Certificate IV in Project Management Student Assessment Guide

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Winifred Simpson
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1 Overview The assessment for the Certificate IV in Project Management comprises Assessment Task Description Percentage Individual Assignment Unit Tests Development of a detailed Project Management Plan for chosen case study Submission of a detailed Project Management Plan or Body of Evidence from work related project Based on the PMBOK 4 th Edition and Learning Program Content 30% 50% 20% Grading Grading Code: 42 Competency (Ungraded) The student result is based on the evidence provided to meet the criteria for competence as specified in the units of competency. Where students are not deemed competent after the first attempt a resubmission may be requested. If a student has demonstrated consistent effort in the learning of a module then, at the teacher s professional discretion, the student may be awarded a resubmission. This resubmission must be made as soon after the initial assessment as possible. A nominal mark can be calculated for each assessment and for the overall level of achievement. Competency requires a grade of 65% or higher in all units. Awards for Outstanding Academic Achievement can be awarded for students with grades of 85% and above. IMPORTANT NOTE: Although you will be given a percentage % mark for this course, this will not appear on TAFE transcripts or on the Qualification. Unit Test/Quiz There is one Quiz for each unit as well as one for the Introductory unit. With the exception of the Introductory unit, all quizzes are multiple choice. The questions are primarily drawn from the Project Management Body of Knowledge (PMBoK) as found in the following recommended text - Project Management Institute Standards Committee, A Guide to the Project Management Body of Knowledge 4th edition, Project Management Institute, ISBN: Questions and concepts are also drawn from the Learning Program, Learner Guides and Skills 1

2 Kits provided to TAFE students doing either the Certificate or Diploma of Project Management. All tests are timed to take 30 to 45 minutes and be conducted as an open book revision exercise. It should be undertaken as an individual assessment with no student interaction or teacher interaction. Once the time limit is exceeded, the Quiz will save and submit your answers you need to be careful to complete the quiz in the time given. You will be allowed two attempts at the Quiz the highest mark from the two submissions will be used to calculate your mark. To encourage you to read course materials before class - your first attempt will be available until the last class for that unit. If you choose not to do the first attempt no extensions are available. Your second attempt will be available until the end of the course refer to the timetable for due dates. Case Studies Teams must produce a detailed Project Management Plan for their chosen case study. The case studies you can choose from are attachments to this PDF. The attachments can be viewed via the paperclip symbol. If you do not have the paperclip symbol then put your mouse on the lower half of the screen and an Adobe box should appear with a triangle - select the triangle. Templates Templates are available to complete this assignment in the Useful Links area on any of the Sites. Team Allocations Teams will be allocated by the Facilitator based on your preferred Case Study. Note: It may not be possible to give you your preferred case study. Submitting the Assignment s will be submitted by uploading documents to the Assignments area in SAKAI assignments will not be accepted via any other method. One person from the Team will be nominated to submit the assignment. Only one file type for each unit may be uploaded e.g.: do not upload 10 individual Word documents. Accepted file types are: MS Word, MS Excel, MS Powerpoint, MS Project, MS Publisher and PDF. Versions accepted are 2003 onwards. Do not zip the files. PLEASE INCLUDE THE NAMES OF THOSE THAT PARTICIPATED IN YOUR ASSIGNMENT. Note: Late submissions will incur a 10% penalty per unit and 10% per unit every subsequent two weeks unless an extension has been granted or waived at the facilitators discretion on a case by case basis. It is important for project management to show you can meet deadlines. Feedback You will receive your feedback within two weeks - you will be notified by by your facilitator when results are available. You will need to visit this assignments area and down load your feedback sheet. Criteria 2

