Purchasing Directors Meeting January 20, 2017

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Kenneth Hodge
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1 Purchasing Directors Meeting January 20, 2017 Chad Poppell, Secretary

2 Agenda Welcome Roz Ingram Introduction of New Staff Division of Specialized Services Mike Weber Rule Repeals and Amendments Bruce Conroy Office of Supplier Diversity Hue Reynolds & Donna Williams Professional Development Updates Daniel May MyFloridaMarketPlace Betsy Chance Hot Topics All 2

3 Welcome 3

4 Introduction of New Staff 4

State Agency for Surplus Property Purchasing Directors Brief Desks

excess to the Federal Government and can be transferred to State

have equipment they may otherwise not have the resources to purchase -

organizations results in sizable cost avoidance in asset procurement,

5 State Agency for Surplus Property Purchasing Directors Brief Desks Cubicles Copiers - SASP provides various types of property that are excess to the Federal Government and can be transferred to State Agencies for a small service fee - Florida SASP enables agencies to have equipment they may otherwise not have the resources to purchase - The acquisition of federal surplus property and equipment by eligible organizations results in sizable cost avoidance in asset procurement, which saves tax dollars - Examples of SASP property available can be seen on the left Dust Mops

Searching/Screening for Property Forklifts Pallet jacks - The SASP term for product

gov to screen for property - SASP Warehouse in Starke, Florida (approximately 145miles) and

division can request products - It is import to remember that property screened at GSAXcess

6 Searching/Screening for Property Forklifts Pallet jacks - The SASP term for product searching is Screening - Most customers will use GSAxcess.gov to screen for property - SASP Warehouse in Starke, Florida (approximately 145miles) and has 20,000+ products onsite and can been viewed online at: Any State Employee can screen, but only authorized representatives within each division can request products - It is import to remember that property screened at GSAXcess can be located in any of the 50 states and 3 territories, customers are responsible for coordination and cost of shipping - Always screen the SASP warehouse first, then Florida and local states Handheld radios & GPS VOIP phones

7 RULE REPEALS State Purchasing I. 60A Eligible Users Definition moved to 60A II. 60A MFMP Vendor Registration Consolidated with 60A III. 60A MFMP Transaction Fee Exceptions Consolidated with 60A IV. 60A Emergency Purchases Consolidated with 60A Single Source Purchases V. 60A Alternate Contract Sources Consolidated with 60A Single Source Purchases

8 RULE REPEALS Office of Supplier Diversity I. 60A Revocation II. 60A Administrative Hearings

9 RULE REPEALS RESPECT 60E Procurement Requirements and Procedures Consolidated with 60E-1.004

10 RULE AMENDMENTS State Purchasing I. 60A Purchase of Commodities or Contractual Services II. 60A Vendor Default, Removal, and Reinstatement

11 Office of Supplier Diversity Supplier Diversity Exchange Registration now open Pensacola: February 7, 2017, Jacksonville: March 2, 2017, Trainings for 2017 Florida State University - Feb. 15 at Betty Easley University of Florida April 20 Mentor Protégé and Loan Mobilization 11

12 Professional Development Florida Certified Contract Manager (FCCM) End of year status: Since January 2015, over 3,700 employees certified. Reached 99.6% of the target audience identified in Schedule posted and training dates are available through June Constant Contact would like your employee s feedback this year. 12

13 Professional Development Florida Certified Contract Negotiator FCCN initial course is in active development Plan to pilot and test early 2017 Conducted pre-pilot again in December, and overall successful. Course will likely be days when fully implemented. FCCN Re-certification course Will offer recertification in South Florida (West Palm Beach), Feb Next will be in May in Tallahassee 13

14 MFMP Training All third quarter training (Q3) registrations are available on the MFMP University website. Upcoming state-wide trainings: o o March 14th-15th in Panama City April 18th-19th in Lake City The MFMP team has developed a new Reporting Manual to assist in creating custom reports in MFMP Analysis and it is available on the MFMP U website. 10

15 Punchout Audit Update MFMP has fully enabled punchout audit for the Dade Paper punchout catalog. MFMP is currently working with the Office Supplies contracted vendors. MFMP plans to target the PRIDE contract/vendors next. 12

16 MFMP Utilization Scorecard The Second Quarter Scorecard is available on the MFMP website. Utilization for both Catalogs and Receiving have increased from last quarter. Average agency equote utilization is under 50%. Agencies can request MFMP Utilization Support by contacting the MFMP team, via this link. EXAMPLE: 9

