CITY OF CAMPBELL RIVER SPECIAL COUNCIL AGENDA

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Emery Homer Shelton
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1 CITY OF CAMPBELL RIVER SPECIAL COUNCIL AGENDA SPECIAL COUNCIL MEETING, Friday, May 23, 2014 at 1:15 PM in the City Hall Committee Room, 301 St. Ann's Road, Campbell River, BC. Page The agenda presents the recommendations extracted from the reports that comprise the agenda background package. To request a copy of a specific report, please contact the appropriate department 1. APPROVAL OF AGENDA 1.1 Approval/modification of the Agenda. THAT the Agenda be approved. 2. DELEGATIONS/PRESENTATIONS 3. STAFF REPORTS 3.1 ADMINISTRATION City Clerk's May 21, 2014 report regarding the Area 'D' boundary extension referendum request. THAT the City of Campbell River Council officially request that a referendum be held on Saturday, June 28, 2014 to allow electors within the proposed extension area of Electoral Area 'D' of the Strathcona Regional District to vote on the boundary extension proposal; AND THAT the Mayor be authorized to respond to the Minister's letter to confirm that the City of Campbell River Council: acknowledges the short time frame for holding the referendum vote; commits to making all reasonable efforts to provide information to citizens of the proposed extension area, in order to make an informed decision; and supports the appointment by the Minister of a Chief Election Officer for the referendum; AND FURTHER THAT Council endorse the attached draft letter to Minister Oakes in response to the conditions outlined in the Page 1 of 7

2 Page Special Council Agenda - Friday, May 23, 2014 Minister's May 16th letter. 4. COMMISSION/COMMITTEE REPORTS 5. CORRESPONDENCE 6. MAYOR/COUNCIL REPORTS 7. UNFINISHED BUSINESS 8. NEW BUSINESS 9. ADDENDA ITEMS 10. NOTICE OF MOTION 11. CONSENT AGENDA 12. COUNCIL IN-CAMERA MEETING 12.1 Resolution to move In-Camera THAT Council move In-Camera under the authority of the following sections of the Community Charter: 90 (1) (c) labour relations or other employee relations. Page 2 of 7

3 REPORT TO COUNCIL TO: R. Neufeld, Acting City Manager FROM: P. Wipper, City Clerk PREPARED BY: T. Bate, Deputy City Clerk DATE: May 21, 2014 SUBJECT: Area D Boundary Extension Referendum Request Recommendations: THAT the City of Campbell River Council officially request that a referendum be held on Saturday, June 28, 2014 to allow electors within the proposed extension area of Electoral Area D of the Strathcona Regional District to vote on the boundary extension proposal; AND THAT the Mayor be authorized to respond to the Minister s letter to confirm that the City of Campbell River Council: acknowledges the short time frame for holding the referendum vote, commits to making all reasonable efforts to provide information to citizens of the proposed extension area, in order to make an informed decision, and supports the appointment by the Minister of a Chief Election Officer for the referendum; AND FURTHER THAT Council endorse the attached draft letter to Minister Oakes in response to the conditions outlined in the Minister s May 16 th letter. Background: In response to the City s Boundary Extension Proposal delivered to the Ministry on April 16 th, the City received the attached correspondence from Minister Oakes on May 16 th. The letter confirms that the Minister would be prepared to order a referendum on the proposal for Saturday, June 28, 2014 subject to the following conditions: receiving an official request from the City and the Regional District not later than May 23, 2014; acknowledgment by both the City and the Regional District that this is a short time frame within which to hold the referendum; commitments from the City and Regional District that they will make every reasonable effort to provide the best possible information to citizens of the designated portion of Area D, in order that they can make an informed decision; support for the Minister s appointment of a Chief Elections Officer for the referendum. Ref: G:\Legislative Services\Council Agendas\2014 Agendas\REPORTS\May 23 Special\RTC Area D Boundary Extension - Referendum Request.doc Page 1 of 2 Page 3 of 7

4 Options: 1. Adopt the report s recommendations as presented. 2. Receive the report for information. Respectfully submitted, Peter F. Wipper City Clerk /pw/tb Attachments: 1. May 16 th Letter from Minister Oakes 2. Draft response letter to Minister Oakes Ref: G:\Legislative Services\Council Agendas\2014 Agendas\REPORTS\May 23 Special\RTC Area D Boundary Extension - Referendum Request.doc Page 2 of 2 Page 4 of 7

