Clarendon Governing Body Annual Programme
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1 Clarendon Governing Body Annual Programme Updated October Regular Main Meeting Regular Agenda Items Apologies Declarations of Interest Membership, organisation & operation of Governing Body update Minutes / Matters Arising Committee & Working Party updates, reports & recommendations Risk Register Review Current key developments update Safeguarding and single central list update Update on Governor links, visits and training Date of Next meeting / School dates for Governors Any Other business Autumn Term INSET Strategy Day with Headship Team Self-review exercises (including skills audit bi-annually) Review of strengths/weaknesses/stakeholder feedback/future plans/sef Strategic review & agree principles and priorities for input into SDP Review of GB Code / Annual Planner / Operational Procedures Annual Review of Membership, Committee Structure & Link Governors Autumn Main Meeting Annual Declarations of Interest Forms Election of Chair and Vice Chair School Development Plan: Progress on previous years objectives School Development Plan: Approval of new objectives Headteacher s Report & SIP s Report (Latter when available) Commentary on destinations of leavers Clarendon and Gateway Report on Chair s appraisal Presentation of Previous Year s Results &Target Setting for Current Year Reports from Gateway & SIP (Latter when available) Agree Annual Accounts Agree Committee Terms of Reference. Head teacher s Performance Management Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 1
2 Spring Term Triannual Pupil Satisfaction Survey due Jan 2017 Parent Questionnaire Governors Annual Survey of Staff including school strengths and weaknesses Interim Review Headteacher s Performance Management Spring Main Meeting 1 Headteachers Performance Management: Feedback and New Targets Headteacher s Report & SIP s Report (Latter when available) Update on SDP & SEF Spring Main Meeting 2 Reports from Gateway & SIP (Latter when available) Consider Draft Budget (or Summer 1) Summer Term Summer Main Meeting Headteacher s Report & SIP s Report (Latter when available) Update on SDP & SEF Results of staff questionnaire Review School Prospectus Set date for Strategy Day Agree Budget Reports from Gateway & SIP (Latter when available) Review GB performance Chair s Appraisal Priorities to feed into next Strategy Day Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 2
3 Pay and Personnel: Chair Jo Dixon; Headship Link John Kipps; SLT Advisor Andrea Oliver; Clerk Annushka St Paul Areas of Responsibility across Clarendon & Off-Site Provisions Staffing including staffing structure Safeguarding staff training & Single Central Record maintenance Pay Appraisal Staff development Appointments Quality of teaching Succession Planning Staff capability, attendance / sickness / wellbeing Off-site provision management External Communications including website Community links Policy Responsibilities Monitor implementation of all policies, review LGB policies, feedback to Trust re Trust level policies Performance Appraisal Policy for Teachers and Leadership (Trust) Performance Management Policy for Support Staff (Trust) Performance Capability Policy and Procedure (Trust) Disciplinary Policy and Procedure (Trust) Staff Code of Conduct (Trust) Auriga Academy Trust Pay Policy (Trust) Grievance Policy and Procedure (Trust) Statement of Procedures Dealing with Allegations of Abuse Against Staff (Trust) Safer Recruitment Selection Policy (Trust) Probationary Procedure for Support Staff (Trust) Equalities Policy (Trust) Flexible Working Policy (Trust) Maternity and Paternity Policy (Trust) Data Protection Policy and Privacy Notice - Including Freedom of Information (Trust) Privacy Notice for the Workforce (Trust) Whistleblowing (Trust) Managing Health and Attendance Policy (Trust) Complaints Procedure (Trust) Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 3
4 Pay & Personnel contd Regular Items Apologies Minutes / Matters Arising Risk Register Review Staffing & Management Update (circulated in advance) Clarendon & Gateway Staff Capability Issues, Support and Interventions DBS / SCR / Safeguarding Update Update on links with partners & community Autumn Term Chair to attend review of teacher appraisals with executive HT Review Terms of Reference Update on Pay Policy & communication to staff Annual report on staff attendance, sickness and wellbeing Annual review of Staff CPD (Report from DH to include monitoring of impact; In-House and external; considering relation to appraisal and impact) Report on Teacher salary awards & anonymised data on appraisal (Including impact on pupil learning and progress) SDP, SEF & Annual Programme assess responsibilities Headteacher s Performance Management Spring Term HT Performance Management Interim Review Impact of Pay policy (including that on equality) Review of website & external communication Summer Term Report on Appraisal of non-teaching staff Review effectiveness of internal communication SDP Progress Review SEF Feedback on Staff Observations Review of Staffing Structure including future needs & Succession Planning Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 4
5 Finance: Chair Bob Harvey; Staff Link John Kipps; SLT Advisor Andrea Oliver; Clerk Ruth Browne Areas of Responsibility Budget Financial monitoring, reporting & benchmarking Best Value PPG & other extra government income Policy Responsibilities Monitor implementation of all policies, review LGB policies, feedback to Trust re Trust level policies) Finance Policy (Trust) Charging and Remissions Policy (Trust) Governors Allowances (LGB) School s Letting Policy (LGB) Best Value Policy (LGB) Regular Items Apologies Minutes / Matters Arising Risk Register Review Review of Funding and Finance against budget Safeguarding Autumn Term SDP Review financial management over past year SDP Assess funding implications for coming year Monitor Extra Government Funding for previous & current year (Year 7 Catch-up, PPG & Sports Premium) Review benchmarking data Agree accounts in time for consolidation at trust level and final submission 31 st December Spring Term Review SLA purchases from AfC Review actions from Audit Reports Schools Financial Value Standard (SFVS) Overview of checks and balances in place Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 5
