The Cardinal Wiseman Catholic School Minutes of the Full Governing Body Meeting Wednesday 29 th June pm

Transcription

1 The Cardinal Wiseman Catholic School Minutes of the Full Governing Body Meeting Wednesday 29 th June pm Present at the meeting: Category of Name Governor Information Nicole Charles-Morrell Parent Vice of Governors & Chair of Admissions Panel Robin Dann Staff Father John Egan Saiid Ghobadian LA (Citizen) Michael Kiely Staff Headteacher Leo Lambe Chair of Curriculum Committee Lystra Luke Jim Moreland Maggie Pound Chair of Governors Michelle Samuel Nicola Atkinson Observer Roz Smith Clerk to the Governors The meeting was declared quorate. 1/ The meeting opened with a prayer. PART A MINUTES 2/ Apologies for Absence The following is a record of Apologies received from the following Governors by 4pm on the day of the meeting: Apologies: Authorised / Unauthorised Name Category Received / Not Received Absence Betty Bonnardel-Azzarelli Apologies Received Authorised Absence Prospective Governor: Nicola Atkinson - Welcome The Clerk advised that the Diocese of Westminster had recently notified of the prospective appointment of Nicola Atkinson as a Governor at our school. Ms Atkinson was welcomed to the meeting as an Observer and, as a courtesy, there was a brief introduction of Governors in attendance. 3/ Declaration of Business Interests Those in attendance were asked if there had been any changes in circumstances in connection with their original Declaration of Business Interests. Their reply was No Change. 4/ Minutes of Previous Meeting(s): The Minutes of the FGB meetings held during the Spring Term had been made available to the GB. The following documents were taken as read: Spring Term Full GB meeting held on 17 th March 2016: Agreed. Budget Setting Full GB meeting held on 21 st April 2016: Agreed.

2 5/ Matters Arising 2 Spring Term Full GB meeting held on 17 th March 2016: -Agenda Item 12 d): The CoG had sent the link to the software package to Mr Walton, who utilised this for the recent Safeguarding audit. The Headteacher advised that our Safeguarding audit had been very good and a full report would be sent to Governors as soon as possible. -Agenda Item 12 e): The Headteacher advised that an had been sent to the FGB with full details. The Governors acknowledged this. -Agenda Item 13: The Headteacher advised that the agreed lettings percentage was 60% for the school and 40% for the leasing company. -The Headteacher advised that the SFVS document needed to be signed by the CoG. -Agenda Item 17: The Head advised that Merchant & Co. had not yet carried out the annual inspection of the school s voluntary funds. The company had recently moved out of Ealing and this had delayed the inspection. The draft report would be submitted at the next full GB meeting. The GB pointed out that consideration should be given to finding an alternative local accountancy firm to carry out the annual inspection. Budget Setting Full GB meeting held on 21 st April 2016: -Agenda Item 5 a) The Head advised that the Summer Works dates had been highlighted in the Headteacher s Report to Governors under the Premises section. The Governors acknowledged this. 6/ Headteacher s Report to Governors The Headteacher s Report had been made available to the FGB and it was taken as read and agreed. The Headteacher s Report included: Chaplain s Report, Safeguarding and Child Protection Report, Recording & Reporting of Racists Incidents Involving Pupils and Updates on Finance, Pupil Premium, Staff and SEN. The Head apologised for the late submission of his report. Safeguarding & Child Protection The Head referred to the question raised by one of the Governors regarding any work on FGM in staff training sessions or with pupils. The Head advised that in 2015 all teachers, support staff and pupils had been given information and training on FGM. He added that, during the Autumn term, Year 7 and 8 pupils would be receiving FGM information and guidance. Year 9 pupils, along with teachers and members of support staff would receive the latest information available on FGM. Mr Walton, AHT (Pastoral & Safeguarding Officer) would be organising this training. The CoG advised that our recent Safeguarding audit had been very positive. The Head advised that changes would need to be implemented and he provided some examples of what would be required on the occasions Governors visited the school. A Governor asked if he/she could participate in the FGM training provided at the school. The Head advised he would find out if this was possible. Action: The Head to liaise with Mr Walton and contact Governors with information. 7/ Minutes of Last Committee Meetings + Updates (Verbal) Copies of the draft Minutes of the various Sub-committees meetings that took place during the Summer Term had been made available to Governors. Admissions (N Charles-Morrell) There was nothing to add at this point. Catholic School Life (J Moreland) The Catholic School Life sub-committee held their Summer term meeting on 13 th June Curriculum (LLambe) The Curriculum Committee Summer Term meeting was held on 26 th May 2016.