5 MAY BRITISH COLUMBIA Ref: His Worship Mayor Walter Jakeway and Members of Council City of Campbell River 301 St. Anne's Road Campbell River, BC V9W 4C7 Mr. Jim Abram, Chair Strathcona Regional District Cedar Street Campbell River, BC V9W 7Z8 Dear Mayor Jakeway and Chair Abram: I am writing to you in response to a recent meeting I had with Ms. Brenda Leigh, Director for Electoral Area D of Strathcona Regional District, and responding to a letter from Mr. Ron Neufeld, General Manager Operations/Deputy Manager, City of Campbell River, to Ministry staff dated April 16, From this, I understand that both the City and the Regional District wish to have a referendum by the end of June 2014 on the proposed boundary extension by the City to enclose part of Area D into the City of Campbell River. I recognize the interest of both parties in a resolution of the boundary extension question well before the general local government election; however, I am concerned with the limited time available to organize a referendum and the ability to ensure that citizens have the information they need to make a well informed decision on this most important question. After careful consideration, I have concluded that I would be prepared to sign an order for a referendum on Saturday June 28, 2014, provided that I receive before the end of day of Friday May 23, 2014 the following: 1. Resolutions from the Council of the City of Campbell River and the Board of the Strathcona Regional district requesting the referendum. 2. Acknowledgment by both the Council and the Board that this is a short time frame within which to hold the referendum. 3. Commitments from the Council and the Board that they will make every reasonable effort to provide the best possible information to citizens of the designated portion of Area D, in order that they can make an informed decision..../2 Ministry of Community, Sport and Cultural Development Office of the Minister Mailing Address; PO Box 9056 Stn Prav Govt Victoria Be V8W 9E2 phone: Fax: Location: Room 124 Parliament Buildings Victoria Be V8V lx4 Page 5 of 7

6 His Worship Mayor Walter Jakeway Mr. Jim Abram, Chair Page 2 4. Support for my appointment of a Chief Elections Officer for the referendum. I look forward to hearing from you. Sincerely, /~1 ~Va/W Cora lee Oakes Minister pc: Ms. Claire Trevena, MLA, North Island Ms. Brenda Leigh, Director, Area D, Strathcona Regional District Mr. Andy Laidlaw, Chief Administrative Officer, City of Campbell River Mr. Ron Neufeld, General Manager Operations/Deputy City Manager, City of Campbell River Mr. Russell Hotsenpiller, Chief Administrative Officer, Strathcona Regional District Page 6 of 7

AN 0 City of Campbell River From the Office of the Mayor May 23, 2014 Hon.

th Thank you for your May 16 letter and your understanding and support in progressing this issue in a fair and democratic manner.

that a referendum be held on Saturday, June 28, 2014 to allow electors within the proposed extension area of Electoral Area D of the Strathcona Regional District to vote on the boundary extension

vote, commits to making all reasonable efforts to provide information to citizens of the proposed extension area, in order to make an informed decision, and supports the appointment by the Minister

7 AN 0 City of Campbell River From the Office of the Mayor May 23, 2014 Hon. Coralee Cakes, Minister of Community, Sport and Cultural Development PD Box 9056 Stn Prov Govt Victoria, BC V8W 9E2 Dear Minister Cakes, Re: Campbell River Municipal Boundary Extension - Referendum th Thank you for your May 16 letter and your understanding and support in progressing this issue in a fair and democratic manner. I can confirm that in response to your letter, a special meeting of City Council was held today where Council adopted the following resolution: THAT City of Campbell River Council officially request that a referendum be held on Saturday, June 28, 2014 to allow electors within the proposed extension area of Electoral Area D of the Strathcona Regional District to vote on the boundary extension proposal; and further, THAT The Mayor be authonzed to respond to the Minister s letter to confirm that the City of Campbell River Council: acknowledges the short time frame for holding the referendum vote, commits to making all reasonable efforts to provide information to citizens of the proposed extension area, in order to make an informed decision, and supports the appointment by the Minister of a Chief Election Officer for the referendum. Accordingly, I am pleased to confirm that the City of Campbell River is in support of your suggested approach and that the City remains committed to ensuring a meaningful and informed outcome. Yours truly, DRAFT Walter Jakeway, Mayor C: Ms. Claire Trevena, MLA, North Island Ms. Brenda leigh, Director, Area D, Strathcona Regional District Mr. Russell Hotsenpiller, Chief Administrative Officer, Strathcona Regional District 301 St. Ann s Road. Camobell River. BC. V9W 4C7 Phone a6r5Z00Eax1250t Page 7 of 7

CITY OF CAMPBELL RIVER COUNCIL MINUTES

CITY OF CAMPBELL RIVER COUNCIL MINUTES COUNCIL MEETING, MONDAY, JANUARY 11, 2016 at 6:30 PM in the City Hall Council Chambers, 301 St. Ann's Road, Campbell River, BC. PRESENT: Chair - Mayor A. Adams, Councillors: