Daily Call - In for Production Material

Transcription

1 Daily Call - In for Production Material Specification and User Guide for the German Neapco Plants VERSION HISTORY Revision Date Author(s) Revision Notes V2.0 Nov 2007 EDI Neapco Europe GmbH Daily Call - In Guidelines Created V2.1 May 2011 EDI Neapco Europe GmbH Name and logo change from tedrive to Neapco In compliance with the recommendation VDA 4915 of the German Association of the Automotive Industry (Verband der Automobilindustrie) May 2011 Page 1 of 13 VDA4915_V3.doc

2 NOTICE This brochure has been developed for exclusive use by our suppliers, to support their understanding of the EDI Procedures at Neapco Germany GmbH The subject matter contained herein is covered by a copyright completely owned by Neapco. This document contains information that may be proprietary. The contents of this document may not be duplicated by any means without the written permission of Neapco. All rights reserved. Although the document is in compliance with the recommendation VDA 4915 there might be slight differences in the interpretation or mapping of some fields. Index 1 General Introduction Applicability Basic information of the Weekly Planning Release Material Planning Release Numbers Vendor code Part number The receiving plant / Customer Plant Code Releasing Analyst Part related data remarks Plant / Supplier related remarks Data of the last delivery Data for Reconciliation... 6 List of abbreviations ASN = Advance Shipping Note EDI = Electronic Data Interchange GSDB = Global Supplier Database VDA = German Association of the Automotive Industry May 2011 Page 2 of 13 VDA4915_V3.doc

3 1 General Introduction The Electronic Data Interchange is business-process-driven and supports the logistic business process with the order, planning, distribution and payment cycle. The process is supported by many EDI messages. This guideline is specifically designed to support our suppliers using the Neapco subset of the VDA 4915 standard message. 2 Applicability The information contained in this document applies solely to Neapco Germany GmbH (Dueren plant) and Neapco Europe GmbH (Poland plant). If you are also in a business relationship with a Neapco plant outside of Germany, please ask your local contact in these plants for EDI Specifications. 3 Basic information of the Daily Call In Message The VDA 4915 is a message, which is sent from a party who is planning the use or consumption of products to a party who has to supply the products. The message gives the information regarding short term details of the shipping release requirements for products. This is based on the terms and conditions defined in a purchase order or contract. 3.1 Material Planning Neapco s ERP System daily compares the available stock on hand with the requirements of the future production days and calculates from this the "days supply" for each part. The parts analyst currently controls the material availability and contacts the supplier per telecommunication, if following situations occur: the supplier deliveries are not in line with the schedule. in case of a stock deviation the material requirements are to be advanced or delayed in timing versus release authorization. deliveries are to be increased or reduced in quantities. Based on Neapco s requirements a production schedule will be generated and triggers a requirement calculation on part level. 3.2 Call In Numbers Numbers for the Call In Messages will be by created the system with no specific pattern being applied. May 2011 Page 3 of 13 VDA4915_V3.doc

4 3.3 Vendor code All suppliers that have been in business with Neapco prior to March 3 rd, 2008 will keep their assigned Vendor Code. This is the code know as GSDB-Code at Visteon. It is made up of a four digit base, plus a fifth digit which offers an opportunity to for example distinguish different vendor addresses. All suppliers that begin a business relationship with Neapco after March 3 rd, 2008 will receive a Vendor Code that is independent from the Visteon-assigned GSDB Code. Please contact your Neapco Purchasing Agent to receive this code. 3.4 Part number Part numbers will be made up of variable length with a maximum length of 18 characters. Starting at March 3 rd 2008, Neapco part numbers will be different from the ones used at Visteon! You will receive details on the part numbers within a different communication. Please enter the part number on the advice notes and in the advanced shipping note in the same structure as printed and transmitted on the releases of the destination plant. 3.5 The receiving plant / Customer Plant Code All Neapco plants are identified by a 2-digit plant-code. The table below shows the plant codes used in EDI messages for the Dueren and Wuelfrath plants. These codes remain unchanged from the Visteon codes for the same plants. Plant Code 5-digit Plant Code 2-digit Plant Name 0098A 4A DUEREN CYUMA PL POLAND All data on the release authorization refer to plant and part number! The plant is transmitted in record-type 552, field 03 as a 2-digit code. It is absolutely essential that in every kind of documentation or data transmission the plant code and the part number are indicated! 3.6 Releasing Analyst In field 557/03, Neapco will transmit an identification number of the employee that released the transmission. This employee is responsible for the call-in and will be able to answer questions on it. May 2011 Page 4 of 13 VDA4915_V3.doc

