Internal Audit Development Scheme

Transcription

1 Internal Audit Development Scheme Information for Applicants GFP 2014

2 About DVLA DVLA is an Executive Agency of the Department for Transport (DfT), with responsibility for maintaining over 44 million driver records and almost 37 million vehicle records; and collecting nearly 6 billion a year in vehicle excise duty. Our key purpose is to ensure that complete and accurate registers of drivers and vehicles are held and we make them as accessible and as flexible as possible, to those who have the right to use them. These registers underpin action by DVLA, the police and others to maintain the high levels of road safety experienced in the UK and the effective collection of vehicle excise duty (VED). DVLA registers are used to deliver other departmental and government initiatives such as traffic management and reducing carbon emissions. We want to be seen as a world class organisation in managing the collection, storage and provision of accurate data relating to driving entitlements and vehicles and the collection of motoring taxes. A career with us offers you the opportunity to be part of this. Since 2002, DVLA has consistently developed new digital services making it easier for customers to transact with us whilst delivering significant savings. To go further, we now need to become an organisation that is digital by default. We are working hard to: review all services with more than 100,000 transactions per year from a user needs perspective by March 2014 deliver three exemplar digital services vehicles online, personalised registration and integrated enquiry platform by 2015 ensure all services with more than 100,000 transactions per year will be available by digital and assisted digital channels by 2017 achieve over 80% digital take up for over 80% of our services by You can read more about us at: Corporate Assurance Services (CAS) primary function is to provide Internal Audit services to the DVLA. Each year the team delivers a programme of Internal Audit Assurance reviews and a range of other related work. We use the results of this work, plus contributions from other review bodies to inform the Annual Assurance Opinion. Page 1

3 A Few Important Points about CAS: Regulatory Requirement All Public Sector and listed companies in the Private Sector are required to have access to internal audit Professional Standards Internal Audit Ethics and Standards are defined by the Chartered Institute of Internal Audit (CMIIA). In the Public Sector, auditors are required to be professionally qualified (either CMIIA or CCAB). Authority & Access To reach a balanced opinion we have the Chief Executive s authority to access all aspects of the Agency s business, staff, documentation and systems. Independence & Objectivity Safeguards are in place to ensure that we can work free from bias and influence we are free to decide what we look at, the results of our work are reported directly to the Chief Executive, CAS plans and work results are overseen by the Audit Committee. Working with Management To ensure that our work adds the best possible value, we work collaboratively with management. This is very important as we recognise that managers have a far greater knowledge of their area than we do. Number and Types of Role Offered We are seeking an enthusiastic and dedicated trainee auditor to join our audit team in Swansea. 1 post is available at DVLA. This is initially designated as a Trainee Auditor post leading, on successful completion of professional training, to a Qualified Auditor position. DVLA s Corporate Assurance Services (CAS) provide high quality internal audit and project/programme assurance services to the DVLA Accounting Officer, and work as part of the wider DfT Group Internal Audit function to contribute to the assurance provided to the DfT Accounting Officer. You will work as part of the professional audit team, and key responsibilities will include: supporting the production of CAS strategic plans, planning and on target delivery of high quality audit and assurance assignments, advising on business and assurance controls for developing systems and processes, developing and maintaining good working relationships with key business stakeholders. You will be involved in a variety of reviews that fall into 4 main categories: (i) (ii) Assurance Reviews. These are reviews where we make an assessment of how effective the arrangements are for delivering a particular aspect of the Agency s business. Although every audit is unique, we typically look at Governance, Risk management and controls arrangements and also seek to confirm if rules and procedures are being complied with. Consultancy Reviews. You will also undertake some Consultancy and investigative work. Our Consultancy work is mainly where systems or processes are being developed and we provide advice and guidance on controls and assurance arrangements. Investigative work is where we seek to uncover the facts leading to a specific incident and advise on control improvements. Page 2

4 (iii) (iv) Follow up Reviews. This is where we return to confirm that the actions agreed as part of assurance review have been implemented as agreed and have, in practice, been effective. We only revisit areas where there is a significant amount of work to do (ie reviews that we can provide only lower assurance opinions). All other actions are monitored centrally. Value for Money and Other Work. We also provide a range of other related services, such as Value for Money and Benchmarking reviews, although this work has been temporarily suspended whilst the CAS staff involved have been seconded to work on the Transformation programme.. Locations Swansea. Institutes Supported Chartered Institute of Internal Auditors (CIIA) More information on the Institute and qualifications can be found on their web site Support for Study Towards Professional Qualifications The blended learning philosophy applies, combining formal classroom-based training, on-the-job learning and self-study. A formal training sponsorship policy is in place, including the following key tenets: Sponsorship extends through all appropriate modules required to attain the CMIIA qualification. Sponsorship will normally be available for a maximum period of 6 years, from date of registration. Reasonable applications for extensions will be considered. Candidates will normally be allowed to complete up to 3 modules a year leading to examination in June or November. Any examination re-sit would count towards this total. Exceptionally, candidates will be allowed to complete more than 3 modules a year. Indicative study leave support per PIIA and MIIA module is as follows: Classroom study Classroom revision study Additional study Examination day TOTAL 5 days 1 day 4 days 1 day 11 days Equally important is the support you get in the workplace review assignments will be allocated in a way that will help you develop your SME, and there is a team of qualified professionals happy to work with you and share their own experience and expertise. On top of this, there is the self-study element that all candidates will have to provide - the commitment this requires should not be underestimated. Page 3

