Page 1 of 12. Dear Mr. /Ms.: Bidder

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1 Letter of Invitation UNDP/AFG/RFQ/2016/ Oct 2016 Subject: Supply and delivery of Electrical Equipment to UNDP Country Office Afghanistan Dear Mr. /Ms.: Bidder The United Nations Development Programme (UNDP) Afghanistan Country Office hereby invites you to submit a Quotation to this Request for Quotation (RFQ) for the above-referenced subject. This RFQ includes the following documents: Letter of Invitation Annex 1 - RFQ Data Sheet Annex 2 - Technical Specifications Annex 3 - Price Schedule Annex 4 List of previous contract and clients Annex 5 - General Terms and Conditions E-tendering Instructions Manual for Bidders FAQ for Bidders Clarification for steps to follow in the system to view or edit an already submitted bid Your offer, comprising of following documents stated in this RFQ, should be submitted to UNDP Afghanistan in accordance with the requirement of this RFQ including data sheet through the UNDP ATLAS E-tendering system ( Scanned copy of duly filled, signed and company stamped Technical Specification and Compliance Sheet (Annex-2, Table 1 and 2) Scanned copy of duly filled, signed and company stamped Annex-3 (Price schedule) Details of 1 contracts for similar requirement in the last 3 years, including clients name and contact details, contract description, contract value, contract year of execution, with national or international organizations Catalog of the product or Sample Pictures Valid Business License Company profile (if available) The step by step instructions for registration of bidders and proposal submission through the UNDP ATLAS E-tendering system is available in the Instructions Manual for the Bidders, attached with this RFQ. Should you require any training on the UNDP ATLAS E-tendering system or face with any difficulties when registering your company or submitting your proposal, please send an to E-Tendering Help Page 1 of 12

2 Desk at to request for help or call at +93(0) The bidders are advised to use Internet Explorer (Version 10 or above) to avoid any compatibility issues with the e-tendering system. No hard copy or submissions will be accepted by UNDP. Please remember the Bid submission deadline is (Please refer to E-Tendering System for bid submission deadline) Kindly go through this invitation letter and other documents attached here to this RFQ. Should you have any questions or require any clarification, please feel free to your questions/clarifications to the procurement officer at The subject of the should be UNDP/AFG/RFQ/2016/ Upon finalization of procurement process, the award notification will be published on: UNDP looks forward to receiving your quotation and thanks you in advance for your interest in UNDP procurement opportunities. Page 2 of 12

3 ANNEX 1 RFQ Data Sheet UNDP/AFG/RFQ/2016/ Supply and delivery of Electrical Equipment for UNDP Country Office Kabul Afghanistan Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/service Delivery Terms [INCOTERMS 2010] Customs clearance, if needed, shall be done by: Exact Address/es of Delivery Location/s (identify all, if multiple) UNDP Preferred Freight Forwarder, if any Distribution of shipping documents (if using freight forwarder) Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) Delivery Schedule Packing Requirements Mode of Transport Value Added Tax on Price Quotation After-sales services required Deadline for the Submission of Quotation Preferred Currency of Quotation DAP, UNDP Country Office for Afghanistan UNDP UNDP Country Office for Afghanistan, UNOCA Compound, Jalalabad Road, Kabul-Afghanistan N/A N/A One (1) week after the issuance of the Purchase Order (PO) Not Applicable Standard AIR LAND Must be exclusive of VAT and other applicable indirect taxes N/A Please refer to E-Tendering System United States Dollars (US$) (for companies registered outside Afghanistan) Local Currency (AFN) (for companies registered under Afghanistan Government Authority) For evaluation purposes, the bids submitted in other currencies will be converted to US$ using the UN Operational Exchange Rate. All documentations, including catalogs, instructions and operating manuals, shall be in this language Reference date for determining UN Operational Exchange: will be the closing date for Proposal Submission. English Page 3 of 12

