Arbuckle Area Council Popcorn Unit Kernels Guidebook. Helping You and Your Unit Become Experts at Selling Popcorn

Transcription

1 Arbuckle Area Council 2017 Popcorn Unit Kernels Guidebook Helping You and Your Unit Become Experts at Selling Popcorn 1

2 Table of Contents Contacts: page 3 Key Dates and What They Mean: page 4 How to Sell Popcorn: page 6 Selling Tip: page 7 Campmasters.org: page 8 How to Place Order: page 9 Where Do I Find Answers to Questions: page 9 Commissions & Options: page 10 Prizes: page 11 Prize Information: page 12 High Achiever Prizes: page 12 Unit Annual Program Budget Worksheet: page 13 Kickoff Planner: page 14 Unit Popcorn Kernel Checklist: page 15 Unit Commitment Card: page 16 2

3 Popcorn Contacts If at any time during the popcorn season you, a parent/scout or a leader have any questions that you need answered, please contact your District Popcorn Kernel. If they don't know the answer, then your District Popcorn Kernel will contact the Council Popcorn Kernel. If the Council Popcorn Kernel is not able to answer the question, then they will take it to the Council Popcorn Staff Advisers. The Council Staff Professional will get an answer to your question and then communicate the information back the District Popcorn Kernel or yourself. This year we have a Facebook group Arbuckle Area Council Popcorn Sales. Please feel free to ask questions and share your unit s popcorn experiences. Scout Executive: Brett Matherly Popcorn Staff Advisor: Adam Wrublewski Assistant Popcorn Staff Advisor: James Tillison Arbuckle Area Council Popcorn Kernel: Jamie Amos Chickasaw District Popcorn Kernel: Belladean Landers Harry Miller District Popcorn Kernel: Kelly Cook Washita District Popcorn Kernel: Ashley Knight Texting is preferred by the District Popcorn Kernels 3

4 2017 Key Dates & What They Mean August 3 rd - Arbuckle Area Council Popcorn Kickoff & Training Event This is the only training that we are going to offer for popcorn sales this year. We will hold the popcorn training at the First United Methodist Church in Sulphur OK. We are going to serve sandwiches and drinks. August 4 th - Online Sales Starts This is the earliest that your Scouts can sell popcorn but they can only sell it online. The popcorn that is sold online will count towards your Scouts total sales. You don't have to handle the popcorn product or money. All you have to do is or post the link to your friends and family. The popcorn will be directly shipped to the person who bought it. August 23 rd - Show -n- Sell Popcorn Orders are Due You must submit your show and sell orders online through the popcorn ordering website. August 23 rd Unit Commitment Cards are Due Please fill out and submit your Unit Commitment Cards (found at the end of this book) to your District Popcorn Kernel or District Executive. September 16 th - Pickup Show -n- Sell Popcorn You will pick up your popcorn order at the Noble Soil and Forage Receiving warehouse in Ardmore Sam Noble Parkway, Ardmore, OK The pick-up location will be around the back of the warehouse. Please make sure that you have enough vehicles (& space in your vehicles) to pick up your order in one trip. This will save you time and trips to Ardmore (also and the headache of trying to figure out what you picked up and what is left to pick up). September 16 th - Start Selling Popcorn!! Take Order sells and Show -n- Sell (Show -n- Deliver sells) start! Take Orders are where Scouts take an order form door to door, to businesses and/or family/friends. September 25 th - Unit Kick-Off Units need to have their Unit Popcorn Kick-Off Event by this date. Proof of the unit popcorn kick-off, photos and/or videos, need to be posted to the Arbuckle Area Council Popcorn Sales Facebook group page. Submissions must be posted by September 27 th in order to get credit for the commission bonus. October 22 nd Show -n- Sells sales end. October 22 nd Take Order sales end. - Show -n- Sell Popcorn Orders Ends - Take Orders Sale Ends 4