5 Other Development We are committed to providing development opportunities to ensure that individuals can develop personally and professionally and provide a platform to develop a career elsewhere within the DVLA, DFT and wider Civil Service. But you need to accept a matching obligation to commit yourself to a programme of continuous development, drawing up your own career and development plans in partnership with line managers. As a civil servant, you are appointed on merit through fair and open competition and are expected to carry out your role with dedication and a commitment to the Civil Service and its core values: integrity, honesty, objectivity and impartiality. Qualification Criteria Minimum entry requirements External candidates must have a 2:2 honours degree (predicted or equivalent) Applications are welcome from existing Civil Servants who meet this requirement. Salary Progression and Benefits The starting salary will be 25,880 on the generalist HEO pay scale. Rules for progression through the HEO pay scale exist. In addition, we have developed an Auditor and Accountant Pay Model to attract the highest calibre candidates by ensuring that a market lead is maintained. On successful completion of your professional studies you will be eligible to apply for entry to this pay model. Extract from the current pay scales (subject to review) HEO: 25,880-29,255 HEO Qualified (Auditor & Accountant Pay Model): 31,680-37,620 Accountants & Auditors Professional Reward Structure: Grade Level k Q Grade 6 Level 2 (rate for the job*) 62,370 Q Grade 7 Level 2 (rate for the job*) 52,470 SQ Level 2 (rate for the job*) 42,570 Q [HEO QUALIFIED Level 2 (rate for the job*) 33,660 *Anticipated rate for the job, although further performance related increases are possible. NB: All terms and conditions are subject to change, in accordance with the Civil Service Reform agenda and cross Government work on Modernising Employment Contracts. Page 4

6 Hours Full time staff work 37 hours a week. Flexible working hours are available. Part-time staff are welcome to apply. Pension Civil Service defined benefit pension scheme - see the Civil Service Pensions website: Leave Leave allowance - 30 days per annum. Public and privilege holiday allowance - you get 10.5 public and privilege holidays. There is a flexible working scheme at DVLA; subject to business need you can work additional hours which are banked and can be used to take a day off. NB: All terms and conditions are subject to change, in accordance with the Civil Service Reform agenda and cross Government work on Modernising Employment Contracts. Probation Your appointment will be subject to satisfactorily completing a 12 month probation period. Disability DVLA operates a Guaranteed Interview Scheme (GIS), which means that staff with disabilities who meet the advertised minimum essential criteria for the post (either on level transfer or promotion) are guaranteed an interview. If staff are eligible and wish to take advantage of this scheme, they are able to indicate this in their application. Staff with additional needs of any kind are encouraged to apply for all posts they are interested in and for which they meet the essential criteria. We will make reasonable adjustments to the job and/or assessment process to accommodate the needs of staff with disabilities. Nationality Civil Service Nationality Rules apply. Equal Opportunities We welcome applications from candidates regardless of ethnicity, religion or belief, gender, sexual orientation, age, disability or any other relevant factor. Page 5

7 A Day in the Life.. One of our current audit trainees has written a short paragraph to give you a flavour of what a typical day working in DVLA might look like. Gareth joined CAS as Internal Audit Trainee in August 2012, from within the DVLA business. Working in an Internal Audit environment gives you exposure to the whole organisation and management levels. This brings a great deal of variety and responsibility to the role. You gain a holistic view of the organisation and the opportunity to build solid working relationships with management and staff. The role can be very rewarding, after gaining an understanding of the area of the review and submitting a report that is valued by the management you feel the effort has been worthwhile. Often audit reviews run concurrently so each day will be different, some days, lots of meetings and fact finding, other days walkthroughs or report writing. Audits reviews vary in size and timescales but always have the requirement to demonstrate your planning and organising skills to ensure a successful conclusion. Internal Auditors need to have strong people skills and know how to adapt their approach when dealing with different stakeholders. Meeting a variety of staff from different backgrounds has been interesting and helped me develop my communication technique. Audit reviews do not always develop as expected and the ability to remain independent and objective is key to retaining the trust placed in you by the organisation. In my first year in CAS I have conducted several reviews of varying nature. Some have uncovered significant findings that will bring real, sustained benefit to the review sponsors. I am currently studying towards my professional IIA qualification but I get to conduct my own audit reviews to gain knowledge and experience to compliment this. The chance to become a qualified member of a chartered institute is very desirable and the studies are developing my skills and knowledge at a greater pace than I imagined. There has been a lot of support from CAS management in helping me through the studies and I always feel comfortable drawing from the wealth of knowledge that exists in the team. These experiences have made working in CAS a challenging but satisfying career move. Page 6