An overview of etendering /eprocurement system TenderTone-Smarttendering

Transcription

1 An overview of etendering /eprocurement system TenderTone-Smarttendering Solution by : dgmarket International Inc. 1

2 What is e-tendering? e-tendering involves web-based tendering and procurement. Among other things it: Automates the complete procurement cycle Simplifies / streamlines procurement procedures Facilitates interaction among Departments / PSUs and vendor community online Secures price advantage and lowers transaction cost What is e-procurement? The act of: Procuring / buying of goods, services, contracts through web based media Automating the pre-purchase cycle in departments Public procurement is accomplished through: e-tenders e-forward/reverse auctions e-rate contracts e-catalogues 2

3 Manual Tendering System Longer Procurement Cycle Expensive Paper Based Procurement Restricted Mobility No work on Holidays Prone to Human errors Content not sharable Physical Security Wastage of space to store bids Not retrievable e-tendering System Shorter Procurement Cycle Economical Fixed Cost Environmentally Friendly Anytime Anywhere Bidding Bidding possible on Holidays Automated &Accurateprocess Shareable Content Fool-proof Security Lifelong storage One click access to bids 3

4 Situation before eprocurement Discrimination - in issue of tender schedules Cartel formation - suppresses competition Physical threats to bidders Manual movement of tender files Cause of delay Human interface Manipulations, tampering or loss of records Lack of adequate transparency Adverse Press coverage on Tender fixing 4

5 An ideal e-procurement system A web-based e-procurement/ e-tendering Product Suite An end-to-end B2G e-procurement/ e-tendering solution for buying/selling of goods and services through quotations (RFQ), tender/bids (Domestic and International) and auctions). Covering A to Z activities of procurement, such as, vendor management, pre-tendering, tender management, post-tendering, dynamic auctions (forward &reverse) Support for multi-staged and multi-cover bidding Integration with e-payment for Registration Fees/ Form Fees/ EMD/ Refunds Interface with PKI Digital Certificate for all activities Equipped with security policies and data encryption tools In-built facility for auto alerts through SMS and 5

6 About TenderTone Smarttendering Aweb based eprocurement / etendering product suite Covers end-to-end activity of tendering such asvendor registration, pre-tendering, tender management, post-tendering, dynamic auctions(forward/ reverse) Product fully integrated with epayment for Form Fee/ EMD Interface with PKIdigital signature Certificate Security policies &data encryption tools included 6

7 Areas in etendering Process ofcarrying out entire TenderingCycle in online mode including submission of Price Bid ETenderingCycle comprises : 1) Tender Notice Creation 6) Payment Gateway 2) Online Vendor Registration 7) Secure Tender Opening 3) Tender Document 8) Tender Evaluation 4) Pre Bid Meeting 9) Tender Award / WO 5) Bid Submission 10) Tender Audit & Log 7

8 E-Tendering work flow Notification Free view D E P T F o r m F e e Se n d Re c e ive Opening R e q u e s t Docs Re c e ive Su bm it C o m p a r i s o n C h a r t V E N D O R Ap p rova ls Awa rd 8

9 Vendor Management Indenting andaggregation Auction Engine E-Payment Gateway Negotiation / Tender Award Accounts andfinancial System Contract/PO Management System 9

10 Streamlines the procurement procedures by bringing in transparency Reduces Tender Initiation Time Improves Tender Processing and finalization time Allows fair and impartial processes for organization as well as bidders Reduces time and media cost substantially Facilitates wider geographical coverage for all tenders Enhances Vendor participation Provides better offers by competitive bidders from new areas Improves company face value in the eyes of stakeholders Presents one-click information on available tenders to the management 10

11 Thanks For Your Precious Time 11