THE USE YEAR CALENDAR within the InnSeason Vacation Club

Transcription

1 THE USE YEAR CALENDAR within the InnSeason Vacation Club CALENDAR USE YEAR JAN F M A M J J A S O N DEC JAN F M A M J J A S O N DEC JAN F M A M J J A S O N DEC Each year, you have a 12-month period to travel using the Points allocated to you as a Vacation Club member. This is referred to as a. The Start date is January 1st. You may use your Points for a vacation within the InnSeason Vacation Club that is completed by the last day of your (December 31st). Any Points not used during this 12-month period will expire on this day (Unless Accrued to the next by the accrual date). Points will be taken from the in which you are traveling, not the in which you are making your reservation. Remember, it is not necessary to wait until your to request a reservation However, fees must be paid in advance or you must be on a monthly pre-payment plan. Prior year s Accrued Points or next year s Borrowed Points (Points from the next ), may be used to travel within 4-months of the travel arrival date.

2 MAKING A RESERVATION How to make a reservation for seven nights. You can book up to 12 months in advance. Make sure all Club Fees are paid and current. Log on to the Owner s Inn to check the Points Grid or the Points Usage Calculator to see how many Points are needed at each location and that you have enough Points in your account. Remember that in order to book this far in advance, you must have enough Points in the Use Year in which you are traveling to apply toward the stay. If making a reservation in the NEXT, your fees must be paid in advance or you must be on a monthly pre-payment plan. Points Borrowing, Accrued Points, and Point Rentals are NOT allowed this far in advance and speak with a Vacation Club Reservation Agent. Open Monday - Friday 9am 9pm, Saturday 11:30am - 7pm EST. Or simply log in to Owner s Inn at and book online. 7 Night Reservations JAN F M A M JUN J A S O N DEC JAN F M A M JUN J A S O N DEC JAN F M A M JUN J A S O N DEC Reservation A 2/10/17 10/12/17 Reservation B 2/16/17 1/24/18 Reservation A: Booked 8 months in advance, using 2017 Points because reservation is for travel during 2017 Calendar Year. Reservation B: Booked 11 months in advance using 2018 Points because reservation is for travel during 2018 Calendar Year. (2018 Fees must be paid in advance or you must be on a monthly pre-payment plan.)

3 How to make a reservation for less than seven nights (Short Stay). Requests can only be made within four (4) months of your arrival date. Reservations may be made for two nights or more. Points may not be used to book one night reservations. Again, make sure that all of your Club fees are paid and current. Be sure to check your account via the Owner s Inn to make sure you have enough Points for the trip. Regular Points, Accrued Points, Borrowed Points, and Rented Points may be used. Splitting a weekend (arriving on a Thursday and departing on a Saturday) is generally not allowed and is done at the discretion of the Club Administrator. Short Stay Reservations (less than 7 nights) JAN F M A M JUN J A S O N DEC JAN F M A M JUN J A S O N DEC JAN F M A M JUN J A S O N DEC Reservation A - 4 month Booking Window 3/1/17 7/1/17 Reservation B - 4 month Booking Window 5/12/17 9/12/17 anytime within the 4 month Booking Window. Reservation A: You want to book a 3 night stay at Pollard Brook for arrival 7/1/17. Book up to 4 months in advance of the arrival date. InnSeason Owner Services anytime from 3/1/17 to 7/1/17 to make this short stay reservation. Reservation B: You want to book a 5 night stay at The Falls at Ogunquit arriving 9/12/17. Book up to 4 months in advance of the arrival date. InnSeason Owner Services anytime from 5/12/17 to 9/12/17 to make this short stay reservation. Two Night Minimum required for any InnSeason Vacation Club Reservation.

