Expression of Interest (EOI)

Transcription

1 Expression of Interest (EOI) Odisha Tribal Empowerment & Livelihoods Programme (OTELP) Programme Support Unit ST & SC Development Department Expression of Interest (EoI) is invited from NGO of national repute with prior experience in implementing community empowerment and watershed development programmes, to be engaged for the implementation of OTELP Plus activities in 2 blocks (Gurundia & Nuagaon) of Sundergarh districts. Interested NGOs may download the details from EoI with required documents should be sent through speed post/ registered post in a closed envelope superscribed as EOI for FNGO under OTELP Plus to the Office of the OTELP Plus Project, XIMB, Xavier Square, Chandrasekharpur, Bhubaneswar The last date of receipt of application is up to 5.00PM. The Programme Director reserves the right to accept or reject any or all bid without assigning any reason thereof. Sd/- Programme Director, OTELP

2 Advertisement Expression of Interest (EOI) Facilitating NGO for facilitating the implementation process of OTELP Plus in Sundergarh districts of Odisha. The Government of Odisha with the learning from the implementation of Odisha Tribal Empowerment and Livelihoods Programme (OTELP) in 30 backward blocks of 7 districts in south west Odisha has extended the programme to 2 blocks of Sundergarh districts covering 55 Micro-Watersheds under OTELP Plus. This programme will be funded from the state budget and by dovetailing funds from mainstream developmental programmes like MGNREGA, BRGF, RKVY, Biju KBK, NHM, SCA to TSP etc. The project will have a 7 years project cycle. The programme will adopt the institutional setup as well as implementation modalities of present externally aided OTELP, ensuring community participation in project planning, execution, monitoring and review. The role of the Facilitating NGOs (FNGO) will be mobilizing communities into various community based organisations, providing capacity building and handholding support for preparation of Village Development and Livelihoods Plan (Micro Plan), implementation of the programme activities, supporting participatory monitoring and evaluation. Besides, the FNGOs will facilitate skill development programmes in the areas of farm, off-farm and non-farm enterprises. Expression of interest is invited from the Local / State level / National level Non Government Organisations (NGO) to be engaged as Facilitating NGO for providing facilitation and capacity building support to the community organisations for the implementation of OTELP Plus in 2 blocks (Gurundia & Nuagaon) of Sundergarh district. The expression of interest may be submitted for a cluster of micro watersheds covering an approximate treatable area of 5000 hectares or multiples of it. The list of MWS is at Annexure-A. The selection processes of the FNGOs follows two stage scrutiny process. First, the applied NGO has to meet the qualifying criteria for further evaluation. The shortlisted NGOs will be further assessed under additional criteria for prioritization for the respective cluster/block they have applied for. These two jobs have been assigned to XAVIER S INSTITUTE OF MANAGEMENT, BHUBANESWAR. The qualifying criteria and prioritization criteria for evaluation are as follows: Qualifying Criteria 1. Registered body under the Societies Act Having minimum previous 3 years of audited statement of accounts. 3. Having minimum 3 years of experience in implementing community empowerment programme funded by external funding agencies/ Govt. 4. Minimum fixed asset of Rs.5.00 lakhs. 5. Experience in implementing watershed and development related projects through communities.