3 Apply Project Communication Techniques Document formatting 3 Title page, authors, table of Stakeholder Identification 8 Stakeholder Analysis Matrix detailing major stakeholders One stakeholder management strategy per stakeholder Stakeholder Analysis 5 Power and Interest Grid with basic rationale for stakeholder placement Communication Matrix 8 Communication Matrix covering major stakeholder Includes Target audience, Messenger, Purpose, Media/Channel, Frequency Project Performance Reporting 6 Mock up of a Project Status Report Stakeholder Analysis Matrix detailing extensive internal and external stakeholders Several stakeholder management strategies per stakeholder Power and Interest Grid with detailed rationale for stakeholder placement Communication Matrix covering extensive internal and external stakeholders Several different media and channels considered for each stakeholder Apply Project Scope Management Techniques Document formatting 3 Title page, authors, table of Project Scope Definition 6 Briefly states what is included of the scope of the project States what is IN scope and what is OUT of scope Project Objectives and 3 Objectives stated Objectives stated in measurable Requirements High level requirements terms using SMART documented Deliverables 3 Major deliverables identified All deliverables identified Constraints, Assumptions and Dependencies Project Approach and High Level Deliverables Scope Management Process (Change Control) 6 Project constraints are listed in terms of timeframe and budget Assumptions are listed Dependencies are identified if they exist 4 Work Breakdown Structure documented Outstanding issues are listed for resolution by the Project Sponsor Impact of invalid assumptions are analysed Work Breakdown Structure documented in terms specific deliverables and the activities required to develop these Sophisticated scope management process documented Sophisticated Change Control form provided 5 Basic scope management process documented Basic Change Control form provided Comment [R1]: Not required for small/simple projects Apply Project Time Management Techniques 3

4 Document formatting 3 Title page, authors, table of Baselined Gantt chart 15 Basic Gantt chart Detailed Gantt chart High level deliverables and activities included Phases broken down into detailed deliverables and activities with Some interdependencies are appropriate indentation indicated Interdependencies on all activities Critical path report 5 Report showing critical path Report showing critical path and the duration Explanation of the tools and used to estimate 7 Basic understanding of tools and Advanced understanding of tools and the activity durations and timelines At least two estimating methods used More than two methods used and experts consulted Comment [A2]: This requires an MS Project file to be submitted. Comment [R3]: Don t send a Ms Project file for this you need to show you can access the Critical path information by producing a report or pasting in a print screen into Word. Apply Project Cost Management Techniques Document formatting 3 Title page, authors, table of Detailed Project Budget 10 Project budget prepared using direct and indirect resource costs, including labour Budget assumptions 5 Basic budgetary assumptions are documented and contribute to the finalisation of the project budget e.g. labour rates Project Cost management procedures 7 Procedures include tolerance and delegated authority Project budget includes both capital and operational expenditure Less common indirect costs are also considered Advanced budgetary assumptions are documented e.g. exchange rates, GST etc Comment [R4]: That is how will the project account for indirect costs? Explanation of the tools and used to estimate 5 Basic understanding of tools and Advanced understanding of tools and the project budget At least two estimating methods used More than two methods used and experts consulted Concepts such as recharge included Apply Quality Management Techniques Document formatting 3 Title page, authors, table of Quality Requirements 10 Quality requirements defined for all major deliverables List of all standards, regulations, methodologies, policies and Quality requirements also specified for project management deliverables Cost of quality assurance and 4

5 procedures that must be followed management activities defined Quality Management Processes Quality management tools and used to ensure the quality requirements are met 10 Detailed processes for the assurance and rectification of quality issues, including review, sign off and acceptance responsibility 7 Basic understanding of tools and At least two different quality assurance methods used Processes provided for the implementation of improvements Advanced understanding of tools and More than two methods used and experts consulted Apply Risk Management Techniques Document formatting 3 Title page, authors, table of Risk Rating Matrix 3 Basic scales for likelihood and consequences (3 possible ratings) Combined impacts of likelihood and consequences Risk Register 10 Risk register covering major categories of project risk Risk ratings and priorities Summarised mitigation strategies Risk Action Plans 7 Detailed risk action plans provided for 3 highest priority risks, including assignment of responsibility for plan execution Risk identification and 7 Basic understanding of tools and management tools and At least two methods used Detailed scales for likelihood and consequences (5 possible ratings) Quantification of impacts for each rating Concept of residual risk rating applied More comprehensive coverage of risk categories More comprehensive risk action planes including scope, cost and time impacts of the plan Advanced understanding of tools and More than two methods used and experts consulted Comment [R5]: Don t forget to include what your categories are/mean Apply Project Human Resource Management Techniques Document formatting 3 Title page, authors, table of Work Breakdown Structure including Human Resource 5 Basic WBS presented in Excel or a table assignments High level deliverables and activities assigned to teams or generic positions Roles and responsibilities 11 Basic roles and responsibilities listed for each role within the project Basic Responsibility Assignment Matrix Detailed WBS in MS Project Phases broken down into detailed deliverables and activities with specific people assigned to each deliverable and activity Detailed roles and responsibilities provided for each role/person within the project including delegated authority and decision making authority Comprehensive Responsibility Comment [R6]: If you completed this as a part of the Time unit you do not need to resubmit 5

