Fundraising and Finance Assistant Job Description

Transcription

1 Fundraising and Finance Assistant Job Description Job Title: Fundraising and Finance Assistant Reports to: Chief Executive (and Creative Director when relevant). Reporting to this position: Fundraising and Admin Volunteers Hours: hours (0.5 FTE) per week. This post includes occasional evening and weekend work (time given in lieu). Regular days and hours to be agreed with line management, however usual hours to take place between 9.30am- 5.30pm, Monday-Friday. It is possible for this post to be primarily undertaken during school hours if required, with occasional scheduled evening and weekend events. Salary: 16,500-18,525 pro rata, based on experience and meeting targets. Length of post: Initial 12-month contract, to be extended based on meeting agreed performance targets. About Golddigger Trust Our Vision: To see young people across Sheffield and the UK, encouraged and equipped with positive self esteem and skills to make good life decisions for themselves. Golddigger Trust is an award winning, registered charity aimed at raising selfesteem and positive aspirations in young people. Founded in Sheffield in 2005, Golddigger Trust responded to a need for young person centred prevention and early intervention support for young people around the issue of self-esteem and resulting negative behaviours. Through creative mentoring sessions and innovative courses, Golddigger Trust has seen lasting change in the lives of hundreds of young people, particularly young people who have been identified as vulnerable around areas of CSE, Self Harm/attempted suicide, harmful behaviours, youth offending and disengaging from education. Our young person centred approach leads us to work with young people both in schools and in the community, working with young people from a variety of backgrounds, but focus on those identified as vulnerable or at risk, aiming to reduce vulnerability and see them flourish in their potential. Outside of South Yorkshire, Golddigger Trust train other organisations to use our creative resources in their localities with young people and currently has 16 national teams delivering programmes in their communities across England and Scotland.

2 Golddigger Trust is a charity founded and motivated by the Christian faith, and this motivation is key in inspiring the Trust and many of its supporters to invest in the lives of hurting young people. However, Golddigger Trust is committed to being 'faith based, not faith biased', with all activities available to young people of all or no faith. Golddigger Trust is a small charity, founded in 2005 as a grassroots local initiative, however it has grown to become a leading light in self-esteem based youth work and has plans to become the go to organisation in the UK for this work by About the Role The role of Fundraising and Finance Assistant is a new role in Golddigger Trust, reflecting the growth in the Trust s work and looking to increase this growth through generating additional resources. This exciting role will work closely with the Senior Leadership Team (SLT), in particular the Chief Executive, to develop and deliver the Trust s fundraising strategy and to support the operational office elements of the Trust. This role has the potential to be a real catalyst in Golddigger Trust s work, and is key to helping the Trust reach hundreds more young people each year with effective, life changing support. The role is predominantly weighted towards developing and delivering the Trust s fundraising strategy, with approximately 30% time being dedicated to supporting the Trust s work through providing finance and administrative support. Flexibility will be required within this role, alongside the skill to prioritise tasks and roles based on seasonal demands. The role is funded initially for 12 months; however, it is expected that this post will become permanent after this period based on the post holder s success in meeting their agreed outputs in line with the job description. Main Duties and Responsibilities Fundraising (approx. 70%) Implementation of Golddigger Trust s fundraising strategy under the direction of the CEO To raise a minimum of 30,000 of funds per year from a diverse range of sources, in line with the fundraising strategy. Lead on local community fundraising initiatives, including designing packages, identifying leads, delivery and administration. Develop new fundraising initiatives in conjunction with the CEO, seeing through projects from idea conception to stewardship of funds raised. Administrate and deliver fundraising events, including event management, administrative support (ticket sales etc.) and generating donations (raffle/auction prizes) or gifts in kind.