3 Prioritization Criteria 1. Presence of regular professional staff in the organisation at the State level and District level for community empowerment, livelihoods support and watershed activities. 2. Number of years of experience in working with Government. 3. Number and type of community organisations promoted and managed by the NGO, including federations of the same (This will be relaxed for reputed NGOs willing to work for the first time in OTELP Plus area). 4. Experience in number of years in Watershed Management. 5. Number of Micro Watershed Projects completed or ongoing by them, from preparation of treatment plan to completion of same. 6. Field presence in the applied Block/ District in years (This will be relaxed for reputed NGOs for more than one cluster of micro watersheds). The prioritized NGOs will be placed before a selection committee constituted by Govt. for further evaluation and selection of top two priority NGOs for a given Cluster/ Block. The Programme Steering Committee (PSC), under the Chairmanship of Chief Secretary, Odisha will approve the selection of the FNGO based on the proposed priority list by the selection committee for contracting the NGOs in OTELP Plus. The EoI shall be submitted to the Office of the OTELP Plus Project, XIMB, Bhubaneswar in sealed cover. The format of EoI is at annexure-b and the NGOs need to apply in the specified format only. Copies of the following documents need to be submitted along with the EoI form. 1. Registration certificate. 2. Previous 3 years audited statement of accounts. 3. Previous 3 years annual report. 4. Fixed asset position including its present value and location. 5. Profile of professional staff of the organisation. 6. MoU/ agreement/ any documentary evidence of working for Govt. or special projects or Govt. undertakings for implementing empowerment and watershed management programmes. 7. Profile of watersheds implemented by the organisation including total financial outlay and third party evaluation report if any. 8. Address of field office in the applied Cluster/ Block.

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6 Please follow this format. Get your application form typed on separate sheets, no handwriting, pl. If any column does not apply to you, mention NA. Annexure B Application Format for Facilitating NGO s for OTLEP Plus 01. INTRODUCTION a. Name of the organization b. Abbreviation name of the organization, if any c. Address of the organization i) Mailing / Correspondence office ii) Visiting office d. Contact Person i) Name ii) Designation / Title iii) Telephone No - Landline Mobile iv) Address, if different from (c) e. Block/s and MSW Nos. applied for as per their preferences. (No. I. means most preferred). Sl. No Block Micro-watershed Nos / I. Most preferred II. Second preferred 02. IDENTITY / LEGAL STATUS i) Is organization registered Yes No ii) If yes, Under Society Act Under Trustship Act Under Company Act Any other (section 25) If any other, specify iii) Year of registration iv) Since how long it is operational (No. of years) v) Operational area of the organization - State /s (only indicate the number) District/s Block/s Village/s vi) Whether organization is registered under FCRA - Yes No vii) Whether it is registered under Income Tax - Yes No 1

7 03. GOVERNANCE i) What are VMG (vision, mission, goal) of the organization- Attach required document ii) Are those reflected in program / activities taken by the organization Yes No iii) Does organization has a governing board Yes No iv) If yes, what is tenure of board (in year) - & Nature - Fixed Rotating v) Give details of Board Members (current status) Name & Address Gender Occupation Position / (including chief Designation executive) a. b. c. d. e. f. g. h. i. vi) Which of the Board members receive salary / remuneration for services apart from the expenses for attending board meetings a. b. c. vii) Is minutes of Board meeting documented and circulated among Board members Yes No viii) Dates of Board meeting when the Board approved the following (Ref year ) Items a. Budget for the year - b. Programme of the year - c. Annual report including financial report Date of meeting ix) What are sources of fund for the organization Corpus Endowment Donation Govt. Grant Donor s grant Other if others specify (foreign) 2

8 04. MANAGEMENT / ADMINISTRATION i) Briefly mention administrative set up below chief executive (flow chart) ii) Are role and responsibility of staff clearly defined Yes No iii) Are staff issued with letters of appointment / contract Yes No iv) Has organization the manual of personnel policy & administration Yes v) Is organization plan and periodically review it programmes / Activities Yes No (Kindly attach supporting documents for the points mentioned under no. 4) 05. FINANCIAL MANAGEMENT i) Whether there is an Internal audit system Yes No ii) If yes, who conducts Internal audit In-house personnel Outside agency iii) Periodicity of Internal audit report Monthly Bimonthly Quarterly Half Yearly Annually iv) Whether accounts are audited by external auditor Yes No v) Do you have system of Internal control Yes No vi) If yes, specify vii) What financial statements are prepared at organization Balance sheet Receipt & payment Income & expenditure Cash flow statement Fund flow statement Others Specify No 06. PERSONNEL / STAFF (Current status) i) Total number of staff ii) No. of permanent staff (M / F) iii) No. of temporary staff (M / F) iv) No. of technical / professional staffs (M / F) please specify v) Average experience (in years) of staff vi) Average stay / association of staff with organization (in years) 07. INFRASTRUCTURE DETAILS (Current Status with value in Rupee) Items (Number / Acres / Types etc) Value (in Rs.) i) Land ii) Building iii) Equipments iv) Vehicles v) Communication vi) Others 3

