Lean Data Management. 12 May 2015

Transcription

1 Lean Data Management 12 May Copyright Winshuttle 2015

2 Your Speakers Today Evan Schulz, Sales Director, Winshuttle Sanaz Zarkesh, Solution Engineer, Winshuttle Introduce Yourself to Us! Time to Answer Polling Question 1 of 3 2

3 Please describe your role and responsibilities as they relate to SAP business processes at your company. (Please select one) Line of Business Management Business Analyst Information Technology Management Programmer Systems Analyst POLL #1 3

4 Agenda Winshuttle Lean Data Management (10) Demonstration (35) Customer Case Studies (5) Summary and Q&A (10) 4

5 Today s Webinar Please use the GoTo Meeting Question & Answer Panel to ask your questions during the webinar Please participate in our POLLS during the webinar We will be sending the link to the recording of this presentation early next week 5

6 Lean Data Management The right data in the right place at the right time Streamline processes Reduce cost Continuous Improvement

7 Everything is Connected Data is the lifeblood of any organisation Decisions Operations ERP Data 25% BAD

8 8 Incorrect Delivery Addresses

9 Everything is Connected Data is the lifeblood of any organisation Decisions Delays & Errors Operations ERP Data 25% BAD Data Growth

10 10 Constant Activity

11 Data Management Tax Direct costs Indirect costs Delays / errors Speed / accuracy 11

12 FMCG Customer Reduced Material Master Creation process from 28 days to 14 $1M Cost Savings Tens of Millions in incremental revenue 12

13 Reduce the Data Management Tax Quality Avoid costly business interruptions. Speed Don t delay critical business activities. Flexibility Make continuous improvements. Data Collection Data Validation Data Movement

14 Optimising Processes with Winshuttle Order-to-Cash Hire-to-Retire Record-to- Report Procure-to-Pay Master Data Management AP/AR Posting Budgeting & Planning Closing Books Journal Entries Incoming Payments Expenses Claims Fixed Asset Creation & change Many more Personnel Change Actions New Hire Creating & Changing Org Information Payroll/Time Admin Compensation Admin Benefits Management Many more Journal Posting Accruals Adjustments Internal Orders Cash Assets Budgeting Profit Centers Cost Centers Many more Create & Maintain Requisitions Purchase Order Creation & Maintenance Sales Order Management Production Planning Pricing Condition Changes Many more Mass Data Changes Data Migration Master Data Management Data Integration Mass Data Entry Data Maintenance Real-time Ad hoc reporting Many more And more! 15

15 Which of these SAP use cases would benefit your company and thus help accelerate your SAP ROI? (Please select all that apply) Streamlining SAP data entry and related workflow Improving SAP master data maintenance and control Creating SAP reports and queries with user friendly tools Integrating SAP with other legacy systems Easing the SAP upgrade & migration process POLL #2 15

16 Lean Data Management Demonstration Sanaz Zarkesh Solution Engineer 17 Copyright Winshuttle 2015

17 Winshuttle End User Capabilities Forms & Workflow o Web User Interface o Workflow o SAP Integration Excel to SAP - o Mass Data Upload Roundtrip o Extract-Change-Load Central Governance o Repository o Policies/Procedures o Usage Logs/User Management Finance - Journals o Validate/Park/Post o Single/Mass 18

18 Crawl / Walk / Run End User Experience Standardized and automated processes Master Data maturity Limited automated processes and manual data maintenance Tactical Standalone Eliminate manual data entry and free up valuable resources. Governed Broader rollout to the business without compromising governance & IT control. Organizational focus on Master Data Workflow Enabled Full automation of end-to-end processes for data creation, modification & maintenance. Strategic

19 20 Demonstration

20 Winshuttle End User Capabilities - Desktop Forms & Workflow o Web User Interface o Workflow o SAP Integration Excel to SAP - o Mass Data Upload Desktop Roundtrip o Extract-Change-Load Central Governance o Repository o Policies/Procedures o Usage Logs/User Management Finance - Journals o Validate/Park/Post o Single/Mass 21

21 Crawl / Walk / Run Governance Standardized and automated processes Master Data maturity Limited automated processes and manual data maintenance Tactical Standalone Eliminate manual data entry and free up valuable resources. Governed Broader rollout to the business without compromising governance & IT control. Organizational focus on Master Data Workflow Enabled Full automation of end-to-end processes for data creation, modification & maintenance. Strategic

22 Winshuttle Governance Platform Governance Collaboration Process control Report & Audit Script & template library Workflow engine Policy Manager Revision management Version control Credentials & Licenses Centralized configuration ROI Logging Usage reporting 23

23 Winshuttle End User Capabilities- Workgroup Forms & Workflow o Web User Interface o Workflow o SAP Integration Workgroup Central Governance o Repository o Policies/Procedures o Usage Logs/User Management Excel to SAP - o Mass Data Upload Roundtrip o Extract-Change-Load Finance - Journals o Validate/Park/Post o Single/Mass 24

24 Crawl / Walk / Run Forms & Workflow Standardized and automated processes Master Data maturity Limited automated processes and manual data maintenance Tactical Standalone Eliminate manual data entry and free up valuable resources. Governed Broader rollout to the business without compromising governance & IT control. Organizational focus on Master Data Workflow Enabled Full automation of end-to-end processes for data creation, modification & maintenance. Strategic

25 26 Demonstration

26 Winshuttle End User Capabilities - Enterprise Enterprise Excel to SAP - o Mass Data Upload Forms & Workflow o Web User Interface o Workflow o SAP Integration Roundtrip o Extract-Change-Load Central Governance o Repository o Policies/Procedures o Usage Logs/User Management Finance - Journals o Validate/Park/Post o Single/Mass 27