5 Under certain circumstances, an identification of the analyst might not be available. In that case 557/03 will default to TEDR. 3.7 Part related data remarks Neapco might transfer plant-part number related data entered by the Material Control Analyst. For this purpose 20 positions are reserved in the remarks section, which will be transmitted from the 21 st position of the third text string (record type 557, field 05). 3.8 Plant / Supplier related remarks With these general remarks Neapco draws attention to special plant related conditions, e.g.: "Receiving closed at..." "No delivery at..." "Plant shut-down from...to.. These remarks are transmitted in the second text-string (40 characters) and in the first 20 characters of the third text-string (record-type 557, field 04 and 05). 3.9 Data of the last delivery The Advice Note data, Advice Note Number, date, quantity, cum shipped (cum shipped calculated in Neapco s system) and Delivery Status Indicator will be transmitted according to the VDA-standard with record-type 553, fields Date, quantity, cum shipped refer to the latest recorded transaction at Neapco; this may not always be the last receipt, as long as further material is still in transit. Attention: When Neapco s new ERP System goes live, data of the last received deliveries will not be migrated! This means that Neapco might not be able to transmit this data in its first call-in(s) from the new system. In this case, the transmission will default to the following values: 553/04,09,14: /05,10,15: /06,11,16: /07,12,17: 0 553/08,13,18: P As soon as first deliveries come in, Neapco will start transmitting the correct values in 553. May 2011 Page 5 of 13 VDA4915_V3.doc

6 3.10 Data for Reconciliation For reconciliation purposes the year to date shipping cum taken out of your latest ASN will be compared against the Neapco recorded cum, considering Cum Receiving + In Transit + In Plant Consignment. Data transmitted in the Shipping Release is the last quantity (cum and net), the date of the last recorded ASN and the packing slip (ASN) number. May 2011 Page 6 of 13 VDA4915_V3.doc

7 4 Record Layout of the Daily Call-In Message and Description of the Data Elements with Neapco Requirements Record Type 551 Version 01 Description: HEADER RECORD SUPPLIER DCI DATA Field Format Definition Length C/M Value (e.g) Notes Type of Record 3 M 551 Constant Version-Number 2 M 01 Constant Customer Code 9 M NEAPCO Constant, left justified Supplier Code 9 M P68PA Supplier Code as determined by Neapco, see Transmission Number 5 M Number of the last transmission Old Transmission Number 5 M Is incremented by 1 at each transmission New Transmission Date 6 M Format YYMMDD Blank 89 M Filler May 2011 Page 7 of 13 VDA4915_V3.doc

8 Record Type 552 Version 01 Description: UNIQUE DATA ELEMENTS OF THE SUPPLIER RLEASE Field Format: Definition Length C/M Value(e. g.) Notes Type of Record 3 M '552' Constant Version-Number 2 M '01' Constant Customer Plant Code 3 M 4A Neapco length 2 characters, left justified Release Number 9 M Neapco length 6 characters, left justified Release Date 6 M Format YYMMDD. Date of release generation Customer Part number 22 M Neapco length 18 characters, left justified, for more explanations see Supplier Part number 22 C Will not be transmitted by default, can be transmitted upon agreement Receiving Location 5 M 4A Neapco length 2 characters, left justified, identifies the unloading plant of the material Customer Storage Location 7 C Not used by Neapco Critical Part Indicator 1 C Not used by Neapco Requirement Indicator 1 M S "S" for production material DCI-Horizon 6 C Will be filled with zeros as not used by Neapco Receiving/Shipping Indicator 1 M V Blank = Receiving dates V = Shipping Days Order Number 12 C Underlying contract/order number. Always transmitted. Needs to be sent back in the ASN Overdelivery 10 C Shows the deviation between actual cum 110 delivered and the cum requirements. Please note that this quantity is for information purposes only. It must not be added to the scheduling lines as transmitted under record type 554. This is only filled in case of backlog (negative number). In case of immediate requirement or overdelivery the field is set to Usage Location Code 14 C Not used by Neapco. May 2011 Page 8 of 13 VDA4915_V3.doc