4 Saving and Accruing Points Accrued Points are points that are not used (the balance left in your account on 12/31) in the current Use Year and are saved (carried over) to the following, and subject to different booking windows. If you are unable to use all or some of your points during the, you MUST notify us in writing* by June 30th so that the full balance of your remaining points may be accrued for use in the next. How do I Save/Accrue Points? Learn how to make sure you use all your points to get the vacations you and your family dream about. All it takes is a little planning, and understanding the and Booking Windows. Points may be accrued for one only. (For example Points from 2016 can only be accrued to 2017.) You must submit an Accrual Form by June 30th to guarantee the accrual of any unused points into the following. You may continue to use your points and, since the form is submitted, any remaining balance will be accrued. Accrual Forms submitted between July 1st and August 31st will accrue only 50% of their point balance at the end of the. Points not accrued by August 31st will expire on December 31st of that. Points accrued, or saved, to the next may only be used to book reservations within four (4) months of the arrival date. *You can notify Owner Services by filling out the Points Accrual form in the Vacation Club Owner s Inn Section on our web site, or by downloading a printable copy of the form, then mailing or faxing the completed form to Owner s Services. Accrued Points Reservations JAN F M A M J J A S O N DEC JAN F M A M J J A S O N DEC JAN F M A M J J A S O N DEC Reservation A 11/25/16 2/7/17 Reservation B 4/4/17 6/11/17 Reservation A: on November 25, 2016 to book 3 Nights stay at Pollard Brook, arriving 2/7/17. Can be booked using 2016 Accrued Points (since it is within 4 months of arrival) or with 2017 Points because travel arrival is in 2017 Calendar Year. Reservation B: on April, 4, 2017 to book 2 Nights stay at Fall at Ogunquit, arriving 6/11/17. Book using 2016 Accrued Points (booked within 4 months of arrival) or 2017 Points because travel arrival is in 2017.

5 How do I borrow or rent additional points? Borrowing and Renting Points If you plan a vacation in the current and it requires more points than you currently have available, you may borrow from the next, or you can rent additional points for one-time use. In order to borrow points from the next, simply pay your estimated Club Fee in advance. Points may be rented for one-time use. Just call Owner Services at to get a cost quote. Borrowed Points or Point Rentals can be used to book reservations within 4 months of arrival. You may want to consider an additional points purchase if you are consistently short of points each. (Contact Owner Services at ) Borrowed Points Reservations JAN F M A M J J A S O N DEC JAN F M A M J J A S O N DEC JAN F M A M J J A S O N DEC Reservation A Reservation B 8/14/16 12/14/16 6/28/17 9/28/17 Reservation A: 8/14/15 to book 7 nights arriving 12/14/16 at Falls at Ogunquit. Prepaid 2017 Points and Borrowed Points to combine with 2016 Points to book reservation. Reservation B: on 6/28/17 to book 7 Nights arriving 9/28/17 at Captain s Quarters. Prepaid 2017 and used Borrowed 2018 Points to complete the travel reservation. How do I cancel a reservation and what are the fees? Cancellation Procedures Cancellations outside of 2 months incur no point penalty. Cancellations within 2 months but more than 7 days from travel arrival will incur no point penalty. Future reservations using the cancelled points must be made within two months of the travel arrival date. If an owner cancels less than 7 days from the arrival date, 50% of their points will be returned to their account, and the cancelled points can only be used within two months of the travel arrival date. There is a cancellation fee of $50 for any cancelled Club Reservation.

6 How do I make an Exchange? Understand first, that an exchange is simply that; you agree to give up your vacation time( points ) in trade for vacation time deposited by someone else. As always make sure your fees are up to date, so that you actually have the points available in your account. As you await your welcome letter and card, peruse the RCI Directory or web site: to review your vacation options. Be sure to check out RCI TV to see some great videos of destinations and resorts. Once you have your RCI Membership Number, login to - Owner s Inn (if you haven t already established a login click the login in the upper right hand corner of our web site). Once logged in, click through to your account details page and you ll see your RCI Point availability and a link directly into RCI.com. Use this link as it brings your eligible points with you so you can start trading immediately if you so desire. (The RCI point valuations that appear in the book and online without your login, are not the same as your Vacation Club Points.) Remember, make no travel plans until all arrangements with RCI have been confirmed in writing (particularly airline reservations). Exchanging for larger units, peak periods, or multi week vacations If you wish to request units that require more than your 1 year allotment of points, we suggest you borrow Points from future years, or rent additional points, or you may want to consider an additional points purchase. You will receive your welcome letter and membership card within six (6) weeks of purchase.