3 Develop corporate partnership activities to raise funds, including corporate participation products, donations and event sponsorship. Speak/present at small scale fundraising initiatives, including relevant presentations to churches, faith based groups and other local community groups. Develop fundraising activities that draw on Golddigger Trust s Christian ethos and partnership with faith based funders and supporters. Oversee Golddigger Trust s stewardship of one off and regular donations, including acknowledging gifts, compiling Gift Aid information and maintaining a database of supporters. Developing and delivering external supporters communication, including newsletters and seasonal communication (Christmas cards etc.). Deliver Golddigger Trust s communications strategy including website updates and social media presence, in conjunction with the CEO and Creative Director. Research and involvement in grant writing, taking a lead on writing smaller scale fundraising bids and contributing to larger proposals. Developing leads for future fundraising initiatives, including working with the Creative Director to develop appropriate trading for fundraising. Asist in the timely compilation of monitoring information (financial, statistical and qualitative) for internal and external reports, including to grant makers. Identify, and where relevant nominate, Golddigger Trust for local, regional and national awards relating to it s work. Meet fundraising targets as set by the board and SLT in line with fundraising strategy. Finance and Administrative Support 30% Organising diaries and administrating meetings and bookings for the Senior Leadership Team (SLT). Occasional administrative support to the SLT when required, including supporting administration for training and media work. Being the first port of call for external enquiries via and phone. Office reception duties during busy times, maintaining the friendly face of the Trust to visitors, including young people. General office management duties including: office stock control (ordering in stationery), Filing and organisation of office and charity equipment Be responsible for administrating and implementing health and safety policies within the organisation. Invoicing and chasing up debtors Compiling management accounts and general book keeping Processing expenses from staff and volunteers, including allocation to budgets Processing wage request forms and payroll, including confirming ad hoc hours with sessional staff Assisting with administration towards annual accounts and report.

4 Other Responsibilities Take an active role in the life of Golddigger Trust, including participating in bi- monthly team meetings, annual away day and other appropriate training. To fully uphold the values and ethos of Golddigger Trust and work within the organisation s aims and objectives. Golddigger Trust is a charity motivated by the Christian faith- the post holder would be expected to be able to articulate this motivation and the Trust s values to supporters and contacts in an appropriate manner. To undertake personal fundraising and awareness raising, including speaking with personal contacts, family and friends about the work of Golddigger Trust and encourage any interested parties to join a supporter s scheme. Weekly cleaning (expected of all team members) and being a team player. To undertake other duties suitable to the grade of the role, as specified by the line manager. Conditions of employment Location: Based at Golddigger Trust Office (Until July 2016: Unit 4, Twelve O Clock Court, Attercliffe Road, Sheffield, S4 7WW, From August 2016: Psalter Lane, Sheffield, S11 8YN) and fundraising and awareness events at venues across Sheffield. Transport: Employee will at times need to provide own vehicle for transporting themselves and equipment to meetings. Car parking space is provided at office on days when vehicle is needed for work purposes. (Mileage paid at Inland Revenue standard rates- 45p/m currently). A full driving licence is required for this post. Holiday: 28 days (including bank holidays) pro rata. Additional half-day holiday (pro rata) each year of employment up to 10 years. Appropriate in lieu time will be given for additional work, agreed in advance with the Chief Executive. Additional unpaid leave may be requested by the employee. Termination:1 month by either party.

5 Fundraising and Finance Assistant Person Specification The post holder s appointment will be subject to an enhanced check with the Disclosure and Barring Service. Skills and abilities Essential Ability to work on own initiative and without supervision Self starter- well motivated Confident in making an ask for financial support Ability to self-prioritise tasks and responsibilities Proficient use of IT systems (Microsoft and Apple OS) Good understanding of Social Media Excellent ability to communicate well in written and spoken English to both individuals and large groups Competent with numbers and basic financial management Ability to manage a small team of volunteers Good time management Personable and friendly to young people Ability to create new systems and databases. Desirable Graphic design skills (Photoshop/ Illustrator) Event management skills Video/photo editing skills

6 Experience Some experience in fundraising (voluntary or paid). Experience in finance administration or administrative support. Experience leading a small team (paid or volunteers). Experience of project management. Experience of creating and developing projects from start to finish. Experience of managing and working within a set financial budget. Experience of public speaking. Experience of writing written proposals and external communications. Knowledge Knowledge of fundraising streams and methods of income generation. Knowledge of appropriate health and safety. Knowledge of faith based charitable giving. Sound understanding of child protection and safeguarding. Experience working with young people in a voluntary capacity. Experience working closely with churches, including public speaking within churches. Experience of sales and marketing to businesses. Experience of line managing staff or volunteers formally. Experience working in VCFS organisation. Experience of Mailchimp and/or other communications software. Experience compiling charitable accounts. A good degree (any area) A degree in a relevant area (e.g. marketing, fundraising, finance) Knowledge of charitable fundraising law and best practice. Knowledge of local business and faith based networks. Personal attributes Passionate about the work of Golddigger Trust. Trustworthy and reliable with confidential information and monies. Full driver s license and own vehicle Team player Respected by others Sympathetic to the aims and ethos of Golddigger Trust Lifestyle consistent to being an ambassador of the Trust Willingness to work unsociable hours. Highly self motivated and hard working Able to take direction from line management Creative thinker. Tidy and organized Responsible Detailed and thorough Fun! Willing to go the extra mile when needed Makes a good cup of tea