17th annual Music on the Main Summer Concerts INFORMATION PACKET FOOD VENDORS

Transcription

1 17th annual Music on the Main Summer Concerts INFORMATION PACKET FOOD VENDORS ABOUT MUSIC ON THE MAIN Music on the Main is an annual summer concert sponsed by Richmond Main Street Initiative (RMSI), a nonprofit ganization revitalizing histic Downtown Richmond through arts and entertainment. Admission to Music on the Main is free and all members of the community are welcome to attend. The concert features a variety of musical perfmances, activities f children, and vend booths that showcase area merchants, local retail/artisan and food businesses, and nonprofit ganizations. The vends who participate in Music on the Main help create an event that offers goods, services, infmation, and a sense of community togetherness f all attendees. Benefits to vends include promoting their business, reaching current and new customers, and netwking with community members, representative, and other businesses. EVENT INFORMATION Dates: Wednesdays, July 25 & August 22 Time: 5pm-7:30pm Set-up: 3pm-4:30pm Location: Marina Way & Macdonald Avenue, Downtown Richmond FEE SCHEDULE & APPLICATION DEADLINES Fee Deadlines Vend Type 1 Date Both Dates To Apply Determination Booth Mobile Commercial/F Profit Enterprise $175 $225 Monday, Friday, Booth Mobile with Veteran Exempt Status (DD214) July 2 July 6 Booth Mobile with Nonprofit Status * payment due with application. May be made via Credit card (online only; via Eventbrite); Cash (drop-off only); Check, Money Order, Cashiers Check (made payable to: Richmond Main Street Initiative) HOW THE APPLICATION PROCESS WORKS: There are a limited amount of space available. We seek to provide a variety of food offerings and to create an atmosphere where each vend has the maximum potential f success. All interested food vends who complete the application process, in full, by the deadline will be considered f participation in one and/ both dates. Vends will be accepted based on their responsiveness to the application process and their menu. Vends will be notified of acceptance/denial via by Friday, July 6. By completing the application process, vends are confirming their availability and commitment to participate, pending acceptance. Application fees will be returned to all vends whose applications are not accepted. Application Requirements & Explanation of Additional Paperwk: See Page 2 f details. Vend Terms and Conditions: All vends must agree and adhere to terms and conditions outlined on Page 3. WAYS TO APPLY CHOOSE ONE 1. *RECOMMENDED* Online at and send all additional paperwk via to outreach@richmondmainstreet.g 2. Mail drop off completed fm on Page 4, additional paperwk, and payment to: Richmond Main Street, c/o Alicia Gallo, 3. Fax completed application fm and additional paperwk to: (510) , Attn. Alicia Gallo 4. PDF of completed application fm and additional paperwk to: Alicia at outreach@richmondmainstreet.g *Application Deadline: Monday, July 2, by 5pm* Page 1 Contact: Alicia Gallo, (510) outreach@richmondmainstreet.g f me infmation and with any inquiries.

2 Music on the Main 2018 Food Vend Application Requirements & Fee Schedule FEE SCHEDULE & DEADLINES Vend Type Fee Deadlines Food Vend = any business wishing to sell food restaurants, caterers, manufactures, food trucks/carts, booth operats. 1 Date Both Dates To Apply Participation Determination Booth Mobile Commercial/F Profit Enterprise $175 $225 Booth Mobile with Veteran Exempt Status (DD214) Booth Mobile with Nonprofit Status Monday, July 2 Friday, July 6 APPLICATION REQUIREMENTS Requirements Complete application f one both dates Commercial/F Profit Enterprise Vend Type Veteran Exempt Status Nonprofit Status Set-Up Type Booth Mobile Submit fee in full Complete and return Vend Operat Infmation fm* Review, understand, and comply with all set-up requirements outlined in Califnia Food Code Requirements f Tempary Food Facilities** Legible and valid copy of Cottage Food Operation permit Provide legible and valid copy of valid mobile operat permit Proof of nonprofit status: EIN # copy of IRS confirmation letter Provide legible and valid copy of honable discharge DD214 If applicable * Vend Operat Infmation Fm Instructions & Tips: Complete all fields highlighted in yellow. Please type print legibly. Carefully read and answer all questions truthfully. Here are some helpful hints f some of the sections: Type of all food to be sold given away Provide detailed menu Sources of food/beverages purchased/prepared Provide name of stes Checklist: Non Pre-Packaged Food/Beverages #4: Provide name and address of commissary/production kitchen Ways to submit Vend Operat Infmation Fm and any additional paperwk: outeach@richmondmainstreet.g (scan/pdf preferred) Fax: (510) , Attn. Alicia Gallo Mail drop off: Richmond Main Street, c/o Alicia Gallo, **Please be advised that failure to comply with these requirements may result in closure by health department inspects. Richmond Main Street is not responsible f any related financial loss damages. Page2

