Supporting best practice in community development

Transcription

1 Supporting best practice in community development SCDC Recruitment Pack for Administrator Dear Candidate, Welcome to the recruitment information pack for Scottish Community Development Centre (SCDC). SCDC promotes community development in a wide range of settings across Scotland, leading to stronger and more cohesive communities where people have greater influence over their own lives. SCDC is: designated by the Scottish Government as the lead national agency working to a community development agenda in Scotland working alongside the Scottish Government and other national bodies to influence policy in favour of using community development approaches to help achieve national outcomes a social enterprise which has charitable recognition in Scotland. This pack is designed to give you background information about our work and the organisation. More information on the recruitment process is given in the next page. If you are interested in applying, please complete and return the application. For further information, do not hesitate to contact Victoria Muir, Internal Service Manager, SCDC. Tel: , Victoria@scdc.org.uk Suite 305 Baltic Chambers 50 Wellington Street Glasgow G2 6HJ t /1964 f e info@scdc.org.uk w Scottish Community Development Centre is a company limited by guarantee registered in Scotland (361532) and a Scottish Charity (SC040614)

2 Supporting best practice in community development Recruitment Pack Administrator Scottish Community Development Centre is a company limited by guarantee registered in Scotland (361532) and a Scottish Charity (SC040614)

3 SCDC Recruitment Pack Administrator Contents 1. Job Description 2. SCDC Organisational Value 3. Recruitment Process 4. Equal Opportunities form 1

4 SCDC Job Description Job Title: Reports To: Location: Administrator Internal Service Manager/Head of Programmes - Finance SCDC Last updated: 19 Feb 2014 Job Purpose Qualifications and Experience Dimensions Main Responsibilities

5 Supporting best practice in community development Planning and Organising SCDC delivery staff set the administrator tasks on a regular basis. This work is dealt with by prioritising the most important tasks first of all. Work is normally planned on a weekly basis, although this can change to a daily basis as and when required. Some tasks are planned as a one-off, for example, if one of the delivery staff has an event coming up in a few weeks, they will be asked to let the administrator know what administrative support is needed for it. Decision Making The administrator decides upon ordering stationery and goods for the office. It is also the role of the post-holder to decide what kind of suppliers are used for our goods, office supplies, etc. The administrator also contributes to decision-making in SCDC in the form of proposing venues to staff for various events and regularly contributing to SCDC team meetings. Internal and External Relationships Internal - delivery staff and senior management. External- service users, CHEX network, Health Issues in the Community tutors, office suppliers and SCDC associates. Knowledge and Skills Specific Knowledge and Skills Required include: Experience of using the Microsoft Office Suite Experience of using Sage accounts package Good administrative skills Good communication skills Experience of the voluntary/charitable sector would be useful A basic knowledge of finance Being highly organised, confidential, flexible and reliable at all times Job Context and Special Features On a weekly basis the balance between financial administration and general administration can vary. The post holder will be required to undertake any other duties falling within the scope of the post. This job description is to be read in conjunction with the following documents: SCDC Organisational Values Scottish Community Development Centre is a company limited by guarantee registered in Scotland (361532) and a Scottish Charity (SC040614)

6 SCDC Organisational Values SCDC works towards a clear set of organisational and operational values; We are committed to the principles of community development We value staff who are committed to the principle that community development is a vital tool for social transformation. This includes valuing the diversity of communities and a commitment to empowering communities to become more involved in the decisions affecting their lives. These principles also underpin all of our internal and external processes. We are empowered and accountable We ensure that our managers and staff work in a way which facilitates people taking ownership over their work and working in a collaborative and enabling way, across the organisation. This includes systems and processes to support and encourage good performance, so that staff are both empowered to work effectively for SCDC and able to take individual responsibility for meeting the needs of stakeholders. Everyone is accountable, which means we recognise success as well as mistakes and take learning from these situations to improve our internal and external services. Management also review and address issues which may disempower staff, or undermine the effectiveness of their work. We actively share knowledge and skills We value staff who harness knowledge from diverse sources and who seek to share that knowledge across the organisation. We work in an environment and actions.within structures that support and thrive on co-operation, crossworking and mutual support. Our working practices make time and space for staff to share knowledge and skills in a transparent and supportive way. We ensure equality and promote diversity We are committed to promoting equality of opportunity which recognises and respects the rich diversity and differences of staff and stakeholders. Our equality and diversity policies and practices ensure equal treatment and opportunity for all regardless of gender, sexuality, race, colour, disability, religion, age, ethnicity or nationality. We are committed to service quality and excellence We are committed to attaining and maintaining the highest possible standards across all of our services and work, with a continuous focus on our internal and external stakeholder needs. This includes the way in which we work and the quality of the outcomes and outputs we aim to achieve. We are not complacent, but review progress, challenge assumptions and push boundaries so that we continuously improve. 4

