HAMPSHIRE COUNCIL OF GOVERNMENTS (HCG) HCG PURCHASING CO-OP INVITATION TO BID #1189 WATER TREATMENT CHEMICALS

Transcription

1 HAMPSHIRE COUNCIL OF GOVERNMENTS (HCG) HCG PURCHASING CO-OP INVITATION TO BID #1189 WATER TREATMENT CHEMICALS Sealed bids for the supply and delivery of Water Treatment Chemicals for participating HCG municipalities will be received by the HCG Purchasing Co-op until September 13, 2018, at 2:00 pm, when they will be publicly opened and read in Room #210. Bids must be placed in a sealed envelope marked WTC Bid #1189 in the lower left corner, and sent to: HCG Purchasing Co-op, 99 Main St., Northampton, MA, Bid specifications: The Board of Hampshire Councilors, through its Executive Committee, and the participants reserve the right to accept or reject any or all bids. Russell Peotter, Chairperson HCG

2 Specifications - Bid Water Treatment Chemicals General Information and Bid Submission Requirements 1. Companies must submit a firm, fixed price for the supply and delivery of any or all Water Treatment Chemicals to the participating Hampshire Council of Governments (HCG) Municipalities as listed, on the enclosed Bid Sheet, for the period of October 1, 2018 through September 30, Awarded vendors will be notified by the HCG Purchasing Co-op no later than 45 days after the bid opening. Awards will be made on an item-by-item basis to the lowest responsive and responsible vendor(s). 2. Bidders must submit product composition sheets for each chemical bid upon. 3. All chemicals must be in compliance with the most current AWWA standards. 4. Bidders must state any and all minimum delivery quantities in the proper column on the Bid Sheet. 5. All prices are to be delivered prices. 6. Preference may be given to those companies with no or low deposits. 7. Pricing under this bid will be made available to other HCG municipalities not specifically mentioned, should the need arise. The awarded bidders, however, will not be obligated to extend these prices to them if the volumes and/or geographical locations would present a detriment to their company. 8. All orders and invoices will be made directly between the awarded vendors and the participating municipality. 9. Pertinent info about participant usage has been furnished on the Bid Sheet for informational purposes only. Actual use may be more or less than specified. 10. Two copies of the bid sheet page (and ONLY the bid sheet page) are to be submitted; the original and a photocopy of the original. Please mark one bid sheet duplicate. 11. Vendors are to submit Material Safety Data Sheets (MSDS) for each toxic or hazardous substance they are bidding on. 12. Preference will be made to brands that are specified, if any are so listed. If so, companies are urged to send samples of alternates for any chemicals that spec brands to the plant supervisors for testing (as soon as possible before the bid opening), in which case their products will then be considered. 13. Awarded vendors must supply a Certificate of Insurance listing liability and worker s compensation coverage, through a company licensed to do business in the State of Massachusetts. The contractor shall at all times during the contract maintain in full force and effect Worker s Compensation, Employer s Liability, Public Liability, and Property Damage Insurance, including contractual liability coverage. All insurance shall be by insurers and for policy limits acceptable to the Council and before commencement of work hereunder the contractor agrees to furnish the Council certificates of insurance or other evidence satisfactory to the Council to the effect that such insurance has been procured and is in force. The certificates shall contain the following express obligation: This is to certify that the policies of insurance described herein have been issued to the insured for which this certificate is executed and are in force at this time. In the event of cancellation or material change in a policy affecting the certificate holder, thirty (30) days prior written notice will be given the certificate holder. For the purpose of the contract, the contractor shall carry the following types of insurance in at least the limits specified below: 1

3 COVERAGES Worker s Compensation LIMITS OF LIABILITY Statutory Employer s Liability $1,000, Bodily Injury Liability Except Automobile Property Damage Liability Except Automobile Automobile Bodily Injury Liability Automobile Property Damage Liability Excess Umbrella Liability $2,000, aggregate $2,000, aggregate $1,000, each person NOTE: HCG and the participating members shall be named as an additional insured under the liability and automobile insurance. The general liability insurance policy should contain a broad form general liability endorsement. 14. The enclosed Tax Compliance/Non-Collusion Certificate must be properly executed and submitted with the Bid Sheet. 15. The enclosed Reference List must be filled out and submitted with the Bid Sheet. 16. It is the policy of HCG to contract with organizations who agree not to engage in any discriminatory employment practices or in any discrimination in the provision of services based on race, color, religion, national origin, ancestry, age, sex, sexual preference, or disability. HCG does not discriminate on the basis of disability with respect to the admission to, access to, or operation of its programs, services, or activities. Individuals who need auxiliary aids for effective communication are invited to make their needs known. 17. HCG reserves the right to terminate any awarded contract by issuing a thirty (30) day notification of cancellation to the vendor. 18. Failure to submit all required information (or comply with bid terms and conditions) may be cause for rejection of bid/proposal. Administrative Fee and Quarterly Reports 19. Awarded contractors, as a condition of acceptance of their bids, shall pay an administrative fee to the Hampshire Council of Governments in the amount of two percent (2%) of the total sales volume reported under the awarded contract. By submitting a bid, you agree to file QUARTERLY REPORTS of the total amount of money spent by each entity under the awarded contract. Quarterly reports are due twenty-one (21) days following the end of each quarter. The HCG Purchasing Co-op staff will provide the quarterly report form and the HCG Finance Department will generate invoices payble by the awarded contractors. Failure to submit the Quarterly Reports and accompanying administrative fee shall constitute a material breach of contract. By submitting a bid, you agree to submit to the jurisdiction of the Hampshire County District Court and the Hampshire Superior Court located in Northampton, Massachusetts over any suit, 2

