quantity Left to Receive New quantity (if quantity changed). Will be the same as POC03 if quantity did not change. This is the total quantity we expect to receive for this PO line. If some of the product has already shipped, you would have to subtract the amount shipped from the POC04 amount, to determine how much remains to be shipped. POC M ID 2/2 Unit of Measure POC X R 1/17 Unit Price Price POC X ID 2/2 Product / Service ID Qualifier BP : Buyer s Part number POC X AN 1/48 Product / Service ID KI part number POC X ID 2/2 Product / Service ID Qualifier VN : Vendor s Item number POC X AN 1/48 Product / Service ID Vendor s part number POC X ID 2/2 Product / Service ID Qualifier MN : Model number POC X AN 1/48 Product / Service ID BPCS Family (part of KI s product info) POC X ID 2/2 Product / Service ID Qualifier PW : Part Drawing number POC X AN 1/48 Product / Service ID Drawing number POC X ID 2/2 Product / Service ID Qualifier DR : Drawing revision number POC X AN 1/48 Product / Service ID Drawing revision number KI860RawMaterials Page 3
4 Note: All of the segments inside the POC loop, from the PID segments to the MSG segments, will only be sent for new items, or if the item changed. POC02 code = AI or CA, or CE. PID Segment: Product / Item Description (free format item description; one occurrence) PID M ID 1/1 Item Description Type F : Free-form PID Product/ O ID 2/3 08 Product Description Process Characteristic PID X AN 1/80 Description Item description PID Segment: Product / Item Description (configuration option; multiple occurrences. Configurable product only.) PID M ID 1/1 Item Description Type F : Free-form PID Product/ O ID 2/3 09 Subproduct Description Process Characteristic PID X AN 1/80 Description Description of configurable options. Will contain a 15 character parent option, a 15 character child attribute abbreviation, and a 30 character child attribute description. PID Segment: Product / Item Description (Pattern description; one occurrence. Fabric vendors only.) PID M ID 1/1 Item Description Type F : free form PID O ID 2/3 Product / Process 78 : Pattern Description Characteristic PID X AN 1/80 Description Pattern description PID Segment: Product / Item Description (Color; one occurrence. Fabric vendors only.) PID M ID 1/1 Item Description Type F free form PID O ID 2/3 Product / Process 35 : Color Characteristic PID X AN 1/80 Description Color KI860RawMaterials Page 4
5 REF Segment: Reference Identification (Item Level. Customer Order Number.). REF M ID 2/3 Reference ID Qualifier CO : Customer Order # REF X AN 1/30 Reference ID Customer Order number (KI s Sales Order Number) REF Segment: Reference Identification (Item Level. Drawing File Name.). REF M ID 2/3 Reference ID Qualifier DW : Drawing Number REF X AN 1/30 Reference ID Drawing file name SAC Segment: Service, Promotion, Allowance or Charge Information (Item Level). SAC M ID 1/1 Allowance or Charge Indicator C : Charge SAC X ID 4/4 Service, Promotion, Allowance, or Charge SAC O N2 1/15 Amount Amount of charge SAC X AN 1/80 Description Charge description Charge code List of std values potentially transmitted: A880 cancellation charge C660 engineering charge C870 expediting fee D240 freight related D540 haz mat handling fee F050 other F155 packaging F550 premium charge G760 set-up I090 tool charge I420 up charge (default if buyers po doesn t match stds) DTM Segment: Date/Time Reference (Item level). DTM M ID 3/3 Date/Time Qualifier 002 : Delivery Requested DTM X DT 8/8 Date Vendor delivery date MSG Segment: Message Text (Item Level). MSG M AN 1/264 Free-Form Message Text PO line level notes KI860RawMaterials Page 5
6 SUMMARY INFORMATION CTT Segment: Transaction Totals CTT M N0 1/6 Number of line items Number of POC segments. SE Segment: Transaction Set Trailer SE01 96 M N0 1/10 Number of Included Segments Number of segments in the transaction. SE M AN 4/9 Transaction Set Control Number Sequential control number KI860RawMaterials Page 6
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