4 Documents to be submitted Period of Validity of Quotes starting the Submission Date Partial Quotes Payment Terms Liquidated Damages Evaluation Criteria UNDP will award to: Type of Contract to be Signed Special conditions of Contract Conditions for Release of Payment Contact Person for Inquiries (Written inquiries only) 1 Allowable Manner of Submitting Proposals Scanned copy of duly filled, signed and company stamped Annex-3 (Price schedule) and Annex-2, Table 1 and 2 Details of 1 contract for similar requirement in the last 3 years, Valid Business License Company profile (If available) 30 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. Not permitted 100% upon complete supply and delivery of goods Will be imposed under the following conditions: If the Supplier fails to deliver any or all of the goods or perform any of the services within the time period specified in the Purchase Order, UNDP may, without prejudice to any other rights and remedies deduct from the total price stipulated in this Order an amount of 1.43% per day of the value of the Contract up to a period of 7 days or 10% of the total contract value, hereafter UNDP AFGHANISTAN has the right to cancel the order. Technical responsiveness/full compliance to requirements and lowest price Full acceptance of the PO/Contract General Terms and Conditions; Compliance with the Technical Specifications (Annex II) Minimum 1 contract in the last 3 years Sample check Valid Business License One and only one supplier Purchase Order Cancellation of PO/Contract if the delivery/completion is delayed by 7 days If a contractor was awarded and a contract was issued, payment will be made within 30 days after acceptance of the invoice. Written Acceptance of Goods by UNDP based on full compliance with Purchase Order procurement.af@undp.org Any delay in UNDP s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Online bidding in E-tendering module. 1 This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received. Page 4 of 12

5 Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail and the total price shall be corrected. If the supplier does not accept the final price based on UNDP s re-computation and correction of errors, its quotation will be rejected. The system automatically calculates the final bid prices by multiplying the unit price by the quantity. In the event when the Bidder put a quantity that is different from the quantity required, provided that the Bid is substantially responsive, UNDP will recalculate the Bidders total price based on the correct quantity and using the unit prices offered by the Bidder. Unit prices cannot be changed. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex 3. UNDP is not bound to accept any quotation, nor award a contract/purchase Order, nor be responsible for any costs associated with a Supplier s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. Page 5 of 12

6 UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link: Thank you and we look forward to receiving your quotation. Page 6 of 12

7 Annex 2, Technical Specifications UNDP/AFG/RFQ/2016/ Supply and delivery of Electrical Equipment for UNDP Country Office TABLE 1 Technical Details of required goods No Part Description Quantity UOM 1 Prismatic fluorescent fitting light 4 feet 20 Set 2 P.V.C Duct 80x80 24 Pcs 3 P.V.C Duct 25x25 36 Pcs DUCT, FLAT ELBOW, PVC 80x80 and 25x25 36 Pcs 4 4X240mm Copper Electrical Cable 100 Met 5 Fly Killer With 1.5 feet tube light 10 watt (two light tube) 10 Set 6 Double Socket 220volt/16amp Part No (gw 20265) 40 Pcs 7 Heavy Duty Electrical Plug two pull 50 Pcs 8 Heavy Duty Three Pull Plug convertor 50 Pcs 9 Fly Killer Tube light 1.5 foot 15 watt(blue) 2 Box 10 Fly Killer Tube light 1 foot 10 watt(blue) 2 Box 11 Rubber tape five color 50 Pcs 12 Copper electric Cable 3x1.5mm 1 Roll/100met each 13 Copper electric Cable 3x2.5mm 4 Roll/100met each 14 Copper electric Cable 5x6mm 100 Met 15 Metal Self escrow 1 inch 2 Box/Kg 16 Plastic Exhaust fan 12'' inch with cover, 100 watt 10 Pcs 17 Stainless Steel Exhaust Fan 18 and 24'' inch with cover, 40 watt 15 Pcs 18 Clamp meter (HIOKI) made in Japan or equivalent 1 Set 19 Ladder (6M) aluminum body foldable 1 Pc 20 Electrical tool kit should contain minimum 30 pieces of equipment and one drilling machine- best quality 1 Kit *Pls. attach delivery schedule, if relevant, and cluster by lot, if partial bids will be allowed. Specify delivery locations if goods multiple destinations. Page 7 of 12

8 TABLE 2: Offer to Comply with Other Conditions and Related Requirements Other Information pertaining to our Quotation are as follows : Delivery Time Line: One (1) week after the receipt of the Purchase Order (PO) Delivery Term: DAP, UNDP CO Afghanistan Validity of Quotation: 30 days Acceptance of all Provisions of the UNDP General Terms and Conditions Yes, we will comply Your Responses No, we cannot comply If you cannot comply, pls. indicate counter proposal All other information that we have not provided automatically implies our full compliance with the requirements, terms and conditions of the RFQ. [Company name] [Name and Signature of the Supplier s Authorized Person] [Title] [Date] [Company stamp, please stamp all pages] Page 8 of 12

