EUROPEAN COMMISSION Job Description Form. Job description version5 (Active) Job no in ELARG.C.3.DEL.Kosovo.003 Valid from 31/03/2014 until

Transcription

1 EUROPEAN COMMISSION Job Description Form Job description version5 (Active) Job no in ELARG.C.3.DEL.Kosovo.003 Valid from 31/03/2014 until Job Holder Name Job Profile Position CONTRACT AGENT FGIV Job title Finance and Contracts Manager - Legal Manager Domains Generic domain PRE-ACCESSION and ENLARGEMENT Specific domain BUDGET, FINANCE, CONTRACTS and ACCOUNTING Job Family Budget, Finance and Contracts Sensitive job No Overall purpose Under the responsibility of the Head of Section ensure legality and regularity of all transactions in line with the Regulation, Commission procedures and prevailing instructions 04/09/ / 5

2 Functions and duties + BUDGET and FINANCE - Financial Management Initiate, prepare and review the financial transactions (budgetary commitments, contracts, agreements, amendments, etc.) addressing all legality, regularity, financial, accountancy and budget aspects File financial documents, correspondence and returned files and requests for clarification, according to filing rules, both in CRIS and in proper files. Draft financial aspects of contracts (addenda) Ensure that the adequate financial circuits are in place and followed + PROCUREMENT and CONTRACT MANAGEMENT - Contract Management Ensure conformity of procurement with Regulation, practical guides and instruction notes to guarantee legal, regular and sound financial management in assistance programmes Participate in tender evaluations as Chairperson or Secretary in direct management environment and represent the Delegation Verify the legal aspects of contracts and addenda signed by the Delegation Contribute to internal and external communication and knowledge on contractual issues + AUDIT, CONTROL and INSPECTION - Monitoring and reporting Assist with audit missions Follow-up on audit reports and other controls including OLAF related matters + INTER-SERVICE COORDINATION and CONSULTATION - Internal co-ordination Ensure smooth coordination and exchange of information with other sections of the Delegation and with the concerned services at headquarters Ensure proper archiving and filing of documents for which the Section is responsible related to EU assistance programmes + LEGAL ANALYSIS, ADVICE and ASSISTANCE - Legal Advisor Provide legal advice and act as centre of expertise in contractual matters and in procurement cases Act as contact point for the Legal Service and prepare contributions for court cases as well as complaints Draft answers to complaints and follow-up complaint cases and requests for conciliation procedures + INTERNAL COMMUNICATION (general) - Any other business Within the framework of the Staff Regulation, to carry out tasks linked to the job description as instructed by his/her superior Job requirements Experience + ECONOMICS, LAW, FINANCE, FINANCIAL ENGINEERING and SERVICES Job-Related experience: at least 1 year Qualifier: essential Languages Listening Reading Spoken interaction Spoken production Writing French B1 B1 B1 B1 B1 English B2 B2 B2 B2 B2 04/09/ / 5

3 Knowledge Statistics Statistical system and needs Quantitative/data analysis Budget, Finance & Contracts Accountancy Analysis and reporting on accounts Budgetary rules and procedures Budget requirements, allocation and reporting Rules and procedures relating to grants Contract management Calls for tender Contract monitoring Contractual rules and procedures Management of subcontracts Rules and procedures relating to the preparation of contracts Contractual rules and procedures Rules and procedures concerning calls for proposals, calls for tenders, contracts, task letters Financial and budgetary management Analysis of invoices and cost statements Financial and budgetary terminology Rules and procedures relating to recovery activities Subventions and procurement Budgetary requirements, allocations, monitoring and reporting Financial regulation and procedures Implementing rules Internal rules Budget monitoring and reporting Budget requirements and allocations Rules and procedures relating to public procurement Calls for proposals and evaluation/selection process Purchase procedures Policies Interservice and working groups organisation Audit, Control, Inspection & Evaluation Audit rules and procedures Internal audit process Control rules and procedures Evaluation principles and techniques Evaluation methods and procedures in the Commission Human Resources Management Competence Development Training delivery IT Tools Financial, budgetary and contractual tools ABAC Accounting (Accrual Based ACcounting) Management and Organisation Project management 04/09/ / 5

4 Competences Analysing and Problem Solving Ability to conceptualise problems, identify and implement solutions Capacity to analyse and structure information Numeracy Communicating Ability to communicate in meetings Ability to understand and be understood Capacity to communicate technical or specialised information Drafting skills Negotiation skills Ability to chair meetings Didactic skills Delivering Quality and Results Ability to work in a proactive and autonomous way Quality & process management abilities Ability to identify user's needs Ability to monitor resources Financial management skills Eye for detail / Accuracy Prioritising and Organising Capacity to deliver in a structured way Coordination skills Working with Others Knowledge sharing Sociability skills Leadership Capacity to allocate tasks and organise work Capacity to plan and manage resources Supervision, monitoring and appraisal abilities Job Environment Organisational entity Type: Size: Gender balance (within the entity): Presentation of the entity: Delegation / Representation more than 25 balanced team Job related issues [ ] Atypical working hours Missions [ ] Frequent, i.e. 2 or more missions / month [ ] Long duration, i.e. missions lasting more than a week 04/09/ / 5

5 Workplace, health & safety related issues [ ] Noisy environment [ ] Physical effort / materials handling [ ] Work with chemicals / biological materials [ ] Radioprotection area [ ] Use of personal protective equipment [ ] Other Other 04/09/ / 5