4 action or proceeding arising out of or related to this bid and the awarded contract, including but not limited to breach of this provision. In the event of breach of this provision, you shall be liable for all attorneys fees, costs of collection and interest payable at a rate of eighteen percent (18%), Technical Specifications 20. Liquid Sodium Hydroxide shall conform to the general handling, packing, shipping and marking requirements of AWWA B511 Standards. It shall contain no mineral or organic impurities in quantities capable of producing injurious effects because of consumption. The liquid chemical supplied shall contain approx. 50% Sodium Hydroxide and shall be shipped in properly clean tanks. In accordance with applicable regulations each bulk shipment shall identify the name of manufacturer, brand name, net weight and other markings as required. Extreme care shall be taken in transport and handling. Workers shall be given safety instructions and protective equipment. Shipping containers shall conform to MassDOT specifications. NOTE: We are seeking prices on Sodium Hydroxide for both a 1000 gallon minimum delivery and a 3000 gallon minimum delivery. Prices for a 2000 gallon minimum delivery will not be considered. 21. Liquid Potassium Hydroxide shall conform to the general handling, packing, shipping and marking requirements of AWWA B511 Standards. It shall contain no mineral or organic impurities in quantities capable of producing injurious effects because of consumption. The liquid chemical supplied shall contain approx. 45% Potassium Hydroxide and shall be shipped in properly clean tanks. In accordance with applicable regulations each bulk shipment shall identify the name of manufacturer, brand name, net weight and other markings as required. Extreme care shall be taken in transport and handling. Workers shall be given safety instructions and protective equipment. Shipping containers shall conform to MassDOT specifications. 22. Delivery trucks shall be equipped with power-drop tail gates, sufficient hose and adapters to make all deliveries. 23. Orange Water Department has two delivery locations (251 Daniel Shays Highway and 465 West River Street), one of which requires a short truck. All their deliveries must be inspected by OWD prior to unloading, and the awarded vendor s driver must be able to draw a sample for inspection. Awarded vendor must fax security info (including, at a minimum: driver s name, truck #, trailer #, seal #s, chemical name/volume) prior to delivery, or the delivery will be refused. A Certificate of Analysis and photo ID must be provided by the driver at the time of delivery, along with the Bill of Lading. The specific gravity and manganese concentration must be shown on the CoA. 24. Bernardston requires a short trailer for deliveries of Potassium Hydroxide. 25. If possible, and if applicable, participating municipalities will be willing to cooperate in the coordination of deliveries for the respective chemicals. Awarded vendors will be allowed to suggest and initiate the manner in which these deliveries might be coordinated for joint deliveries. 26. In the event that all deliveries are not coordinated into a regular basis, all materials must be delivered to the respective municipalities within seven (7) working days after the order is placed. However, vendors must have the ability to deliver Liquid Chlorine and Hydroxide on-site within three (3) days of the orders, so that the municipalities, if necessary, can avoid risk management practices due to higher on-site quantities. 3

