PROJECT!ASSISTANT!&!PA!

Transcription

1 PROJECTASSISTANTPA August2017 ThankyouforyourinterestintheabovepostatS1Artspace. Enclosedisthejobdescription,personspecification,coretermsandconditions,background informationabouts1artspaceandorganisationalstructure.anequalopportunities monitoringformisalsoenclosedanditwouldbehelpfulifthiscouldbecompletedand returnedwithyourapplication. TheclosingdateforapplicationsisThursday21 st September2017,12noon.Weregretthat applicationsreceivedafterthattimecannotbeconsidered.allcandidatesshortlistedfor interviewwillbecontactedby .ifyouhavenotbeencontactedbymonday25 th September,pleaseassumethatyourapplicationhasnotbeensuccessful.Interviewswilltake placeontuesday26 th andwednesday27 th September. Toapplyforthisrole,pleasesendacoveringletter(nolongerthantwopages)detailingyour suitabilityandinterestintheposition.pleaseincludearecentcv,includingthenamesand contactdetailsoftworeferees,oneofwhomshouldbeyourcurrentormostrecentemployer and to with ProjectAssistantPAApplication inthe subjectline. Ifyouhaveanyqueriesregardingtheprocessorwouldlikeaninformalconversationabout therolepleasecontactmeon ThankyouforyourinterestinS1Artspaceandwelookforwardtoreceivingyourapplication. Yourssincerely LouiseHutchinson Director,S1Artspace

2 BACKGROUND S1ArtspaceisavaluedandrespectedgalleryandstudioorganisationsbasedinSheffield. Establishedin1995byartistslivingandworkinginSheffieldwhowantedtocreateadifferent typeofstudioorganisationyonewhereartistswouldcollaborate,shareideasandcreate opportunitiesforthemselves. Theorganisationhasgrownfromamodest,voluntaryrunstudiocomplexaboveanightclub, toanorganisationnowbasedonaniconicestatewhereworkofaninternationalstandardis produced,commissionedandexhibited. S1hasbeenwidelyacknowledgedforthequalityof itsworkandthevalueofthesupportit providestobothartistsandthewiderartscommunity.overits21\yearhistory,ithasprovided 160artistswithstudios,presentedworkbyover550artistsandcommissioned80newworks. OfthesesixwereTurnerPrizewinnersafurtherfivenominees,andoverthepasttenyears 12artistsincludedintheprogrammewereselectedfortheBritishArtShow. S1providesstudiospaceforcontemporaryartistsatvaryingstagesintheircareer,from recentgraduatestoestablishedartistsworkingataninternationallevel.inaddition,italso providesworkspaceforcreativebusinessesandsheffieldhallamuniversity spractice\based PhDstudents. ArtistsbasedatS1havebeenselectedforNewContemporaries,BritishArtShow,wonthe Northern ArtPrize,SilverLionattheVeniceBiennale,beencommissionedtoproduce permanentpublicsculptureforthe2012olympicpark,andregularlyexhibittheirwork nationallyandinternationally. S1frequentlycollaborateswithotherorganisationstorealiseitswork.Thishasincluded partnershipswithbloombergnewcontemporaries,henrymooreinstitute,leedscityart Gallery,SheffieldDoc/Fest,EastsideProjects,SheffieldHallamUniversity,Glasgow SculptureStudios,MuseumsSheffield,SiteGallery,SpikeIsland,StudioVoltaire,Inivaand WysingArtsCentre. NowpermanentlybasedattheParkHillestatefollowingthecompletionofasuccessful18\ monthpilotexhibition sprogrammein2015/16(phase1),s1hasbegundevelopingphase2 ofitsplansatparkhill therenovationoftheformergarageblocktoprovides1 snew premisesoverthenextfiveyears.s1willrelocateintothesenewpremisesinearlynovember andthepublicprogrammewillre\commenceindecember2017.s1 slong\termambitionat ParkHillistosignificantlyexpanditsworktoestablishanewnationalflagshipforarts,culture andheritageatthelargestlistedstructureineurope. S1Artspaceisaregisteredcharityandreceivesincomefromgrants,individualdonations, rentalincome,shopsales,corporatesponsorship,trustsandfoundations.

3 JOBDESCRIPTION Mainpurposeofrole Toprovideexcellentadministrativesupporttothecapitalprojectmanagerandaproactive andefficientpaservicetothedirector,actingasprimarypointofcontactforallinternaland externalmatters.asprojectassistantandpa,youwillensurethesmoothday\to\dayrunning ofthecapitalprojectandthedirector soffice,andactasaliaisontotheboardoftrustees. Jobtitle Responsibleto Salary Hours Contract Annualleave ProjectAssistantandPA DirectorandCapitalProjectManager 20,000(prorata) 4daysperweekwithflexibilityondays.Officehours10am 6pm withoccasionaleveningsandweekendsrequired. Initiallysixmonthswithviewtomakepermanent Inadditiontobankholidays,employeesareentitledtostatutory annualleave(prorata). Probationaryperiod Thispostissubjecttoaprobationaryperiodofthreemonths.There willbeastaffreviewat3monthsandagainat6months. Other Deadline Interviews Placeofwork Startdate Oncompletionofthreemonths service,employeesareeligiblefor autoenrolmentins1artspace sworkplacepensionscheme Thursday21 st September2017,12noon Tuesday26 th andwednesday27 th September S1Artspace,ParkHill,Sheffield,S25QX.Openplanoffice environment.fiveminutes walkfromsheffieldtrainstation/tramstop andbusstation.payanddisplayparkingavailableatparkhill, 4allday. Immediately

