JOB DESCRIPTION. Finance Manager

Transcription

1 JOB DESCRIPTION Finance Manager April 2018 Closing Date: Interview Date: Contract Details: Friday 4 th May 4.00pm Wednesday 16th May 2018 (Edinburgh) Based in Edinburgh Part-Time, 22.5hrs per week 27,303-29,739 pro-rata (depending on experience) Page 1 of 6

2 March 2018 Dear Applicant, Thank you for your interest in working for LGBT Youth Scotland. You are applying for an important role which will ensure the efficient management of the Charity s finances. Your work will help support local services to continue improving the health and wellbeing of lesbian, gay, bisexual and transgender (LGBT) young people and support their participation in their local communities. The charity s vision is that Scotland is the best place to grow up for lesbian, gay, bisexual, transgender and intersex people. Our mission is play a leading role in the provision of quality youth work to LGBTI young people that promotes their health and wellbeing, and to be a valued and influential partner in LGBTI equality and human rights. LGBT Youth Scotland aims to embody its values in everything it does: in reaching out to young people and communities; in working with colleagues and partners; and in employing staff and volunteers. Our people and our values are the two most valuable assets we have in working towards our vision and strategic outcomes. We have four principal values as a charity: To promote equality and human rights To take a community learning and development approach To be reflective, accountable and ensure quality in what we do To be innovative and fun LGBT Youth Scotland s guiding principles are to: Focus on sustainability in its broadest sense Be aspirational for young people, their wellbeing and outcomes Be thoughtful about the range of our partnerships Have fewer outcomes, greater impact LGBT Youth Scotland s activity is grouped into three themed internal areas of work (Youth Work and Community Development, National Programmes and Business Support). This role will play a key part within the Business Support Team overseeing and managing the Charity s finances in partnership with budget managers, the Leadership Team and the Board of Trustees. We look forward to receiving your application. Fergus McMillan Chief Executive Page 2 of 6

3 Background Information Conditions Job Title: Location: Pay Grade: Hours: Team: Probation: Pension: Finance Manager Edinburgh, with possible travel around Scotland 27,303-29,739 per annum, pro-rata (depending on experience) 22.5hrs per week (3 days per week or spread out if preferred) Business Support Team 6 month probationary period Auto-enrolment with TPT Solutions Flexible Retirement Plan Who can apply? We are committed to promoting human rights and the dignity of each human being, including equality of opportunity regardless of sexual orientation, gender or transgender identity, age, race, disability, religion or belief and socio-economic status. We work to ensure that our services are accessible and young people s experience and outcomes are positive and that there is an inclusive working environment for all staff and volunteers. Before confirming appointment, you will be required to undergo a basic disclosure check. The organisation will arrange and cover the costs of this application if you are successful at interview. Employment will be confirmed after successful completion of this and receipt of any other necessary paperwork such as references. How to apply Visit and fill in the online application form for your chosen job. If you want to help us make LGBT Youth Scotland a diverse organisation then please also fill in the equal opportunities monitoring form which is kept separately from your application form and not used as part of the short-listing process. Please helpdesk@lgbtyouth.org.uk if you need the application form in an alternative format including large print. For more information or guidance on this position contact: Michelle Sodo, Head of Business Support or michelle.sodo@lgbtyouth.org.uk, Page 3 of 6

4 ROLE PROFILE Role Title: Finance Manager Team: Business Support Team Location: Based in Edinburgh (with possible travel around Scotland) Salary: 27,303-29,739 per annum, pro-rata (depending on experience) Hours: Part-time hrs per week Core Purpose of the Role: Reports to: Head of Business Support To provide leadership in regards to the financial management of the Organisation To provide strategic financial advice to the National Board, Chief Executive and Leadership Team Agreed by: Fergus McMillan, CEO Date: April 2018 To manage the day to day finances of the Organisation with the support of a part-time Business Support Officer and in partnership with budget managers To report to funders in partnership with budget managers and manage the funding reporting process Principal Responsibilities: To provide line management to a part-time (14hrs/week) Business Support Officer All aspects of bookkeeping; from paying bills to reconciling the bank accounts Maintenance of the organisation s financial records To manage the organisation s finance policy and processes; maintaining the policy and ensuring procedures are adhered to To oversee the organisation s banking arrangements To prepare a monthly payroll submission and liaise with external payroll services To manage the organisation s monthly pension submissions to TPT Retirement Solutions To prepare and update the annual budget; providing a budget template and collating information from budget managers To provide timely and accurate financial reports to budget holders Page 4 of 6

5 To provide timely and accurate management reports to senior management and Finance & HR Committee To manage the funding application and reporting process; recording paperwork and providing financial reports for funders in liaison with budget managers To provide budget management training and support to budget managers when required To organise and chair a budget meeting every two months with budget managers To organise the quarterly Finance & HR Committee meetings and present budget and cash flow projections to a small group of Trustees To prepare for the annual financial audit and assist the organisation s auditors with the preparation of the final accounts General Duties To attend team meetings, one off national staff & volunteer events, supervision and other meetings as required To carry out such other duties as agreed with the organisation Page 5 of 6

6 CANDIDATE SPECIFICATION Role Title: Finance Manager Essential Desirable Education & Educated to degree level in a relevant subject or with equivalent experience Qualified accountant Qualification Higher grade or equivalent level Mathematics Experience, Knowledge and Expertise A minimum of 4 years experience in financial bookkeeping and budgetary management Ability to create key financial reports Experience of the financial management of multiple funding streams Experience of providing strategic financial advice at a senior level Experience in the use of QuickBooks accounting software Knowledge of the third sector financial environment Experience of providing line management Critical Personal Attributes Delivering results Highly organised with a commitment to effective planning Conscientious approach to meeting deadlines and delivery of work to meet the needs of all internal and external customers Ability to multi-task Personal effectiveness Ability to communicate complex information to a variety of stakeholders using appropriate methods A sound work ethic Ability to work independently and use initiative to develop the financial systems and processes within the Organisation Commitment to continual professional development Person centred Comfortable and confident in constructively challenging where necessary Working practices Shows leadership in their approach to work and management, in theory and in practice Pro-active in working towards system and process development and continuous performance improvement Page 6 of 6