5 HCG PURCHASING CO-OP Bid #1189 WATER TREATMENT CHEMICALS BID SHEET Total Estimated DEPOSIT (IF ANY) MINIMUM DELIVERY Bidders MUST specify min. delivery amount, if any BID PRICE Bidders MUST enter DELIVERED price 1 "Aqua-Mag" Blended Phosphate, 30 gallon container 5 con con con 2 Chlorine, Gas, 150 lb cylinder 55 cyl cyl cyl 3 Citric Acid, 575 lb drum 4 drum drum drum 4 Ferric Chloride, 38-42%, wt-dry 1,500 gal gal gal 5 Polyaluminum Chloride, EpicWW-58 18,000 gal gal gal 6 Polyaluminum Chloride, Epic 59 20,000 gal gal gal 7 Polymer ACP-24, 50 lb bag 125 bag bag bag 8 Polymer ACP-520, 55 gal drum 10 drum drum drum 9 Potassium Hydroxide, 45%, bulk deliver 28,000 gal gal gal 10 Potassium Permanganate, FREE FLOWING, 55# pail, AWWA gr. MADE IN USA ONLY, Carus material. 50 pail pail pail 11 Soda Ash (Dense) - 50 lb bag or specify 20 bag bag bag 12 Soda Ash (Light) - 50 lb bag or specify 2,588 bag bag bag 13 Sodium Bisulfite, 600 lb drum 2 drum drum drum 14 Sodium Chlorite, liquid 25%, bulk delivery 3,500 gal gal gal 15 Sodium Hydroxide, 25% Solution, 55 Gallon drum 14 drum drum drum 16 Sodium Hydroxide, 50% Solution, Bulk Del., AWWA gr. Minimum ,000 gal gal gal 17 Sodium Hydroxide, 50% Solution, Bulk Del., AWWA gr. Minimum ,000 gal gal gal 18 Sodium Hypochlorite, 12.5 % Chlorine, Bulk Delivery 15,800 gal gal gal 19 Sodium Hypochlorite, 12.5% Chlorine, 15 Gallon Carboy 161 carboy carboy carboy 20 Sodium Hypochlorite, 12.5% Chlorine, 55 Gallon Drum 110 drum drum drum 21 Sulfur Dioxide, Gas, 150lb cylinder 5 cyl cyl cyl 22 Testing Reagent, DPD Free Chlorine PP 25ml, 100 packets/box 7 box box box gram Bottle DPD Compound 19 bottle bottle bottle ML Bottle Free Chlorine Indicator Solution 31 bottle bottle bottle ML Bottle Total Chlorine Buffer Solution 31 bottle bottle bottle Terms, Additional Information, Etc. We hereby acknowledge: Addendum 1 Addendum 2 Addendum 3 (please check all that apply) Company: Address: Signature: Name in Print: Telephone: Fax: Name and Number of Person Filing Quarterly Reports: STOP! Have you submitted your Product Composition Sheets/MSDS? THIS PAGE (ONLY) MUST BE SUBMITTED IN DUPLICATE

6 HCG PURCHASING CO-OP Bid #1189 WATER TREATMENT CHEMICALS INFORMATION SHEET Pkg Belchertown Bernardston * Erving Hadley Water Treatment Hadley WWTP Hatfield Water Hatfield WWTP Huntington Wtr/Sewer Montague Orange Water * So Hadley Water Sunderland WWTP Turners Falls Ware Whately TOTAL 1 "Aqua-Mag" Blended Phosphate, 30 gallon container con Chlorine, Gas, 150 lb cylinder cyl Citric Acid, 575 lb drum drum Ferric Chloride, 38-42%, wt-dry gal 1,500 1,000 1,500 5 Polyaluminum Chloride, EpicWW-58 gal 18,000 3,000 18,000 6 Polyaluminum Chloride, Epic 59 gal 20,000 2,500 20,000 7 Polymer ACP-24, 50 lb bag bag Polymer ACP-520, 55 gal drum drum Potassium Hydroxide, 45%, bulk deliver gal 4, * 7,000 1,000 2,000 1,000 15,000 1,500 28, Potassium Permanganate, FREE FLOWING, 55# pail, AWWA gr. M pail Soda Ash (Dense) - 50 lb bag or specify bag Soda Ash (Light) - 50 lb bag or specify bag , , Sodium Bisulfite, 600 lb drum drum Sodium Chlorite, liquid 25%, bulk delivery gal 3,500 1,400 3, Sodium Hydroxide, 25% Solution, 55 Gallon drum drum Sodium Hydroxide, 50% Solution, Bulk Del., AWWA gr. Minimum 10 gal 6,000 1,000 6, Sodium Hydroxide, 50% Solution, Bulk Del., AWWA gr. Minimum 30 gal 6,000 3,000 6, Sodium Hypochlorite, 12.5 % Chlorine, Bulk Delivery gal 15,000 3, , Sodium Hypochlorite, 12.5% Chlorine, 15 Gallon Carboy carboy Sodium Hypochlorite, 12.5% Chlorine, 55 Gallon Drum drum Sulfur Dioxide, Gas, 150lb cylinder cyl Testing Reagent, DPD Free Chlorine PP 25ml, 100 packets/box box gram Bottle DPD Compound bottle ML Bottle Free Chlorine Indicator Solution bottle ML Bottle Total Chlorine Buffer Solution bottle * See specifications #23 and #24 for Orange and Bernardston delivery requirements.

7 REFERENCE LIST WATER TREATMENT CHEMICALS BID #1189 PLEASE PRINT Entity: Address: Contact Person: Phone: Entity: Address: Contact Person: Phone: Entity: Address: Contact Person: Phone:

8 TAX COMPLIANCE/NON-COLLUSION CERTIFICATE WATER TREATMENT CHEMICALS BID #1189 Hampshire Council of Governments (HCG) Pursuant to M.G.L. Chapter 62C, Section 49A, I certify under the penalties of perjury that I, to the best of my knowledge and belief, have filed all state tax returns and paid all state taxes required under the law. In accordance with M.G.L. Chapter 30B, Section 10, I certify under the penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certificate, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other legal organization, entity, or group of individuals. Company: Address: Signature of Individual Signing Bid, or Corporate Officer: Telephone: Ext. Fax: Date: Social Security or Federal Identification Number:

9 WATER TREATMENT CHEMICALS BID #1189 Bid Checklist Bid Sheet (Original plus duplicate) Product Composition Sheets (Provide for each chemical bid upon) Tax Compliance / Non Collusion Form Reference List Addenda (If issued)