4 Keytasksandresponsibilities CapitalProjectAdministration ActasthefirstpointofcontactfortheProject,answeringgeneralphoneand inquiries,respondingtointernalandexternalrequests OrganiseProject\relatedmeetingsasrequired,includingscheduling,liaisingwith attendees,distributionofagendasandpapers,takingminutes,bookingroomsand refreshments MaintainandupdatetheProjectdirectoryandcataloguingofallProjectimagesand presentations Assistwithexecutingadvocacyprojectsincludingsitetours,events,websiteand socialmediaupdatesandpresentations MaintaintheProjectelectronicandpaperfilingsystem Assistthecapitalprojectmanagerandconsultantsasandwhenrequired Director soffice Providehighqualityassistancetothedirectorincludingdiaryco\ordination,meeting arrangement,correspondencemanagementandbookingoftravel,accommodation andtickets Facilitatemeetingsbybookingvenuesandequipment,produceagendasandpapers asrequired,providerefreshments,greetguests,takenotesandcompleteanyfollow upworkassociatedwiththemeeting Establishandimplementofficefilingsystemsandgeneraloversightofarchiving AssistwithandattendS1events(workingoutsideofnormalworkinghourswillbe necessaryonoccasion) Actasagate\keeper,screeningallcallsandrequeststothedirector Generalresearchandprovidingofinformation Toco\ordinateallaspectsoftheinductionprocessfornewmembersoftheboard GeneralAdministration Actascompanysecretary:attendboardmeetingsandAGM s,minuteandcirculate paperstostaffandtrusteesinatimelymanneryregister/removetrusteesfromthe register,submitannualreportandaccountseachyeartocompanieshouseandthe CharitiesCommissioninliaisonwiththeboardanddirector Supportthedirectortocompilefundingapplicationswhennecessary Maintaintheefficientrunningoftheofficeandensurethatday\to\dayadministrative dutiesarecarriedout,includingansweringthetelephone,takingmessages,fielding information,dealingwithgeneralenquiries,orderingandreceivingofgoods(including officeconsumables),recycling,collectionanddeliveryofmail,updatinganswerphone messages,generalcorrespondenceandfiling Maintainandkeepthewebsiteupdated AssistmembersofstaffwithITproblemsandqueries,cloudstoragefilingand upkeep,liaisingwithexternalitandtelephonesupportwhennecessary Coordinateandupdatedocumentssuchasannualleaverequestforms,staffand boardcontactsheets Assistthefinancemanagerwithfinancialadministrationincludingprocessing invoices,reconcilingpettycash,generalbankingadministration,producing invoices/purchaseordersetc

5 Manageofficeandcomputersystemsincluding,cloudstorage,telephone,internet, officefiling,archivingetc. ManagesubscriptionstoS1 smembershipschemesandpostalmailinglists Managecleaningstaffandensuremaintenanceofthebuildingiskepttoahigh standard Anyotheradministrativedutiesasrequired Personspecification Essential Agenuineinterestandenthusiasminthearts Positive,teamorientedattitude Confident,politemanner,exceptionaltelephonemannerandclientliaisonskills Excellentprioritisationandtimemanagementskillscoupledwithanabilitytowork underpressureandtotightdeadlines Highlyorganisedandmotivatedwithanabilitytoworkbothonowninitiativeandasa teamplayercontributingexpertise Demonstrableabilitytothinkandplanstrategicallywithaforward\lookingand creativeapproach Abilitytoworkflexiblyandsuccessfullyacrosshierarchiesandbuildrelationshipsat alllevelsincludingexcellentinterpersonalskills Activeteamplayerwitharealunderstandingofimpactofownworkonthe performanceoftheorganisation Closeattentiontodetail Excellentwrittenandverbalcommunicationskills Discretionandabilitytohandlesensitiveandconfidentialinformationappropriately Computerliteracy especiallymicrosoftoutlookandexcel\aswellasclear understandingofdatabasesandtheirusage Desirable ProficientuseofdesignandgraphicsprogramsforMac(Photoshop,In\design, Illustratoretc) Experienceworkingwithintheconstructionindustryorinanartgalleryand/orartist studiocomplex

6 S1Artspace,OrganisationalStructure Advisory Board Board of Trustees Capital Project Manager Director Finance Manager Project Assistant PA Curator Studio Manager Bursary Holders Accountant Interns / Volunteers Technicians Associates Studio Artists Creative Tenants

7 Equal opportunities monitoring form S1 Artspace is dedicated to equality of opportunity and values a diverse workforce. Please provide us with the following information to help us identify any possible barriers to employment and to monitor the effectiveness of our equal opportunities policy. The information provided here is confidential and will not be part of the selection procedure. Post applied for: Where did you hear about this opportunity? AGE GENDER Female Male Other DISABILITY Do you consider yourself to have a disability? No Prefer not to say Yes, please specify: Can you please inform us of any access requirements you may have that could assist you in your interview? (e.g. large print, BSL interpreter etc.) ETHNICITY What do you consider your ethnic group to be? Prefer not to say White British Irish Black or Black British Caribbean African Dual heritage Asian and White Black African and White Black Caribbean and White Chinese and White Asian or Asian British Indian Pakistani Bangladeshi Chinese