Welcome to the Fall Product Program

Transcription

1 Welcome to the Fall Product Program Chocolate, nuts and snacks Magazines, Photo Keepsakes and more Share Donations A Program where girls will earn while they learn!

2 It s Not a Fundraiser Girls Learn Important, Tangible Skills! It is a money earning program and perfect for making troop start up money, money for supplies, travel, program, etc But it s so much more

3 It enhances the Girl Scout Experience Its s a Girl Program where girls can decide where to spend the troop proceeds they earn! Travel Encampment Service Project Philanthropy High Awards Registration Fees Membership And so much more

4 Girls learn because in the Fall Product Program she will Set goals Make decisions Manage money Talk and listen to others Run an honest and fair business

5 Participation Requirements Getting the paperwork out of the way so you have more time to spend with girls. Click to find out more about the SIX easy steps need to participate in the Fall Product Program Registered Girl Scouts All girls are registered for the current Girl Scout Season. Troop Checking Account Troops have a properly established checking account. See our website for details. Troop Financial Agreement The troop has signed the Troop Financial Agreement and Program Requirement (TPM) on our website Parent/Guardian Permission All girls have a signed 2017/2018 Parent/Guardian Permission and Financial Responsibility Agreement on file with the troop. Troop Training Troops are trained on the Fall Product Program or be able to pass a competency test on the program. Girl Safety Girls follow the safety and etiquette guideless printed on the order card. Girls should take the Girl Scout Internet Safety Pledge on the GSUSA website:

6 Three ways to sell: In Person using the order card s Directing customers to her online business using her business cards, text, tweet, Facebook, or door hangers.

7 The Fall Product Program Timeline This timeline information describes the phases of the sale. A complete listing of dates, deadlines and procedures is detailed in your Fall Product Manual. Oct. 7-Oct. 25 Pre-Order Girls sell pre-ordered snacks in person or as promises online. Customers can always make an online direct purchase. Nov. 4-Nov. 10 Delivery Pre-ordered product is delivered to the Service Units. Oct. 25-Dec. 3 After Pre-Order Girls continue to sell product to friends and family in-person and through the girls online site. Nov. 7-Dec. 1 Reorders Troop Leaders pick up additional product from the Council Cupboard.

8 Council Nut, Candy and Snack Line-up

9 Additional product available online Magazines Photo Keepsakes Nuts, snacks, and chocolate Grow Your Veggies Tumblers and water bottles Delivery charges may apply

10 Girl Rewards

11 Delivery Preorders will be delivered to Service Unit Managers between Nov Service Unit Product Managers will need to have a delivery location selected. Product will be delivered directly to a private home. Service Units will be contacted by our delivery agent to schedule a time and date. Service Units will coordinate Troop pick up schedule. Metro Phoenix: Nov Extended Area: Nov

12 Money Matters Money is collected from customers when the product is delivered. Girl must collect Share Donation money when it s ordered because product is not being delivered. Please do not take bills over $20. Troops are responsible for replacing counterfeit money. Encourage parents to turn in money frequently. Create money Mondays or a fun way to collect payment.

13 What to do if a parent doesn t pay Fill out a Parent Outstanding Balance form. Turn the form into the Product Program Team Dec. 10, 2017; extended area Dec. 17. Attach all transaction receipts and communication pertinent to the collection of debt. If the troop fails to submit the form by the deadline, the troop will assume all financial responsibility for any unpaid balances. If the balance is paid by the parent after the form has been submitted, contact the Product Program Team immediately and the collection process will cease. Questions? Contact productprogram@girlscoutsaz.org

14 Misuse of Funds The Council will take all necessary steps to recover all outstanding debts. Anyone who misuses Girl Scout funds will be prosecuted to the fullest extent of the law. The girl will not receive her rewards until the money has been paid. The troop will not receive proceeds for unpaid product until the money has been collected. Troops with outstanding balances that have not reported it as parent delinquency will not receive proceeds or rewards. Can a girl participate in the Fall Product Program if she owes money from a prior sale? To ensure girls are successful, girls with outstanding balances may participate in the online sales portion (and at booths during the Cookie Program.)

15 ACH Process IMPORTANT! It takes council a few days to prepare the ACH.. 1. Troop bank balances are pulled end-of-day Monday before the ACH (this way we know what s in your bank account, and we don t overdraft accounts often). 2. The ACH is prepared on the Tuesday before the ACH. 3. The ACH is approved on Wednesday before the ACH. Money that is deposited after Monday at 5:00pm will not be included in the ACH. An important note: We pull the troop s bank balance on Monday and base our ACH withdrawals from those available balances. If troop money is spent between Tuesday and Thursday, the account may be overdrawn. Troops are responsible for all overdraft fees.

16 ACH Dates Metro Phoenix= The ACH date for the Fall Product Program is Dec. 14, (money must be troop account by Dec. 11). Extended Area- The ACH date for the Fall Product Program is Dec. 21, (money must be in troop account by Dec. 18). If Council is unable to take the full amount due from a troop s bank account on the scheduled ACH date, Council will continue to regularly attempt to take money from the account until the balance is paid, or until the council s collections process begins.

17 Unify Information Please see the Unify tutorial for information on how to set-up girl websites, enter preorders, manage troop inventory, and enter Girl Rewards. If you have questions please contact your Service Unit Product Progam Manager.