3 The Chair asked for an update on the access to the school s Wi-Fi for future Governors meetings. Action: The Headteacher will follow this up. There was nothing further to report. 3 Finance and Premises (MPound in the absence of BBonnardel-Azzarelli) The Summer Term Finance meeting took place on 24 th May Human Resources (MPound) The Summer Term HR meeting had taken place on 24 th May Pay Review Panel (MPound) No Summer Term Pay Review Panel meeting had taken place. 8/ Admissions 2018/19 - Update The CoG advised that the Admissions Panel proposed changes to our school s Year 7 Admissions Criteria for 2018/19 had been highlighted in the draft document that had been placed on Governors Frog. A discussion followed regarding the proposed changes. Any queries would be raised with the Diocese prior to our school going to consultation. A governor asked if there would be any changes to our Sixth Form admissions criteria. The CoG advised there would be no changes. A governor queried if applicants to our 6 th Form would be required to submit a Certificate of Catholic Practice. The CoG advised that, at present, only the baptismal certificate was required; however, it may become necessary in the future. Decision: The FGB agreed with the proposed changes to the Year 7 Admissions Criteria for 2018/19. If further changes were required, the Chair of Admissions would contact the GB via for their approval. Action: The CoG and the Chair of Admissions Panel will meet with the school s Admissions Administrator regarding the proposed amendments. The Chair will contact the Diocese. 9/ Approval of Residential School Trips to be held in the Autumn Term 2016 / Spring Term 2017 The Headteacher advised that members of staff had been asked to submit applications for residential trips taking place in the Autumn Term 2016 or the Spring Term No verbal or written applications had been received to-date. The Head advised that he had only received three verbal requests for residential trips which would be taking place during the Summer Term The trip organisers were currently preparing their applications and were obtaining quotes. As soon as these applications were ready and other formalities met, the Head would be contacting the FGB for their approval via before the end of the current Summer term, as it was essential to notify parents about those trips before the school broke up for the summer holidays. Decision: The FGB agreed to proceed as requested by the Headteacher. Action: The Headteacher will the required paperwork to the FGB for their approval before the end of the Summer Term. 10/ Headteacher s Review Date / Review Panel Membership / Essential Governors Training The Chair of Governors advised that the current Review Panel included the CoG, J Moreland and M Samuel and she confirmed that from September 2016 this would be the current panel s third year in office. The CoG proposed a rotation of Governors and asked for a new Governor to join this Panel. The CoG provided a brief introduction about the role of Governors in the Headteacher s Review Panel. After careful consideration, L