9 08. PROGRAMMES / PROJECTS OF THE ORGANIZATION i) Thematic Areas of intervention ii) Core competency area iii) Current projects / programs with Govt. (on going) including watershed devt. projects Sl. No Name/Title of Project Duration (From To) Sponsors area group Project cost Total/ Yearly iv) Current projects / programs with Donors (national / International) including watershed devt. projects Sl. No. Name/Title of Project Duration (From To) Sponsors area group Project cost Total/ Yearly v) Project / program in last five years with Govt. support including watershed devt. projects Sl. No Name/Title of Project Duration (From To) Sponsors area group Project cost Total/ Yearly vi) Project / program in last five year with Donors support (National / International) including watershed devt. Projects Sl. No. Name/Title of Project Duration (From To) Sponsors area group Project cost Total/ Yearly

10 i) Micro watershed projects successfully completed- in which the organization has taken up entire activity of watershed management i.e., from preparation of treatment plan to its completion. (Give the number and list major ones only) Sl. No Name/Title of Project Duration (From To) Sponsors area group Project cost Total/ Yearly ii) Projects completed in Sundargarh district Sl. No. Name/Title of Project Duration (From To) Sponsors area group Project cost Total/ Yearly iii) Have you ever worked for OTELP: Yes / No ; If yes, give details. I declare that all the information given above is true and correct. (Signature and Seal of Competent Authority) Extra information which you would like to share but could not do in above format (on separate page/s). 5

11 General Terms of Reference ToR of FNGOs for implementation of OTELP Plus 1. FNGO shall promote empowerment of village level associations and user groups, undertake sustainable natural resource management and enhance the resilience of the livelihood systems of tribal population especially that of women. 2. The FNGO will provide services of a team of professionals comprising of three Competent Experts from Social Science, Livelihoods, Engineering (as per requisite qualification & experiences), one Accounts-cum-Data Management personnel and two Community Service Providers per MWS selected by the community with relevant field experience 3. The FNGOs shall ensure around 50% representation of women in the above staffing. 4. The FNGO will cover a cluster of allotted micro watersheds (MWS) with approximately 5000 ha of treatable area in a given block and District. 5. FNGO shall be responsible in forming/ strengthening village level Community based institutions such as the Village Development Committee (VDC), Village Level Social & Financial Audit Sub Committee, Village Volunteers/ SHG and train them as per the training plan to be prepared on the basis of a training need assessment, with the objective of developing their capabilities for addressing the critical issues concerning the livelihoods of communities through effective management and implementation of programme activities and otherwise. 6. FNGO shall undertake the following specific services during seven years (to be renewed in each year based on the performance of the FNGO) in conformity with the Operational Guidelines and the Process Guidelines under OTELP Plus besides other activities which would be required for smooth implementation of the programme as agreed with the P.A., ITDA from time to time during the course of implementation. (I) PROBATION PHASE (A) 0-6 months a) Establishing rapport with the people through regular visits, frequent staying in villages, accompanying people to their work site and by interacting in common places. b) Holding Awareness Camps and Health Camps etc. and taking up Entry Point Activities in consultation with the villagers and with the approval of P.A., ITDA. c) Generation of Awareness relating to Govt. schemes/ programmes and laws relating to tribals and sensitization on programme components under OTELP Plus and the processes there in. d) Conducting Rapid Rural Appraisal (RRA) with 10% sample and preparing the Bench Mark Analysis Report. e) Conducting Household & Baseline survey for each village based on which the Capacity Building Plan and Village Development & Livelihoods Plan (VDLP) will be prepared. The survey will be conducted in a participatory method by using PRA tools. f) Identification of existing Self Help Groups (SHG) and making an assessment of their strength and weakness as regards to the strengthening those SHGs under the programme. g) Formation of new Self Help Groups (SHG) covering the households in the village not covered under the existing SHGs.

