COST ASSESSMENT DATA ENTERPRISE. FlexFiles

Transcription

1 COST ASSESSMENT DATA ENTERPRISE FlexFiles

2 FlexFiles Agenda This brief is a success if it demonstrates the Evolution of the FlexFile Benefits of the FlexFile Features of the FlexFile Process of the FlexFile FlexFile is an automated data collection method used to seamlessly organize and centralize data to unleash the true potential of analysis Improves Data Quality through Access to Native Cost Data Ensures Completeness through Allocation & Mapping Visibility Increases Efficiency through Seamless Data Integration Data FlexFile The Future of Cost & Data Analysis 2

3 FlexFiles Overview Since the 1960s, Cost and Contractor Data Reports (CCDRs) have provided the same data in the same format The FlexFile initiative: Modernizes CCDR submissions Streamlines the transmission process Increases analyst efficiency Results: Improved Data Quality Complete & thorough data for better analysis Seamless Data Integration FF The FlexFile Improves Data Quality through Access to Native Cost Data Detailed insight and analysis flexibility Collect data according to the contractor s native structure Ensures Completeness through Allocation & Mapping Visibility Minimize arbitrary allocations and errors Eliminate human error and subjectivity Increases Efficiency through Seamless Data Integration Leverage latest technology Reduce ad hoc data collection efforts FlexFile Evolution Legacy Crawl Round 0 Rounds 1&2 Walk Round 3 Run Future 1960 ~ FF 3

4 FlexFile Evolution: Legacy Reports 1921, formatted CCDRs today require an average of 533 hours per contract, assuming set-up and 4 reports Results Based on 2012 IDA Study: Estimated Resources for Preparing Contractor Cost Data Reports [29 Responses] Legacy Reports Time consuming to industry No detail below the CCDR functional labor categories Allocations are not transparent Limited data sampling over time Insufficient data results in additional site visits Report generation prone to human error 4

5 FlexFile Evolution: Round Access to Native Data Goal: Develop initial prototypes to obtain native [raw] data Result: Three (3) prototypes determined concept was possible Led to CAPE engaging with additional contractors Led to cost and acquisition communities kicking off the official pilots Round 0 3 Pilots F-35 (LMCO) PAC-3 (LMCO) SBIRS (LMCO) Mapped Native Data Unallocated Benefits Bottoms Up Analysis Insight into Cost Accounts and Unallocated data Costs reported the way the contractor collects it based on the contractor s structure for accumulating and managing costs Actuals + Unallocated Detailed on-the-ground data from a single program Legacy 1921 costs are an aggregate of lower level cost categories 5

6 FlexFile Evolution: Round 1 & Allocation and Mapping Goal: To obtain insight into cost accounts and allocation methodologies Expanded scenarios with contractors and system commands Result: Learned native data files can recreate Legacy 1921 reports Round 1 GPS III CAP (LMCO) OCX (Raytheon) WGS (Boeing) Round 2 3 Pilots 5 Pilots F-35 LRIP 3 (LMCO) WGS v2 (Boeing) B-2 EHF (NGC) DDG 113 (HII) GMD (Boeing) Native Data Mapped Unallocated Variant A Variant B Material Labor Material Labor Benefits Top Down Analysis Ability to recreate Legacy 1921 reports Mapping to the CSDR approved WBS Allocation methodologies Mapping to CCDR standard functional categories Allows crosscheck to historical CCDRs Allows analysts to view standardized data across business units and commodities 6

7 FlexFile Evolution: Round Allocation and Mapping Goal: Prove data files conform to the DID Assess if contractors could enter data into the data model Result: Lessons learned informed the recent updates to the DID, Data Model, and Co-Plan Round 3 11 Pilots F-35 LRIP 3 (LMCO) GMD (Boeing) AEHF (LMCO) Stryker (GDLS) PIM (BAE) B-2 (NGC) WSF (TBD) F-22 (LMCO) C130J (LMCO) SBIRS (LMCO) SANR (TBD) FF Native Data Mapped Unallocated Variant A Variant B Material Labor Material Labor Goals: Industry Working with vendors and removing the human element Innate data Efficient report generation Reduces cost Government Cost data will be housed in a relational database Ability to apply own methodologies allows for dynamic views Flat file download for analysis Comparison across contracts, business units, programs 7

