UNC Chapel Hill CIP Process. Innovation in Leadership and Oversight in the Capital Improvement Project Process
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1 UNC Chapel Hill CIP Process Innovation in Leadership and Oversight in the Capital Improvement Project Process
2 Statement Projects that involve a great deal of moving parts and stakeholders can fail to reach their full potential. Culture Vision Division Non Inclusive
3 Objective A new pedagogy in planning, construction, and operations of facilities on campus had to be developed in order to meet the vision for campus development. Strategies Capital Oversight Process Tool Box Consensus Lessons Learned
4 Presenters Jerry U. Guerrier, RA, LEED AP $1.4 Billion $125 Million Servant, not Celebrity Keith Snead, LEED AP $2.6 Billion $190 Million Form ever follows function L.H. Sullivan
5 Agenda Form follows function, that has been misunderstood. Form and function should be one, joined in a spiritual Union. Frank Lloyd Wright Challenge Culture New Order Shift Next Phase
6 Dynamic UNC CAPITAL PROGRAM
7 Dynamic Staffing Workload At the Peak of the Capital Improvement Project Bond Program (2001 to 2011) FPD managed; 165 projects $2.3 Billion 11 professional staff AVG. = 8.6 projects/staff/yr. Table above does not indicate Repair & Renovation projects UNDER $500,000, Feasibility & Programming Studies, and Pan University activities. National Average AVG. = 8.33 projects/staff/yr.
8 PROJECTS STAFF Dynamic Facilities Planning Staffing Workload Capital Improvement Project (2010 to current fiscal year) FPD manages; 270 projects $3.74 Billion 6.25 professional staff AVG. = 11 projects/staff/yr. Table above does not include Repair & Renovation projects UNDER $500,000, Feasibility & Programming Studies, and Pan University activities. National Average AVG. = 6.3 projects/staff/yr FISCAL YEAR Sum of TOTAL # PROJECTS Sum of # PROJECTS UNDER DESIGN Sum of # TOTAL PROJECTS PER FTE Sum of # DESIGN PROJECTS PER FTE Sum of FAC DESIGN STAFF Sum of PROJECTS ADDED 1 QTR 2015 Non Formal/Non Billable
9 PROJECTS Facilities Services Division 5/1/2015 STAFF Dynamic Facilities Design Staffing Workload Capital Improvement Project (2010 to current fiscal year) FPD manages; 1402 projects $46.8 Million 8.25 professional staff AVG. = 33 projects/staff/yr. Table above does not include Repair & Renovation projects ABOVE $500,000, Feasibility & Programming Studies, and Pan University activities. National Average AVG. = 25 projects/staff/yr FISCAL YEAR Sum of Projects Sum of # Projects/FTE Sum of Staff/Personnel Non Informal/Non Billable
10 PROJECTS STAFF Dynamic Interior Design Staffing Workload Capital Improvement Project (2010 to current fiscal year) FPD manages; 721 projects $23.5 Million 3 professional staff AVG. = 48 projects/staff/yr. Table above does not include Repair & Renovation projects ABOVE $500,000, Feasibility & Programming Studies, and Pan University activities. National Average AVG. = 33 projects/staff/yr FISCAL YEAR Sum of Projects Sum of # Projects/FTE Sum of Staff/Personnel Non Informal/Non Billable Facilities Services Division 5/1/2015