12 h) Preparing the database of the households, who are landless or whose lands are encroached by others in deviation to the existing rules. i) Preparation of the Community Empowerment Plan indicating the categories of the campaigns, training, exposures etc to be conducted for the community and CBOs for orienting them towards land issues, rural service delivery systems, their roles and responsibilities in local governance etc. and submitting the same to the PA, ITDA for approval for further implementation of the plan. (B) 6-12 months a) Continuing the community mobilization activity in the programme area as per the activity defined in the previous period and implementing the community empowerment plan. b) Formation of the Village Development Association (VDA) by mobilizing all the adult members of the each natural village and constitution of the executive body of the VDA called Village Development Committee (VDC) with a membership of about members with 50% representation of women, ST, SC and Landless in each category. c) Formation Village Social & Financial Audit Sub Committee in each micro watershed (covering one or more village under the Micro Watershed) by nominating members from each natural villages within the micro watershed. d) Ensure community forest rights are given to the forest dwellers and the formation of Vana Sangrakhyana Samiti (VSS) in all feasible villages within the micro watersheds and getting in registered as per provisions of JFM followed by State Forest Department. e) Registration of the VDA at the district level as per the Societies Registration Act 1860 and signing of MoU with the ITDA. f) Opening of three Bank Account of the VDA at the nearest nationalized/rural bank for receiving the i. Development fund from the ITDA towards programme implementation ii. Revolving fund under the component Rural Financial Services (RFS). iii. For depositing Village Development Fund generated out of sale of food grains or community contribution as user fees. g) Facilitating the VDC in selection and engagement of the Village Volunteers. h) Providing regular training to VDC office bearers (Secretary, President and all Village Volunteers) on the process of maintaining the accounts at the VDC as per the community empowerment plan approved by the PA, ITDA. i) Providing regular training to the VDC leaders, SHG leaders and other CBO leaders on the management of organization, leadership, group building processes and financial management etc. as per the community empowerment plan approved by the PA, ITDA. j) Formation of new Self Help Groups (SHG) covering the households in the village not covered under the existing SHGs. k) Facilitating the villagers for initiating the preparation of the Village Development & Livelihood Plan (VDLP) in a participatory method as per the methodology prescribed in the Process Guidelines.

13 (C) months a) Continuing the community mobilization and institution building activities in the programme area as per the activity defined in the previous periods. b) Assessment of the newly promoted SHGs and the existing SHG prior to the programme in terms of their requirement for seed capital for promoting saving and credit functions by the SHGs and ensuring the regular meetings and group building processes. c) Ensuring regular meeting of the VDC and other CBOs. d) Finalisation the Village Development and Livelihoods Plan (VDLP) for each village within the micro watershed and consolidation at the micro watershed level (VDC) as per procedures laid in the Process Guidelines under OTELP Plus. e) Facilitating the VDCs for submission of the VDLP to the PA, ITDA for scrutiny and approval. f) Facilitating the community to prepare a six monthly action plan covering the activities under Land & Water Management, Community Infrastructure Fund & Development Initiative Fund to be implemented during next six months with a view to get familiarized with the participatory methodology of implementation of the activities covering about 5% area of the total treatable areas. g) Conducting skill development training for the Village Volunteers in their respective sector, with a view to promote them as master trainers to provide hand holding support to the community members during implementation of the programme activities. (D) months a) Facilitating the VDCs for implementation of the 5% plan as prepared by them. b) Providing training and hand holding support to the VDC office bearers & Village Volunteers on the procedures of maintaining the required documents (case record, stock registers, books of accounts, asset register etc.) c) Identifying feasible income generation activities to be taken up by the SHGs and prepare a credit requirement plan for the utilization of the RFS funds. d) Facilitating the SHGs to take up income generation activities through micro credit linkages with bank and/or from the funds under Rural Financial Services. e) Undertaking Skill upgradation activities and arranging exposure visits for the selected community members as per approved Village Development & Livelihoods Plans. (II) IMPLEMENTATION PHASE (25-60 months) a) Continuing the Capacity Building and Community Mobilisation activities as enlisted above. b) Ensuring timely achievement of physical and financial targets as per the Operational Guidelines under OTELP Plus. c) Facilitating the VDC to prepare the Annual Work Plan & Budget (AWPB) for the respective financial years based on the Village Development & Livelihoods Plan (VDLP). d) Activities under Beneficiary Skill Up-gradation