6 Assignment Matrix Team Work and performance 11 Team and individual performance Project Team Code of Conduct management objectives Conflict resolution process Performance management procedures Performance management procedures including templates for objective setting and performance reviews Apply Contract and Procurement Procedures Document formatting 3 Title page, authors, table of Procurement Register 10 Table of major procurement and contracting requirements for human and non-human resources Sourcing approach detailed and responsibility assigned Assessment and selection approach 7 Detailed assessment and selection approach for a major procurement Procurement procedures 10 Basic procurement policies and procedures developed including contract review and approval Table of detailed procurement and contracting requirements including human and non-human resources Selection criteria and contract requirements also included Detailed assessment and selection approach for several major procurements Advanced procurement policies and procedures developed including flowcharts and different processes as values increase Comment [R7]: Note: this is not a Procurement Risk register which some students in the past have confused this with. Comment [R8]: Not required for small/simple projects 6

7 Individual Assignment Project Choice Students are given a choice of basing their answers on a real life project (work or personal) or a simulated project. The project must be a complex project. Complex projects must: 1) Have multiple stakeholders 2) A project operation team (i.e.: not just one person) 3) A dedicated and diverse budget 4) A comprehensive plan 5) Multiple operational and administrative components 6) A formal communications strategy Workbook Use the Workbook provided as an attachment to this PDF. The attachments can be viewed via the paperclip symbol. If you do not have the paperclip symbol then put your mouse on the lower half of the screen and an Adobe box should appear with a triangle - select the triangle. All questions in this assignment must be applied to your project (unless otherwise stated) and specific answers are required to show you can apply what you have learnt to your project. Submission Note: Late submissions will incur a 10% penalty per unit and 10% per unit every subsequent two weeks unless an extension has been granted or waived at the facilitators discretion on a case by case basis. It is important for project management to show you can meet deadlines. Assignments will be submitted by uploading documents to the Assignments area in SAKAI assignments will not be accepted via any other method. More than three attachments for submission will not be accepted. Accepted file types are: MS Word, MS Excel, MS Powerpoint, MS Project, MS Publisher and PDF. Versions accepted are 2003 onwards. Do not zip the files. Feedback You will receive your feedback within two weeks - you will be notified by by your facilitator when results are available. You will need to visit this assignments area and down load your feedback sheet. Environmental Sustainability: You may wish to consider including environmental sustainability principles in the following areas of your project plans: Scope: including specific sustainability objectives and practices in your project objectives and scope statement. Cost: costing the environmental impacts of the project and including these in the project budget. Quality: following quality standards or requirements that include environmental sustainability. Risk: including an environmental risk category and assessing project risks in this category. Communications: including reporting of project environmental impacts positive and negative. Procurement: requirements and seller selection based on environmental considerations. 7

8 Environmental sustainability could include: Avoid or reducing the use of a resource including water, electricity, transport etc Reuse and recycling of a resource Buying green Reduction in packaging and other waste. 8

Certificate IV in Project Management Student Assessment Guide

Overview The assessment for the Certificate IV in Project Management comprises Team Assignment Development of a detailed Project Management Plan for chosen case study - 30% for blended classes Individual