5 October 26 th - Show -n- Sell Popcorn Product & Money Due to Council Office All show -n- sell popcorn product and money are due back to the Council Office. Show -n- sell popcorn is on consignment to your Pack. That means what popcorn product you do not sale can be brought back to the Council and your unit doesn't have to pay for what it doesn't sell. October 31 st - Take Orders & Money Due to Units Take orders and money due to units by October 31 st. Unit Popcorn Kernel and/or Pack Leaders are responsible for collecting take order forms and money. November 3 rd - Take Order Sales & Prize Orders Are Due on the Website Take orders and prize orders are due on the website. All Scouts popcorn order and prize orders need to be in by this date so that the Council has time to review the popcorn orders before the Council orders the popcorn shipment from Ramsey. November 19 th - Final Popcorn Pick-Up Just like Show -n- Sell pick-up, make sure you have enough vehicles to get your popcorn because it will save your time, travel and frustration. Harry Miller District Popcorn Orders will be delivered to the Pontotoc Technology Center. 601 W. 33 rd St., Ada, OK Washita and Chickasaw Districts Popcorn Orders will be delivered to the Noble Soil and Forage Receiving warehouse Sam Noble Parkway, Ardmore, OK December 1 st - Online Sales End This is the last day that Scouts can sell popcorn online. December 15 th - All Popcorn Money is Due to the Council Office This date is extremely important. ALL popcorn money is due to the office. The Council needs the popcorn money so that way the popcorn product can be paid for in a timely manner. 5

6 How to Sell Popcorn Show -n- Sell (Orders due by August 23 rd ) 1. There are a few different methods that a unit can organize to conduct a Show -n- Sell. All of them involve using popcorn that you already have so you are showing it to someone and selling it, rather than taking orders for it. 2. Booth: This method is a lot like an old school lemonade stand, your unit gets permission to have a booth or table in a high traffic area and your scouts sell actual popcorn product there on the spot. This method has been highly effective for many units, as it allows for lots of sales without actually going door to door. A unit can plan an S&S and split Scouts/families into shifts so that everyone takes a turn. 3. Show and Deliver: This method is a variation of the booth mentioned above. In this case, a unit signs out a small quantity of popcorn to a scout who takes it throughout his neighborhood, selling as he goes. 4. We recommend that your Show & Sell order be based on about 50% of your previous years sales, factor in if your unit has more or less scouts in it than the previous year. NO CHOCOLATE PRODUCTS ARE AVAILABLE DURING SHOW & SELL. Take Order (September 16 th October 22 nd ) This method is where Scouts go to friends, family and neighbors to sell popcorn using an order sheet. Parents can also help by taking the order forms to work. Later, at the end of the sale, the Scouts deliver the ordered products to the customers who ordered them. ***If your Unit & Scout takes money up front when doing the Take Order Sales, then please (this is an Arbuckle Area Council rule) have your Scout give the customer a card or slip of paper with your unit s number, unit s popcorn kernel name and contact number. Please make sure you and your Scouts take care of ALL of our customers, so they will support us again next year! Sell Online (August 4th October 31 st ) It is easier than ever and you can help Scouts sign in at campmasters.org or PopcornOrdering.com There is minimal set-up and work to get additional sales. This is a great way to sell to friends and family who live out of the area. 6

7 Selling Tips Scouts can sell well and safely by following these proven methods and tips. Sell 3 Ways! 1 Sell with your Order Form! Scouts can use this script to help build their confidence and salesmanship! Sir/Ma am, hello my name is, I am a Scout with Pack/Troop here in. We are selling popcorn to raise money for our unit to attend camp. You can help us by trying some of our DELICIOUS popcorn. You will help us won t you? 2. Try Show and Sell! Arrange Show and Sell locations so your Scouts can be seen in front of high visibility storefronts or community gatherings. Be sure to plan in advance and communicate dates/locations! 3. Sell online! It s easier than ever and you can help Scouts sign in at campmasters.org or PopcornOrdering.com. POPCORN SAFETY TIPS Always sell with an adult or buddy Never enter a stranger s house Keep checks and cash in a separate envelope with your name on it Always walk on the sidewalk whenever possible Never sell at night Wear your uniform Always be courteous! POPCORN SALES TIPS 10 ways to make a popcorn sale. Ask your parents. Ask your relatives. Knock on your neighbor s door. How about your parents friends? Sell at your place of worship. Ask your parents to take an order form to work. Have Super Sale Day with your fellow Scouts. Sell Door-to-Door around your community Popcorn makes great holiday gifts! Visit businesses around your town for a corporate sale. 7

