Sub-Section A Lompoc County Offices Executive Summary

Transcription

1 Facility Condition Assessment 2014 Sub-Section A Lompoc County Offices Executive Summary The Lompoc County Offices was assessed for deficiencies, and each building system and site was assigned a condition code that reflects the overall usability of the systems. The condition code is based on the reliability of the systems and reflects the first-hand observations of the Consultant and its knowledge of building systems. The condition codes possess, by nature, a subjective element. The condition codes for most of the systems falls around 3.0 ( fair ) to 4.0 ( good ), with individual ratings as low as 2.2 and as high as 4.5. Examination of the County s current funding model shows that the current annual spend of approximately $219,800 for the property falls below required levels and is not sustainable. Given current industry-accepted spend rates and modeling scenarios for the Lompoc County Offices, the Consultant has suggested an annual spend of 2% to 4% of the current replacement value (CRV) of the County s facilities. Based on the CRV of approximately $18.47 MM, the suggested annual spend should fall between $369,400 and $738,800. The econometric model for the properties is further supplemented by the identification of deficiencies that resulted in the generation of some 35 projects that total $489,000 in probable costs. These projects have been further prioritized according to their urgency and have been assigned to suggested funding years 1-3, to years 4-6, and to outlying years The identified project work provides the near-term funding projections derived from the econometric model with a degree of granularity. The Consultant s opinions of these probable costs are based on a variety of methods that reflect the complex nature of the County s facilities, the environment of the County of Santa Barbara, and the local market conditions. Standard industry costing references often served as the starting point in developing budgetary estimates, though difficulty of access, compressed project schedules, and the generally high cost of contractor services all informed the final opinion of probable cost. The largest associated projects are: Pavement Refurbishment - $273,800 Probation Office Window Replacement - $55,400 Admin Building Roof Replacement - $67,850 The Facility Condition Index (FCI) represents a standard means of assessing the relative condition of assets among geographically-dispersed sites. The metric is a ratio of the required repairs and project work to the asset s current replacement value (CRV). The resulting percentage expresses the deficit (deferred repairs and maintenance) against the value. The lower the FCI, the better is the condition. The FCI for the Lompoc County Offices is approximately 3%, which corresponds to very good on the FCI scale. Page 1 of 1 Sub-Section A Betteravia Government Center, Building C, Executive Summary Copyright 2014 Roy Jorgensen Associates, Inc.

2 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: P03000: Lompoc County Offices Grounds 115 Civic Center Lompoc, CA 104, Acreage:.29 General: Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Landscaped. Maintained. Pavement needs work. 3.3 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing.

3 Description Significant Deficiencies Condition Code EXT ROOF Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. MECH Mechanical s: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. PLUMB Plumbing s: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). CONV Conveyance s: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Narrative: Grounds are well maintained but parking lot pavement needs repair. Facility Condition Index:

4 Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $2,025,897 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

5 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Constructio n Date: P03001: Lompoc Old Court(Probation ) 115 Civic Center Plaza Lompoc, CA 26, Acreage:.60 General: Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Landscaped. Maintained. 4.5 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Fairly old, but looks in Good Condition. 4.0 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Fairly old building but exterior well maintained. Mostly stucco. Metal windows are rusting out. 3.8

6 Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Areas of clay Spanish tile and flat 3- ply roofing material. Fair condition at best. Needs sealing in several locations. 3.0 MECH Mechanical s: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. AC units around 14 years old. Nearing end of useful life. 2.5 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Functioning as needed. Is dated. 3.5 PLUMB Plumbing s: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Redone in several visual areas. Some not redone. Getting to end of useful life. 2.7 CONV Conveyance s: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Good condition 4.2 Narrative: This is an old building. Many visual items are new or updated, but this won t help the infrastructure. Windows are original and rusting out.