14 i. Identifying the training needs for the primary stake holders based on the activity planned for the current year and prepare and implement the training calendar with due approval of PA, ITDA.. ii. Identifying the potential trainees among the primary stake holders. iii. Conducting training programme as per the schedule for the selected primary stake holders. iv. Ensure timely completion of the training programmes. v. Taking feedback on each training programme conducted and documenting the impact of the training programme conducted. e) Activities under Land & Water Management i. Formation of the User Groups (UG), Common Interest Group (CIG) and SHGs depending upon the activities planned for implementation against the Work Plan. ii. Providing training to the Village Volunteers (Land & Water Management) on the technical skills required for facilitating the implementation of the activities under Land & Water Management and the process of documentation (case record) to be made on implementation. iii. Facilitating the UGs, CIGs and SHGs to timely execute the activities planned for the year. iv. Providing hand holding support to the CBOs in preparing the work estimate and design and getting it approved by the competent authorities. v. Providing the plan layout at the work site before the execution of the activity by the UG/CIS/SHG, responsible for implementation of Land & Water Management activity. vi. Providing hand holding support to the group leaders in maintaining the case records as desired by the programme through the Village Volunteer and the Community Mobilizer. vii. Ensuring the regular payment of wages and materials by the VDC to the labourers and the suppliers. viii. Ensuring proper management of food grains (Rice & Pulses) at the VDC level for distribution to the labourers. ix. Handing over the asset to the beneficiaries and ensure proper management of the asset created (regular collection of user fees for maintenance of the asset). x. Facilitating the extension services to the primary stakeholders through proper liaisoning with the local scientists/ experts/ resource persons or organizations (Govt. & Non Govt.). f) Participatory Forest Management i. Ensure settlement of community forest rights under FRA. ii. Ensuring proper liaison with local Forest Department Officials for effective implementation of this component. iii. Facilitating the VSSs for preparation of micro plan for forest development and ensure approval of the same by the concerned DFO. iv. Facilitating the augmentation of funds from the VDC to the VSS under this component. v. Motivating the VSS members for protecting the allocated forest area for natural regeneration of the degraded forest/restoration of podu affected forest areas etc. vi. Facilitating the VSS for implementation of the activities planned in the micro plan for respective years of the implementation as per the JFM guideline.