8 FlexFiles FlexFiles DID: June 2017 Data Group A Data Group B Data Group C Major DID Changes since 2015 Report Metadata Approved Plan Number Submission Event Period of Performance Reporting Organization Solicitation Number Date Prepared Classification Data Group D Govt. Furnished Information (Co-Plan) WBS Code/Level/Name Order Name End Items End-Order Code Additional Tags #1-#12 Data Group E Contractor Definitions and Remarks CWBS Dictionary Remarks by WBS element Summary Remarks Data Group F Synchronized definitions and references between the DIDs, data models, and Co-Plan Reorganization of the FlexFile Data Groups Recurring with Time/Quantity now optional Higher level Standard Functional Categories with optional lower level breakout Summary Elements Subtotal General and Administrative Undistributed Budget Management Reserve Facilities Capital Cost of Money Contract Fee Price Data Group G Forecasts At Completion (FAC) Actuals To Date (ATD) Cost Account ID/Name Reporting Period CLIN ID/Name Nonrecurring/Recurring (RT/RQ optional) Ctr Func. Categories Standard Func. Categories Unit/Sublot First/Last Number ATD (Dollars/Hours) Allocation Methodology Allocation Method Type ID Allocation Method Name New structure for handling multiple Orders (e.g., Lot 1, Lot 2, Lot 3) and multiple End Items (e.g., Variant A, Variant B) within the same FlexFile submission Removed Supplemental Information (e.g. Bill of Material, Floor Hour Report, Hour Per Vehicle Report) Terminology changes to avoid EVMS terms EACs now Forecasts At Completion (FAC) Cost Account will be rephrased FAC (Dollars/Hours) Areas of Evolution 8

9 FlexFiles Process Submission Process Industry Overview Raw Source Raw Data - FlexFile Conversion (JSON) Industry Validation & Submission ERP One Source IT Solution 1 Flex File Data Schema IT Solution 2a Industry Submission FlexFile SQL DB ERP Multiple Sources GFI ERP Source(s) w/ GFI Converts Raw Source Into FlexFile Data Schema Options: 1. Contractor manually manipulates into data model 2. Contractor uses own IT solution to produce data model 3. Contractor uses a CADE developed tool Third Party Solution [Optimal]: 4. Automatically export data model from ERP system Allows industry verification and validation before submission (CADE Developed Tool) FlexFile Business Process FlexFile Co-Plan Creation Industry FlexFile Preparation CADE Ingestion Database Development Data Consumer (Analytics/Query) 9

10 FlexFiles Process Validation Process Government Overview Government Review FlexFile Interface CADE Database CADE Analytics Industry Submission FlexFile SQL DB IT Solution 2b Acceptance Display Flex File Data Schema DCARC Validation Allow other government analysts to review data before acceptance Make data viewable in CADE FlexFile Business Process FlexFile Co-Plan Creation Industry FlexFile Preparation CADE Ingestion Database Development Data Consumer (Analytics/Query) 10

11 FlexFiles Concerns vs. Reality Concerns Government is requiring contractors to allocate their source data Reality Reality Contractors are only required to disclose allocation methodology if data are not discretely accounted for Government is requesting EACs at the lowest level Government is dictating how contractors set up their control accounts Contractor shall map to every functional category Analyst is not receiving all the data in 1921s to perform analysis Asking for Forecasts at Completion (FAC); FACs captured here are not subject to EVMS audit requirements Government requires a minimal level of tagging for actual cost accumulation only The DID requires contractor to map to the most applicable functional category CADE IT allows for both export of legacy 1921s and detailed level contractor data Government is forcing industry to develop an IT solution to ingest the data file into CADE Government is working with industry and vendors to develop an optimal IT solution. In parallel, CADE IT is developing its own validation tool 11

12 FlexFiles What do we need from you? Become and advocate for the FlexFile on new contracts Socialize the benefits of the FlexFile Become early adapters Allow us to come train Train government analysts on the benefits and uses of the FlexFile Train industry on how to report to the new requirements Identify early adapters that can benefit from a FlexFile SUMMARY: FlexFile is the future of Cost & Data Analysis through: Access to Native Cost Data Allocation & Mapping Visibility Seamless Data Integration Round 3 Pilots [22 Pilots Total] informed our path forward Process to convert raw source data to the FlexFile Flatfile has been vetted and validated S C P C S D R E V M The Future of Cost & Data Analysis 12

13 FlexFiles Points of Contact Government Lead: Daron Fullwood Director, Defense Cost and Resource Center (DCARC) Office Cell CADE Lead: Marc Stephenson (703) Office 13