9 Blank 4 M Filler Record Type 553 Version 01 Description: DAILY-CALL-IN RECONCILIATION DATA Field Format: Definition Length C/ Value(e.g.) Notes M Type of Record 3 M 553 Constant Version-Number 2 M 01 Constant Cumulative Quantity 10 M The Year-To-Date quantity achieved according to the Neapco plant receiving information. See Receiving Date 1 6 M Format YYMMDD. See Advise Note Number 1 (ASN) 8 M Advise Note Number of the last recorded shipment. See Advise Note Date 1 6 M Format YYMMDD. See Delivered Quantity 1 12 M Net quantity of the last recorded shipment. See Delivery Status Indicator 1 1 M I = Already recorded as received P = Not yet recorded as received Receiving Date 2 6 M See position Advise Note Number 2 8 M See position Advise Note Date 2 6 M See position Delivered Quantity 2 12 M See position Delivery Status Indicator 1 M See position Receiving Date 3 6 C See position Advise Note Number 3 8 C See position 05 May 2011 Page 9 of 13 VDA4915_V3.doc

10 Advise Note Date 3 6 C See position Delivered Quantity 3 12 C See position Delivery Status Indicator 1 C See position Blank 14 C Filler Record Type 554 Version 01 Description: DAILY-CALL-IN REQUIREMENTS Field Format: Definition Length C/M Value(e.g.) Notes Type of Record 3 M 554 Constant Version-Number 2 M 01 Constant Call-In Date 1 6 M Format YYMMDD. Specifies the date at which the material should arrive Call-In Time 1 4 C Format HHMM. Not used by Neapco Call-In Quantity 1 9 M Required quantity Call-In Indicator 1 1 M Remains blank Call-In Date 2 6 M See position Call-In Time 2 4 C See position Call-In Quantity 2 9 M See position Call-In Indicator 2 1 M See position Call-In Date 3 6 M See position Call-In Time 3 4 C See position Call-In Quantity 3 9 M See position Call-In Indicator 3 1 M See position Call-In Date 4 6 M See position Call-In Time 4 4 C See position Call-In Quantity 4 9 M See position Call-In Indicator 4 1 M See position Call-In Date 5 6 M See position Call-In Time 5 4 C See position 04 May 2011 Page 10 of 13 VDA4915_V3.doc

11 Call-In Quantity 5 9 M See position Call-In Indicator 5 1 M See position Call-In Date 6 6 M See position Call-In Time 6 4 C See position Call-In Quantity 6 9 M See position Call-In Indicator 6 1 M See position Blank 3 M Filler May 2011 Page 11 of 13 VDA4915_V3.doc

12 Record Type 557 Version 01 Description: DAILY-CAL-IN REMARK SECTION Field Format: Definition Length C/M Value(e.g.) Notes Type of Record 3 M 557 Constant Version-Number 2 M 01 Constant 03/ Daily Call-In Text 1 27 M Part related data 03/2 33 Blank 1 M Filler 03/ Text 1 4 C Parts Analyst ID, see / Blank 8 M Filler Daily Call-In Text 2 40 C General remarks to the DCI, max. 60 characters (20 characters in 05), see / Daily Call-In Text 3 20 C General remarks to the DCI, continuation of 04 05/ Text 3 20 C Part related data, see / Blank 3 M Filler May 2011 Page 12 of 13 VDA4915_V3.doc

13 Record Type 559 Version 01 Description: DAILY-CAL-IN TRAILER RECORD Field Format: Definition Length C/M Value(e.g.) Notes Type of Record 3 M 559 Constant Version-Number 2 M 01 Constant Record Counter Record 7 M Number of transmitted records, record type 551 Type Record Counter Record 7 M Number of transmitted records, record type Type Record Counter Record 7 M Number of transmitted records, record type 553 Type Record Counter Record 7 M Number of transmitted records, record type Type Record Counter Record 7 M Number of transmitted records, record type Type Record Counter Record 7 M Number of transmitted records, record type 557 Type Record Counter Record 7 M Number of transmitted records, record type 559 Type Blank 74 M Filler May 2011 Page 13 of 13 VDA4915_V3.doc