Brasenose College, Oxford Further Particulars

Transcription

1 Brasenose College, Oxford Further Particulars Job Title: Department: Responsible to: Job Purpose: Salary: Hours: Finance Controller Finance Bursary College Accountant Manage finance operations Equivalent to Grade 8 ( 39,992-43,000 pa) of the University of Oxford pay scale Based on 35 hours per week full time, but flexibility is possible including part-time working from 25 hours per week, term-time working or flexibility over daily start and finish times. The College The College is a self-governing institution that forms part of Oxford University, and dates back to a Royal Charter of The College is a registered charity, and provides tuition to undergraduates, residential provision to both undergraduates and graduates, and research support to post graduate students and Fellows of the College. Background information on the Department The College Accountant is responsible for ensuring that the College has appropriate financial accounting, reporting, processes, systems and controls in place to ensure compliance and support senior management decision making and governance. To deliver this the College Accountant is supported by the Finance Bursary team. This consists of a small team of 5 Finance Assistants who all report to the College Accountant. The College is not a large organisation but is complex, with many different functions and processes. The College Accountant has a vital role in ensuring the flows of financial information across the College, and by extension identifying issues or areas for potential improvement, and working proactively with the relevant people of all levels across the College to ensure that the college s systems and processes are robust, efficient and effective. The Financial Controller will provide operational supervision to the Finance assistants responsible for the sales and purchase ledger. The Financial Controller is responsible for managing the daily operations of accounts payable, accounts receivable, vat returns, ONS returns, monthly management accounts, and preparing accounts to trial balance for the college and its trading subsidiary. The post holder will be responsible for the month end close down processes and the production of the monthly management accounts pack to strict timetable. The Financial Controller will support the College Accountant for budget reporting, to standardise regular month end journal entries and to identify the critical tasks at month end.

2 Working closely with others in the college the FC would support existing projects to integrate fully the sub ledgers relating to the conference business and the development office. The FC would support the work to ensure existing processes integrate the sub ledgers while ensuring compliance with financial accounting rules, vat and compliance controls. The FC would be responsible for the annual timetable and ensure completeness of target dates and assign clear responsibilities. Monitoring operations to ensure deadlines are met and adjusting processes to ensure timetable dates can be met. In addition to the Bursar and the Finance Bursary team, key working relationships are with the HR Department, Domestic Bursar, IT Manager, Conference Office, Principals Office and Development Office. Job Description Key areas of responsibility include: Support the College Accountant in managing the Finance Bursary team Supervise the Finance Operations for Accounts Payable, Accounts Receivable and Month End close Responsible for the Month End Close Production of quarterly Management Accounts reported to Governing Body to strict Timetable Support the College Accountant in completing the Budget process Production of monthly Management Accounts for Budget holders including managing improvements to reporting Responsible for production of all non- automated invoice production Responsible for journal entries into GP Integration of Sales Sub Ledger (Kinetics) (including current Improvement Project) Integration of Donations Sub Ledger (Raisers Edge) and donations reporting Own the Full Finance Timetable Responsible for completing the VAT returns for the College and Limited trading subsidiary A variety of other finance tasks including clubs, societies, banking etc. Any other task at the direction of the College Accountant Accounting, Reporting and Financial Planning Responsible for summary management accounts, prepared on a monthly basis Support the College accountant in budget preparation and reporting Operational cash management Support the preparation of the ½ year end accounts in March Support the College Accountant in the preparation of consolidated financial accounts for the College, prepared under FRS102 Charity SORP and in accordance with collegiate university agreed formats (including full fund accounting) during July and August each year. Support the College Accountant in the preparation of the Limited Company accounts and a number of other smaller organisations books and records Ad hoc reporting for college officers and committees; Responsible for controls over journal input Responsible for systems controls and access into GP and ensuring segregation of duty