6 Finance Continued Summer Term Monitor implementation of policies Prepare Final Budget for FGB GB (Trust submission 31 st July) Review Annual Programme Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 6
7 Pupil Achievement, & Curriculum: Chair Keith Tysoe; Headship Links John Kipps, Rosemary Clarke, Angela mason & Jayne Gray Areas of Responsibility across Clarendon & Offsite provisions Academic attainment (including subgroups) Use of PPG and other additional funding Assessment (including CM) Target monitoring Curriculum (National & broader) Monitoring academic interventions Transitions into and out of Clarendon & provisions Work Experience Policy Responsibilities (Monitor implementation of all policies, review LGB policies, feedback to Trust re Trust level policies) Curriculum (LGB) Special Educational Needs Policy (Trust) Sex Education (LGB) Early years Foundation Stage (LGB) Homework (LGB) ICT (LGB) Marking Policy (LGB) Display Policy (LGB) Regular Items Apologies Minutes / Matters Arising Risk Register Review Pupil Numbers Feedback on Subject reviews Safeguarding School trips and visits with curriculum links Update on area of Curriculum Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 7
8 Pupil Achievement & Curriculum contd Autumn Term Results and Targets Review interventions and their impact / Use of extra funding (PPG etc) SDP, SEF & Annual programme assess responsibilities SDP priority review Spring Term SDP Priority review Identification of underachievement and actions required Curriculum Review Policy Review Summer Term Report on work experience SDP & SEF Progress PPG / Year 7 etc. Catch-up update Results of Maths and English tests Moderation of data (Forum of Four etc.) Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 8
9 Pupil Pastoral & Wellbeing: Chair Gaelle Newland; Staff Links Lynn Majakas & Jayne Gray; Clerk Ruth Browne Areas of Responsibility across Clarendon & Offsite provisions Safeguarding Non-academic attainment Attendance, lateness & exclusions Pastoral monitoring (including SLEUTH) Monitoring therapy and other pastoral interventions Extra-curricular activities Policy Responsibilities Monitor implementation of all policies, review LGB policies, feedback to Trust re Trust level policies) Child Protection Policy (Trust) Behaviour and Safety Policy (Trust) SEND Information Report (LGB) SEND Policy (Trust) Attendance Policy (?) Exclusion Policy (?) Supporting Pupils with Medical Conditions (LGB) Home-School Agreement (LGB) Regular Items including Offsite provisions Apologies Minutes / Matters Arising Risk Register Review Attendance and Exclusions including benchmarking against similar settings Safeguarding Pastoral and behaviour monitoring including SLEUTH Rolling Programme of staff visits including: Additional Needs Manager; Pastoral Interventions Manager; Family Support Workers and Health and Wellbeing Manager Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 9
10 Pupil Pastoral and Wellbeing contd Autumn Term SDP & SEF assess responsibilities Extra funding planned intervention (non-academic) Extracurricular activities Overview of therapies and pastoral interventions including measurement of impact Spring Term Full Review of Pupil profile; Clarendon & Gateway (Including no by class, no FSM, No ESL, SEN bandings, Looked after official and unofficial) SDP Priority review Extra funding interim review of impact Report on Inclusion & Outreach Summer Term Review of family/carer links and engagement Annual report on Looked After Children (LAC) from designated teacher (Nos official / unofficial; progress cf peers; wellbeing; school interventions/support; any issues or concerns) SDP & SEF Progress Report on life skills and wider non-academic curriculum including careers advice Report on induction and transition arrangements including College links Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 10
11 Premises Health and Safety: Chair Andrea Oliver; Headship Link John Kipps; Clerk Ruth Browne Areas of Responsibility across Clarendon & Offsite provisions Site management Health & safety Accessibility Maintenance Risk assessments Capital Works Lettings Policy Responsibilities (Monitor implementation of all policies, review LGB policies, feedback to Trust re Trust level policies) Business Continuity and Incident Management Plan (Trust & LGB sites) Health and Safety Policy (Trust & LGB) Accessibility Plan (Trust) Premises Management Documents (LGB) Procedures for Educational Visits (LGB) Emergency Plans and Procedures (LGB) Positive Handling Policy (LGB) Medication Administration Policies and Procedures (LGB) Regular Items Apologies Minutes / Matters Arising Risk Register Review Premises, building work and decoration update Risk Assessments Review of medication administration at all settings Staff Training Safeguarding Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 11
12 Premises Health and Safety Contd. Autumn Term SDP, SEF, & Annual Programme Review assess responsibilities Site Risk Assessment Spring Term Fire risk assessment Safer People Safer Places Playground supervision risk assessment Summer Term SDP & SEF Progress Site Risk Assessment First Aid assessment of need Annual Programme; Reviewed Autumn 2018; Live Document (Changes to JCD) Page 12
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