3 Music on the Main 2018 VENDOR TERMS AND CONDITIONS 1. Application: Vend must complete the Music on the Main 2018 Food Vend Application Fm (Application), also available online at in der to be considered f participation. Application and all supplemental materials must be completed and submitted in full. Space is limited and available on a first-come, firstreserved basis. Additionally, Richmond Main Street Initiative (RMSI) seeks to present a varied mix of food vend options. RMSI reserves the right to deny any Application f any reason. Application Deadline: Monday, July 2 2. Contract: A submitted Application is an offer to contract between RMSI and Vend. A contract is fmed only upon 3. RMSI s notice to Vend that the Application has been accepted and payment received. By entering said contract, Vend agrees to adhere to all Terms and Conditions as outlined and direction of RMSI staff. Permission to sell/exhibit/participate at the Event is a personal privilege and right granted to Vend. The contract and booth space shall not be assigned, transferred, sublet without the permission of RMSI. Accepted Application allows f Vend to participate in the Event, but does not guarantee sales. Participation Notification Deadline: Friday, July 6 4. Vend Fee & Payment: Vend agrees to pay RMSI the amount indicated in the fee schedule, plus any fees f equipment rental, which must be made at time of Application. Fees are due in full at time of application and can be made via the following methods: Credit card (online only-via Eventbrite version of application); Cash (drop-off only); Check, Money Order, Cashiers Check (made payable to: Richmond Main Street Initiative). Without payment Application is not complete and space is not guaranteed. If Application is not accepted, the fee shall be returned to Vend. 5. Cancellation: If, f any reason, Vend cancels his/her participation, all fees paid may be retained by RMSI: me than 3 weeks pri to the Event = fees paid, less $125; less than 3 weeks pri to the Event = full amount. 6. Equipment Rental: If desired needed, Vend may rent equipment through RMSI. All equipment rental requests must be made at time of Application. Availability of equipment is not guaranteed after application deadline. Cancellation of rental must be made at least 72 business hours in advance. Equipment rental fees are non-refundable if cancellation occurs less than 72 business hours in advance. 7. Liability: Upon submission of Application, Vend releases RMSI from liability in connection with any damage to Vend s person and/ anyone operating Vend s booth, merchandise and/ personal property due to fire, theft, breakage, disturbance in connection with and/ during the Event. 8. Set-Up: Set-up begins at 3pm and Vend must be fully set-up by 4:30pm. All vends must check in with RMSI staff befe setting up. Vend space is not guaranteed to vends who arrive after 4:30pm. Vend may use his/her vehicle within the Event space f set-up purposes only; to ensure the safety of RMSI staff, vends, volunteers, and guests, vends arriving after 4:30pm will not be allowed to drive vehicles in the Event space f set-up. 9. Hours of Operation: Service/Shop Hours of Operation f all vends: 5pm 7:30pm. All vends are advised to be ready to serve/greet customers by 4:45pm. Booths must be fully staffed by 4:30pm and must remain fully staffed at all times. No Vend will not be allowed to continue sales/service past 7:30pm. All vends must complete clean-up and vacate event space by 8:30pm. 10. Parking: Vend is allowed one (1) parking space in gated lot located on 13 th Street between Macdonald Avenue and Nevin Avenue. This lot will be locked during Hours of Operation and opened at 7:30pm f clean-up. 11. Vend Space: Application entitles Vend to one space large enough to accommodate a 10x10 booth OR mobile unit (food truck, cart, etc.). Vend booth location is determined by RMSI, is subject to change, and is non-negotiable. 12. Vend Responsibilities: Vend must provide all supplies including but not limited to: tables, chairs, tents, food service equipment, generats, merchandise, cash/change, promotional and display materials, etc. Limit of one (1) canopy tent not exceeding 10 x10 (if needed) per Vend. Vend must supply adequate weights and/ securement equipment f canopy tent. Vend will not be allowed to set-up canopy tent without use of weights. 13. Califnia Food Code Requirements f Tempary Food Facilities: Vend is responsible f reviewing, understanding, and complying with all set-up requirements outlined in this document. Failure to comply with these requirements may result in closure by health department inspects. Richmond Main Street is not responsible f any related financial loss damages 14. Booth Appearance: At all times, Vend will confine his/her display of items within his/her assigned vend area. Vend is responsible f maintaining a neat and derly booth area and properly dispose of trash and waste befe, during, and after the Event. If Vend leaves excess trash damage, Vend may be charged any fees levied upon RMSI participation in future events may be restricted. 15. Smoking & Animals: Smoking is prohibited. No animals are permitted at the event other than visual aid dogs. Failure to comply with above terms and conditions may result in automatic closure and may result in revocation of vend space without refund. Page3

4 Music on the Main 2018 FOOD Vend Application Fm Vend Infmation Company/Organization Name: Address: City: State: Zip: Website: Contact Name: Business Phone: Cell Phone: Onsite Contact: Business Phone: Cell Phone: Menu: Business Infmation *complete all that apply* Richmond Business License# Mobile Operat Permit # Date(s): July 25 only August 22 only July 25 AND August 22 Vend Type *Select One* Commercial/F Profit Enterprise Equipment Rental per date (optional) Nonprofit EIN# 1 Date Both Dates $175 $225 Veteran Exempt Nonprofit Organization 6 table: $10 Chair: $5 11 Market Umbrella: $50 10 x10 Food Service Tent: $150 Total= Total Fee Enclosed (Booth Fee: $ + Equipment Rental Total: $ ) = Vend Agreement I acknowledge that I have read and agree to the Vend Terms and Conditions as outlined in the Vend Infmation Packet. I also acknowledge that submitting this application does not entitle guarantee to me a vend booth space; that RMSI reserves the right to accept deny this application f any reason and at any time; that RMSI will contact me regarding the status of this application s acceptance by the participation determination deadline outlined in the Vend Terms and Conditions. Signature of Company Representative Date *Application Deadline: Monday, July 2, by 5pm* Ways to Submit this Application 2. Fax completed application to (510) , Attn: Alicia Gallo PDF of completed application to: outreach@richmondmainstreet.g and send payment separately. Page 1. Mail to drop off this completed fm and payment: Richmond Main Street Initiative, c/o Music on the Main

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