3 Operational Financial Management Services delivered by the department University fee funding reconciliations; Billing for student fees and all residential charges Conference and Events Sales Ledger; Credit control for student, senior member and commercial accounts; Donations accounting and reconciliation with college fundraising records; Disbursement of grants and awards; Purchase ledger; Management of academic and hospitality budgets for academic staff; Liaison with external outsource companies for property and investments to post month end journals Support the College Accountant and Finance Assistant (Payroll) in the operational running of the payroll and deputising for holidays Tax and Compliance Completion of VAT returns in a complex partially exempt environment for college and subsidiary; Responsible for statistical returns to central university, central and local government. Systems The College uses Microsoft Dynamics GP 2016 Team Management Supervising finance operations and supporting the CA managing the team by deputising for the CA and providing input to performance appraisal. All members of the team report directly to the College Accountant Other Duties From time to time the college may change the way it operates and its non-core activities. The post holder is expected to provide Finance operational support to all activities that the college decides to complete including commercial and non-commercial activities. Person Specification The successful applicant will need to demonstrate: Previous experience of a Financial Controller, Finance Manager, Financial accounting or similar role An accountancy qualification (or QBE with relevant skills) Experience of completing Month end close to tight timetable Some Technical accounting knowledge, experience of month end, and vat returns in particular Ability to identify problems and develop solutions Excellent numeracy skills and good report writing skills Advanced knowledge of Excel and good system skills Excellent organisation skills

4 Ability to work independently and self-motivate A high degree of accuracy and attention to detail Good team working skills, including flexibility and adaptability Good interpersonal skills, including ability to develop good working relationships and to persuade and influence. Desirable Credit control Banking and treasury experience Payroll Experience of change management especially with improving month end closure routines Experience of higher education and/or the College environment; Knowledge of Charities SORP or experience of preparing financial reports in a highly regulated environment; Experience and knowledge of Microsoft GP/Kinetics/Raisers Edge would be highly desirable Terms and Conditions Appointment: This is a permanent full time post (although part- time, flexible arrangements can be considered). There will be an initial probationary period of six months. During this period the post holder s employment may be terminated by one week s notice on either side. Thereafter the period of notice to terminate employment is three months. The appointment will be conditional on verification of the successful candidate s availability for employment in this country, and subject to the receipt of satisfactory references. The successful candidate will be required to complete a confidential medical questionnaire which will be forwarded to our Occupational Health Department who will assess their fitness to perform this role. Salary: Equivalent to Grade 8 ( 39,992-43,000pa) of the University of Oxford Pay Scale, dependent on qualifications and experience. Pension: Eligibility for University Superannuation Scheme (USS). Currently 18% employer contributions, 8% employee contribution rate. Meals: Staff are entitled to take lunch free of charge in Hall each day they work when the kitchen is open. Hours of Working: Standard full time hours for the Finance Bursary are 35 per week, from 9 am until 5 pm, with an unpaid hour taken for lunch, Monday to Friday. Some flexibility is possible, with parttime arrangements from 25 hours per week, compressed hours, and possibly some term time working, but please note the requirements under annual leave below. Exact working hours would be agreed with the successful candidate. The salary and holiday entitlement would be pro rata for the hours agreed. Annual Leave Entitlement: Annual leave entitlement for a full time contact is 30 days per year (5 days of which have to be taken when the College is closed during the Christmas break) plus 8 statutory Bank Holidays. The remainder to be taken at such times as shall be mutually convenient, and agreed in advance with the College Accountant. Consideration is given to the operational needs of the department when agreeing dates. Please bear in mind that the College works to a 31 st July

5 financial year end, and that financial accounting work is heavily focused around August to November. Other benefits: Use of University premises with University card: e.g. Iffley Road Sports Centre, University gym and free access to other premises e.g. University club and Botanical gardens. Discounts on purchases from some local shops when showing University card Reimbursement for annual eye check- up and contribution towards spectacles as per policy Childcare vouchers Employee Assistance Programme free confidential telephone support service Season ticket loan or bike loan /cycle to work scheme Other Information: No smoking is permitted on the main site of the College. Data Protection. All data supplied by applicants will be used only for the purposes of determining their suitability for the post and will be held in accordance with the principles of the Data Protection Act Recruitment Monitoring: This post is subject to recruitment monitoring to ensure that the selection process is consistent with the law and the College s Equal Opportunity Policy and Code of Practice. You are asked to complete the Recruitment Monitoring Form. This should be placed in a separate sealed envelope addressed to the HR Manager, Brasenose College, Radcliffe Square, Oxford OX1 4AJ. The information supplied on the form will play no part in the selection process. Please hr@bnc.ox.ac.uk for further details on how to apply.