11 Skill Sets CHALLENGE
12 Skill Sets Criticized Tunnel Vision Missed Opportunities Multiple Divisions If you only asked me
13 Skill Sets Change Orders O&M Scheduling Delays Errors & Omissions What were you thinking?
14 Competency CULTURE
15 Competency No Play Book Private sector mode Competing Means & Methods on delivery Limited Review/Input Paper based system static Silo Effect
16 Oversight NEW ORDER
17 Oversight Established Subcommittees Facilities Planning Construction Management Building Services Energy Services Environmental Health & Safety Facilities Services HUB Office Engineering Information Services
18 Oversight Over the coarse of 5 yrs. Updated Design Guidelines CIP Memorandum of Agreement CIP Checklist CIP Budget/Expense CIP Procurement Guidelines Management Reporting DrChecks SPOTS GIS LEED Equivalent (Silver)
19 Tool Box SHIFT
20 Tool Box: University Design Guidelines Web Based Guidelines & Manuals Web Based Design Guidelines 2010/2015 Left Design Guidelines 2003 MS Word Top Right Design Guidelines 2007 MS Word Lower Right
21 Tool Box: Capital Project Team Coordination Procedure Checklist, Team Assignments & Memorandum of Agreement Project Checklist MS Excel Left Capital Project Team List MS Excel Center Memorandum of Agreement MS Word Upper Right
22 Tool Box: Interview Process Guidelines & RFQ Matrix
23 Tool Box: Project Cost/Budgeting Budget & Expenses Worksheet
24 Tool Box: Project Cost /Budgeting Web Based Budget & Expenses System
25 Tool Box: Project Manager Reporting MS Word
26 Tool Box: Project Scheduling Web Based Scheduling & Reporting System
27 Tool Box: Facilities Sit-down Review Owner, Architect and Contractor Submittal Review Meeting To All: A sit-down review is scheduled for January 22 nd with the expectation of receiving written comments on January 29 th from UNC stakeholders through the DrChecks System. The sit-down will be held in the EHS - Big Conference Room 2202A. SIT-DOWN REVIEW SCHEDULE Wednesday, January 22, EHS - Big Conference Room 2202A 2015 Time: Topic: Participating Division & University Representative/Location: 8:00 to 9:00 AM Building Systems (Mechanical) Mechanical; Joe Magura Energy Management:; Chris Martin/Rod Rabold 9:00 to 10:00 AM Building Systems (Electrical) 10:00 to 11:00 AM Building Systems (IT/Telecomm) 11:00 AM to 12:00 PM Building Systems (Life Safety) Electrical; Jeannie Smith IT/Telecom; Lee Edmark/Frank Hall Life Safety; Todd Going/Doug Fleming 12:00 to 1:00 PM LUNCH Time: Topic: Participating Division & University Representative/Location: 1:00 to 2:00 PM Land Planning Grounds; Tom Bythell/Steve Gooch Facilities Planning; Jill Coleman Department of Public Safety; Cheryl Stout/Kurt Stolka/Than Auston/Adrian Naylor EHS; Larry Daw/Mal Donohue/Billy Mitchell/Sharon Myers 2:00 to 2:30 PM Waste & Recycle/Housekeeping 2:30 PM to 3:00 PM Accessibility (Site & Building) 3:00 PM to 5:00 PM Energy Services OWRR; BJ Tipton/Ray Lanier Housekeeping; Herb Richmond Facilities Planning - Accessibility; Michael Pierce Chilled Water; Doug Mullen/Carl Smith Electrical Distribution; Gaylan Bishop/Wayne Sink/Brian Bogie COGEN; Bill Lowery Water; Meg Holton Storm Water: Sally Hoyt
28 Tool Box: Project Submittal Review ProjNet - DrChecks Web Based Review & Submittal Exchange System
29 Tool Box: Project Submittal Review ProjNet - DrChecks Web Based Review & Submittal Exchange System
30 Tool Box: Project Submittal Review ProjNet - DrChecks Web Based Review & Submittal Exchange System
31 Tool Box: The Online Spatial Information System (OSIS) espots Space Planning & Occupancy Tracking System 3.0 Web Based Space Management System
32 Tool Box: The Online Spatial Information System (OSIS) espots Space Planning & Occupancy Tracking System 3.0 Web Based Space Management System
33 Tool Box: The Online Spatial Information System (OSIS) espots Space Planning & Occupancy Tracking System 3.0 Web Based Space Management System
34 Tool Box: The Online Spatial Information System (OSIS) espots Space Planning & Occupancy Tracking System 3.0 Web Based Space Management System
35 Tool Box: The Online Spatial Information System (OSIS) espots Space Planning & Occupancy Tracking System 3.0 Web Based Space Management System
36 Tool Box Outcome Shared Vision Higher Degree Accountability Consensus Interdivision relationships Stronger Cradle to Grave involvement Real time response Better quality, time and cost outcomes
37 The Carolina Way Innovation & Leadership NEXT PHASE
38 Pushing Innovation & Leadership Update Design Guidelines New technology industry standards Incorporate BIM into O&M process Online Facilities Condition Assessment Program (FCAP) Expand DrChecks Triage formal & informal projects at inception Improve AEC Firm Profile Data Base 2.0 Electronic RFQ/RFP submittals only Paperless documentation (e-filing)
39 Resources The Dynamic Decade by David R. Godschalk and Jonathan B. Howes, Amazon.com UNC Facilities Planning & Design A Division of Facilities Services Master Planning, Design Guidelines, Financial Portal, Firm Profile Database, and DrCHECKS Systems FCAP, GIS, Mapping, Plan Room, and SPOTS DrCHECKS by Business Resource Group The Online Spatial Information System Presenters: Jerry U. Guerrier, RA, LEED AP jerry.guerrier@fac.unc.edu Keith Snead, LEED AP keith.snead@fac.unc.edu
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