4 4 Luke agreed to participate and take part in the Head s Review training. The CoG advised that training would take place on 28 th September 2016 at Ealing Education Centre, Greenford. 11/ School Policies The Head advised that the relevant school s policies for review had recently been ed by the Director of School Operations to the School Policies Review Panel. Any comments, amendments, etc. should be ed to the DSO by early July in readiness for ratification by the FGB at their first meeting in the Autumn Term. The Chair invited those in attendance to join the School Policies Review Panel. L Luke advised that she had not received the and asked if it could be re-sent. M Samuel agreed to join the Panel. Decision: The GB agreed to their comments to the Director of School Operations by the deadline. Action: The Headteacher will ask the Director of School Operations to the reviewed policies to the above-named. 12/ Headteacher s Enrichment Project Proposal Confidential Item Part B Minutes 13/ Academy Status Update Confidential Item Part B Minutes 14/ Review of Sub-committees in place and their terms of reference / members. Elect members and appointment of clerks to sub-committees where appropriate. (The full GB can delegate the election of Chairs of each sub-committee to the sub-committees themselves) The List of Subcommittees and Working Panels had been provided to all Governors prior to the meeting and it was taken as read. The CoG confirmed that, following the recent vote, N Charles-Morrell had been elected Vice-Chair of Governors. The GB unanimously congratulated Nicole on her new role. The CoG confirmed that the Clerk would, once again, take up the role of Clerk to the Finance & Premises and the Human Resources Sub-committees as from the 2016 Autumn Term. The GB thanked the Clerk for taking on this role once again. Due to other commitments, L Lambe asked to be removed from the School Policies Working Panel. M Samuel asked to be included in the School Policies Working Panel. Action: The Clerk will the updated List of Subcommittees to the GB. 15/ Approval of Ledger Code Virement Virement Ref CWHS No. 3 dated 29 th June 2016 for 203K had been provided to the Governors prior to this meeting. The document taken as read. The Headteacher advised that the Virement exceeded his Scheme of Delegation and he was requesting the FGB s approval to proceed. The Head confirmed that the Virement was required to cover the cost of long-term supply cover from September 2016 due to the resignation of a number of teachers by the May deadline which had not been anticipated at the time of setting the 2016/17 budget. The Virement would be transferred from Teachers Salaries to Agency Contract Supply. Decision: After careful consideration, the GB agreed to approve the above-mentioned Virement. 16/ 2016/17 Proposed Governors Meeting Dates The Proposed Governors Meetings Dates for 2016/17 had been provided to all Governors to read prior to the meeting. Governors suggested and agreed to a number of date changes to be made. The Clerk will review and update the proposed dates against the recently published school s 2016/17 academic year calendar to ensure Governors meetings do not clash with other school events. Decision: The 2016/17 Proposed Governors Meetings dates were agreed. Action: The Clerk will update the dates and the final document will be ed to the GB. 17/ Governors DBS Checks - Update The Clerk advised that with the exception of one Governor, the remaining Governors had submitted their DBS application forms and handed-in their ID documents to support their application. Their

5 5 DBSs had been processed and were now on file for safeguarding purposes. The CoG asked the Clerk to contact said Governor to ensure the DBS was processed before the end of the summer term as it would be statutory for all Governors to have a DBS check from September Action: The Clerk will contact the Governor to speed up the DBS application. 18/ Correspondence to the Chair of Governors The Chair advised that she had received a number of letters from the NUT regarding their planned strike action in July. Also, a letter of complaint from a parent had been received which had been handed to the school s Complaints Coordinator for actioning. 19/ a) Governors Training & Updates and b) Affiliation to the National Governors Association (Letter) a) The Clerk advised that a number of flyers containing Governors training information at Ealing Education Centre had been placed on Frog. Governors were encouraged to participate in the courses available. b) The Clerk advised that our school had recently subscribed to the National Governors Association for a year. In order for Governors to access the information available in the NGA website, receive newsletters and updates, the NGA had asked the Clerk to supply the Governors names, addresses and details. The Clerk asked Governors if they were in agreement with this request so she could send this information. All the Governors agreed. Decision: The FGB unanimously agreed with the request made by the NGA. Action: The Clerk will contact NGA and provide the required information. 20/ Report of Governors Visits The following Governors advised that they had visited the school: M Samuel: To attend the selection interview for a School Chaplain. She advised that she would be available to participate in the selection interview of the Assistant Chaplain, if required. M Pound: To attend Disciplinary & Exclusion meetings and during the recent Safeguarding Audit. Father John: To meet with the School Chaplain and Assistant Chaplain and the Head of RE Department. He added that he would be available to participate in school assemblies. L Luke: To attend Disciplinary & Exclusion meetings. 21/ Governors Social Event The Chair proposed to hold the Governors Summer Social Evening before the end of term and those in attendance agreed. No date was selected but the Clerk would be contacting them with options. Action: The Clerk to Governors to ascertain who would attend. The Head to make a table reservation. As this was the last meeting for Robin Dann as Staff Governor, the GB thanked him for his commitment during his term of office and wished him the best of luck in his new job. The GB also wished to express their thanks and best wishes to Trish Hedley, Head of RE Department, who will be leaving our school at the end of the Summer term. 22/ D.O.N.M.: Wednesday 13 th September 2016 at 7.00pm (Additional meeting) Meeting closed at 9.15pm Roz Smith Clerk to the Governors Part A Minutes Approved by: Maggie Pound Chair of Governors