17 IT and Special Projects Bureau Upcoming New State Term Contract SA-15-1, IT Staff Augmentation, Exp. Date 2/28/19 Expiring State Term Contracts , Body Armor, Exp. Date 1/29/17 - replaced with NASPO-17-ACS, NASPO Body Armor ACS start date 1/30/ , Audio and Video Equipment and Accessories, Exp. Date 2/18/17 - replaced with State of New York s Audio Visual ACS start date 2/19/17 Terminated for Convenience State Term Contract , Commercial Off-The-Shelf (COTS) Software, Termination Date 1/17/17 New Alternate Contract Source NASPO-16-ACS-SVAR, NASPO Software Value Added Reseller (SVAR), Exp. Date 06/04/18 Upcoming New Alternate Contract Source NASPO-16-ACS, NASPO Cloud Solutions Upcoming Renewals WSCA-15-ACS, Computer Equipment, Peripherals & Services, Exp. Date 3/31/ NASPO-16-ACS, Managed Print Services, Exp. Date 4/14/17 17

18 Office Supplies Goods and Services Bureau Feature Old Contract No New Contract No Term: 3yr w/ 3yr renewals Expires: 4/17/17 5yr w/5yr renewals Begins: 4/18/17 Coverage: 1 Statewide Contractor Office Depot 1 Statewide Contractor Staples 1 Regional Contractor Gulf Coast Office Products 4 Statewide Vendors -Office Depot -Gulf Coast Office Products -Staples -Elite Business & Office Solutions Catalog Punch-out (contract and non-contract items) Punch-out (contract items only) Products 10,000 Minimum 24 Categories (Core & Non-Core, Generic & Name Brand) 10,000 minimum 7 Product Categories (Core, Generic & Name Brand) Off Contract Allowed Not Allowed Purchases Promotional Quarterly Anytime Items Audit 3 rd Party Audit Monthly for Price Compliance 3 rd Party Audit Quarterly Price/Product Adjustments Allowed quarterly MFMP Audit Continuously Allowed quarterly Contract Manager Abraham Alvarado, (850) Abraham Alvarado, (850)

19 Goods and Services Bureau Awarded Solicitation Mail Processing Equipment ITB awarded to Neopost and Pitney Bowes. Offers 36, 48 and 60 month leases and purchase options. Active Solicitation Medical and Dental Supplies RFP re-procurement (expires 3/20/2017) Upcoming Alternate Contract Sources Tools: Hand Held and Hand Held Power Tools and MRO: Facilities Maintenance Supplies combine contracts and adopt new NASPO contract. Library Materials Allow current STC to expire on 2/28/2017. Recommending to adopt NY contract which includes hard books, electronic books and periodicals. Online Auction Services Adopt NASPO agreement with GovDeals, Inc. Offers online auction services for surplus property. 19

20 Goods and Services Bureau Completed Renewal Mobile On-Site Shredding Services ACS recommending renewal based on Dept. of Revenue master agreements. Upcoming Renewals Multifunction Products, Printers, Facsimile Equipment, Scanners, Related Software, Supplies and Services STC recommending one year renewal. Industrial Equipment and Tool Rental ACS recommending two year renewal. Agriculture and Lawn Equipment recommending three year renewal. 20

21 Contract Management Bureau Price Updates Office Consumables Library Materials Motor Vehicles (all classes) Lab Supplies & Equip Extensions Library Materials through 2/28/2017 Name Confusion Hewlett Packard HP Inc HP Inc -->HP Enterprise Company (HPE): Front Office HP Enterprise Services (HPES): Back Office/Consulting Startups (Set up Website & Kickoff) IT Staff Augmentation Partially Replacing IT Consulting Software Value Added Reseller (SVAR) replacing COTS Office Supplies Document Management Courier Services 21

22 Contract Management Bureau Vacancy Contract Management Supervisor Selected Carla McBride Reported Dec 2016 Contract Manager FTE on hold Vendor Sales Reports New Format Includes Actual Savings Documented Process Overall Savings 59.7% (target 28%) Patterson Dental Punch-out Catalog Not fully compatible with Internet Explorer Products visible Can not bring cart into MFMP Buyer (Work-around) access through Firefox and Chrome 22

23 Hot Topics Open Discussion 23

24 Next Meeting March 16, 2017 Please send suggestions regarding what you would like to talk about. 24

MyFloridaMarketPlace Customer Round Table Meeting. February 15, 2018

MyFloridaMarketPlace Customer Round Table Meeting February 15, 2018 CRT Agenda Office of Supplier Diversity Updates Second Quarter Utilization Scorecard Annual Customer Survey Training Updates Recent Updates