27 Winshuttle Developer Capabilities Forms & Workflow o Web User Interface o Workflow o SAP Integration Excel to SAP - o Mass Data Upload Roundtrip o Extract-Change-Load Central Governance o Repository o Policies/Procedures o Usage Logs/User Management Finance - Journals o Validate/Park/Post o Single/Mass 28

28 Form & Workflow Developer Breakdown Create the Workflow Process Create the Form Publish to SharePoint Start the Process Record the Scripts 29

29 Developer Demonstration 30

30 Form & Workflow Development Create the Workflow Process Create the Form Publish to SharePoint Start the Process Record the Scripts 31

31 32 Skill Set Overview

32 Customer Use Cases 33 Copyright Winshuttle 2015

33 Customer Case Study Challenges 420,000 UNIQUE changes to material master data per year Merging and standardizing the material creation process across 13 EMEA countries. Solution Winshuttle Results Streamlined data maintenance and improved data quality Freed up resources to be used toward more value added tasks Integrated company acquisition involving 10,000 parts in one weekend literally would have taken months to complete faster response time directly translates into a more positive impact with our customers. And with the man-hours saved, we re able to redirect our focus toward more value-added initiatives. Tim Nicholls, EMEA Material Master & Data Management Manager

34 Customer Case Study Custom Reports Download more than 250,000 records a day into Excel without impacting SAP performance. Replaced manual consolidation of data from multiple SAP reports with query embedded in workbook. Saved equivalent of four to five FTE days a month. Controls that could be run only once a quarter are now run weekly without additional staff or time. 20

35 Customer Case Study Maersk Global Service Centres (GSC) 9 SSC customers within A.P. Møller Maersk Captive SSC Phase 1Overview 11 months into deployment Locations: Pune, Chennai, Chengdu, Manila Initial User Base: 170 Processes (Tcodes) Supported: 19 Benefits Received 60 FTE savings 100% + ROI Case Study Video Karsten Lund (URL) Conference Speaker Session Video Christian Salling (URL) We ve realized substantial savings from Winshuttle, and with no application performance issues. And with Winshuttle s simple interface, we ve actually seen increased usage in SAP which means a higher ROI on our ERP investment.

36 Maersk Line: F-28 Processing Script Scope of the script No. of transaction Main Challenges F-28 Post Incoming Payment 0.50 Million Change from investigation done line by line to bulk checking. Original Process Winshuttle Process Receive data from location in excel via Receive data from location in Winshuttle template Format the data, check for missing information Select payment application scenario Run Winshuttle script for the batch (bulk data) Post payment through F-28 t- code manually field by field Investigate not posted transactions and correct the data 150 sec per transaction Investigate not posted transactions and correct the template 15 sec per transaction Repost payment application manually field by field Rerun Winshuttle script on errors (bulk data)

37 Customer Example Data Governance: Background Early SAP adopters, as part of Eastman Kodak Company Global design shaped by early SAP functionality 78 company codes in 43 countries and 19 different languages Legacy Lotus Notes database applications to manage data change requests Goal Long term plan to replace Material, Customer, Vendor and Pricing request processes in Lotus Notes legacy application Solution Implemented Winshuttle April m transaction records have been uploaded using 308 scripts covering 63 different SAP transactions by 25 users and counting Identified use of forms & workflow for Material Master in July 2012 Results Within 4 weeks of starting the project they had a fully live US Dental Material Master Request (MMR) process Winshuttle has been a great investment for Carestream. It allows us to build our platform for master data management in a modern way with tools that integrate into the back office seamlessly. We look forward to continued growth in the forms and workflow areas! Mary Farmer, Carestream

38 The Winshuttle Advantage The right data, in the right place, at the right time. Skillsets required SAP Functional knowledge Business Process knowledge Lean Solutions Simple workflow development Short development cycle Empower business users Simplified user experience Improved data validation Process visibility & governance Easy to adapt to changing business needs Fast & flexible process improvement Supports iterative change Faster Time to Solution Faster Time to Value

39 Winshuttle Crawl/ Walk/ Run Standardised and automated processes Workflow Full automation of end-to-end processes for data creation and modification Organisational maturity Standalone Eliminate manual data entry and free up valuable resources Capabilities Mass maintenance in Excel Ad-hoc queries to Excel or Access Governed Broader rollout to the business without compromising governance Capabilities All Desktop capabilities Basic workflows on Excel files Usage governance and administration Capabilities All Workgroup capabilities Web forms Custom workflows for web forms and Excel files Server-based execution Process analytics Limited automated processes and manual data maintenance Tactical Organisational focus Strategic 40

40 41 About Winshuttle

41 Referenceable Customer Base Thousands of enterprise customers in more than 60 countries 42

42 Upcoming Events UK & Ireland Workshops: Lean Data Management for SAP London, 9 th June 2015 Dublin, 10 th June 2015 Hear success stories including pharmaceutical company; Uniphar Group and electrical manufacturer; Techtronic Industries makers of AEG, RYOBI, Milwaukee and more! Public Sector Workshop London, 8 th July 2015 Hear success stories including Southwark Council, Birmingham City Council & Staffordshire County Council. For further information & to register visit: 43

43 Staying Current with Winshuttle Winshuttle Website: Winshuttle TV: Connect with us on: Winshuttle Blog: 44

44 Thank You / Q&A Recording and Q&A to be mailed Evan Schulz/ Sales Director, UKI Sanaz Zarkesh/ Solutions Engineer 45 Copyright Winshuttle 2015

45 Is SharePoint used at your company if Yes, which version? (Please select one) Yes SharePoint 2013 Yes SharePoint 2010 Yes Windows SharePoint Server (WSS 3.0) MOSS 2007 Yes but I do not know which version our company uses No our company does not have SharePoint POLL #3 34