7 We practice corporate social responsibility We ensure that, where practical, our present actions do not have a negative future impact on our society. This includes considering environmental and ethical implications and opportunities in our decisions and actions. 5

8 The recruitment process This appointment is being made by SCDC. If you are interested in applying, please read this pack carefully in the first instance. If you decide to apply, then please send the following in electronic format to Victoria Muir at your latest CV a personal statement that indicates why you are applying for the post of Administrator, relating your statement closely to the Job Description showing how you match the skills outlined in the job description. a completed equal opportunities monitoring form Candidates will be expected to show some knowledge of SCDC s current work, which can be found on our website The job description should be read in conjunction with SCDC s organisational values a copy of which is enclosed within the recruitment pack. One hard copy should be also be sent to; SCDC, Suite 305 Baltic Chambers, 50 Wellington Street, Glasgow G2 6HJ Applications will be assessed using selection criteria reflecting the skills and experience required. SCDC policy is to interview all candidates with a disability who meet the minimum person specification criteria as we wish to ensure all candidates have a fair opportunity to show their abilities. Please let me know if there are any adjustments we need to make to the shortlisting process. The next stage in the process will be that selected applicants will be invited to come into SCDC for interview on Tuesday 8 April 2014 Closing date for applications is Friday 28 March

9 SCOTTISH COMMUNITY DEVELOPMENT CENTRE - INFORMATION FOR APPLICANTS SCDC EQUAL OPPORTUNITIES POLICY STATEMENT In recognition of the way in which covert and overt forms of discrimination operate in society; SCDC will actively pursue measures to address areas of inequality. SCDC will develop and monitor a pro-active approach in the following areas: Its professional work on community development Recruitment and selection Staff training and career development SCDC will endeavour to ensure that all its staff and consultants are aware of and operate the same rigorous and pro-active approach in all their work. In addition, SCDC will continue to challenge areas of bad practice both internally and externally to the organization and monitor the impact of its policies, reviewing them as and when necessary. SCDC's policy is to be an equal opportunities employer. The aim of our policy is to ensure that no job applicant or employee receives less favourable treatment on the grounds of gender, marital status, colour, race, nationality, ethnic or national origin, disability, age, religion, sexual orientation or criminal convictions. Further, no job applicant or employee should be disadvantaged by conditions or requirements which have a disproportionately adverse effect on people in these categories and which cannot be shown to be justifiable on other grounds. Selection criteria and procedures will be reviewed frequently to ensure that individuals are selected, promoted and treated on the basis of their relevant merits and abilities. All employees will be given equal opportunity and, where appropriate and where permissible under statutory legislation, employees of under-represented groups will be given training and encouragement to achieve equal opportunity within SCDC. Individual Rights No aspect of SCDC s policy detracts in any way from a person's right to refer a case to an Employment Tribunal or any other body which deals with the enforcement of the Sex Discrimination Act 1975, Race Relations Act 1976 or the Disability Discrimination Act If you think you may have a grievance relating to your application and are in doubt as to whom to contact, please consult with the Equal Opportunities Commission, the Commission for Racial Equality or Disability Rights Commission. SCDC would like to hear from applicants who feel they have suffered some kind of discrimination during the SCDC selection process. If this does apply to you please write to the Director, SCDC, who will then investigate the claim. An appeal, and the grounds upon which it is made, should be submitted in writing to the Director, SCDC, Suite 305, Baltic Chambers, 50 Wellington Street, Glasgow, G2 6HJ within 14 days of the alleged discriminatory act taking place or being discovered. In any event, an appeal may not be made after 6 months have elapsed. 7

10 SCOTTISH COMMUNITY DEVELOPMENT CENTRE EQUAL OPPORTUNITIES MONITORING FORM - APPLICANTS SCDC s policy is to be an equal opportunities employer. In order to help SCDC ensure that its Equal Opportunities Policy is being carried out please provide the following details. The information provided will be used solely for monitoring purposes. It will be treated as confidential and will be separated from the application form prior to shortlisting taking place. The shortlisting panel and interviewers will not see this form. Please print and return this form along with the hard copy of your completed application form. Application for post as: 1. I would describe my origin as (please tick as appropriate) WHITE MIXED BACKGROUND ASIAN OR ASIAN BRITISH English White and Black Indian Caribbean Scottish White and Black Pakistani African Welsh White and Asian Bangladeshi Irish Other mixed Background Other Asian background Other White background BLACK OR BLACK BRITISH CHINESE, CHINESE BRITISH OR OTHER ETHINIC GROUP Caribbean Chinese African Other background Other Black background 2. My gender is Male/Female 3. Do you consider you have a disability? Yes/No 4. Date of birth: 5. Surname: First name(s): (Block capitals please) *Delete as applicable 8

11 Suite 305 Baltic Chambers 50 Wellington Street Glasgow G2 6HJ t /1964 f e info@scdc.org.uk w Scottish Community Development Centre is a company limited by guarantee registered in Scotland (361532) and a Scottish Charity (SC040614)