15 g) Agriculture & Horticulture Development i. Based on the assessment of the prevailing agricultural practices, prepare the demonstration plan for the current year on new crops and new practices for production enhancement. ii. Classify the farmers on the basis of their land holding and cropping practice. iii. Designing the demonstration for each category of farmers depending upon their land holding, existing practice, skill and market. iv. Administering the demonstration on farmers field and motivating them to contribute their land and labour as input for the demonstration. v. Facilitating the VDC in procuring the inputs (seed, fertilizers, pesticides etc) if required for the demonstrations. vi. Arranging field days for the potential farmers to get exposed to the crop demonstration in the field and train them in crop husbandry techniques and practices and to motivate them to adopt the same. vii. Facilitating the farmers exposed to the demonstration fields to take up the activity in their field in the next season of cultivation. viii. Facilitating promotion of backyard plantation of vegetables, horticultural crops, species/ tuber crops etc. with a view to enhance livelihoods support and food security. ix. Facilitating the credit availability and technical support to the farmers during the up-scaling activities. x. Facilitating the extension services to the farmers through proper liaison with the local scientists/ experts/ resource persons or organizations (Govt. & Non Govt.). xi. Facilitating the VDC to establish at least one agriculture resource center at each village within the micro watershed and keep low cost improved variety farm tools at the resource centre for the use of the farmers. h) Livestock & Aquaculture Development i. Facilitating training at regular intervals to the Village Volunteer (Livestock) to enable him/ her to provide support to the primary stake holders in immunization, vaccination of their livestock etc. ii. Facilitating in establishing a Livestock Resource Center at each micro watershed equipped with the required equipments such as veterinary kits, vaccination kits, deep freeze, Thermocole flasks, Sterilization equipments etc. iii. Providing support to the communities in general and the landless and vulnerable households in particular in terms of demonstration of improved model of livestock based livelihoods. iv. Exposing the beneficiaries to the demonstrations for adopting the livestock based livelihoods model and rearing practices. v. Facilitating promotion of fish farming in existing water bodies as well as water bodies created under the Land & Water Management by model demonstration through selected SHGs/UGs. vi. Facilitating the process of selection of the individuals/ groups for taking up the fish farming as a livelihood model and train them on the practices. vii. Facilitating the extension services to the farmers through proper liaison with the local scientists/ experts/ resource persons or organizations (Govt. & Non Govt.).

16 i) Rural Financial Services i. Establishing regular functioning of the Self Help Groups and their savings and credit management. ii. Grading the SHGs on a regular basis in an interval of six months. iii. Facilitating the preparation of the livelihoods plan (Business Development Plan) for each SHG eligible for taking up the livelihoods activities. iv. Ensuring proper feasibility of the proposals and identifying the technical support requirement at the cluster level (FNGO level). v. Assessing the credit requirement for the proposals for investment and facilitating the SHGs for augmenting the credit from the FFIs or from the programme sources. vi. Ensuring follow up action to the SHGs for periodic repayment of the credit by the SHGs so that the funds are effectively managed as revolving funds.. j) Community Infrastructure Fund i. Identifying the village wise potential infrastructure development activities as per the VDLPs. ii. Facilitating the implementation of Govt. schemes for catering to the infrastructure needs of the villages through proper liaison with different line departments. iii. Assessment of the feasibility of the activity proposed under the programme ensuring that the duplication of the same through any other Government Development Scheme is avoided. iv. Facilitating the implementation of the activity by the VDC after identifying the beneficiaries and location in a participatory method. v. Facilitating the members for regular monitoring of the progress made during the implementation. vi. Facilitating the villagers to develop sustainable mechanism for maintenance of the infrastructure. k) Development Initiative Fund i. Facilitate implementation of innovative activities to ensure over all development in the programme villages in different sectors like education, health, sanitation, communication, infrastructure and other livelihoods related activities etc. ii. Ensuring genuine community participation in selection of activities, which may include: Promotion of low cost, time and labour saving rural technologies. Skill development (income-generation and non-income generation related). Special health and education development support (and other social protection measures). Economic empowerment activities. Construction of specialized structures (e.g. for processing/ value addition). Particular concern for the most vulnerable and marginalized landless, women and adolescent girls, physically and mentally handicapped, widows and the elderly.