7 Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $7,364,230 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

8 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: P03001X: Lompoc Old Court(Public Defenders Office) 115 Civic Center Plaza Lompoc, CA? 1960 Acreage:.?? General: Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Landscaped. Maintained. 4.5 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Fairly old, but looks in Good Condition. Part of same structure as Probation 4.0 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Fairly old building but exterior well maintained. Mostly stucco. Metal windows look new 4.5

9 Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Areas of clay Spanish tile and flat 3- ply roofing material. Fair condition at best. Needs sealing in several locations. Water leaks apparent based on stains in ceiling tiles. 2.9 MECH Mechanical s: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. AC units around 14 years old. Nearing end of useful life. 2.5 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Functioning as needed. Is dated. 3.5 PLUMB Plumbing s: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Redone in several visual areas. Some not redone. Getting to end of useful life. 2.7 CONV Conveyance s: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Fair condition but needs painting and carpet cleaning 3.8 Narrative: This is a section within an old building. Many visual items are new or updated, but this won t help the infrastructure. Windows look like they were replaced. More evidence of roof leaks than in Probation.

10 Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $ Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

11 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: P03002: Lompoc Old Court Addition (DA Office) 115 Civic Center Plaza Lompoc, CA 23,712 top/bottom 2001addition Acreage:.54 General: Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Maintained. Has security lighting and sidewalks. 4.5 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Maintained 4.5 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Maintained 4.5

12 Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Flat 3-ply roofing material. Fair condition at best. 3.5 MECH Mechanical s: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. AC units around 11 years old. Some equipment such as exhaust fan looks to be close to end of life. 2.8 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Functioning as needed. 4.0 PLUMB Plumbing s: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Fair condition. Water heater very close to end of life. 3.0 CONV Conveyance s: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Good condition 4.2 Narrative: Can t tell where the 2001 addition took place unless in the court which is now run by the state. No sign of updates to mechanical or structure. Also the square footage listed does not reflect the square footage of just the DA s office. Estimate its square footage as half what is shown above, so 11,856 sqft.

13 Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $ Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

14 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: P03003: Lompoc Admin Bldg (1 st Floor) 401 E. Cypress St. Lompoc, CA 15, Acreage:.17 General: Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Maintained. See P03000-Lompoc County Offices Grounds. 4.5 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Maintained 4.5 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Maintained 4.5

15 Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Clay Tile roof almost 40 years old. Several water stains in interior ceiling tiles. 2.2 MECH Mechanical s: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. Heating systems fairly new. No centralized AC system. 4.5 ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Functioning as needed. 4.0 PLUMB Plumbing s: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Fair condition. Water heater very close to end of life. 3.0 CONV Conveyance s: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. Elevator with no current inspection sticker. Does not appear to be maintained well. 3.0 INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Good condition 4.0 Narrative: This building is almost 40 years old. It is well maintained but there are some areas needing improvements. The Admin section is only the bottom story of this 2 story building. The second story is P03004-Lompoc Mental Health Office. Facility Condition Index:

16 Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $3,152,032 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

17 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: P04000: Lompoc Flood Control Grounds 1801 North H St, Lompoc, CA?? Acreage:? General: Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. No landscaping or irrigation. Based on usage, probably best suited. 4.0 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings.

18 Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. MECH Mechanical s: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. PLUMB Plumbing s: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). CONV Conveyance s: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Narrative: Grounds functioning based on usage. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $

19 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

20 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: P04001: Lompoc Flood Control Office and Shop 1801 North H St, Lompoc, CA Acreage:.02 General: Description Significant Deficiencies Condition Code SITE STRUC EXT Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. See P Flood Control Grounds for overall. 4.5 Metal roof and sided building. No evidence of damage to structure. 3.5 Several areas of rust and peeling paint. 3.0

21 Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Metal roof. 3.0 MECH Mechanical s: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. Old but functioning. 3.5 PLUMB Plumbing s: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). Old and in need of maintenance. 3.0 CONV Conveyance s: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Needs work. 2.8 Narrative: Older metal building without much maintenance inside and out. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $60,660

22 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

23 Section Three Audit and Conditions Building Information: Building Name: Gross Square Footage: Construction Date: P04002: Lompoc Flood Control Poison Storage 1801 North H St, Lompoc, CA Acreage: General: Description Significant Deficiencies Condition Code SITE Site: Landscaping, irrigation systems, site utilities (i.e., gas mains, water and sewer mains, electrical service), rail spurs, and pavements adjacent to and constructed as part of the facility (i.e., sidewalks, parking lots, access roads) security and site lighting. See P Flood Control Grounds for overall. 4.5 STRUC Structure: Wall and column foundations, superstructure, slabs and floors including pits and covers. Structural mezzanine framing and slabs. Basement walls and dampproofing. Metal seatrain. Some rust evident. 3.0 EXT Exterior: Non-structural exterior wall construction, steel stud and dryvit, face brick veneer, stone veneer, siding (metal, fiberglass, etc.). Exterior coatings, and sealants, windows, and doors, louvers, grilles, screens, and awnings. Exterior in Poor to Fair condition. Rust is evident 3.0