8 Campmasters.org Campmasters.org is the best place to visit for the latest popcorn sale tips, tricks & tools. You will find lots of great downloads and training videos to help support your sale. Popcorn Ordering.com Customers can support Scouts from far away with PopcornOrdering.com. Your Scouts can sell online to help earn their own way and fund their Scouting adventures! Council and Unit Ordering Camp Masters is proud to offer their new online sale management tool and great customer service. Access Council and Unit Ordering interface at campmasters.org The BEST Products CAMPMASTERS offers Scouts and consumers the best tasting products and the tins consumers want. Consumers can also order online at Popcorn Ordering.com PayAnywhere Credit Card Program CAMPMASTERS is committed to your Council s success, equipping you with the proper tools for effective fundraising. That s why CAMP MASTERS has teamed up with PayAnywhere to help your Council and Unit sell more popcorn. Start accepting credit card payments and increase sales today!! Don t miss the helpful downloads below. Use this URL or call for PayAnywhere / CampMasters specific customer support. 8

9 How to Place Orders To get detailed step by step instructions of how to place an order, go to Click on How to Order Popcorn. Then under Unit Leaders, click on the click here to download the Set Up Guide. Where Do I Find Answers to Questions? 1. Most answers to questions may be found on the Campmasters Popcorn website at Your District Popcorn Kernel should be the first person to call to find the answer to any questions you may have. 3. If you cannot get the needed information from the website or Campmasters, please see the list of contacts below for your popcorn question: Arbuckle Area Council Popcorn Kernel: Jamie Amos arbucklebsa@gmail.com Chickasaw District Popcorn Kernel: Belladean Landers belladean_landers@yahoo.com Harry Miller District Popcorn Kernel: Kelly Cook kelly.cook@chickasaw.net Washita District Popcorn Kernel: Ashley Knight ash405.ak@gmail.com Popcorn Staff Advisor: Adam Wrublewski adam.wrublewski@scouting.org Assistant Popcorn Staff Advisor: James Tillison james.tillison@scouting.org Texting is preferred by the District Popcorn Kernels 9

10 Commissions & Options Your unit must choose between a Prize Option or a Cash Option. The most successful units know that boys are more motivated by the prizes and can actually help your unit make more money by using the prize option as a way to keep youth motivated to a goal. Prize Option: This Option is Available to Everyone Base commission is 25% - Arbuckle Area Council will pay for Prizes. (Prizes will be 4%) An additional 2% - Have a representative at the Council Popcorn Kickoff & Training Event An additional 2% - Can be earned by having a Unit Kickoff Event by September 25 th An additional 2% - Can be earned by increasing total unit sales by 5% above last year. (new units gross at least $2,500) An additional 2% - Have your Unit Popcorn Order & Prizes entered online by November 3 rd 37% Possible Commissions!!!! (including prizes 33% w/o prizes) Cash Option: This Option is Only Available to Troops Base commission is 25% - Arbuckle Area Council will pay for Prizes. (Cash will be 3%) An additional 2% - Have a representative at the Council Popcorn Kickoff & Training Event An additional 2% - Can be earned by having a Unit Kickoff Event by September 25 th An additional 2% - Can be earned by increasing total unit sales by 5% above last year. (new units gross at least $2,500) An additional 2% - Have your Unit Popcorn Order & Prizes entered online by November 3 rd 36% Possible Commission!!! (including cash option) All orders must be submitted online to Campmasters at 10

11 Prizes 11

12 Prize Information - Patches and Prizes orders must be submitted by the unit online as well. Do not turn prize orders into the Council Service Center. - Total Unit Prizes may not exceed 4%. The unit will be asked to re-select prizes if you do. - We will verify your unit prize orders using the Unit Master Record you provide. Prizes will not be ordered without the Unit Master Record. - Prizes will not be ordered if you have not paid the popcorn money. - No prize orders can be submitted after November 3 rd, Even MORE Prizes High Achievers!!! $1,000 Seller Club & Top Sellers This year, every Scout that sells $1,000 in popcorn will get their name engraved on a brick to be placed in the Carl and Anna Cumpton Memorial Walkway at the Carlock Lodge at Camp Simpson. A $50 value! Top 3 Council Sellers will get gifts cards. (1st place $125, 2nd $100, 3rd $75). Top 3 District Sellers will get gift cards. (1st place $75, 2nd $50, 3rd $25). (Top 3 Council are exempted from winning Top 3 in District.) Please send an or text to your District Popcorn Kernel to report the top 3 Scouts for selling popcorn in your unit. The District Popcorn Kernel will need their full name, the full dollar amount and unit number. Patch (Level 1) & $650 BONUS CLUB 12

