Started in Europe in the early 1980 s Developed & tested by the U.S. Military s Mainstream U.S.A.!!!

Transcription

1 Job Order Contracting One Answer to Several Public Works Dilemmas 2011 APWA International Public Works Congress & Expo Denver, Colorado Charlie Bowers Project Manager Green Solutions Centennial Contractors Enterprises, Inc. National Secretary CJE Wendy Springborn Engineering Services Administrator City of Tempe, Arizona City of Tempe Engineering Division Agenda Introductions History of JOC Procurement Process How the Delivery Works City of Tempe JOC History Summary & Results for City of Tempe Lessons Learned Questions & Answers 2 History of JOC Started in Europe in the early 1980 s Developed & tested by the U.S. Military 1985 West Point Academy 1986 Air Force Bases Widespread military use by s Mainstream U.S.A.!!! City of Chicago Baltimore Housing Authority Many other public agencies 3 1

2 History of JOC - Continued 2000 widespread use in U.S. public sector The secret is getting out States started working on their legislation Purchasing Co-ops started offering it 2000 JOC arrived in the state of Arizona 1 of 3 alternative project delivery methods Originally capped at $750,000 per project Current cap is $1,000,000 per project or as determined by the contracting agency 4 JOC Market $1 billion per year for large regional markets $2.5 to $3 billion per year for small projects or 8a JOC programs Potential market: unlimited! By 2011, every public university could have access to a JOC program Information provided by the Center for Job Order Contracting Excellence (CJE) 5 JOC Terms IDIQ = Indefinite Delivery Indefinite Quantity JOC TOC SABER are all same concept Task or Delivery Order = an individual construction project delivered under a JOC contract UPB = unit price book Coefficient = Contractor s multiplier on a UPB 6 2

3 How the Procurement Works Purchasing agency procures a contract Single trade scope or general construction Single award or award to multiple firms Contract outlines whole process for doing work Similar to blanket order or on-call contract Targeted for projects under $1M each One award for all projects ~ usually long-term Performance based selection not price alone 7 How JOC Works (once the procurement is done) End user calls JOC for work Site visit by JOC and end user JOC prepares scope and end user approves JOC prepares formal proposal w/ estimate and submits to end user for review End user reviews and negotiates the proposal with JOC End user issues job order to JOC 8 Key Discriminators Saves procurement time & money Faster project delivery start to finish Contractors are selected on qualifications Delivery process is collaborative Longer term contract fosters relationships Non-adversarial with predictable success Provides high motivation for contractors 9 3

4 City of Tempe JOC History 10 Job Order Contracts Qualifications Based & Best Value Project Organization Specifically for small projects repair/renovation Projects designed and constructed as needed Separate designer or JOC Typical Project Timeline Select Award Design & Construct Designer (optional) CITY Job Order Contractor* 11 Procurement Process Advertise Contract Identify Selection Criteria Pre-Submittal Meeting (optional) Review Statements of Qualifications Interviews (optional) Price Proposal (for 2-step) Final Selection and Award Process takes 3 to 6 months 12 4

5 Agreement Process Project is identified Submitted to Project Manager JOC Firm is contacted Scope of work is reviewed Site visit (optional) Fee proposal submitted and negotiated Notice to Proceed issued Process takes 5 to 9 weeks 13 City of Tempe JOC History (Started 2005) Number of JOC Solicitations Number of Master Contracts Issued Total Number of Job Orders Total Contract Capacity ($M) Value of Agreements Issued ($M) City Wide $89 $ Trend chart for City of Tempe from showing Value Completed 5

6 Street Transportation JOCs Street General Maintenance Traffic Calming Improvements Rubberized Pavement Overlay Arterial Intersection Reconstruction Asphalt Overlay Speed Hump Installation Bridge Repair Emergency Pavement Restoration 16 Water Services JOCs Water/Wastewater Treatment Facilities General Construction Water Line Upgrade/Replacements Emergency Water Line Repairs Emergency Sewer Line Repairs Water & Sewer Repair/Replacement Dam Spillway Repairs Flood Irrigation Systems 17 Citywide JOCs General Construction Scoreboard Replacements Park Restroom & Ramada Remodels/Restoration Sports Field Lighting Temporary Parking Lots Security Enhancements Shade Structures Park Improvements Demolition Paving, Concrete, & Storm Drain Aquatic Renovation & Maintenance HVAC Improvements 6

7 Summary & Results for City of Tempe Utilized ACE to facilitate the process for alternative delivery methods More responsive contractors and better quality of work JOC is a relationship-based process 19 Summary & Results for City of Tempe Helps us find diversity in our work Flexibility in Arizona law for our pricing Knowledge of city buildings Necessary delivery method for City work Changing internal work force 20 JOC Advantages Ability to pick Best Qualified contractor Involvement of contractor in scope of work Enhanced project communications Better relationships among all project team members Fewer change orders 21 7

8 JOC Advantages More certain completion dates Better quality project from better subs Smoother project close out Better contractor performance, want repeat business Faster work approach 22 JOC Challenges Difficult to change in-house business processes New contractors competing for City work may be inexperienced with government processes Increased importance of selection process Evaluation of RFQ critical Due Diligence 23 JOC Challenges Increased effort in up-front negotiation process when price book isn t established Fees may be higher on smaller projects In recession times, it may appear that the low bid process has better costs Identify scopes and contract intent before advertising must occur Communication between wrong parties may happen 24 8

9 Lessons Learned Summary of lessons to date by Tempe & Centennial Alternative Delivery Methods need a Champion Team Chemistry Can Impede Success Select the right staff Select the right contractor Make changes if needed Communicate Progress Up & Down The Org Chart Process Improvement learn from the past Properly applied, JOC Really Works! 25 Education/Information Center for Job Order Contracting Excellence (CJE) 1425 K Street, Suite 350 Washington, DC Phone: Alliance for Construction Excellence (ACE) Tempe, AZ Phone: Contact Information Charlie Bowers, Project Manager Centennial Contractors Enterprises, Inc cbowers@cce-inc.com Wendy Springborn, Engineering Services Mgr City of Tempe wendy_springborn@tempe.gov 27 9

10 Questions? 28 10