24 Description Significant Deficiencies Condition Code ROOF Roofing: Insulation, vapor retarders, roof coverings, metal roofing, roof openings, skylights, gutters, and flashing. Metal roof. 3.0 MECH Mechanical s: Heat, ventilating and air conditioning systems including controls; solar energy equipment, exhaust fans, or other mechanical equipment associated with indoor air quality. ELEC Electrical Service & Equipment: Electrical service and distribution equipment, lighting and branch wiring, communications and security equipment, and other electrical equipment and service. PLUMB Plumbing s: Water and sewer systems, including pumps and plumbing fixtures, fire protection piping and pumps, process piping systems (natural gas, compressed air, chilled water, medical gases, etc.). CONV Conveyance s: Elevators, escalators, cranes, hoists, wheelchair, dumbwaiter, turntable, or other lifting mechanisms. INTF Interior Finishes: Non-load bearing interior walls, all finishes on walls, ceilings, floors, stairways. Interior doors, windows, and millwork. Narrative: Metal seatrain. Rust is showing. Facility Condition Index: Performance Measure 2002 Evaluation 2013 FCA Current Replacement Value (CRV) Not Calculated $7,958

25 Accumulated Deferred Maintenance Not Calculated $ Building (Facility) Condition Index (FCI) Not Calculated %

26 Facility Condition Assessment 2014 Sub-Section C Analytics Lompoc County Offices Lompoc County Offices Accumulated Deferred Maintenance The County of Santa Barbara has requested a twenty-year outlook for its facilities costs. The current section of the report discusses the opinions of probable costs for the long-term outlook derived through two related methodologies: Observed evidence of deferred maintenance and facility deterioration that are prioritized for the nearterm years 1 through 10 (year cohorts 1-3, 4-6, 7-10), and The development of a customized econometric model to project ongoing costs for both the near-term years and outlying years. The field data collection process is effective in gleaning detailed information regarding the current condition of the County facilities, from which one can generate costing information with a high degree of granularity. This granularity is in the form of defined projects with detailed scopes of work to address recorded deferred maintenance items. Prioritized, these projects fall into years 1 through 10 and provide managers with a partial map for remediation and maintenance efforts required to preserve the facilities. A summary list of these projects appears in Appendix 2. For full annual projections, the Consultant has relied on an econometric model that is founded on an industry best practice methodology, one that incorporates the unique nature of the County s facilities and historical costing data provided to the Consultant by County managers. For the near-term years, 1 through 10, the econometric model is supplemented by identified project work defined through field data collection. As indicated above, the field data provide granularity and detail to the econometric model projection for nearterm years, with decreasing granularity as one reaches outlying year 10. As an illustrative example of this principle, for cohort years 1-3, the econometric models projects accumulated deferred maintenance (ADM) for the Lompoc County Offices of $541,300 of which the field data collection has identified some $489,000 in detailed project scope of work for years As illustrated by the accompanying graph, the Old Court comprises nearly one half of the overall ADM for the group. Among the various systems elements, mechanical and interior finishes contribute the most to the total. Page 1 of 6 Sub-Section C, Analytics Betteravia Government Center Copyright 2014 Roy Jorgensen Associates, Inc.

27 Facility Condition Assessment 2014 Lompoc County Offices Current Replacement Value (CRV) and Condition Index (FCI) The Facility Condition Index (FCI) measures the accumulated deferred maintenance against the current replacement value (CRV) of the property. The estimated CRV for the Lompoc County Offices is approximately $18.47 MM. The CRV is projected to approximately $35.61 MM in budget year FY34/FY35. The accompanying graphic illustration shows the composition of the CRV according to building and to grounds. Based on the amount of accumulated deferred maintenance (approximately $541,300), the current FCI is calculated at approximately 3% ( very good ). Of this overall FCI, all buildings within the group exhibit individual FCIs under 8% ( fair ), with most under 4%. Assuming the current annual funding level of $219,800, the increase in accumulated deferred maintenance rises from $541,300 MM in FY13/14 to $18.73 MM by FY34/35. Assuming that the existing funding levels continue, the FCI will correspondingly increase to 53% ( off-the-chart ) at the end of the modeling period, SBC budget year FY34/FY35. This is an unsustainable course. Page 2 of 6 Sub-Section C, Analytics Betteravia Government Center Copyright 2014 Roy Jorgensen Associates, Inc.