Annex 3 UNDP/AFG/RFQ/2016/000001051 Price Schedule Supply and

accept in full the UNDP General Terms and Conditions, and

with the specification and requirements of UNDP as per RFQ

RFQ/AFG/UNDP/2016/000001051 No Part Description Quantity UOM

C Duct 25x25 36 Pcs 0 Turky/equivalent DUCT, FLAT ELBOW, PVC

100 Met 0 Turky/equivalent 5 Fly Killer With 1.

China/equivalent 6 Double Socket 220volt/16amp Part No (gw

9 Annex 3 UNDP/AFG/RFQ/2016/ Price Schedule Supply and delivery of Electrical Equipment We, the undersigned, hereby accept in full the UNDP General Terms and Conditions, and hereby offer to supply the items listed below in conformity with the specification and requirements of UNDP as per RFQ Reference No. RFQ/AFG/UNDP/2016/ No Part Description Quantity UOM Unit Price Total Price Remarks 1 Prismatic fluorescent fitting light 4 feet 20 Set 0 2 P.V.C Duct 80x80 24 Pcs 0 Turky/equivalent 3 P.V.C Duct 25x25 36 Pcs 0 Turky/equivalent DUCT, FLAT ELBOW, PVC 80x80 and 25x25 36 Pcs 0 4 4X240mm Copper Electrical Cable 100 Met 0 Turky/equivalent 5 Fly Killer With 1.5 feet tube light 10 watt (two light tube) 10 Set 0 China/equivalent 6 Double Socket 220volt/16amp Part No (gw 20265) 40 Pcs 0 Gewiss made in italy/equivalent 7 Heavy Duty Electrical Plug two pull 50 Pcs 0 Turky/equivalent 8 Heavy Duty Three Pull Plug convertor 50 Pcs 0 Turky/equivalent Page 9 of 12

10 Fly Killer Tube light 1 foot 10 watt(blue)

color 50 Pcs 0 Turky/equivalent 12 Copper

5mm 1 Roll/100met each 0 Turky/equivalent 13

5mm 4 Roll/100met each 0 Turky/equivalent 14

Turky/equivalent 15 Metal Self escrow 1 inch 2

fan 12'' inch with cover, 100 watt 10 Pcs 0

Fan 18 and 24'' inch with cover, 40 watt 15

10 9 Fly Killer Tube light 1.5 foot 15 watt(blue) 2 Box 0 China/equivalent 10 Fly Killer Tube light 1 foot 10 watt(blue) 2 Box 0 China/equivalent 11 Rubber tape five color 50 Pcs 0 Turky/equivalent 12 Copper electric Cable 3x1.5mm 1 Roll/100met each 0 Turky/equivalent 13 Copper electric Cable 3x2.5mm 4 Roll/100met each 0 Turky/equivalent 14 Copper electric Cable 5x6mm 100 Met 0 Turky/equivalent 15 Metal Self escrow 1 inch 2 Box/Kg 0 Turky/equivalent 16 Plastic Exhaust fan 12'' inch with cover, 100 watt 10 Pcs 0 Turky/equivalent 17 Stainless Steel Exhaust Fan 18 and 24'' inch with cover, 40 watt 15 Pcs 0 18 Clamp meter (HIOKI) made in Japan or equivalent 1 Set 0 Turky/equivalent 19 Ladder (6M) almunium body foldable 1 Pc 0 Page 10 of 12

20 Electrical tool kit should contain 30 pieces of equipment and one drilling machine- best quality 1 Kit 0 Turky/equivalent Total Price Currency 0 Note: 1.

11 20 Electrical tool kit should contain 30 pieces of equipment and one drilling machine- best quality 1 Kit 0 Turky/equivalent Total Price Currency 0 Note: 1. Please enter the unit price for each item mentioned above. 2. The "Grand Total" will automatically appear. 3. Please enter the "Grand Total" in the amount field in the ATLAS E-Tendering system. 4. Please attach the signed and stamped Price schedule with your bid. [Company Name] [Name and Signature of the Supplier s Authorized Person] [Designation] [Date] [Company stamp] Page 11 of 12

12 Annex-4: List of contracts for supply/provision of relevant Goods/Services To: UNDP CO, Procurement Unit From: (insert your company name) Subject: RFQ No.: UNDP/AFG/RFQ/2016/ Supply and delivery of Electrical Equipment SN Project Title / Contract Description Contract No. Client Name Value of Contract in USD Year of Contract Contact details of the client ( add and phone No.) 1 2 Page 12 of 12

REQUEST FOR QUOTATION (RFQ) (Goods)

REQUEST FOR QUOTATION (RFQ) (Goods) REFERENCE: UNDP CYP RFQ 013 2019 DATE: January 25, 2019 Dear Sir / Madam: We kindly request you to submit your quotation for Notebook(s), Monitor(s), Docking Station(s)