13 Unit Annual Program Budget Worksheet This planning calendar is available online to make it easier on you to complete. August September October Planned Activity Cost Planned Activity Cost Planned Activity Cost Total Monthly Cost Total Monthly Cost Total Monthly Cost Novemeber December January Planned Activity Cost Planned Activity Cost Planned Activity Cost Total Monthly Cost Total Monthly Cost Total Monthly Cost February March April Planned Activity Cost Planned Activity Cost Planned Activity Cost Total Monthly Cost Total Monthly Cost Total Monthly Cost May June July Planned Activity Cost Planned Activity Cost Planned Activity Cost Total Monthly Cost Total Monthly Cost Total Monthly Cost Twelve Month Program Total Unit Registration Scout Registration Advancements Uniforms Scholarships Other Expenses Annual Total Enter the number of Scouts and your Commission to Calculate your Goals Number of Scouts Selling Popcorn Your Units Commission Unit Total Activity Cost & Expenses Scout Sales Goal Unit Sales Goal 13

14 Kickoff Planner 1. Plan ahead. Think of an agenda that will be fast-paced and FUN! A good kickoff should be under an hour. 2. Emphasize WHY it is important to sell popcorn. Communicate the exciting Scouting program and how families can cover all their annual expense with one sale. The Popcorn Sale makes it easy to sell delicious popcorn so Scouts can spend more time having fun and less time selling popcorn. 3. Show Scouts the tools available from CAMP MASTERS. This includes their order forms, prize sheets, training videos and much more! Visit campmasters.org to see all the tools available. 4. Spend some time explaining the different ways to sell, key dates for the program and show and sell locations. 5. Motivate Scouts to set goals for their sales and to pick an awesome prize! The Arbuckle Area Council and CAMPMASTERS offers great High Achiever Prizes for top sellers. 6. Finish the evening with a memorable event, like throwing pies in the leaders faces or funny role-playing. A popcorn kickoff event will be exciting when Scouts are involved in the action! 7. Units need to have their Unit Popcorn Kick-Off Event by Mon., Sept. 25 th. Proof of the Unit Popcorn Kick-Off Event, photos and/or videos, need to be posted to the Arbuckle Area Council Popcorn Sales Facebook group page. Submissions must be posted by Wed., Sept. 27 th in order to get credit for the commission bonus. If you do not have access to Facebook or able to get online, please contact your District Popcorn Kernel for assistance. A great sale starts with a great kickoff! Follow these simple steps to start your popcorn sale with a BANG and motivate Scouts, parents and other volunteers. Pick a prize and set a goal! Scouts can earn great prizes from the Prize Program in addition to supporting your Unit s Scouting Year. 14

15 Unit Popcorn Kernel Checklist - Attend and participate in the Council Popcorn Kickoff & Training Event - Use the Unit Annual Program Budget Worksheet to plan your year, make a budget and set goals (download from campmasters.org) - Formulate a popcorn sales plan that includes at least 2 of the 3 methods of selling popcorn: Take Order Sales, Show -n- Sell and Online Sales. - Create a timeline of when all order forms, popcorn money and Scout prize forms will be due. Be sure to consider the key dates on page 4 & 5. - Hold a Unit Kickoff meeting for your Scout families to inform and motivate them to help with your Unit s sale. - Prepare hand-outs for your Unit Kickoff meeting for both parents and Scouts. Hand-outs include: Family Guide with prize brochure and order form Key Dates Sales Goals for the Unit and for the Scouts A parent job description or list of expectations - Promote a Corporate Popcorn Sale with your parents. They can take an order form to work and help boost their son s sales. - Complete the Unit Product Order Form and submit online. Keep photocopies of your Scouts take order forms so they can be used the following year. Get a Brick form if any scout sold $1000 or more. Get a high achievers form if any scout sold $1500 or more. - Coordinate your unit s popcorn pick-up and distribution. - Distribute prizes upon receipt in a timely manner. - Celebrate your unit s success and use the money raised to provide an awesome Scouting Program Year for your Scouts to enjoy! 15

16 2017 Unit Commitment Card Yes, we will participate in the Popcorn Sale. Arbuckle Area Council #468 District Pack, Troop, Crew, Post (Number) (Circle one Please) Unit Popcorn Kernel Address City, State, Zip Cell Phone Home Phone Work Phone (Required) Circle one please: Prize (any unit) Cash (only troops) If no option is chosen, the unit will default to Prize Option. These are the starting bases. 16