28 Facility Condition Assessment 2014 The relationship between the accumulated deferred maintenance and sustainment level funding is illustrated in the graph below. For the Lompoc County Offices, current funding can never keep pace with the rate of deterioration. While the funding level is discretionary, the factors in the growth of deferred maintenance include: The difference in recommended sustainment funding and actual sustainment funding The nominal rate of inflation The physical plant deterioration rate An Econometric Model for Lompoc County Offices Projections of suggested funding levels have been generated utilizing a customized econometric model. The econometric model is specific to Lompoc County Offices and takes into account the unique nature of the County s facilities, the current conditions and maintenance backlog, and any historical costing data provided to the Consultant by the County. The models are used to produce projections of renewal capital and accumulated deferred maintenance. The opinions of probable cost are based upon an econometric representation of eight variables using two different approaches to addressing the funding requirements of the facilities: 1. Generally-accepted funding levels across all facility types 2. Targeted funding levels to address specific FCI goals Examining both of these approaches will provide the County with greater industry perspectives on sustainment funding, as well as a variety of funding options for addressing the County s long-range strategic interests relative to its facility requirements. Page 3 of 6 Sub-Section C, Analytics Betteravia Government Center Copyright 2014 Roy Jorgensen Associates, Inc.

29 Facility Condition Assessment 2014 Minimum High-Low Sustainment Funding A fundamental premise of the econometric model created for the County of Santa Barbara is that a minimum level of ongoing funding is required in order to maintain the integrity and reliability of the County s physical assets. This premise is reflected in the necessity of planned maintenance work activities that are typically funded through an annual budget cycle to support the assets continuing performance and projected lifecycle. The normal, routine maintenance that is performed on capital assets, such as buildings and fixed assets, generally includes deficiencies that are low in relative cost and that are normally addressed as part of the annual operation and maintenance (O&M) funding, excluding actions that expand the capacity of the asset beyond its original functional intent. The industry broadly maintains that a minimum sustainment funding of 2% to 4% of the CRV is required in most facility environments. For Lompoc County Offices this corresponds to a calculated spend between approximately $369,400 and $738,800 based on the current CRV. Current spend is estimated at approximately $219,800 for year 1, though the County does not strictly account for costs by building, such that this figure remains inexact. The model also allows one to separate the components of these costs segregating them according to operating expense, project expense, and capital expense. For FY13/14, these are summarized below. Page 4 of 6 Sub-Section C, Analytics Betteravia Government Center Copyright 2014 Roy Jorgensen Associates, Inc.

30 Facility Condition Assessment 2014 The table below maps out the high (2%) and low (4%) funding options by fiscal year with the associated CRV, ADM, and FCI. Targeted Funding Levels to Address FCI The second approach bases funding levels on suggested FCI targets. Three funding scenarios have been modeled as alternates for consideration. Scenario 1 moves the Facility Condition Index to approximately 13%, which is considered poor. This scenario will require the investment of $14.26 MM over a 20-year planning horizon. Scenario 2 moves the Facility Condition Index to 8% ( very good ) at the end of the 20-year planning horizon. This scenario will require an investment of $17.11 MM during the modeling period. Page 5 of 6 Sub-Section C, Analytics Betteravia Government Center Copyright 2014 Roy Jorgensen Associates, Inc.

31 Facility Condition Assessment 2014 Scenario 3 maintains the portfolio FCI to a forward average of 3%, or very good and requires approximately $19.96 MM in sustainment funding over the 20-year planning horizon. The relationship between the FCI and the sustainment level funding required for each of the three scenarios is represented graphically below, as well as a table with the specific annual funding requirements. Page 6 of 6 Sub-Section C, Analytics Betteravia Government Center Copyright 2014 Roy Jorgensen Associates, Inc.