17 l) Support for Policy Initiatives i. Facilitating the process of settling the cases of land restoration and alienation within the existing framework of the revenue regulations through constant liaison with the local Tahasildar and Revenue Officers with the support of the ITDAs. ii. Facilitating the Establishment of a Legal Defense Fund to support the households for lawfully fighting the legal cases in connection with land right, money lending, atrocities etc. as per the merit of the case. iii. Generating awareness about the legal framework for safeguarding the interest of the tribals. iv. Facilitating the eligible households to access the social development schemes of State Govt. & GoI under operation in support of the poor people. m) Food Handling i. Facilitating the VDCs to receive the food grain in time and manage proper storage and distribution at the work site as per the prescribed methodology of the WFP. ii. Ensuring collection of generated fund against the food units distributed and timely deposit in the Village Development Fund (VDF) account. iii. Periodic checking and reconciliation of the stock available with each VDC. III) CONSOLIDATION PHASE (61-84 Months) a) Ensuring the completion of the activities of the implementation phase. b) Ensuring proper functioning of the CBOs created during the implementation process. c) Ensuring that each CBO shows a reasonable level of managerial efficiency and effectiveness. d) Facilitating federation of SHGs at GP/block level. e) Facilitating establishment of linkages with local governing bodies and other grass root level organizations. f) Ensuring that the community members acquire necessary skill base for augmenting better employment opportunities. g) Ensuring proper management of Village Development Fund (VDF) and funds collected as users fees for further investment and maintenance of assets. h) Ensuring that the community members establish a mechanism for sharing of the benefits among the beneficiaries keeping in view the equity in respect of caste, class and gender. i) Taking up appropriate capacity building efforts to bridge the gap between the skill base of the communities and the expected level of capacity. j) Taking up impact assessment studies on the activities implemented through PRA. k) Developing a feasible exit strategy under the programme. 6. Monitoring & Evaluation a) Ensuring that the Professionals and the Field Coordinators continue for the whole period of the programme. b) Facilitate and ensure proper documentation and record keeping at the VDC and CBO level through the Community Mobilizers.

18 c) Ensuring field visits by the FNGO Representative at least 10 days in a month. d) Ensuring field visits by the WDT members at least 20 days in a month. e) Facilitating the VDC and other CBOs for preparing their monthly reports and submitting to the FNGOs and ITDA in time. f) Consolidation of the monthly reports and submitting to the ITDA in time. g) Ensuring process monitoring activities at regular intervals to establish proper processes for implementation of the activities. h) Attending review meetings conducted by the ITDA & PSU as and when required. i) Providing data and information required for the monitoring and evaluation of the programme activities to the ITDA and PSU whenever required. j) Ensuring proper implementation of the computerized M&E system adopted under the programme. k) Render necessary support during the visit of the Joint Review Missions and Mid Term Review Missions as and when required. Additional Terms of reference 7. All assets created under the programme activities shall be the property of the community and FNGOs shall have no right over them, whatsoever. 8. ITDA shall have rights to all technical data, logos, trademark, photos, poster communications, training materials, publications, software and intellectual property that would emerge in course of implementation of the project. These data or intellectual property cannot be used otherwise than for the programme without prior written consent of ITDA. 9. FNGOs shall submit monthly/ quarterly/ semiannual/ annual physical and financial progress report along with the Monthly Progress Reports as collected from the VDCs and duly countersigned by them as followed under the programme. 10. FNGOs shall furnish quarterly/ half yearly plan of action to P.A., ITDA along with the statement of receipt and expenditure and utilization certificate in the formats prescribed by ITDA/PSU. 11. FNGOs shall furnish the half yearly audited statement of expenditure to the ITDA within two months of completion of the half year duration for necessary transmission to the Funding agencies through the PSU. The accounting year shall be from 1 st April to 31 st March. 12. FNGOs shall maintain separate accounts of all receipts and expenditure of the Grant-in-aid under OTELP Plus and also the supporting vouchers for audit and inspection by ITDA or its nominee or designated auditors or A.G.(Audit). The mercantile system of double entry book-keeping shall be followed for keeping the accounts. 13. FNGOs shall not divert the Grant-in-aid for purposes other than for which it is provided and the Grant-in-aid shall not be utilized for any project other than OTELP Plus. 14. ITDA, or its authorized consultant will periodically review/monitor/evaluate the progress made by FNGOs towards achievement of the intermediate objectives and milestones set by ITDA under the Programme. 15. FNGOs shall be responsible for payment of all taxes, duties license fees, etc, if any in course of programme implementation. 16. FNGOs shall be liable to compensate the loss or expenses or damages of any nature on whatsoever account arisen directly or indirectly on account of negligence, or dishonest, criminal or fraudulent act of any of its representatives and employees to ITDA.